Hilda Salazar P.O. Box 1492Rancho Mirage, CA. 92270

Phone: (760) 250-2730 Email: slz1142@gmail.com

● A highly organized and detail- oriented Executive Legal Assistant with over ten years of experience providing a variety of responsible, complex and confidential administrative support to senior executives.

● Dedicated and focused, able to prioritize and complete multiple tasks and follow through to achieve project goals. Coordinating, assembling, and reviewing pertinent materials, ability to draft and prepare documents, contracts and agendas.

● Maintain excellent communication skills, problem resolution abilities, and a high-level of confidentiality with discretion and tact.

o Legal Document Preparer- County of Riverside- National Legal Studies Institute

o Notary Public- State of California- Lic.# 1994405 Exp. 10/19/16

 PROFESSIONAL EXPERIENCE 

 KSL Resorts/ Corporate Office, La Quinta, CA 2010 - Present   Executive Legal Assistant to Vice President / General Counsel

● Provide executive-level administrative support to the Vice President / General Counsel.● Assist with drafting contracts, redlining agreements, summarizing contracts and fixing

signature blocks. ● Act as liaison between internal and external departments, vendors, general public, and

vendors to ensure proper communications and reporting practices. Screen and route calls, provide assistance when needed.

● Coordinate and attend meetings and conferences, including department and corporate training meetings. Assisted with the development of presentations for meetings. Make travel arrangements, maintain calendars and schedules. Coordinate preparation and timely dissemination of company reports and slide presentations for meetings.

● Compose reports, type, word process, and proofread a variety of letters, compare and contrast contracts, reports, correspondence, and other documents; type from rough draft, or verbal instruction.                 

● Maintain and control files, corporate documents and contracts with confidentiality. Track insurance and agreement expirations, send out notices. Track execution of documents and renewal notices.

● Maintain litigation database, invoice database, contract database, and policies and procedures. Compile data and maintain detailed records and reports. Develop and maintain highly confidential files and database information.

● Assist with and participate in other assignments and activities as assigned.       

 

Law Offices of James V. Cicalese, Rancho Mirage, CA 2005-2009

Executive Legal Assistant● Assisted attorney with executive administrative duties. Maintain and coordinate

attorney’s court calendar and personal calendar.● Prepare and file court documents. Draft motions, memoranda of points and authorities,

interrogatories and answers, complaints and answers, cross-exams, affidavits, and declarations.

● Review legal documents and forms for completeness and conformance to specific requirements.

● Obtain criminal record information and related documents. Gather factual information and perform routine legal research to assist attorney

● Interview clients, gather case information, prepare statement of facts and act as liaison between client and attorney.

Palm Springs United School District, Palm Springs, CA 2004-2005

Senior Clerk/Bilingual

● Receive cumulative records from school sites and departments district wide. ● Maintain student records and files with confidentiality.● Perform a wide variety of administrative work. Prepare regular, confidential and non-

confidential reports, memos, letters and records. ● Responded to inquiries regarding student records, policies and procedures.● Answered a high volume of incoming calls and in-person inquiries from public; treated

each person with respect and provided information and referrals. Acted as liaison and maintained open lines of communication among school personnel, parents and students.

● Assisted in meetings with school personnel, principals, teachers and parents as bilingual English/Spanish translator.

Law Offices of Timothy J. Ryan, Palm Desert, CA 1992- 2004Legal Assistant

● Maintain and coordinate attorney’s court calendar and personal calendar. ● Acted as liaison and maintained open lines of communication between attorney’s, clients,

doctors, investigators, insurance adjusters and staff. ● Draft motions, memoranda, complaints, answers and interrogatories and answers, cross-

claims, affidavits and declarations. ● Review legal documents and forms for completeness and conformance to specific

requirements set forth in applicable codes. ● Relieved supervisor of administrative detail and procedure. ● Answer and prioritize incoming calls, met with clients/public to answer questions and

procedures, and provide case update information. ● Travel to and conduct meetings. Provided English/Spanish translation when needed.● Conduct field investigations and support. Draft and provide field investigation reports

and memos. ● Trained and oriented new employees.