HSE Management System ENVITECH
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1 PT.ENVITECH PERKASA MANUAL HSE MANAGEMENT SYSTEM TABLE OF VALIDATION AND REVISION The table here below contains the initials of the persons in charge of editing and approval of the various revisions to the HSE Manual. Version Edited By Approved by Ref. Date Doc.Number Name Initial Name Initial 0 1/05/2008 HSE-ENV- 01-08 Sapta Yuliantara SYU Budi Setyawan BSE
description
HSE Document
Transcript of HSE Management System ENVITECH
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PT.ENVITECH PERKASA
MANUAL HSE MANAGEMENT SYSTEM
TABLE OF VALIDATION AND REVISION The table here below contains the initials of the persons in charge of editing and
approval of the various revisions to the HSE Manual.
Version Edited By Approved by Ref. Date
Doc.Number Name Initial Name Initial
0
1/05/2008
HSE-ENV-
01-08
Sapta Yuliantara
SYU Budi Setyawan
BSE
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PT.ENVITECH PERKASA
MANUAL HSE MANAGEMENT SYSTEM
CONTENTS Sections
HSE Policy Statement
Foreword from the Managing Director
1. Responsibilities of Management Regarding Health, Safety, and
Environment
2. Company and HSE Organization Structure
3. HSE Objectives for Period March 2008 – March 2009
4. General Rules on Health, Safety, and Environment
5. Induction / Safety Orientation
6. Hazard Identification , Job Safety Analysis And Hazard And
Operability Studies (HAZOPS)
7. Chemical and H2S Hazards, and Material Safety Data Sheet
8. Control of Purchased
9. House Keeping
10. Emergency Response Procedures
11. Reporting and Investigation Procedures for Accidents, Incidents, near
Misses and Anomalies
12. Employee Training Program
13. Group Meetings
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PT. ENVITECH PERKASA HEALTH, SAFETY, AND ENVIRONMENT
POLICY It is the policy at PT. ENVITECH PERKASA is involved in activities of Engineering, Procurement and Construction (EPC) the Waste Water Treatment and Water Treatment to perform all activities without the occurrence of accidents. The aims is “Safety First” in our operations which means no fatality or Loss Time Accidents (LTA) PT. ENVITECH PERKASA has a basic commitment to :
• Prevention of accidents, protects all employees, property and the environment.
• Make a continual improvement
program, in this field shall find expression in training measures both internal and in conjunction with our clients specific needs.
• Securing the support of all it’s employees and encouraging their active participation in the development of the Health, Safety, Environmental program
• Complies with the applicable Government regulations and requirements of the Health, Safety, And Environment.
KEBIJAKAN KESEHATAN, KESELAMATAN KERJA DAN
LINGKUNGAN
Ini adalah kebijakan dari PT.ENVITECH PERKASA yang bergerak dalam bidang Engineering, Procurement dan Konstruksi untuk Pengolahan Limbah Cair dan Pengolahan Air Bersih untuk melakukan semua kegiatan tanpa terjadinya kecelakaan. Tujuannya adalah “Mengutamakan Keselamatan” dalam aktifitas kami yang berarti tidak ada kecelakaan yang menimbulkan kematian atau kehilangan hari kerja PT. ENVITECH PERKASA mempunyai dasar komitmen untuk :
• Mencegah terjadinya kecelakaan, melindungi semua karyawan, harta benda dan lingkungan
• Melakukan pengembangan
berkelanjutan,dalam bidang ini akan diungkapkan berupa usaha-usaha pelatihan baik secara internal maupun yang berhubungan dengan kebutuhan klien kami yang bersifat spesifik
• Memberikan dukungan ke seluruh
karyawannya dan mendorong partisipasi mereka dalam mengembangkan program Kesehatan, Keselamatan Kerja dan Lingkungan
• Pemenuhan Peraturan Pemerintah dan
Persyaratan –persyaratan terhadap Kesehatan, Keselamatan Kerja dan Lingkungan.
Jakarta , May, 15 2009
MANAGING DIRECTOR MUHTADI SJADZALI
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Foreword
PT. ENVITECH PERKASA intends to promote and maintain the standards of HSE Performance within all company activities. Our vision is to achieve ZERO Fatality and Lost Time Accident (LTA) and to protect the environment and property damage throughout all operations The basic work HSE manual is aimed at giving employees information concerning work safety and prevention of accidents that may incur injuries to workers and damage to company assets We hope it will satisfy the need of HSE procedures at the work locations where PT.ENVITECH PERKASA is operating Thank you, Managing Director Muhtadi Sjadzali
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SECTION.I
RESPONSIBILITIES OF HSE The Managing Director and Operation Manager-will have overall responsibility for Health, Safety, And Environment at the work locations where PT.ENVITECH PERKASA is operating. A HSE Engineer will be assigned who is responsible for implementing the Contractor's HSE programs and procedures and monitor all HSE activities of all personnel including Subcontractors personnel at the site. He will report to the HSE Manager (Management Representative) at Head Office and to the Project Manager at site.
in addition to HSE Engineer, all supervisory personnel will enforce the HSE requirements on the project. The organization or Steering Committee which is established by PT.ENVITECH PERKASA depends on the full support and commitment from all parties involved, from the Managing Director until the contractor employees at their work sites. The main responsibilities of HSE at the different levels are : Function of the HSE Committee
The committee, comprised of Top Management, All Managers, site management and Subcontractors supervisors will meet at least once a six month to review the following • Ensure that the committee members execute the directives and
implement action of safety policies.
• Ensure that accidents are promptly reported to them whenever necessary. All major accidents must be reported immediately.
• Feedback and recommendation from individual committee members
are to be studied and evaluated for implementation where necessary.
• Resolving conflicts between safety program and production personnel.
• Recommendations to management for budget in regard to safety expenses and/or acquisition of safety equipment.
The chairman of the Committee may recommend to the Administration Manager for dismissal of employees for flagrant non-compliance of safety rules and regulations.
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1. Managing Director (The chairman of the Committee) The Managing Director is most responsible to ensure that the highest priority of the company is to carry out all activities in a safe responsible manner with consideration for the environment. Only with the full commitment from the Managing Director along with other management will this objective be achieved. The Managing Director in achieving this objective will implement it through the conventional system from the levels of management until the lowest line through the Operation Manager, Marketing Manager, Finance & HRD Manager, Technical Manager, Procurement Manager, Engineering, Commissioning, Contractor Supervisor and finally until the lowest line of employees. 2. Operation Manager (HSE Representative for Operation Department) The Operation Manager assisted by the HSE Manager is on behalf of the Managing Director responsible for the HSE Management System of the company at all activities throughout the company. In this respect support is to be given by other management organizations and the HSE department. The Operation Manager will ensure that a system of committees and group meetings will be held and in which each employee will have the opportunity to express his opinion and give suggestions on improving HSE in the company. . 3. HSE Manager (HSE Management Representative) The HSE Manager is responsible in that HSE section which will provide HSE technical support and guidance to the levels of management regarding all HSE activities. The HSE section is responsible for promoting and introducing the system formulated to improve HSE performance together with assessing and monitoring activities. 4. Finance & HRD Manager (HSE Representative) The Finance & HRD Manager is responsible for developing the employee training program of PT.ENVITECH PERKASA intended to satisfy the needs of each department as determined and approved by each Manager, The Finance & HRD Manager is also responsible to ensure that needs for special training in the framework of human resource development is full filled with the inclusion of a training program for Health, Safety, and Environment Management. 5. Line Supervision / HSE Engineer Line supervision / HSE Engineer is responsible for the daily performance of HSE and activities at the place of work. In order to achieve this at a maximum, each supervisor has to satisfy the following criteria :
• Report to Construction Manager and HSE Manager • Supervises HSE and security personnel of Subcontractors.
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• Responsibilities In day-to-day he has the responsibility to provide all levels of supervision with the services and technical advice needed for proper compliance of the job site HSE program. He is responsible to the Construction Manager and HSE Manager for objective and independent accident prevention judgments which will make the job site program effective.
• Duties :
o Develop guidance and program to eliminate physical hazards from the job site and substitute safe practices for any unsafe practices of Subcontractor program.
o Formulate, recommended and administer all approved changes in
the accident prevention program. o Monitor all area supervision by regular on the status of HSE. o Maintain an adequate accident report system, personally
investigating serious accidents and taking corrective action to eliminate accident causes.
o Cooperate with Subcontractor Supervisors in establishing training
of their personnel, which required. o Inspect for dangerous conditions and initiate corrective actions or
safe work practices.
o Monitor Subcontractors for full compliance with governmental rules bearing on HSE construction .
o Recommended to Subcontractors programs and activities that will
stimulate and maintain the interest in HSE. Assure posting of appropriate safety signs, posters, bulletins, etc. Check that proper warning signs and tags are used.
o Prepare and submit safety audits monthly to the Owners HSE
Representative.
o Supervise job site security and traffic control personnel.
o Call and conduct safety meetings or tool box meeting
o Prepare and submit the HSE MONTHLY REPORT to HSE Manager
o Conduct Daily Site HSE Inspection
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7. All Employees All employees who work at PT.ENVITECH PERKASA participate together in implementing the company policy regarding HSE. Each individual is entrusted with the safety of another person while at the work place. Each employee must also :
Actively participate in all work safety and group meetings by giving suggestions as required.
Report all accidents, incidents, anomaly, and other sources of danger immediately to his direct supervisor.
Conduct all appropriate actions to rectify and stop unsafe conditions and practices.
To competently know about HSE regulations in general and all other applicable regulations and procedures.
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SECTION. II HEALTH, SAFETY AND ENVIRONMENT ORGANIZATION – CHART
STERRING COMMITTEE PT.ENVITECH PERKASA
MANAGING DIRECTOR / The Chairman of the Committee
(Muhtadi Sjadzali)
The Vice Chairman of the Committee
(Idrus Mulachela)
HSE Representative (Finance & HRD
Manager)
HSE Representative
(Operation Manager)
HSE Representative
(Marketing Manager)
HSE Representative
(Technical Manager)
HSE Management Representative (HSE Manager)
HSE Representative (Procurement)
HSE Representative
(Project A)
HSE Representative
(Project B)
HSE Representative
(Project C)
HSE Representative
(Project D)
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I. JOB DESCRIPTION 1.
NAMA JABATAN (Job Title)
: HSE Manager (Management Representative
for HSE)
2. DIVISI (Division)
:
HSE
3. DEPARTEMEN/ LOKASI KERJA/UNIT KERJA (Department/Job Location)
:
Health ,Safety & Environment
4. BERTANGGUNG JAWAB LANGSUNG KEPADA (Direct Report to)
:
Operation Manager
5. JABATAN BAWAHAN LANGSUNG (Sub Ordinates)
:
HSE Engineer
6. FUNGSI UTAMA (Main Function)
:
Membuat rencana kerja, rencana budget & mengimplementasikan program HSE di site dan tempat kerja. Draw up a work plan, budget plan and implement the HSE Program at site and work place.
7. KEDUDUKAN DALAM ORGANISASI (Position in Organization)
:
Operation Manager
HSE Manager
HSE Engineer
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II. TANGGUNG JAWAB (Responsibility) Bertanggung jawab kepada Operation Manager serta bertanggung jawab atas penyusunan dan koordinasi serta pelaksanaan kegiatan – kegiatan HSE dilingkungan operasi wilayah untuk kewaspadaan dan ketrampilan optimal dari bagian HSE khususnya dan karyawan – karyawan wilayah pada umumnya dalam mencegah/ menanggulangi bahaya kebakaran, kecelakaan kerja, dan pencemaran lingkungan. Responsible to Operation Manager to prepare, coordinate, and to implement HSE within regional operation area for awareness and optimum skills mainly at HSE Department, and regional employees in general, with regard to preventing/handling fires, accidents, and environment pollution. Membantu Operation Manager memastikan pelaksanaan program K3 dan lingkungan secara efektif di area kerjanya. Ensure and to assist Operation Manager controlling implementation HSE Program in a effective manner in work place
III. TUGAS POKOK (Main Duties)
1. Memimpin HSE departemen dalam menentukan & menerapkan sistem manajemen HSE sesuai dengan standard HSE .Leading the HSE department in setting up and implementing a HSE in compliance with the international standard
2. Mengumpulkan dan memimpin pertemuan pihak-pihak yang bekerja untuk manajemen HSE. Convening and leading meetings of working parties on HSE
3. Mengumpulkan & menganalisa semua data mengenai sistem manajemen HSE. To collect and analyzing all the data concerning to the HSE management system
4. Menentukan, mengkoordinasikan dan memeriksa semua langkah yang diperlukan untuk mengembangkan sistem manajemen HSE, di PT.Envitech Perkasa . Determining, coordinating and checking all the steps necessary for developing the HSE Management System at PT.Envitech Perkasa
5. Mengecek kerangka yang sah sesuai dengan undang-undang mengenai Keselamatan Kerja di Depnaker dan Departemen Pemerintah lainnya. Checking the legal framework as regards the Safety from Depnaker and other Dept.
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6. Menginformasikan karyawan PT.Envitech Perkasa dan menyadarkan mereka akan permintaan dari sistem manajemen HSE .Informing PT.Envitech Perkasa employees and making them aware of the demands of the HSE management system
7. Mendistribusikan dan mengatur dokumentasi dari sistem manajemen HSE. Distributing and managing documentation on the HSE management system
8. Menyarankan waktu penerapan dokumentasi sistem manajemen Advising at the time of applying the documented management system
9. Mengkoordinasikan audit internal manajemen HSE. Coordinating in-house HSE management audits
10. Mengkomunikasikan internal tindakan dan hasil dari sistem manajemen HSE. Communicating in-house on the action and results of the HSE management system
11. Mengkomunikasikan dengan pihak luar dan pihak terkait mengenai hal-hal yang terkait dengan HSE. Communicating with external bodies and the parties concerned on HSE matters.
12. Presenting reports to the Operation Manager − on the functionality of the HSE management system to act as a basis for its improvement, − on application of HSE policy, − on the state of progress on HSE objectives and on the corresponding programmes.
Mempresentasikan laporan kepada Operation Manager :
- Fungsi dari sistem manajemen HSE untuk melakukan
peningkatan,
- Penerapan dari kebijakan HSE
- Status dari sasaran HSE dan program .
IV. WEWENANG (Authority) 1. Menggunakan fasilitas perusahaan sepanjang untuk menunjang pekerjaan/
kepentingan dinas.Utilize company facility which related to work 2. Memberikan masukan/ rekomendasi/ saran teknis bagi management lokasi/ area
owner mengenai temuan yang menyangkut HSE dan meminta tindak lanjut dari masukan tersebut.To give input / recommend / suggest for local management regarding HSE findings and to make corrective action
3. Melakukan inovasi-inovasi yang dapat mempermudah/ menyederhanakan pekerjaan. Conduct innovations regarding Job practice / simple
4. Memerintahkan bawahan dibawah struktur organisasinya. Indirect order subordinates under organization chart 5. Memberikan peringatan lisan dan tertulis kepada bawahannya. Giving warning
letter / oral into the subordinate
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V. TOLOK UKUR KEBERHASILAN (Job Performance Standard)
1. Mampu membuat perencanaan yang menyangkut program-program HSE. Capable to make plan which related to the HSE Program
2. Cara kerja yang aman dilakukan oleh bawahannya dan karyawan lain.Safe practice implemented by Sub ordinates and other employees
3. Mampu mengkoordinasikan penyelesaian temuan dari inspeksi external.To make coordination and corrective action from external findings
4. Program HSE harus dapat diimplementasikan. Must be implemented for QHSE & HACCP Program
VI. HUBUNGAN KERJA (Job Relation) a. Internal 1. Seluruh level karyawan PT Envitech Perkasa di HO / Jobsite. All employees level at
PT.Envitech Perkasa 2. HSE Team . b. External 1. Department Safety Client 2. Department Public Health Client 3. Department Environmental Client 4. Government
VII. SPESIFIKASI PEKERJAAN (Job Specification) 1. Administrasi yang cukup baik.Good administration 2. Kepemimpinan yang cukup baik. Good Leadership 3. Komunikasi yang baik. Good communication
VIII. SPESIFIKASI PEMEGANG PEKERJAAN (Man Specification) 1. Pendidikan S1 Keselamatan Kerja, Teknik Kimia, Teknik Sipil, Teknik Lingkungan,
.Education S1 Occupational Health, Chemical, Civil, Environment Engineering 2. Berpengalaman minimum 5 tahun dibidang K3 & Lingkungan.Experience minimum 5
years 3. Memiliki fisik yang kuat.Good Phisik 4. Laki-laki./ Perempuan Male / female 5. Mampu berkomunikasi dengan baik pada semua level.Good Communication 6. Menguasai komputer (MS Office). Computer literature Note : HSE (Quality, Health, Safety and Environment) including ISO 9001 : 2000, ISO 14001 : 2004 ; OHSAS 18001
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1. NAMA JABATAN (Job Title)
: HSE Engineer
2. DIVISI (Division)
:
HSE
3. DEPARTEMEN/ LOKASI KERJA/UNIT KERJA (Department/Job Location)
:
Health ,Safety & Environment
4. BERTANGGUNG JAWAB LANGSUNG KEPADA (Direct Report to)
:
HSE Manager dan Site Manager
5. JABATAN BAWAHAN LANGSUNG (Sub Ordinates)
:
-
6. FUNGSI UTAMA (Main Function)
:
Mengimplementasikan program2 di site dan tempat kerja. To implement the HSE Program at site and work place.
7. KEDUDUKAN DALAM ORGANISASI (Position in Organization)
:
HSE Manager
HSE Engineer
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II. TANGGUNG JAWAB (Responsibility) In day-to-day he has the responsibility to provide all levels of supervision with the services and technical advice needed for proper compliance of the job site HSE program. He is responsible to the Construction Manager and HSE Manager for objective and independent accident prevention judgments which will make the job site program effective. Bertanggung jawab sehari-hari dengan memberikan pelayanan & saran2 mengenai kesesuaian HSE Program dilapangan kepada semua level supervisor. Dia bertanggung jawab kepada Manager Konstruksi dan HSE Manager untuk sasaran dan program2 HSE, Bersifat independent dalam melakukan pencegahan2 kecelakaan supaya program berlangsung dengan effective.
III. TUGAS POKOK (Main Duties) o Develop guidance and program to eliminate physical hazards from
the job site and substitute safe practices for any unsafe practices of Subcontractor program. Mengembangkan pedoman dan program untuk mengurangi bahaya phisik di lokasi dan mengganti cara kerja yang tidak aman dengan cara kerja yang aman dari program2 Subcontractor
o Formulate, recommended and administer all approved changes in
the accident prevention program. Membentuk, merekomendasikan dan berlaku sebagai administrator dan menyetujui perubahan2 program dalam pencegahan kecelakaan
o Monitor all area supervision by regular on the status of HSE.
Memonitor status HSE ke semua area supervisor secara terus-menerus
o Maintain an adequate accident report system, personally investigating serious accidents and taking corrective action to eliminate accident causes. Mengelola kecukupan system pelaporan kecelakaan, Melakukan investigasi terhadap kecelakaan serius dan membuat tindakan perbaikan untuk mengurangi penyebab kecelakaan
o Cooperate with Subcontractor Supervisors in establishing training
of their personnel, which required. Bersifat kooperatif dengan supervisor sub-contractor didalam menjalankan pelatihan terhadap karyawan, apabila dibutuhkan
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o Inspect for dangerous conditions and initiate corrective actions or safe work practices. Melakukan inspeksi terhadap kondisi tidak aman dan membuat perbaikan atau membuat langkah kerja yang aman
o Monitor Subcontractors for full compliance with governmental
rules bearing on HSE construction . Memonitor subcontractor untuk memenuhi peraturan pemerintah didalam HSE Kontruksi
o Recommended to Subcontractors programs and activities that will
stimulate and maintain the interest in HSE. Assure posting of appropriate safety signs, posters, bulletins, etc. Check that proper warning signs and tags are used. Merekomendasikan kepada subcontractor mengenai program dan aktifitas HSE harus dirangsang dan dikelola. Memastikan adanya tanda, poster, bulletin dll. Cek bahwa tag digunakan
o Prepare and submit safety audits monthly to the Owners HSE
Representative. Menyiapkan dan mengumpulkan Safety Audit bulanan ke client
o Supervise job site security and traffic control personnel.
Memimpin keamanan disite dan traffic control personnel
o Call and conduct safety meetings or tool box meeting Mengadakan safety meeting atau tool box meeting
o Prepare and submit the HSE MONTHLY REPORT to HSE Manager
Menyiapkan dan mengumpulkan Laporan bulanan HSE ke HSE Manager
o Conduct Daily Site HSE Inspection
Melakukan Inspeksi HSE setiap hari
IV. WEWENANG (Authority) 1. Menggunakan fasilitas perusahaan sepanjang untuk menunjang
pekerjaan/ kepentingan dinas.Utilize company facility which related to work
2. Memberikan masukan/ rekomendasi/ saran teknis bagi management lokasi/ area owner mengenai temuan yang menyangkut ,Safety Health & Environment dan meminta tindak lanjut dari masukan tersebut.To give input / recommend / suggest for local management regarding HSE findings and to make corrective action.
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3. Melakukan inovasi-inovasi yang dapat mempermudah/ menyederhanakan pekerjaan. Conduct innovations regarding Job practice / simple
4. Memerintahkan bawahan dibawah struktur organisasinya. Indirect order subordinates under organization chart
5. Memberikan peringatan lisan dan tertulis kepada bawahannya. Giving warning letter / oral into the subordinate
6. Melakukan tindakan dan membuat keputusan yang dianggap perlu apabila atasan langsung berhalangan / Acting as HSE Manager if absen.
V. TOLOK UKUR KEBERHASILAN (Job Performance Standard)
• Mampu membuat perencanaan yang menyangkut program-program HSE. Capable to make plan which related to the HSE Program
• Cara kerja yang aman dilakukan oleh bawahannya dan karyawan lain.Safe practice implemented by Sub ordinates and other employees
• Mampu mengkoordinasikan penyelesaian temuan dari inspeksi external.To make coordination and corrective action from external findings
• Program HSE harus dapat diimplementasikan. Must be implemented for HSE Program
VI. HUBUNGAN KERJA (Job Relation) a. Internal
• Seluruh level karyawan PT Envitech Perkasa di Jobsite. All employees level at PT.Envitech Perkasa
• HSE Team . b. External
• Department Safety Client • Department Public Health Client • Department Environmental Client • Government
VII. SPESIFIKASI PEKERJAAN (Job Specification) • Administrasi yang cukup baik.Good administration • Kepemimpinan yang cukup baik. Good Leadership • Komunikasi yang baik. Good communication
VIII. SPESIFIKASI PEMEGANG PEKERJAAN (Man Specification)
• Pendidikan D3/ S1 Keselamatan Kerja, Teknik Kimia, Teknik Sipil, Teknik Lingkungan Lingkungan,.Education D3 / S1 Occupational Health,Chemical, Civil Environment Engineering
• Berpengalaman minimum 1 tahun dibidang K3 & Lingkungan.Experience minimum 1 year
• Memiliki fisik yang kuat.Good Phisik
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• Laki-laki./ Perempuan Male / female • Mampu berkomunikasi dengan baik pada semua level.Good Communication • Menguasai komputer (MS Office). Computer literature
Note : QHSE (Quality, Health, Safety and Environment) including ISO 9001 : 2000, ISO 14001 : 2004 ; OHSAS 18001
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SECTION.III
HSE OBJECTIVE FOR TWELVE MONTHS Period : March 2008 – February 2008
No PROGRAM OBJECTIVES TARGET ACTION BY
01 Management
Standard:
Induction/ Orientation Program
Conduct formal general safety orientations/ induction for new hire employees as a part of the formal recruitment process and also to all visitors during visit in the field. Conduct formal safety orientations/ induction for transferred or promoted to Supervisor.
Every time for new hire/ Visitors Every time if any 80 % for new employees, visitors, supervisor promoted
HSE REP HSE MR
02 Planned Inspection & Maintenance: General Safety and Equipment Inspection
Conduct general inspection on work site and follow up the findings such as:
General Safety Inspection Light Equipment Inspection Fire Extinguishers
Inspection
Monthly 60% at all work site 100% at HO
HO : HSE MR Site : HSE REPS / HSE MR
03 Safety Audit
Conduct internal safety audit to the field together with others department and follow up findings.
Dec 2008 100% at HO
KETUA KOMITE / HSE MR
04 Accident / Incident Investigation Report
Report & investigate all accident/ incident. Analysis and find out the root causes to prevent the recurrence, follow up remedial actions and create the statistics
If occurred 100 %
Site : HSE REP / HSE MR HO : HSE MR & HSE REPS
05 Near miss/ anomaly & Hazard identification
Report & investigate near miss/ anomaly. Analysis and find out the root causes, follow up remedial action and create the statistics
If occurred 100%
Site : HSE REP HO : HSE MR / HSE REPS / Employee
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Emergency Preparedness & Procedure
Form emergency response team & Conduct emergency drill on site and HO. Every year
Dec. 2008 40% at site 100% at HO
KETUA KOMITE, HSE MR, HSE REPS HRD & GA MANAGER
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HSE OBJECTIVES & PROGRAM FOR (12) TWELVE MONTHS Period : March 2008 – March 2009
No PROGRAM OBJECTIVES TARGET STATUS 07 Knowledge &
Skill Training Improve fire & safety awareness by conducting in house training to all department such as : • Fire Prevention • Safety Management System
(include near miss / anomaly) • Accident Investigation
Aug. 2008 Sept 2008 50 % all employees at site 60% at HO
HSE MR
08 Personal Protective -Equipment
• Ensure that specialized PPE must be used when it is not possible to remove the source of the hazard.
• Ensure that all PPE used by
employees in good condition and replaced according with instructions.
Daily check Daily check 100% completed at site
HSE REP
09 Health & Hygiene Control
Medical Check Up for employees : • Permanent Employee –
Annually • All new hire/ new employee
shall be advised to submit company doctor’s certificate.
• Ensure that First Aid Kits is
available in good condition and Complete with appropriate medicine as required.
• Review and follow up manpower insurance (ASTEK)
August 2008 August 2008
Every recruit
new hire
Daily check 100% for First Aid at HO
HRD & GA MANAGER, HSE MR
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No PROGRAM OBJECTIVES TARGET STATUS 10
Group Meeting: Management involvement Group Communication Meetings
Conduct Management meeting at least once a month for improving quality of meeting. Conduct group meeting with respect to both the numbers of meeting and the quality of meetings. The group meeting such as :
• Internal Department Meeting (Safety meeting)
• Tailgate/ Toolbox meeting/ Safety talks
Monthly Weekly Daily
HSE REPS, HSE MR
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11 Environmental Aspects : Noise pollution control Management of chemical use Waste Oil Control and Disposal Collect of recycle waste
• Check the sounding
of engine • Conduct inspection to
control of using biodegradable detergent
• Collect all waste oil and put into approved container and disposal to designated area as of client instruction or local government regulation
• Proactive to collect all recycle waste, e.g. card board cartons, plastics containers, etc and returned to supplier for recycling.
• Re-used wastepaper
Monthly Daily Daily Daily
HSE REP HSE MR
Prepared by Approved by Acknowledged by SAPTO YULIANTORO BUDI SETYAWAN MUHTADI SJADZALI
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SECTION V BASIC WORK SAFETY RULES
SECTION IV
GENERAL SAFETY REGULATIONS 1. Follow all instructions, do not just try, ask if you do not
understand 2. Inform related parties whenever you find out any condition or
process that you perceive as unsafe, may cause injury, fire, and damage to equipment and environment
3. Place equipment you are using in its proper place, inappropriate
placement may cause injury and waste of time, energy, and materials. Keep your working environment clean.
4. Use proper equipment and tools for any work and use them
safely 5. If you or equipment being used may caused an accident, no
matter how small, inform the problem to your supervisor or related parties, and get immediate first aid
6. You are only allowed to use, adjust, change, and repair
equipment only after receiving authorization from your supervisor
7. Used designated personal safety equipment. Keep them in good
condition 8. Do not fool around when doing your work which require serious
attention and do not disturb others 9. When lifting an item, bend your knees, handle the item strongly,
and then lift it while keeping your back straight. Seek help to lift h it
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SECTION. V
SAFETY ORIENTATION / INDUCTION All employees have to be given safety orientation or induction. This induction should be performed immediately after employees join a particular work process. Induction may be performed both in a group, such as for field employees, or individually. The objective of the induction process is to introduce and inform employees of company activities, organization, systems, company regulations, government regulations, and other issues regarding employee and company relation, and first and foremost to try to prevent accidents. For whatever process is to be performed for a particular job, it will be very beneficial to have records as written evidence that induction was conducted for the job to be performed. Such records will be helpful for auditing and possibly for insurance purposes. Following the induction process, employees are questioned to ensure that they really obtained essential information during induction. Below are some examples of the questions: “Where are light fire extinguishers placed at your working area ?” “Which is the shortest way from your working area to the assembly point ?” “Where is the nearest fire alarm at your working area ?” This type of information should be already put into files/note forms 24 hours after commencement of work. Below are several examples of induction given to employees based on their activities.
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Company’s Induction Checking Sheet
Completed No Induction Aspects Yes No
01 Registration 02 Issuance of Company ID Card 03 Induction Courses :
• Government Regulation No. 1/1970 • Company’s Regulations
Management Commitment Organizational Structure
• Accident/Incident Reporting Emergency Response Procedure Safety Meeting
• Inspection requirements • Personal Protective Equipment (PPE)
04 Issuance of Safety Handbook 05 Tour, Orientation/Working Area Introduction 06 Security System :
• ID System Material/equipment inflow/outflow procedures through main gate
Company’s Information Information on person giving Induction: Company : ____________________ Position : ____________________ Name : ____________________ Name : ____________________ Signature : ____________________ Signature : ____________________ Date : ____________________ Date : ____________________
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Health and Safety Orientation/Induction
for New Employees (Regular)
Name of Employee : ______________ Department : ________________ Position : ______________ Date : ________________ 1. Welcome employees and explain the reason and objectives of the safety
induction/orientation (10 minutes) 2. Explain and show working area (layout), location of bulletin boards,
toilets, rest room, and about working hours and breaks (30 minutes) 3. Explain Government Regulation on Safety No. 1/1970 and other related
company regulations (30 minutes) 4. Explain company’s organization, its policy statement on Health, Safety
and Environment (K3L) and employees responsibilities in K3L (30 minutes)
5. Introduce working processes (15 minutes) 6. Explain the organization at department level and who will answer
employees questions and complaints (10 minutes) 7. Explain the function of Personal Protective Equipment (15 minutes) 8. Explain procedures concerning the following :
- Driving vehicles or other heavy equipment - Emergency reporting - Accident, incident and anomalies reporting (40 minutes)
Safety Orientation/Induction should be carried out by Safety Representative for each employee on his first working day. Encourage your employees to take notes and after complete the whole processes, Safety Representative together with employees will sign the form on the space at the bottom and the result will be placed in personal file.
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K-3 Orientation/Induction for New Employees (Regular)
Name of Employee:__________________Department:______________ 9. Explain procedures in case of fire, injury, and evacuation (15 minutes) 10. Explain possible diseases risk resulting from works, chemical / poisonous
materials (10 minutes) 11. Explain security system, goods discharging, and where to get vehicle
keys (10 minutes) Questions/Comments (30 minutes) : Total hours/time consumed : (______ Hours, ______ Minutes) (_________________________) (_________________________) Employee’s Name/Signature Safety Rep.’s Name/Signature
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HSE Orientation/Induction for New Supervisor Employees
And New Promotional Supervisor
Name of Employee :___________________Department ____________ Position : ___________________ Date : _____________ 1. Welcome yees and explain the reason and objectives of the safety
induction/orientation objectives (10 minutes) 2. Explain and show working area (layout), location of bulletin boards, toilet,
rest room, and explain about working hours and breaks (30 minutes) 3. Explain Government Regulation on Safety No. 1/1970 and other related
company’s regulations (30 minutes) 4. Explain company’s organization, its policy statement on Health, Safety
and Environment (K3L) and employees responsibilities on K3L (30 minutes)
5. Explain duties and responsibilities of supervisors concerning K3L (15
minutes) 6. Explain Basic Safety Rules and introduce other working procedures (30
minutes) 7. Explain organization at department level and who will answer employees
questions and complaints (10 minutes) 8. Explain the function of Personal Protective Equipment and the necessity
to use them (15 minutes)
Safety Orientation/Induction should be carried out by Safety Representative for each employee on his first working day. Encourage your employees to take notes and after complete the whole processes, Safety Representative together with employees will sign the form on the space at the bottom and the result will be placed in personal file.
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HSE Orientation/Induction for New Supervisor Employees
And New Promotional Supervisor 9. Explain about procedures in case of fire, injury, and evacuation (15
minutes) 10. Explain about procedures concerning the following :
Emergency awareness and reporting Emergency response procedures Telephone usage Accident, incident and anomalies reporting (45 minutes)
11. Explain about possible diseases risk resulting from works, chemical /
poisonous materials (10 minutes) 12. Explain about security system, goods discharging, and where to get
vehicle keys (10 minutes) 13. Explain about necessities to use safety meeting, both by supervisor and
his subordinates employees (including monthly, weekly, and daily meeting) (15 minutes)
Questions/Comments (30 minutes) : Total hours/time consumed : (______ Hours, ______ Minutes) (_________________________) (_________________________) Employee’s Name/Signature Safety Rep.’s Name/Signature
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SECTION .VI
Hazard Identification And Job Safety Analysis, Reporting, Rectification, Follow Up And HAZOPS
1. Introduction This procedures should be recognized and conducted by each department head, i.e. to identify/understand, report, and follow up any Hazard and unsafe actions within the working area for which he is responsible. The procedures are created to encourage each employee within his area to participate and to report his observations of any situation perceived as being Hazardous. 2. Definition of Hazard : Hazard in this context means any condition or action below standard (action which is not in accordance with procedures) that potentially may cause accident and loss if rectification is not made. 3. Responsibility and Reporting : All employees are encouraged to identify and report Hazards they find in working areas. If these Hazards have been reported, the supervisor concerned is responsible to ensure that the report has been communicated in the right manner using Hazard Report form available for further follow up. Below are sequence of guidance to be used in follow up any report : a. Any discovered Hazard must immediately be reported to the supervisor where
the Hazard exists. b. The supervisor together with employee who identified the Hazards will make
the report by filling out the available form. c. The Line Supervisor will then the determine the criteria for classifying these
Hazards :
High risk Hazard (has potential to cause lost time accident or loss > US$ 1,000)
Moderate risk Hazard (has potential to cause injury to employee or loss US$ 50 – US$ 1,000)
Low risk Hazard (has potential to cause injury to employee or loss up to US$ 50)
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d. For high and moderate risk Hazards, they must be reported to the Department Head within one day after being identified through the said such report form.
e. All reports must be made using the available Hazard report form. 4. Rectification: Rectification must immediately be made at the area where the hazard was found. The supervisor in charge is responsible for the rectification where the hazard exists. 5. Communication : Proper and accurate communication is absolutely necessary when any Hazard has been identified and the hazard must be informed to the supervisor concerned before it results in an accident. Criteria for Hazard classification must be prioritized based on level of the existing Hazard. In addition, the report to line management and of action taken must be communicated by making a report and making its follow up. The report should be discuss by HSE Committee representative at a group meeting in order to come up with solutions for overcoming the Hazard. 6. Follow Up : It is not always possible to perform immediate rectification as aspired, unless the follow up procedure is available at the work site. When such procedures are not available, any rectification plan could inevitable be delayed. In the worst possibility all rectification is delayed which implies that a Hazard still remains and may cause further accident / lost. In order to ensure that rectification have been applied at the right time and in the right manner, the procedures to be followed are: a. Actions arising as a result of serious or significant Hazards shall be recorded
as a sub standard condition resulting from inspection. Report on the Hazard shall be signed by the supervisor concerned only when all rectification has been checked and completed.
b. For low risk Hazards, supervisor shall immediately sign the report after required rectification has been completed.
c. When further consideration is necessary, HSE Department can follow up
recommendations issued.
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7. Award Line supervisor should consider award certificates to employees who identifies Hazards at the work area. This requires a policy, however, such policy will be issued only for high and moderate risk Hazards. 8. Hazops A Hazard and Operability Study aims to identify not only hazards but also operability problems, HAZOPS Facilities smoth, safe and prompt commissioning of industrial plant and reduces last minute modifications which tend to be very costly The stages of a HAZOPS as applied to each component of a waste water processing system are described below :
A. Identify the design intent of each part of the process B. Consider each condition or design intent using the HAZOP Check list C. Consider causes and consequences of the deviation D. Define and note the action required to address the problems
Summary of HAZOP
Key words Required Conditions No or Not More Less Reverse of Other than Part of As well as
Temperature Flow Pressure Quantity ETC
What causes it
How would we know
How much does it matter
What are the consequences
What should be done Annex : Hazard Report Forms
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HAZARD’S REPORT 1. (Employee who reported the Hazard) No : Location : Place : Date : Hour : Actions taken :
Type of Hazard/Risk : High Low Moderate Reported by : Position : Details of event :
2. (Supervisor’s Report) Immediate cause : Root cause : Immediate rectification : Suggestions for further action :
Supervisor’s name (capital letters) : Signature : Date : Informed to: Division Head/HSE Dept.
Further investigation is needed : Yes No
All rectification has been completed : Responsible Supervisor : Date :
Copy : - Division Head, HSE Dept., Ops. Manager
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2. JOB SAFETY ANALYSIS Every Supervisor has to think about work safety during planning any job or action. In order to be able to perform any job safely, a standard procedure is needed which functions as a guideline to perform a job safely. Job Safety Analysis is a way to analyze possible Hazards, which may exist at each working step, and to find out a solution for each of these Hazards so that they can be removed or controlled. From the above understanding it can be concluded that JSA is a tool to be used to analyze any type of job so that there are good results from the job without causing accidents. To make a job safety analysis there are 4 (four) job safety aspects that should be considered when planning any job, namely:
Is the work area safe?
Does the work equipment to be used provide safety?
Do the procedures provided give safety?
Were people trained to perform the job safely? Job safety analysis is usually made based on observation of employees who are experienced in performing certain jobs or through discussion with them. In this way job procedures can be known and what their related Hazards are. Usually, a JSA is made through discussion with a employees experienced in their jobs. When preparing a procedure it should be stated all tasks to be performed in the work, considerations of possible Hazards which might occur during each task and follow up actions to overcome the Hazards. For more details, the issues below should be seriously considered :
Who is to be responsible for the job, who else are to be involved, and what qualifications should they have.
An inspection must be made and the persons concerned must be informed before work begins
Details on safety system and equipment should be available at the work area before work begins.
Requirements of personal protective equipment Particular actions and prohibited actions for a certain job/work.
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Is particular person needed or not for particular work Methods for performing any particular work (work system) Methods for handling hazardous materials Keeping a safe distance Maximum or minimum speed, temperature, or regulation changes Safe maintenance of equipment as aspired prior to daily utilization or for a
length of time. Limitation of working hours limitation with regard to handling hazardous
materials Particular actions needed for changes in climate or and temperature. Reporting wrong equipment that caused or nearly caused and accident. Wastes are categorized including for hazardous materials Environmental considerations Local customs and regulations should be followed Communication and regulations for an emergency situation
2.1 What are JSA benefits for Work Safety ? From Job Safety Analysis the following benefits can be obtained:
Discovering physical/mechanical Hazards resulting from existing equipment. Discovering and removing or controlling Hazardous movements or actions. Determining qualifications to be fulfilled for safe behavior during performing
jobs, such as physical health, skills needed, special capabilities, etc. Determining appropriate safety equipment for each job Determining required standards for safety, including instructions, education,
and training for employees Preparing summaries on efficient and safe working methods As consideration when preparing plans, readiness, and implementation works
in accordance with efficient and safe operational requirements. 2.2 JSA preparation is based on considerations that :
Every accident always has a cause(s) Every work or duty could be broken down into a sequence of stages The Hazard for each work stage can be identified. Each Hazard at a work stage can be overcome as to not cause an accident
2.3 Responsibility for JSA Preparation The line supervisor is the person who is most responsible to preparing a Job Safety Analysis. Why ? Because :
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a. He is the person who understand best and is the most directly concerned with each of the work performed by his subordinates
b. He is the person who is the most directly concerned to save his subordinates from accidents.
c. He the person who has the most complete records on accidents and near miss which occurred at each work stage
d. He is the person who master working procedures and regulations best for each work stage under his responsibility
Steps required to perform Job Safety Analysis :
Select a job to be analyzed Break down and list all possible Hazards that exist or have the potential to
cause accidents Search, analyze, find out, and develop ways to remove Hazardous on the list
and detailed. 2.4 Selecting type of jobs to be analyzed In selecting and completing the type of jobs to be analyzed and determining their priorities, there are ways could be used as a reference :
Select the job that caused the most accidents. If a certain job caused the most accidents, it is preferable that the job be prioritized for its JSA
A Job that caused “serious injury” should be prioritized for its JSA Select jobs that potentially can cause the most frequent accidents
Jobs that potentially cause the most frequent accidents with serious injury should be prioritized for its JSA
New jobs or jobs undergoing change.
Finding Hazardous points
Analyze each step, in order to find out and describe its Hazards Record Hazards found on a worksheet Discuss the results with those who will be involved in preparing the job safety
analysis and ask their opinions. Discuss the results with other employees who have knowledge about the job
to be analyzed
Finding and discovering ways to overcome hazards If a hazard has been found, the next step is to start finding and discovering ways
to overcome the hazard so that it is removed or controlled.
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2.5 Control or overcoming hazard can be done by:
Another way to perform the work using existing work steps Changing the physical, mechanical, or environmental conditions surrounding
the work. Changing or revising existing work procedures. Issuing safety equipment.
In performing a method to find a solution (in overcoming problems arising) use questions like “What if & How?”
Can the work be performed in another manner? How should the work be performed? What if the work is performed in another manner? What if the installed equipment can not be moved or protected?
Answers to the above questions must form a concrete solution, be clear, accurate, and specific. Answers from words such as: be careful, should be more aware and the like have no benefit at all. Attitude in overcoming a Hazard:
Determine what has to be done. Determine how it is suppose to be done
Explanation of the type of job is based on:
Explanation of job stages should not be too detailed and not to general and preferably be as normally performed.
2.6 Example of proper job explanation for “replacing a punctured tire”: 1. Park the vehicle and insert a wedge under one of the good tires. 2. Release spare tire 3. Place jack beneath the vehicle 4. Raise jack 5. Release the bolts of the tire to be replaced 6. Release the punctured tire from the car. 7. Put on the spare tire 8. Screw on the tire bolts 9. Lower the jack and release the wedge 10. Store the jack and punctured tire
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2.7 Identifying potential Hazards In order to identify potential Hazards of each job stage, usually the job stage should be analyze to know each potential Hazard. For that reason we should be inquisitive and ask questions such as: a. Could employees make contact with :
Electric current Gas/smoke Exceptionally hot or cold materials
b. Could employees be hit by :
Moving or flying objects Falling objects
c. Could employees collide with :
Object in motion or motionless objects Sharp objects
d. Could employees be hemmed in between two objects. e. Could employees fall :
To a lower height To an equal height (slip)
f. Exert too much power when :
Lifting, pushing, and pulling
Handling Hazard occurrence After knowing and understanding potential Hazards of each job stage, we then have to think about actions to be taken in order to prevent such Hazards from causing an accident. 2.8 Hazards could be prevented through : a. Performing jobs with the smallest Hazard :
Changing or preparing equipment Example : Preparing “pushcart” to transport materials
b. Changing physical condition; for example : revising engineering system c. Changing job procedures d. Changing job procedures e. Using personal protective equipment If job methods, equipment and work environment have been changed, and in order to maintain and adapt JSA so that they remain applicable, existing JSA
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must be revised to keep the work in accordance with conditions and more important to prevent accidents as early as possible. Existing JSA forms meeting material ready to be discussed at events, such as :
Safety meeting Training for new employees Safety talks/toolbox meeting
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JOB SAFETY ANALYSIS Type of job : Date : No. Description of the Job Possible Hazards Safety way to handle
Prepared by Approved by Name / Position Name / Position
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SECTION. VII
1. HAZARDS WITH CHEMICAL In the waste water treatment industry, the use of chemicals such as acid, alkali and others for the process. Chemicals could be dangerous if they are not utilized properly. Therefore, before using chemicals it is compulsory that we know how to minimize risk of injury caused by them. Several possible accidents caused by improper chemical usage are : a) Poisoning
If chemicals used are swallowed, this could cause serious illness or even death.
b) Skin irritation and burn injury Low concentrate chemicals may cause skin irritation and red spots on skin, while high concentrate chemicals could burn skin and cloth.
c) Suffocation Some chemicals which produce smoke may cause suffocation, fainting, or lungs diseases, particularly when they are used in a closed room or mixed with other chemicals
d) Eye injury If chemicals touch your eyes, it may cause irritation or even blindness. For such reason, chemical should be used appropriately in order to prevent skin irritation, burning, short winded or eyes injury.
1.1 Stages in Handling Chemicals In handling chemicals there are four main stages which have to be seriously considered:
Transferring Risks In this case, avoid from or stop using chemical during recent years we have been trying to minimize chemical usage, however it is impossible to completely stop using them .
Evaluating Risks Direct and continuous involvement to continuously monitor chemicals used in order to ensure that what we use the most safest and appropriate.
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Reducing Risks To reduce risks caused by chemical usage, several steps below are to be used:
Use chemicals properly and accurately Ensure that the chemical is properly labeled Employees have to be trained on using the chemical
Protection from Risks To protect employees from chemical risks which could happen, every employee who uses chemicals must use personal protective equipment, such as :
Gloves Plastic apron Goggles Face mask
1.2 Storage of Chemicals All types of chemicals, which are packaged in a container must be complete with information written on the package/container/label concerning directions for its use and recommended protective equipment to be worn when using the chemical. On the label is also written the method for safe storage, directions for use, method disposal, and even first aid procedures if contact is made. This information is usually written on its Material Safety Data Sheet.(MSDS) All chemicals which are issued by a factory are packed in a container in order to :
Ensure that the chemical will not be misused Ensure that there is no improper leakage or damage caused to the package
If you have to transfer chemicals from its original package into another, such as sprayer, etc. the new container must be clearly labeled. It is also important to note that chemicals should be stored far from food materials in order to prevent possible contamination. 1.3 Safe Use of Chemicals Below are several guidelines for safe chemical usage : a) To avoid direct contact, which may cause an accident, correct chemical use is
based on the information given on the label of the packaging from the factory. b) Follow directions for use, such as :
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What needs to be dissolved, and what needs not How to use them How long can the chemical be left for a particular purpose How to clean them
c) What kind of personal protective equipment should be used when using a
chemical. d) Preventive procedures to be followed, such as :
The room is only available to authorized employees Do not inhale, etc.
e) Chemicals no longer to be used must be disposed of according to directions 1.4 Precautions Precautions to be taken when handling chemicals in the case of spillage, contact with eyes, contact with skin, and contact with clothes are : a) In the case of spillage, clean the spill immediately according to the directions
given on label b) In the case of contact with clothes, the clothes will change color. Therefore,
wash the clothes immediately. c) In the case of contact with skin, immediately wash the skin by using water,
and further more follow first aid directions. d) In the case of contact with eyes, wash eyes with a sufficient amount of water
and follow further first aid directions. e) Do not forget to wash your hands after using chemicals Notes: Read first aid directions prior to taking any actions since it will useful to facilitate treatment in an accident. If someone has to be sent to a hospital because of a chemical accident, it is recommended that accurate information accompany the victim, i.e. accident report. 2. HAZARD OF HYDROGEN SULFIDE (H2S) Hydrogen Sulfide (H2S) is a poisonous, invisible, and explosive gas, which is heavier than air. Its chemical formula is H2S. Hydrogen Sulfide has the particular smell like rotten eggs and in high concentrate will kill the smelling nerve system. Therefore, a person is not allowed to depend on his nose to detect H2S. 2.1 H2S Hazard If one is infected by a low concentration of H2S, he will show signs of :
Headache Lost of appetite, dizzy
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Prickly sore skin Coughing, weakness, vomiting Drying and pain in nose, throat and lungs
The highest risk is death due to inhaling. In moderate concentration, its fumes will impair the respiratory system and a high concentration will immediately result in death. Death is caused by inability to breathe, except if the victim could be transferred to open clean air area and given artificial respiration. Physical effects will depend on four factors: 2.2 Rescue Procedure: a) Use a safety unit (at least breathing equipment for 30 minutes) before giving
aid, if not you may possible be the next victim b) Transfer the victim to clean air area c) If victim is still breathing, keep the victim calm and give oxygen if available d) If victim stops breathing perform artificial respiration immediately e) Call ambulance and give medical treatment to the victim f) Keep the victim lying down and prepare a wedge beneath his shoulders in
order to keep his breathing passage open. Warm his body and do not leave him without being watched.
g) If his eyes have been contacted by H2S, wash them with clean water. For eyes which have become sore and itchy, an eye compression with cold water will help.
h) A victim of low concentrate H2S and who is still get conscious, should not be allowed to work the next day.
2.3 First Aid and Artificial Respiration Remember that artificial respiration should be performed as early as possible since generally people can live without oxygen for 6 (six) minutes or less. However, it is often difficult to identify whether someone is still breathing or not. Probably the victim has died when you find him. The most important part in performing a rescue in area contaminated by H2S is to protect your-self before trying to save others. Remember it is important to keep calm during the rescue. Do the following when performing an emergency rescue :
Use proper breathing equipment to perform rescue Transfer the victim to fresh air area, by moving against wind direction If the victim becomes unconscious and stops breathing, perform mouth to
mouth breathing immediately and continue until breathing equipment is available or the victim breathes normally again.
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After the victim is helped, keep him warm and do not leave him alone. Bring him to physician
2.4 Artificial Breathing (Mouth to Mouth)
Lift the victim’s head backward to open his air passage. Place one hand beneath victim’s neck and the other on his forehead.
Close his nose with your thumb and index finger of your hand used to handle the forehead.
Close victim’s mouth tightly with your mouth. Blow inside the mouth until you see his chest lifting up. (For child, close his nose and mouth and blow at the same time). The victim should be given at least once blowing in 5 (five) seconds or 12 in one minute.
Look at the victim’s chest. If it appears lifting up, stop blowing. Release your mouth from the victim’s and observe whether air comes out from his nose or not and his chest goes down. If the air out stops, perform blowing again.
Artificial breathing should be continued until the victim is able to breath normally or he is concluded death by authorized officer. Do not smoke in an H2S contaminated area. Do not use your nose to detect H2S. Be aware of the wind direction.
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SECTION .VIII
1. PURCHASING CONTROL This Materials/spare parts purchasing control procedure is made as an initial procedure towards a formal system needed at the work site and could be used effectively to prevent losses before purchased materials arrive in the field. Materials/Spare Parts Purchasing Procedures: a. Materials specifications b. Verification of purchased materials c. Control of received material and material shipment system to the field. a. Material specifications :
Materials or spare parts required will be ordered by field supervisor by filling out a material requisition form in which the form states quantity, name of material, number / material registration and other needed specifications.
After the material requisition is approved by the Site Manager, an order will be placed by the Procurement section to the Supplier using a Purchase Order.
b. Materials Verification :
Based on a Purchase Order, a supplier will send a proposal including prices and specifications.
When prices and specifications have been agreed, the material will be sent by the Supplier.
Materials will be accepted if they are of good quality and are in accordance with determined specifications, and in the case of chemical materials, supplier shall provide materials with Material Safety Data Sheet
c. Received material control and field delivery
Accepted materials will be rechecked by an authorized officer to ensure that the materials comply with what was requested.
Materials to be shipped to other locations must be identified for potential danger and risk during shipment.
Materials to be delivered to field should be accompanied by a Transmittal Advice (TA)
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SECTION .IX
1. HOUSEKEEPING In the scope of work it housekeeping means cleaning and maintaining work areas. 2 .Objectives Basically, the objective of housekeeping is to create a clean, well arranged, safe, and attractive work environment so that the following targets may be achieved: a. Safety is to prevent and minimize accidents and fire b. Quality is to maintain assurance of good health conditions and enhance
morale so that employees will work enthusiastically c. Productivity that employees working output will increase d. Cost will be more effective as a result of the above three factors. 3 .Employees who are responsible : a. All employees are responsible for security and cleanliness at their own area b. The Supervisor should control and be responsible for the performance of
housekeeping at his work place 4 .Housekeeping Principles a. Cleaning
Used items which are no longer to be used including wastes should be placed in designated places and then processed according to procedures.
Liquids falling to the floor (oil, water, etc) must be cleaned immediately so that they will not cause a danger
b. Equipment placement Equipment / tools should be stored neatly and in proper order so that will be easy
to find and not endanger people around them. After completing any work, equipment/tools must be returned to their proper place in a clean and orderly condition.
c. Storage of Spare parts
Spare parts should be stored in the warehouse based according to their respective location for each spare part of the particular equipment..
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5 Work area
The work area must always be cleaned after working, tools after use
should be returned to their original designated places. Drainage or holes frequently passed should be covered / secured. The work area should be free from obstructions.
6. Lighting and air ventilation
The work area should be adequately lit to perform activities and allow good air circulation.
7. Toilet and wash basin.
Toilet and wash basin should be kept clean and in good order according to health standards.
8. WATER SUPPLY In performing work the Waste Water Construction company usually uses drinking water supplied by company, to protect dehydration . The following requirements should be fulfilled in order to prevent illness from occurring :
Quality of drinking water supply should be regularly checked Underground water taken from a water spring should be at least 50
meters (150 feet) distance from a polluted area, such as a septic tank/ toilet.
Always remind water tank vehicle drivers to get water from clean source area in order to keep the tank free from contamination.
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Section. X
EMERGENCY RESPONSE PROCEDURE PREFACE PT.ENVITECH PERKASA is responsible to prevent and control the emergency situations which may occur within its own work area as well as within operating areas of companies to whom PT.ENVITECH PERKASA is a business partner. Included in this area of responsibility is the operational implementation as well issues connected to external relations. In the matter of minimizing damages caused by an occurrence, PT.ENVITECH PERKASA has prepared emergency response procedures to assist employees in handling the emergency situation. 1. OBJECTIVE The Objective of this plan is to establish a responsible organization and emergency procedures for emergency situations, which will affect the company. The company will be always responsible to protect its employees, its assets, and its environment. This emergency response procedure is to be used as a guide in handling emergency situations and conducting training of emergency responses for company employees in order to develop their readiness when confronted with an emergency situation. All employees have to be concerned with this emergency response plan, how it works, and what has to be done to make it work. All emergency response control team members have to be trained regularly and continuously in accordance with the plan. The objectives / targets of this emergency response procedure are prioritized on :
Saving human life. Moving towards safe areas Protecting environment without harming people Protecting company assets without harming people
2. SCOPE This emergency response procedure is made for all operation areas of PT.ENVITECH PERKASA a communication line to emergency situation supporters. This guide covers the following:
Determining a quick response strategy required to control emergency situations.
Details on organization and responsibilities of teams and individuals stated in the plan.
Understanding conditions and requirements for alertness and development of communication with government bodies and other organizations during emergency situations.
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Preparing up dated telephone numbers for all employees and organizations concerned in accordance with the plan.
This emergency response procedure is not trying to prepare answers to questions in detail concerning all types of emergency situation scenarios. Nevertheless, details of organization and responsibilities are required in order to respond to any emergency situation. 3. EMERGENCY SITUATION CRITERIA AND ITS IMPLEMENTATION 3.1 General This plan will be executed if an emergency situation arises that may cause or result in fatality, serious injury, loss or damage to company assets, or have a significant affect on the environment. Procedures made to execute the plan include instructions such as:
Removing the danger are to prevent or minimize loss towards the inhabitants, company employees, or environment
Designating the communication Center where company employees have to be located to control the activities of the emergency response activities in the work area, assist in directing and assisting employees.
3.2 Definition of an Emergency Situation An Emergency Situation in this plan is: When a sudden undesired situation/condition develops and can result in danger and loss to the company, its employees, or damage to the environment and which requires immediate action to minimize its results, and if possible, carry out remedial action to control the situation. Examples of emergency situations meant are:
An occurrence which can result or cause serious injury. A significant fire that could not be handled by initial extinguishing actions and
that can cause serious damage or threaten lives. 3.3 Plan Implementation This plan must be initiated by a senior employee where an emergency situation occurs. The senior employee at the time of the emergency situation represents the person who acts as commander at the place of occurrence. He has to be able to appraise the problems arising, discuss them with the Line Supervisor who will action the prevention plan if the situation allows it.
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3.4 Reporting of Emergency Situations In an emergency situation, a senior employee is very much required to analyze the situation. This is very important considering that the results of his observation can be used as input to the company regarding the level of seriousness of the emergency situation, and it will very much assist in deciding the action which must immediately be taken. If the person has any doubt in deciding the seriousness of the situation, then he should immediately contact his superior to decide what actions need to be taken. 4. ORGANIZATION OF EMERGENCY SITUATIONS An emergency situation organization has been established by PT.ENVITECH PERKASA to measure any type of emergency situation, which may occur in any of its operating areas and to handle such situations. The organization as explained in this plan is to understand standard operation and emergency response procedures of the company and to control any type of emergency situation. 4.1 Responsibility During Emergency Situations Operation Manager: The Operation Manager: is responsible; must be quick to respond; able to overcome, and should be able to handle any type of emergency situation. He must ensure that this emergency response procedure is available in work areas, always renewed and that regular training is given based on given procedures in order that all relative activities can be well performed. Line Supervisor: The Operation Manager appoints the Line Supervisor as the person responsible to take control during an emergency situation crisis within his area of responsibility. In this capacity the Line Supervisor becomes the Emergency Controller. He is responsible to develop material with respect to an emergency control plan. The Line Supervisor will arrange a plan and ensure that a list of duties has been prepared and announced regularly through a bulletin board or other designated places for announcements. Employees are informed concerning emergency response procedure and trained for their responsibilities. The Line Supervisor must also give regular training for emergency situations handling and check supporting equipment. Emergency Situation Planning Coordinator: An HSE Engineer is appointed as emergency situation planning field coordinator in his duty area. In this capacity, he will report to the Line Supervisor who will support him to perform coordination and administration of the emergency situation control plan. The Emergency Situation Planning Coordinator will be responsible to maintain and check the Emergency Control Center in the field.
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5. COMMUNICATION 5.1 Communication Structure of Field Emergency Response Good communication flow is very important when giving quick reactions against emergency situations. It gives a positive support to subdue the situation. Communication structure during the start of an emergency situation in the field shows sequential communication processes to inform employees and to give support when there are emergency situation activities. 5.2 Field Communication The Telephone is the main facility used to report an emergency situation and to maintain communication flow during the emergency situation. In order to maintain communication and avoid disruption of the communication system caused by the electrical system of the local government, a power generator is provided and maintained by the client in the field so it can be used when required. Information on the communication system must be regularly reviewed and renewed as required or at least it must be renewed by the HSE Manager For Emergency Situation Planning at least once a year. Such revision will be distributed among the employees concerned. Up dated telephone number list should be made available in the rooms of the Operation Manager, HSE Department, Supervisor, and at easily noticed spoints in the field. In case of an emergency situation occurring in the field (work area), the telephone must only be used for important information only, with priority to communicating matters relating to the emergency situation. Communication concerning the emergency situation may only be made on the instruction of an authorized officer. IT IS STRICTLY PROHIBITED for any person to make any statement, both internally and externally, concerning the emergency situation, including inviting representatives and third parties, except if appointed by management. 5.3 Communication Center After receiving news concerning the emergency situation, the following Communication Centers will be determine:
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Field Command Post The Field Command Post is the Emergency Situation Control Center near the incident area. Field Commander will coordinate emergency activities in field. He should be the most senior officer in the area during the emergency situation.
Field Emergency Situation Control Center The Field Emergency Situation Control Center is situated at PT.ENVITECH PERKASA office on site and is led by an Emergency Controller (Line Supervisor). 6. ACTIONS AND RESPONSIBITILIES The most senior employee on site will be responsible to initiate reparations and he will act in the capacity of Field Commander. He will asses the emergency situation, consult with The Emergency Situation Control Center which will activate the emergency situation plan if conditions require it. There are three groups that could be formed to respond an emergency situation: 1. A team to take action to subdue the field emergency situation led by a Field
Commander 2. An Emergency Control Team led by a Line Supervisor (Emergency Controller) 3. Emergency Situation Assistance team 6.1 Action-Team in Field The team consists of field employees from different departments and consists of:
Field Commander (most senior person in the field at the time the of the emergency situation
Sub-contractor principle officers and their employees Safety Officer
6.2 Emergency Controller Team. This team consists of :
Line Supervisor (as Emergency Controller leader) Safety Engineer (as HSE Coordinator) Supervisors and other employees
6.3 Emergency Assistance Team Based on the type and crisis level of the emergency situation, the Emergency Controller may need to activate the Emergency Assistance Team to give support in handling the situation. The Emergency Assistance Team may consist of the following employees:
Supervisors / other leaders Administration department employees
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7. EMERGENCY SITUATION REPORTING If an employee finds an emergency situation that may cause more serious danger, he should perform the necessary initial actions and then report to his direct supervisor. The superior after receiving such a report has to inform PT.ENVITECH PERKASA site or area office the following : Reporting the accident to the highest person in authority in the field who is responsible for the area where the emergency situation occurs. Matters to be reported are :
Location of occurrence Type of emergency situation (fire, explosion, accident) Action and initial steps taken, including equipment used. Help immediately required. The identity of the person who reported the situation and the level of
seriousness. Security of the work area, equipment and accessories.
The Line Supervisor or his deputy must immediately call the Assistance Team to determine the status of the emergency, if necessary transport vehicles should be sent and the following steps taken: a. In case of a moderate emergency situation: 1. Carry out the operating procedures for emergency response and / or give
adequate instructions to ensure initial actions are done to control and secure the emergency situation and the assistance team has to be at site in standby readiness.
2. Record information on the emergency situation in a designated “log book”, and fill out items with regard to the following:
Time and date of occurrence Type of emergency situation Location of occurrence Damages incurred Who reported the occurrence Action already taken How the emergency situation was subdued.
3. If the occurrence cannot be controlled, state and announce that the
emergency situation has become uncontrollable. b. In the event that the emergency situation becomes worse, then: 1. Sound the emergency bell / siren, have all employees stop their activities and
gather at the designate safe area for further instructions. Evacuate the employees from this site.
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2. Line Supervisor establishes communication and advises the ensuing situation to the Operation Manager. Area Manager or his deputy becomes the Emergency Situation Handling Coordinator and establishes the Emergency Situation Control Center in the field.
3. Prepare assist teams with required information. Do all these steps based on emergency situation control procedures.
4. All employees on duty have to be prepared to take action based on emergency situation handling procedure.
7.1 Field Commander at place of occurrence The most senior employee on site, after receiving information on the occurrence, will furthermore evaluate the situation and available data. At the time of the occurrence, the senior employee becomes the Field Commander who is to report the occurrence to The Emergency Situation Control Center in field. In performing the above, the Field Commander shall take following steps : 1. Determine Field Command Post 2. Use normal field communication system to get help in the field (safety
department, etc.) 3. Count and check all employees in field, and evacuate unrelated employees. 4. All dangerous areas and paths leading towards the emergency area should
be closed. 5. Record all information received and actions taken using the available form 6. Control the emergency situation without harming employees. 7. Report accurately the most recent status of the emergency situation to the
local Emergency Situation Control Center accurately, (every 5 minutes inform situation development in field).
Note:
Field commander may transfer his responsibility to someone who is more senior sent by the relevant Emergency Situation Control Center. 7.2 Emergency Situation Control The Emergency Situation Control Team placed at the location, after receiving information concerning the emergency situation shall: 1. Activate Emergency Situation Control Center and collect all assigned team
members and re-evaluate the emergency situation. The incoming team members are to be instructed to stand by to await further instructions.
2. Ensure that any emergency aids (such as extinguishers) have been sent to the emergency site as requested by Field Commander.
3. Make records on actions and communication activities carried out. 4. Give recommendations / input if any to Line Supervisor. 5. Any oral communication must be followed by written communication
(facsimile, telex, etc.)
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6. If the emergency situation has been considered controllable, inform this condition to the team members.
7. Evaluate again all actions taken during the emergency situation 7.3 Emergency Situation Controlling Support Team The site PT.ENVITECH PERKASA office is regarded as the Emergency Control Center. Each support group arriving at the Emergency Control Center or sent by the Emergency Control Center should be recorded in the provided report book. After receiving information on the emergency situation which occurred, each employee assigned as a support team member must perform the following:
Proceed to the Emergency Situation Control Center to report his presence to the Emergency Situation Control Center officer for recording.
Depart to incident area with complete equipment after receiving direct instruction from Head of the Emergency Situation Control Center.
Record all actions and communication activities carried out
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EMERGENCY HOTLINE Phone number 021-71793708 is a telephone installed at PT.Envitech Perkasa Office and is answered on a top priority basis, 24 hours a day. Employees are urged to call EXTENSION 32 ( Emergency Coordinator ) to report emergencies such as Fires, Medical emergencies, bomb threat, earthquake or any other emergency situation. When calling, be prepared to provide the following information:
1. Name and extension of the reporter. 2. The type of the emergency
3. The exact location of the emergency and/or victim.
TELEPHONE DIRECTORY
No Tittle Name Phone
1 Managing Director Muhtadi Sjadzali 021-71793708 / 0811832261 2 Operation Manager Budi Setyawan 021-71793708 / 0818732834 3 Construction Manager Ruslan 021-71793708 / 081807813210 4 HSE Manager Sapta Yuliantara 021-71793708 / 081382537853
HOSPITAL & FIRE DEPARTMENT
NO NAME PHONE 1 RS. Pusat Pertamina 021-7200290 / 91 2 Suku Dinas Pemadam Kebakaran 021-75818117 Jakarta Selatan 08128457226 Up. Bapak Agus Wijaya
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FIRE PROCEDURE 1. When you spot smoke or Fire : keep calm, yell for help (fire, fire, fire). 2. In case the Fire has the potential to be extinguished:
a. Try to fight it out by using the nearest fire extinguisher. b. Close all doors around the fire to contain it. c. Alert any personnel in the immediate area to leave the area.
3. In case the fire is out of control or hard to cope with :
a. Call 103 ( Security Post ) or 021-75818117 ( Fire Department ) b. Call the Envitech Operator Ext. 10/ 40 through the intercom. c. Contact Emergency Coordinator ( Ext. 32)
4. An announcement from the Envitech Management may take place in case
evacuation is required (follow the Envitech Emergency Response and Evacuation Guidelines).
5. DO’s and DON’Ts:
a. Use stairway and proceed to car park in front of Wisma Pejaten. b. Do not panic and do not run. c. Personal car owners and drivers are prohibited to use theirs cars d. If caught in heavy smoke, take short breaths, covers your mouth and nose
with a handkerchief or cloth and stoop or crawl to escape. Air is usually better 2 to 4 feet above the floor.
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EARTHQUAKE 1. Get beneath a table or other piece of substantial furniture, which will give both
protection and an air space. 2. Look for a building column with no potential falling object located in the floor where
you are working. Always have their location in mind and put yourself next to it as soon as you feel the earthquake. That is the safe place in case of falling pieces of ceiling.
3. The building’s Fire Escape Stairs area is considered to be the safest area for any
falling objects. 4. Stay away from windows, bookshelves, ceiling lamps, filing cabinets and other
heavy objects that could fall and injure you. 5. Wait until further instruction. 6. Don’t lose calm / do not panic. 7. If you are outside, stay away from the building. 8. If you are in a car in the parking lot, stay in the car.
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MEDICAL EMERGENCY In the event that an illness or injury of an employee or visitor takes place in Jakarta office area and site:
1. Contact the First Aiders (HSE Dept / Ext. 32) dedicated for your workstation area and your supervisor.
2. For serious illness/injury, contact the Emergency Coordinator on • Head Office : Mr. Sapta Yuliantara (Ext.32) Provide the following information: • Name and extension of the reporter. • Name, gender and approximate age (if known) of the person with illness /
injury. • Condition of the injured or ill person (conscious, breathing without
assistance, bleeding, unconscious, etc ) • Exact location of the injured / ill person.
3. Do not move the injured / ill person except by the medical professional.
The HSE Dept will go to the location of the injured /ill person to:
a. Stabilize him/her either there or taking him/her to the First Aid room.(if any) b. If necessary, arrange a car/ambulance to take the injured / ill person to the
hospital.
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EVACUATION PROCEDURE 1. The building evacuation command will be announced through the PA (Public
Address) system, along with activation of building emergency alarm ( continuous ringing plus sound)
2. Leave the building immediately following instruction from your Fire Wardens via
the Emergency Exit. Do not return for any reason until formally instructed by Fire Wardens.
3. Descend calmly via the evacuation path, following the EXIT signs. DO NOT PANIC.
Help each other to ensure a safe evacuation. 4. If you have a visitor with you, it is your responsibility to ensure that she/he complies
with this procedure. 5. Ladies should not wear high-heeled shoes and stocking on evacuation. 6. Handicapped or pregnant people should ask assistance from Fire Wardens. 7. Gather at the Designated Muster / Assembly Point (refer to Emergency Exit
Guidelines located at each room/cubicle). 8. Do not drive your car out of the car parks. 9. All the employees must report immediately to their department Managers/Admin
Assistants at the Muster / Assembly Point and wait for further instruction. Manager/Admin Assistants are responsible for the head counts of their group, including the missing and/or injured people.
10. Fire Wardens will collect all the head count reports including the missing and/or
injured people from each department Managers/Admin Assistants and consult with Emergency Commander or alternate for any required further action.
11. Fire wardens will announce Clear upon advise from the Emergency Commander 12. Please ensure that you know your and familiarize yourself with the escape route and
alternative escape route from your normal working area.
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FIRST AIDERS The roles and responsibilities of First Aiders:
1. To give immediate care to a person who has been injured or suddenly taken ill if medical assistance is not available or is delayed.
2. To avoid errors those are frequently made by untrained persons in helping injured or suddenly ill person.
In the event of illness or injury of an employee or visitor, one of the First Aiders and respective supervisor will be contacted immediately by the person who happens to see it.
For serious illness/injury, contact the Emergency Coordinator :
• Mr. Sapto Yuliantoro Ext.32, )
BOMB THREAT PROCEDURE Modes of bomb threat could be a bomb threat call (message), a suspicious package, or a letter / package bomb. 1. Be calm and do not panic. 2. Call:
• extension 103 if you are withinPT.ENVITECH PERKASA offices (Security Post)
3. Management will make an announcement to all employees on the threat. Employees
are requested to follow further instructions from Management. 4. Conduct a quick inspection of your immediate work area observing any suspicious
object. Do not touch or try to move the object. 5. ON RECEIPT OF A BOMB THREAT CALL
a. When you receive a bomb threat call, employee shall explore information as much as possible .
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b. Engage the caller in conversation in an attempt to discover as much information
as possible.
c. When the call is finished, contact extension 103 (Security) immediately.
d. The Telephone Operator shall contact the Chief Security or Emergency Commander or Envitech Management ERT to inform the bomb threat.
e. Do not attempt to find the bomb, but be prepared to evacuate the building in
accordance with the Bomb Threat Evacuation Procedures. 6. ON DISCOVERING A SUSPICIOUS LETTER/PACKAGE
a. Call extension 103 and inform the nearest Security immediately b. Do not touch or try to move the object; However, observe quickly to remember
the characteristic of the letter or package.
c. In case the letter / package is accidentally on hand, put it gently to the nearest stable surface.
Leave the immediate vicinity, request colleagues to do the same and make sure that no one enters the area until Security arrives and Area is declared SAFE. ( Please refer to Jakarta Office Evacuation Procedure )
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SECTION XI
PROCEDURES FOR REPORTING AND INVESTIGATING ACCIDENTS / INCIDENTS / NEAR MISSES AND ANOMALY
1. INTRODUCTION This procedure is intented to ensure that all employees of PT.ENVITECH PERKASA understand the necessity of handling accidents, near miss / anomaly and that every accident, incident, and anomaly which could possible occurr at the work place is handled in the best possible way. As a standard reference, this procedure can help us make reports for and investigation of an accident, incident / near miss and anomaly according to the conditions of the Company and Government. With the deep understanding of these procedures for reporting and investigation, we move towards a Company objective in the issue of work safety, minimizing accidents, injuries, and loss to the Company which might be incurred. 2. CONDITIONS AND UNDERSTANDING
Accident An Accident is an undesired incident which results in physical danger towards
humans, damage to assets, or disruption / loss of a process.
Incident The word incident has two conditions or definitions, which are: a. An Incident is an undesired occurrence which could cause loss/damage (the
broad loss control definition). b. An undesired occurrence, which in a slightly different situation can result in
physical danger towards humans, damage to assets or disruption of a process. This definition is always used in terms of work safety and sometimes called Near Miss or more appropriately Near Accident (DNV/ILCI).
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Anomaly An Anomaly is a condition of danger caused by a sub standard action, which results in happening of a sub standard condition, which if not subdued immediately will result in an accident/incident. In the case where there is an anomaly, all activities must immediately be stopped so that rectification can be carried out until the said condition has been declared safe by authorized parties. Mining Accident Is an accident which results in the loss to the workers, the company and equipment, and environment during work hours at work and in the area under the authority of the mine. Illness as a result of a mining accident. Is an illness suffered by a worker cause by mining work or environment of the mine. 3. CLASSIFICATION OF MINING ACCIDENT (MIGAS Standard) a. Fatal Accident A mining accident which results in death without taking into account the period from the time the accident occurred and the victims death. b. Heavy Accident A mining accident which results in lost days of more that 21 calendar days or causes loss of limb or bodily functions. c. Moderate Accident A mining accident which results in lost days of not more than 21 calendar days. Included in the classification of moderate accident are accidents which cause the worker only to perform restricted activity and which causes a person to pass out. d. Minor Accident Is a mining accident which does not cause any lost days. Included in the classification of light accident are accidents, which require first aid. Lost days are days when the worker is not able to work because of a mining accident, measured from the following day of his work schedule until he is able to
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return to work. During the medical process time taken for the purpose of observation is not considered a lost day, except if the results of the said observation states that the work is not able to work. Sunday, rest days, and public holidays, which fall with in the disability period are considered lost days. Lost Time Accident An accident which results in injury or illness as a result of work so that the employee concerned is not able to work as previously in the following shift. While Working: Included in this understanding is being in the Company environment, carrying out wherever work activities, and while traveling to/from home and work place (Interpretation of Dept. of Manpower) Frequency Rate: The total number of accidents which resulted in loss work days, multiplied by one million, divided by the work hours during the period concerned. Severity Rate The total number of days lost during the period of time concerned, multiplied by one million, divided by the total number of hours during the period concerned. Exposure Hours Total number of work hours including overtime and training but not including leave, sickness, and absences. 4. REPORTING PROCEDURE Every accident, incident/near miss or anomaly as a result of a sub standard action must be immediately reported directly to the senior concerned: The parties responsible in this reporting procedure are: 4.1 Supervisor / Direct Superior In the case of a fatal accident, heavy accident, or accident with lost days: a Ensure that all victims received medical treatment. b Ensure that the scene of the accident is not tampered with and the
necessary security has been made. c Advise the said accident to the direct supervisor concerned, HSE
Department and Supervisor. d Inform the HSE Department of matters required to prepare a preliminary
report.
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e Carry out immediately preventive actions so that the accident will not happen again until the accident is completely investigated and rectification actions are made.
f Carry out investigations at the location, complete the accident report forms and send them to the HSE Department soonest.
In the case of a light accident: a Ensure that all victims received medical treatment, and required security
measures have been made to all involved. b Advise the accident to the HSE Department and the direct supervisor
concerned. c Complete the accident investigation form and send it to the HSE Department. d Carry out rectification in order to prevent reoccurrence of the accident. In the case of incident / near miss: a. Ensure that activities at the work place where the incident / near miss
occurred is stopped to prevent an accident from happening. b. Immediately discuss the situation, know the type of action to required and
furthermore carry out rectification. c. Make an incident report, state what actions were taken so that the situation
truly became safe and discuss with the direct supervisor. d. Sign the incident report, and send a copy to the HSE Department. e. Advise the incident in a daily toolbox/ safety meeting and weekly department
meeting. Note: It is very important the incidents and anomalies are reported and investigated in the same way as real accidents. In the case of anomalies a. Ensure that activities at the work place where the incident / near miss
occurred is stopped (postpone work) to prevent an accident from happening. b. Immediately discuss the situation, carry out rectification. so that the situation
actually becomes safe with respect to where the work is to be continued as well as the surrounding area.
c. Make an incident report, state what actions were taken so that the situation actually became safe.
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d. Discuss with the direct supervisor, sign the incident report, and send a copy to the HSE Department.
e. Advise the incident in a daily toolbox/ safety meeting 4.2 Supervisor In the case of a fatal accident, heavy accident, or accident in which days are lost: a. Ensure that the supervisor concerned has taken action and the situation is
under control b. Inform the Operation Manager about the accident, discuss the situation in
general, opinion on the cause and actions taken. c. Discuss with the HSE Manager / Engineer the investigation to find the
possible cause, determination of procedures and or required preventive actions.
d. Preparation of a brief narrative of the accident and related procedures for discussion at the following weekly safety meeting.
In the case of a minor accident: Study the accident and investigation report which was made, discuss with the subordinate the required procedures and actions to prevent a reoccurrence. In the case of an incident / near miss Study the accident and investigation report which was made, discuss with the direct supervisor and ensure that the required procedures and actions to prevent a reoccurrence have actually been performed. In the case of anomalies: Study the anomaly report, discuss with the direct supervisor and ensure that the supervisor has carried out rectification according to procedure. 4.3 HSE Engineer In the case of a fatal accident, heavy accident, or accident in which days are lost:
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a. Send the Safety Officer to the accident location to carry out an investigation,
take photographs and look for and collect material required for investigation. b. Prepare a preliminary report for faxing to the Head Office. c. Check the accident investigation report and make a summary, chose among
them and present them at the weekly safety meeting. In the case of a minor accident: a. Send the Safety Engineer to the accident location to carry out an
investigation, and look for and collect material required for investigation. b. Check the accident investigation report and make a summary, chose among
them and present them at the weekly safety meeting. In the case of an incident / near miss a. Immediately discuss the report with the Safety Engineer. b. Insure that the activities where the incident / near miss occurred has rectified
in order to prevent an accident occurring. c. Ensure that the report of the incident is made and copy received for
evaluation and entry into the monthly report. d. Communicate the case in the weekly department meeting. In the case of anomalies: a. Immediately discuss the situation with the supervisor concerned, discuss the
required items and immediately carry out rectification as well as give guidance on the proper performance of the work.
b. Communicate the case in the weekly department meeting. 4.4. Personnel Supervisor If it is advised that there is an accident which cause injury to and loss days for and employee, the personnel supervisor will contact the HSE Engineer and is responsible for completing reports in the form of KK2 and others accordingly, which will be forwarded to the Department of Manpower or Jamsostek where the accident occurred. The KK2 form – Accident Report, must be submitted to the Department of Manpower by Personnel in a period of 2 x 24 hrs after the accident occurred.
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5. ACCIDENT INVESTIGATION Any accident no matter whether serious or minor must be carefully investigated, this forms part of an accident report. In carrying out an accident investigation it is very important to immediately / as soon as possible conduct interviews and ask for written statements after the incident occurred and must be done before the witnesses leave the location of the accident. This must be considered for the persons concerned carrying out the investigation. 5.1 Investigating Team An independent investigating team has to immediately be appointed by management with the primary duty of find evidence required to determine the cause of the accident. The investigating team should be coordinated by the direct Supervisor and consist at least of those involved in the accident, HSE, and specialists from other departments. In the case of a fatal accident, serious accident: In the case of a fatal accident or serious accident, the HSE Manager forms an investigating team, which consists of Supervisor as head, HSE Engineer, supervisor from where the accident occurred and other specialist members from other sections. Investigation Report consists of:
Time of Accident: Date, day, hour, month, and year Location of Accident Victim(s) of Accident: Name, sex, age, status, position, name of company Classification of Accident: fatal, serious, moderate, minor, Clear account, weather conditions, general conditions Sequence of events, cause factors Estimation of loss, material damage Analysis, conclusion, and recommendation
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Supporting items
Meetings Accident/Incident Report Statement of witnesses Photographs Sketches or drawings Medical information
Complete investigation results must be given to the Operation Manager through the Supervisor to support the actions being monitored. 5.2 Independent Investigating Team An independent investigating team consisting of Supervisor, HSE Department, supervisors concerned, and specialists appropriate to the case which occurred. 5.3 Recommendation Report The Supervisor will delegate rectification recommendations according to the investigating team to the direct supervisor where the accident occurred for immediate further follow up. A check-list will be prepared by the direct supervisor concerned and the status of the recommendation will be reported each day until the rectification has been completed. 5.4 Management Meeting Every report whether for serious, moderate, or light accidents will be discussed at the coordination meeting, weekly meeting, until all recommendations have been followed up. In the event of a serious incident a special meeting has to be held. 5.5. Loss due to accident All investigation teams will identify total costs / loss as the result of an accident, such as: The number of working hours ( including supervision, investigation, etc.) Loss of equipment
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Other losses (evacuation, use of transport, assistance, etc.) Loss of production Other losses (penalties, fines, etc.) Losses which are identified will be recorded in the investigation report and if possible will be verified for accuracy. 6. DOCUMENTATION Safety Engineer:
The HSE Department is responsible for handling all documents and recording the accidents that occur.
Record every accident in an accident log book provided. Facsimile a preliminary report for forwarding to Head Office. Prepare a monthly Executive Report, for PT.ENVITECH PERKASA
management, containing a summary of accidents which occurred, related departments, etc.
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SECTION. XII
SAFETY TRAINING PROGRAM All employees have to be trained on how to perform work safely. One safety orientation issue is to teach them, mainly food handlers and those who handle particular work, to follow training prepared by management and training scheduled for certain employees based on recommendations from their supervisor, such as first aid training, basic fire extinguishing training, and safety training. If we want our employees to work safely, they have to first know of any possible dangers related to their work. Therefore, they have to know safe work processes so that they may perform work safely. They may learn through observation and listening to guidance from others, such as supervisors. Quality of safety training for employees is important in order to ensure effectiveness of an accident prevention program. This training is directed not only in giving skills on how to work safely, but also to motivate employees to work safely.
Objectives of safety training program Safety training could be made as a detailed extension of a safety education program to protect a production or work process. Various training methods have been tried with excellent results, so that training objectives are: 1. To develop safe work processes for each type of work or work steps, which
are developed and prepared completely and easy to understand. 2. To know the different types of hazards in order to minimize them (if they could
not be removed) 3. To give reasons for using personal safety equipment such as gloves, plastic
apron, so that they will be used correctly.
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Key employees during the training There are employees who are key figures for training of employees, particularly so, that new employees would able to work safely and productively. These key employees including: 1. Supervisors 2. Assistant Supervisors/Administrators 3. Experienced field workers Supervisors are expected to plan and schedule safety training, always communicate with their assistants because they are the connection between management and subordinates. There are several reasons why supervisors are responsible to train their employees concerning work safety: 1. Supervisors are responsible to protect employees, even though work safety is
the responsibility of each employee. 2. Supervisors are persons who have more frequent contact with employees so
that they are able to give them directions, assistance, explanations, corrections, and to train the employees whether through direct practice or through a particular training program.
3. Supervisors are persons who know best their subordinates’ behavior and
attitudes. 4. Supervisors understand their working environment, conditions and problems
that frequently occur. They understand more about potential dangers in a particular job and safety procedures for each type of work.
Safety training can be classified into two parts : 1. To support activities (Proactive) :
Take active action to prevent accidents, such as : a. Working safety management b. Fire prevention
2. To recover conditions (Reactive) :
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How to handle consequences resulting from any accident, such as : a. Survival b. Fire extinguishing c. First aid in an accident
It should be kept on mind that we have tried to prevent an accident from happening, and that this priority should be promoted in all activities as a priority. Training should be arranged in such a way that it will fulfill employees needs. If they do not need it, do not schedule the training (it will make experienced employees feel more frustration since they have ever followed the same training which is not needed now). Information to be informed during training : • Is the training needed to :
a. Understand new area, equipment, and procedures b. Knowledge/experience/attitude which is not in line with required standards
• Who will be trained ? Those who have roles on developing company’s achievement
• Setting out target In order to achieve HSE targets which is at the end of the training participants will be able to perform their work safely
• Evaluate training results based on required target
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SECTION .XIII
GROUP MEETING 1. SAFETY MEETING Group meeting is one of the most important elements for the success of communication between supervisor and employees. The company realizes all possible benefits gathered from such group meetings where supervisor and employees may participate in two ways communication concerning certain issues through which everyone is encouraged to give his opinions. Group meeting is usually arranged especially to discuss health, safety, and environmental issues where supervisors may use the forum to discuss HSE procedures and policies in details and answer each question performed by employees. 1.1 General Guidelines on Group Meeting The intention of a Group meeting is as a communication facility in which employees are encouraged to give their positive contribution. Below are guidelines which may be used as a reference :
All group meetings must be led by a supervisor Safety meeting should be carried out at least once a month and it should take
60 minutes at least Main topics of such safety meeting are health, safety, and environmental
issues HSE Department should prepare information needed by other departments,
like materials to be discussed. 1.2 Evaluation and Consultation between K3 and Employees (Safety Talks) Work safety will decrease when people tend to forget something and try to find simpler way to do something. The first key is that we should keep people awareness concerning work safety in accordance with regular safety meeting In order to socialize work health and safety which is its objective, i.e. the program could be implemented as wished, could be achieved, a routine meeting is needed to discuss any cases which occured in the work areas.
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The meeting will discuss :
The way to perform jobs based on work procedures It is expected that employees will remind one another when he knows that his
colleague has ignored work safety Employees will give inputs / reports when inconsistency / damages occur on
equipment or machines Discuss any cases which occurred in the work area so that they will not
reoccur Participants should complete attendant list provided as evidence that safety talks have been conducted continuously. Safety talks will be carried out each morning, foreman will conduct the meeting with his employees for 5 minutes in order to remind them about any possible danger and that they should perform their jobs safely. 2. WORK SAFETY COMMITTEE Work safety committee meeting should be carried out at least once a month. The meeting is attended by Line Supervisor, and its agenda should be informed to participants several days before the meeting, so that all employees may prepare relevant inputs to be shared at the meeting. The agenda should include:
Review of the last meeting Overview of rectification performed based on check list Any consequences resulting from business activities Warning of potential dangers
All reports should be completed, and it should contain information on participants of the meeting, issues discussed during the meeting, and the most important thing is who rectifies damages and when. These reports are very useful as a communication tool up to management level and following a relevant announcement will be given downward, at least up to supervisor level. 2.1 Work Safety Committee consists of :
Line Supervisor HSE Manager Employees at supervisor level
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2.2 Main Task of Work Safety Committee Main task of work safety committee is to support management to understand any danger and unsafe work procedures and find them out in order to minimize accident risks or damages in the field. The committee will not function well unless its recommendations will be accepted and considered. The committee should be advised of the reasons why their recommendations would be rejected or delayed. The committee may conduct meetings during office hours only. The members should make the necessary efforts to make the meeting valuable and interesting. Inspection report from field and incidents analysis report should be discussed. 2.3 Types of activities allowed for work safety committee The committee may recommend work standards, including work safety program as follows : 1. Minimize physical risk by giving attention to :
Work area cleanliness Fire preservation Personal safety
2. Promotion and controlling of safety activities, including but not limited to :
Inserting advertisements, poster, bulletin on work safety, safety competition, making announcement on accident experienced
Internal audit and field inspection system 3. INTRA DEPARTMENTS MEETING This type of meeting should be made once every 7 (seven) days, and will discuss problems which occurred during the previous week, and it should be led by a Line Supervisor or his deputy. During the meeting, Line Supervisor will collect all important information from departments and he will inform the meeting all problems which occurred during the last week.
