HSE Buying New Machinery

7/31/2019 HSE Buying New Machinery

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HealthandSafetyExecutive

Buying new machineryAshortguidetothelawandsomeinformationonwhattodoforanyonebuyingnewmachineryforuseatwork

BUYING

NEW

and some information on

MACHINERY

Ashort guide to the lawwhattodofor anyonebuying new machinery foruseatwork

IntroductionThisleafletexplainsthemainrequirementsofthehealthandsafetylawswhichyouneedtoknowaboutwhenyouarebuyingnewmachinery(forsecond-handmachinery,seequestion16).Althoughthelawslookcomplicated,theydonotchangewhatyouhavealwayshadtodo- makesurethatanynewmachineryyoubuyforuseatworkissafe.Theinformationinthisleafletisarrangedinfoursections: thelaw; practicalmatters- whatyouhavetodo; checklists- tousewhentalkingtosuppliersandwhenbuyingnewmachinery;

and,forthosewhoneedit,This is a web-friendly moreinformationaboutthelawonsupplyofmachinery.version of leaflet INDG271

reprinted 11/07

Thelaw1 Whatisthelawonnewmachinery?Therearetwogroupsof law: Onedealswithwhatmanufacturersandsuppliersofnewmachineryhaveto

do.Thiscanbecalledthesupplylaw.The lawthatyouwillcomeacrossmostoftenistheSupplyofMachinery(Safety)Regulations1998(asamended)-amendedin2002bytheHealthandSafety(MiscellaneousAmendments)Regulations2002- whichrequiremanufacturersandsupplierstoensurethatmachineryissafewhensuppliedandtohaveCEmarking.Seequestion11forotherrelevantsupplyregulationsandleafletsonsupplyingnewmachinery.(Note:wheretheword'safe' isused,itshouldberegardedasincludingriskstobothsafetyandhealth.)

Theotherdealswithwhattheusersofmachineryandotherequipmenthavetodo.Thiscanbecalledtheuserlaw.TheonewhichappliesmostwidelyisknownastheProvisionandUseofWorkEquipmentRegulations1998.Theserequireemployersto:- providetherightkindofsafeequipmentforuseatwork;- ensurethatitcanbeusedcorrectly;and- keep itmaintained inasafecondition.

Ifyoubuynewequipment(includingmachinery)thislawalsorequiresyou,asauser,tocheckthattheequipmentcomplieswithallthesupplylawthatisrelevant.Theuserlawhasotherrequirements,butthisleafletdoesnotdealwiththem.

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2 Whydowehavetheselaws?Tomakesurethatworkequipment issafewhenfirstsupplied,andthatitisthenusedcorrectlyandsafely,sothattheriskofaccidentsorillhealthoccurringasaresult

of

using

the

work

equipment

is

reduced.

Theselawsreplacedandupdatedolderlawsthathadsimilarrequirements.However,theydidnotreallychangewhatyouhavetodo.3 Whatismeantby'machinery'?Amachineisnormallyregardedasbeingapieceofequipmentwhichhasmovingpartsand,usually,somekindofdriveunit.Examplesinclude: fork-lifttruck; metalworkingdrill; papermakingmachine; circularsaw; combineharvester; liftingequipment(andevenliftingtackle); escalator; meatmincingmachine; balingmachine.Sometypesofmachineryarenotcoveredbythesupplylaw- thereisalistunderExclusionstowardstheendofthisleaflet.

PracticalmattersYoumayalreadyknowthatmostnewmachineryshouldhaveCEmarkingwhenyoubuyit.However,CEmarkingisonlyaclaimbythemanufacturerthatthemachineryissafeandthattheyhavemetrelevantsupply law.You,theuser,alsohavetocheckthatitis,infact,safe.Tounderstandwhatthismeanswhenyouarebuyingnewmachinery,ithelpsifyouunderstandwhatthemanufacturer(orsupplier)hastodo.4 Whatdoesthemanufacturerhavetodo?Manufacturersmustmakesurethatthemachinestheymakearesafe.Theywilldothisby: findingoutaboutthehealthandsafetyhazards(trapping,noise,crushing,

electricalshock,dust,vibrationetc)thatare likelytobepresentwhenthemachineisused;

assessingthelikelyrisks; designingoutthehazardsthatresultinrisks;or,ifthatisnotpossible, providingsafeguards(egguardingdangerouspartsofthemachine,providing

noiseenclosuresfornoisyparts);or,ifthatisnotpossible, usingwarningsignsonthemachinetowarnofhazardsthatcannotbe

designedoutorsafeguarded(eg'noisymachine'signs).Manufacturersmustalso: keepinformation,explainingwhattheyhavedoneandwhy, inatechnicalfile;

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fixCEmarkingtothemachinewherenecessary,toshowthattheyhavecompliedwithalltherelevantsupplylaws(seequestion17formachineswhichwillbepartofanassemblyline);

issuea'DeclarationofConformity'forthemachine(butalsoseequestion13);

provideyou,

the

buyer,

with

instructions

to

explain

how

to

install,

use

and

maintainthemachinerysafely.

IsCEmarkingaguaranteeofsafety?No.themanufacturerisclaimingthatthemachinerycomplieswiththelaw.Youstillneedtocheckthemachineissafebeforeitisused.6 WhatdoIneedtodowhenbuyinganewmachine?Beforeyoubuyit,thinkabout: whereandhowitwillbeused; whatitwillbeusedfor; whowilluseit(skilledemployees,trainees); whatriskstohealthandsafetymightresult; comparinghowwellhealthandsafetyrisksarecontrolledbydifferent

manufacturers.Thiscanhelpyoutodecidewhichmachinemaybesuitable,particularly ifyouarebuyingastandardmachine'offtheshelf'.Ifyouarebuyingamorecomplexorcustom-builtmachineyoushoulddiscussyourrequirementswithpotentialsuppliers.Theycanoftenadviseyouontheoptionsavailable.Foracustom-builtmachine,youcanusetheopportunitytoworkwiththesuppliertodesignoutthecausesofinjuryandillhealth.SomeoftheitemsyoucancoverareinChecklistA,whichfollowsquestion10.Timespentnowonagreeingthenecessarysafeguards,tocontrolhealthandsafetyrisks,couldsaveyoutimeandmoneylater.Note:Sometimesmachineryissuppliedviaanotherorganisation,egan importer,ratherthandirectfromthemanufacturer,sothisorganisationisreferredtoasthesupplier.Whenyouplacetheorder,specifyinwritingthatthemachineshouldbesafe.Whenyouhaveboughtit,lookforCEmarking,checkthatyouhaveacopyoftheDeclarationofConformityandasetofinstructionsinEnglishonhowthemachineshouldbeused,andmost importantofall,checktoseeifyouthinkthatitissafe.7 HowcanIcheckthemachine?Firstmakesurethatthesupplier(orinstaller)hasgivenyouinformationonhowthemachineworksanditssafetyfeatures.Withsmalleroff-the-shelfmachinery,thisshouldbe includedwiththemachine.Withcomplexorcustom-builtmachinesthismaybedemonstratedbythesupplier.Thenhaveacloselookat it.Manythingsthataffectsafetyareobvious;otherscanbedetectedusingcommonsenseandtakingtimetohaveagoodlookatyournewmachine.Youcanalwayscompareitwithanyexistingsimilarmachinesyouhave,tosee ifitisatleastasgood,or(hopefully)better.Buyingnewmachinery 3of9pages


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Thinkaboutthefollowing: Doanypartslookdangerous,egexposedgearwheels,cutters? Arethereguardsandaretheyinplace?

Canthe

machine

operate

with

the

guards

removed?

Doyouunderstandthecontrols? Candustorfumesescapefromthemachine? Isitexcessivelynoisy? Isthereexcessivevibration? Areanyexposedpartslikelytobeextremelyhotorcold? Arethereanyliveelectricalpartswhichareexposedoreasytogetat? Arethereanyspecialfeatures,egslowspeedrunning,forusewhensetting? Arethemanufacturers' instructionsclearandcomprehensive?8 WhatdoIdoifIthinkthemachineryIhaveboughtisnotsafe?Donotuseit.Contactthemanufacturerorsupplierforadviceandarrangeforthemachinetobeputright.9 WhatelsecanIdo?Ifyourcompanyoftenbuysmachinery,youshouldconsiderproducingguidelinesforthepeoplewhoareresponsibleforbuyingit.10Howisdoingallthisgoingtohelpmeandmybusiness?Allowingemployeestousenewmachinerywhichisunsafemaycauseanaccident.Accidentsorincidentswillcostyoumoney,andthecostscanbehigherthanyourealise.Pleasenote:Ifyouwillbeforminganassemblyline,byconnectingseveralmachinestogetheryourself,youwillneedtocomplywithsomeoftherequirementsofthesupplylaw(seequestions11to17).

ChecklistAWhatshouldItalktoasupplier(ormanufacturer)about?Tellthesupplierwherethemachinewillbeused,whatyouwanttouseitforandwhowillbeusingit,particularly ifitisacomplexorcustom-builtmachine.Askthesupplierthefollowing: Whathealthandsafetyrisksmighttherebewhenusingthemachine? Arethereanydangerouspartsandwhatguardswillbeprovided? Will itneedemergencystopcontrolsandhowwillitbeisolated? Howdothecontrolsandcontrolsystemswork? Willdustorfumesetcbeproducedbythemachine?Ifthesearelikelytobe in

significantquantities,cananexistingextractionsystembeadaptedtocopewiththenewmachineorwillyouhavetobuyanewsystem?

Hasthemachinerybeendesignedtominimisethenoiseandvibrationlevelsproduced?

Arethereanyextremelyhotorverycoldpartsofthemachine,andcantheybeinsulatedorprotected?

Arethereanylasersorthicknessgauges,andcananyexposuretoradiationbeeliminated?Ifnot,whatprecautionsaretheretostopanyexposuretoradiation?



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Whathasbeendonetoeliminatetheriskofelectricshockparticularlyduringmaintenancework,whencoversorcontrolpaneldoorsmaybeopen?

Aretherepossiblerisksfromothersourcesofenergysuchashydraulicorpneumatic?

Is

there

clear

information

about

installation,

maintenance

and

breakdown

procedures?

Willyouinformmeifproblemsarisewithsimilarmachinesboughtbyotherusers?

Inadditionitisgoodpracticeforthesupplierormanufacturertohaveaserviceback-uporhelpline,sothatyoucangetfurtherinformationasyouneedit.Youcouldcheckwhatisinplacebeforebuying.

ChecklistBWhatdoIdowhenIhaveboughtnewmachinery? Checkthat ithasCEmarking(wherenecessary)andaskforacopyoftheEC

DeclarationofConformity ifyouhavenotbeengivenone. Checkthatthesupplierhasexplainedwhatthemachineryisdesignedtobe

usedforandwhatitcannotbeusedfor(unlessthisisoff-the-shelfmachinery). Makesureamanualhasbeensuppliedwhichincludesinstructionsforsafe

use,assembly,installation,commissioning,safehandling,adjustmentandmaintenance.

MakesuretheinstructionmanualiswritteninEnglish.(Themaintenanceinstructionsmay,however,bewritteninanotherlanguageifspecialisedstafffromthemanufacturerorsupplierwillcarryoutmaintenance.)

Makesureinformationhasbeenprovidedaboutanyremainingrisksfromthemachine,andtheprecautionsyouneedtotaketodealwiththem.Thesemayincludeelectrical,hydraulic,pneumatic,storedenergy,thermal,radiationorhealthhazards.

Checkthatdataaboutnoiseandvibrationlevelshavebeenprovidedand,wherenecessary,explainedtoyou.

Ensurethatanywarningsignsarevisibleandeasytounderstand. Foracomplexorcustom-builtmachinearrangeforatrialrunsoyoucanbe

shownthesafetyfeaturesandhowtheywork. Checktoseeifyouthinkthemachineissafe. Makesureanyearlyconcernsaboutthesafetyofthemachinearereportedto

thesupplier.RememberNeverassumethatmachineryissafejustbecauseithasCEmarking.

MoreinformationThissectionisforthosewhoneedtoknowabitmoreaboutthesupplylaw.11 Whatothersupplylawisthere? TheElectricalEquipment(Safety)Regulations1994(asamended),whichapply

toelectricalequipmentwhoserisksaremainlyelectrical,forexamplephotocopiers,portableelectrictools.

TheElectromagneticCompatibilityRegulations1992whichcoverequipmentlikelytocauseelectromagneticdisturbance,orwhoseperformanceislikelytobeaffectedbyelectromagneticdisturbance.



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Formoreinformation,readSupplyingnewmachinery,INDG270.12 WhatdoesaDeclarationofConformityhaveonit?

Thename

and

address

of

the

manufacturer

or

other

responsible

person.

Themake,typeandserialnumberofthemachine. Thesignatureofanauthorisedpersonandinformationon:

- whichstandardshavebeenusedinthedesignandmanufacture(ifany);- whatEuropeanUnionlaws(directives)themachinecomplieswith.

13 WhatisaDeclarationofIncorporation?Ifthemachineisintendedfor: incorporationintoanothermachine;or assemblywithothermachines;themanufacturercanissueaDeclarationofIncorporation.InthiscasethemachineshouldnothaveCEmarking.14 DoimportersandsuppliershavetofollowalltheserequirementsevenifthemachineryismadeoutsideEurope?AllsuppliershavetomakesurethemachinerytheysupplyintheEuropeanEconomicArea(EEA)issafenomatterwhereit ismade.TheEEAincludestheEuropeanUnionmembercountriesandalsoIceland,NorwayandLiechtenstein,butexcludesSwitzerlandeventhoughthatcountryisimplementingtheEuropeanDirective.Theyalsoneedtocheckthat: themanufacturerhascarriedoutallthestepsinvolvedinmakingsurethe

machineissafe; thereisaDeclarationofConformityorIncorporationforthemachine; therearefullinstructionsforinstalling,usingandmaintainingthemachine;and ifcomplete,themachinehasCEmarking.Warning:Ifyouareimportingorconstructingthemachineyourself,youtakeontheresponsibilitiesofthesupplier.15 Doesnewmachineryhavetobemadetoanyparticularstandards?ThemachinemustcomplywiththeEssentialHealthandSafetyRequirements(EHSRs)ofthesupplylaw.However,whenamachinehasbeenmadetothespecificationinaharmonisedEuropeanStandard(identifiedbyanENbeforethenumber,egBSEN...),thereisapresumptionthatitconformstotherelevantEHSRs.Theuseofthesestandardsisvoluntary.SomeEuropeanStandardsforparticulartypesofmachineryarealreadyavailable,othersarebeingwritten.Manufacturerscandesignandmanufacturetheirmachinerytootherproductstandards,egBritishorAmericanstandards,aslongastheyarecertainthemachinewillcomplywiththerelevantEHSRsandbesafe.However,theuseofsuchstandards,duringmanufacture,doesnotgiveapresumptionofconformitywiththerelevantEHSRs.Insomecircumstances,machinery(forexample,somewoodworkingmachineryandpower-presses)mustbetype-examinedbyanindependentthirdpartyiftheyarenotmadeinaccordancewithaharmonisedstandard.DetailswillbegivenontheDeclarationofConformity.Buyingnewmachinery 6of9pages


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16 Whataboutbuyingsecond-handmachinery?Ithastobesafeforuse.InmostcasesitwillnothaveCEmarking,butitisstillthedutyofthesuppliertomakesurethatitissafeandhasinstructionsforsafeuse.There

is

also

the

duty

on

you

(the

user)

to

make

sure

that

second-hand

machinery

is: safe; suitablefortheworkitistodo; maintainedinasafecondition.Ifasecond-handmachinehasbeentotallyrefurbished(forexample,addingCNCcontroltoamachine,togetherwithotherwork)itmayhaveCEmarking.Thisisbecausethewayitoperatesisdifferentaftertherefurbishmentandasaresultithasbeentreatedasifitwasanewmachine.17 Whataboutmachinerywhichisgoingtobepartofanassemblyline?Ifamachine isdesignedtobeincorporatedintoothermachinery,itmightnothaveCEmarkingfixedtoit.ItshouldbemanufacturedtobeassafeaspossibleandbeprovidedwithaDeclarationofIncorporation.Instructionsonsafeinstallationanduseshouldalsobeprovided.Whenthemachineisfittedintotheassembly line,particularattentionmustbegiventoanyhazardswhichmayhavebeencausedbythemachinebeingfittedintotheline.Forinstance,additionalguardingorothercontrolsmayberequired.Oncethemachinehasbeenfittedandthewholelineissafe,thetechnicalfileshouldbecompletedandeitherthemachineorthewholelineshouldhaveCEmarking.Thiscanbedonebyaprojectmanager(egtheinstaller,assemblerorthemanufacturer)butinmanycasesyoucandoit,particularlyifyouoperateasmallcompany.

DoIalwayshavetobuythemanufacturer'ssafeguards?Normallyit isbettertobuythemachinewithallthemanufacturer'ssafeguardsincluded.However, insomespecialcircumstances,forexamplewhereparticulartoolsetcaregoingtobe incorporatedoranexistingnoiseenclosureisgoingtobere-used,therecanbeaspecificwrittenagreementrelatingtotheprovisionoftheseparticularitems,betweenyou,thebuyer,andthesupplier.Butyoumustsigntoacceptthisresponsibilityandineffectbecomeinvolved inthefinalpartofthemanufacturingprocess.TheCEmarkingshouldbeaddedtothemachinebythemanufacturerorbyyou,theuser,aftertheothersafeguards,etchavebeenfitted.

ExclusionsThesupplylawdoesnotapplytothefollowingmachinery: ThoseintendedforuseoutsidetheEEA. Second-hand(whennotrefurbished). Manually-poweredmachineryexceptmachineryusedforliftingorlowering

loads. Medicalmachineryusedindirectcontactwithpatients. Specialisedfairgroundoramusementparkequipment. Steamboilers,tanksandpressurevessels. Nuclearequipmentwhichwillemitradioactivityifitfails. Radioactivesourcesformingpartofamachine.Buyingnewmachinery 7of9pages


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Firearms. Storagetanksandpipelinesforpetrol,diesel,inflammableliquidsand

dangeroussubstances. Passengertransportvehiclesandtheirtrailers(air,road,railorwater).

Sea-goingvessels

and

mobile

offshore

units

and

their

equipment.

Cablewaysincludingfunicularrailwaysusedtocarrypassengers. Someagriculturalandforestrytractors. Militaryandpoliceequipment. Somelifts. Minewindinggear. Theatreelevators. Constructionsitehoists.

FurtherreadingGuidanceonlegislationSafeuseofworkequipment.ProvisionandUseofWorkEquipmentRegulations1998.ApprovedCodeofPracticeandguidanceL22(Secondedition)HSEBooks1998ISBN9780717616268DTIpublicationsMachinery:GuidancenotesonUKRegulationsURN95/650HMSO/DTI1995Copiesofthispublicationareavailablefree(www.berr.gov.uk/files/file11274.pdfTel:02072155000)OtherpublicationsSupplyingnewmachinery:AshortguidetothelawandsomeinformationonwhattodoforanyonesupplyingmachineryforuseatworkLeafletINDG270HSEBooks1998(singlecopyfreeorpricedpacksof15ISBN9780717615605)www.hse.gov.uk/pubns/indg270.pdfUsingworkequipmentsafelyLeafletINDG229(rev1)HSEBooks2002(singlecopyfreeorpricedpacksof10ISBN9780717623891)www.hse.gov.uk/pubns/indg229.pdfNoiseatwork:GuidanceforemployersontheControlofNoiseatWorkRegulations2005LeafletINDG362(rev1)HSEBooks2005(singlecopyfreeorpricedpacksof25ISBN9780717661657)www.hse.gov.uk/pubns/indg362.pdfThefutureavailabilityandaccuracyofthereferences listedinthispublicationcannotbeguaranteed.HSEpricedandfreepublicationsareavailablebymailorderfromHSEBooks,POBox1999,Sudbury,SuffolkCO102WATel:01787881165 Fax:01787313995Website:www.hsebooks.co.uk(HSEpricedpublicationsarealsoavailablefrombookshopsandfreeleafletscanbedownloadedfromHSEswebsite:www.hse.gov.uk.) ForinformationabouthealthandsafetyringHSEsInfolineTel:08453450055Fax:08454089566Textphone:08454089577e-mail:[email protected],CaerphillyBusinessPark,CaerphillyCF833GG.This leaflet contains notes on good practice which are not compulsory but

which you may find helpful in considering what you need to do.



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Thisleaflet isavailableinpricedpacksof15fromHSEBooks,ISBN9780717615599andawebversioncanbefoundat:www.hse.gov.uk/pubns/indg271.pdf.Singlecopiesarefree.

Crown

copyright

This

publication

may

be

freely

reproduced,

except

for

advertising,endorsementorcommercialpurposes.Firstpublished04/98.PleaseacknowledgethesourceasHSE.

PublishedbytheHealthandSafetyExecutive INDG271 9of9pages

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