H+S SR 001

O&E/H&S SR/001

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COMPANY

SAFETY RULES

Version Number 1.0

Issue Date May -2010

Next Review Date May - 2015

Document Custodian Corporate Safety Rules Officer

Approved by Director of Operations & Engineering

Signature

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Liability

International Power recognises its duty to promote good safety management and aims to ensure the

safety of all those working in and affected by its operations. Achieving this aim relies on those

engaged in International Power's operations complying with these Safety Rules and their general duty

to employ safe working practices.

International Power requires every person working on Plant and Apparatus to be conversant and

comply with these Safety Rules. In addition each person shall undertake their work in accordance

with any relevant procedures of the Business Asset and any statutory requirements relating to the

activity in which they are engaged.

Any person breaching these Safety Rules and/or failing to comply with any statutory requirements

may be subject to disciplinary action and/or a criminal prosecution.

Statutory Compliance

Observing these Safety Rules may not ensure compliance with all relevant statutory requirements.

These Safety Rules should therefore be observed in conjunction with any legislation, regulations and

codes of practice which govern the activity in the particular location where it is undertaken.

Legislative requirements shall prevail should they appear to conflict with the instructions and

guidance provided by these Safety Rules.

Copyright © 2010 International Power International Power plc (‘International Power’) is the owner of this document and all intellectual

property rights in relation thereto.

This document is for International Power internal use only unless supplied as part of a current written

licence or other agreement with International Power. Authorisation for supply of this document

external to International Power should be sought in the first instance from the Director of Operations

& Engineering.

No part of this document may be reproduced, stored in a retrieval system, or transmitted in any form

by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior

written permission of the Director of Operations & Engineering of International Power.

Where this document is provided to, or used by, any third party for its use, International Power shall have no liability for any loss, damage, injury, claim, expense, cost, liability or other consequence

howsoever arising, as a result of use or reliance upon any information contained in or omitted from

this document. The provision of this document by International Power is not an acknowledgement by

International Power of the existence of any duty of care owed to the recipient. International Power

accepts no ongoing obligation to update the information contained herein.

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-

International Power Safety Rules Change Record

Date Author Version Change Reference

May 2010 John Morgan 1.0 Revised Safety Rules

Reviewers

Name Position

G. Beale Corporate Health and Safety Manager S. Wilkinson European Health and Safety Manager

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Revision Status Revision No Section

Changed Description of Change

Date DD/MM/YY

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INDEX

1. Status

2. Philosophy and Principles

3. Application Application of Rules Identification of Plant and Apparatus Operation of Plant and Apparatus Demarcation of Work Areas

4. General Provisions

Interpretations General Requirements General Safety Exceptional Circumstances

5. Responsibilities of Persons

General Location Manager Acceptor Designated Person Issuer Safety Controller Safety Co-ordinator Interactions Flow Diagram

6. Safety Procedures

Part A - Safety Rules - Approach to Exposed HV Conductors/Insulators - Safety Precautions for work on or adjacent to Plant and HV Apparatus - Safety Precautions for work on or adjacent to LV Apparatus - Application Flow Diagram from Work Order to Issue of Safety Document - Plant

and HV Apparatus - Application Flow Diagram from Work Order to Issue of Safety Document - LV

Apparatus - Issue Flow Diagram

Part B – Safety Document Procedures - General - Safety Document

Preparation Issue and receipt Transfer of Personally Retained Safety Documents Clearance and Cancellation

- Safety Document Instructions

7. Definitions and Documentation Definitions Documentation

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8. Appendices A1 – A format suitable for the front of a Permit (ACCESS) A2 – A format suitable for the back of a Permit (ACCESS) B1 – A format suitable for the front of a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE) B2 - A format suitable for the back of a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE) C – A format suitable for an Earthing Schedule D – A format suitable for a Transfer Extension Form – These may be printed double sided E – A format suitable for a Record of Further Acceptors (ROFA) – These may be printed double sided F – A format suitable for an extension to a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE)

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1 STATUS

1.1 International Power requires that all Locations shall have a health and safety management

system in place. It shall be based upon the Health and Safety Corporate Policy (O&E/H&S POL/001) & Health and Safety Management Document (O&E/H&S/MGT SYS/001).

1.2 It will be enacted in accordance with International Power Health and Safety Procedures and be supported by Codes of Practice and Guidance documents. Note: see diagram titled ‘Document Hierarchy’ on next insert page

1.3 The health and safety management system shall specifically include Safety Rules supported by local procedures to ensure hazards are identified and assessments made to control risks to the health and safety of employees and others.

1.4 The Regional Director, in conjunction with the Corporate Director of Operations and Engineering, shall decide as to whether these Safety Rules shall be used at any operational Location within his sphere of control. At any site so identified these Safety Rules are mandatory.

1.5 All persons working on International Power sites shall be trained and advised of their responsibilities in relation to the health and safety management system and shall comply with all requirements accordingly.

1.6 It is the duty of every person who may be concerned with work on or adjacent to the System to make themselves conversant with the Safety Rules and appropriate support documents. In addition all persons have a general duty to be conversant with and to observe statutory requirements relating to any activities with which they have an involvement.

1.7 It remains the responsibility of all employees to take reasonable care for the health and safety of themselves, their colleagues and the general public who may be affected by their acts or omissions.

1.8 If, whether intentionally or through neglect or carelessness, an employee fails to observe the Safety Rules and supporting documents, or unnecessarily endangers the personal safety of either themselves or others, that employee may be liable to disciplinary action.

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IPR Health and Safety Procedures

IPR Health & Safety

Corporate Policy

O&E/H&S POL/001

IPR Health & Safety

Management System Document

O&E/H&S/MGT SYS/001

IPR Health & Safety

Procedure – O&E/H&S

PROC/018 - ‘System Safety Rules

and Lock Out Tag Out’

IPR Health & Safety

Procedure – O&E/H&S

PROC/017 - ‘Safe Systems of

Work’

Asset Based Safety Rules

IPR Corporate Codes of Practice

(COP’s)

IPR Corporate Codes of Practice

– Guidance Notes (GN’s)

Asset derived GN’s – to cover

location specific issues (must be

as good as Corporate GN’s)

Asset derived COP’s – to cover

location specific issues (must be

as good as Corporate COP’s)

Asset derived - associated Local

procedures

Document Hierarchy – Associated with Safety Rules

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2 PHILOSOPHY & PRINCIPLES OF THE SAFETY RULES

2.1 PHILOSOPHY

2.1.1 The Company’s electrical and mechanical items of Plant and Apparatus are interconnected to form electro-mechanical Systems, these Systems contain inherent Dangers. The Systems are designed so that when they are in their normal operating mode, they may be operated without Danger if safe working procedures and suitable equipment are correctly used.

2.1.2 When work other than operation has to be carried out affecting the Plant and Apparatus and it is necessary to change from the normal operating mode or depart from routine operating procedures, it is then necessary to comply with these Safety Rules to achieve safety from the inherent Dangers.

2.1.3 These electrical and mechanical Safety Rules are based on a philosophy that the Safety Rules should briefly and clearly specify those actions which must be implemented and identify those practices which should be followed, to establish conditions in which persons who have to carry out work on or adjacent to the Plant and Apparatus will be safeguarded from the inherent Dangers and provided with Safety from the System.

2.1.4 Every person when doing work should expect that a Safety Document is required unless

determined otherwise by an appropriate person nominated in writing by the Location Manager.

2.1.5 Whenever work is carried out affecting Plant and Apparatus which is part of the System, two types of Danger may arise:

(i) Danger inherent in the System arising from the design function of the Plant and Apparatus. The Safety Rules, when implemented, will achieve the safety of persons at work from these inherent Dangers at the commencement of and during the course of the work;

(ii) Danger arising from the environment at and in the vicinity of the work point and not

associated with the System. These Safety Rules are not designed to specify the means of establishing General Safety from this second type of Danger, which may arise whenever work is done.

2.1.6 To carry out work affecting Plant and Apparatus within a System, the procedure to be observed may be divided into the following stages:

(i) making available the Plant and Apparatus concerned for the work required;

(ii) establish conditions to safeguard persons from the inherent Dangers of the System;

(iii) execution of the work required;

(iv) clearance of the Plant and Apparatus on completion or termination of the work;

(v) restoration of the Plant and Apparatus to its normal conditions within the System.

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2.1.7 To achieve safety within the stages specified above, these Safety Rules require that defined persons be given responsibilities for:

(i) Identifying and assessing all foreseeable risks from System derived hazards.

(ii) Implementing control measures to reduce all risks to a level which as a minimum satisfies all current legislative requirements.

(iii) establishing safe conditions for persons to work on the Plant and Apparatus;

(iv) either checking that safe conditions have been established for work on Plant and Apparatus which has been Isolated from the System, or

(v) identifying the appropriate specialised procedures which will be applied when work has to be done on Plant and Apparatus which remains energised, and then to authorise, in writing, the commencement of work, and finally to cancel the written authority on termination of the work;

(vi) receiving the written authority to commence work and executing the work in a safe

manner by suitably nominated competent personnel, thereafter to supervise General Safety during the course of the work and to clear the written authority when the work is terminated.

2.1.8 The Safety Rules for achieving the safety of persons at work from the inherent Dangers of the System are limited therefore to specifying:

(i) the actions necessary to ensure safety during each of the stages above, in which Dangers may arise from the design function of the Plant and Apparatus;

(ii) the responsibilities of persons for ensuring safety during each of the stages above from Dangers which may arise from the design function of the Plant and Apparatus,

and, in relation to the general Dangers arising whenever work is performed, the Safety Rules are limited to:

(iii) identifying the person responsible for achieving safety from these general Dangers.

2.1.9 The Safety Rules will be supported by Codes of Practice and Local Procedures to specify instructions for implementing the Safety Rules effectively and efficiently and to ensure that the Safety Rules are applied in a consistent manner at identified locations throughout the Company.

2.1.10 The Safety Rules procedure will be enacted by persons who are authorised in writing for the appropriate functions that they are undertaking. Any person carrying out a function under the Safety Rules must be able to discuss associated Safety Rules issues with his line manager. This does not preclude communication on any other issues related to safety that may arise. All such issues should initially be communicated to a Safety Controller.

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2.1.11 The application of the Safety Rules and their associated procedures shall be monitored and formally audited. This will be undertaken at regular intervals both by staff internal to and external from the asset in order to assess compliance with and identify any failures in the application of the Safety Rules.

2.2 PRINCIPLES

2.2.1 To fulfil the requirements of the philosophy, the following principles have been adopted in formulating the Safety Rules:

(i) the Safety Rules are concerned only with achieving safety for persons:

(ii) when work is to be carried out on High Voltage Apparatus, the primary means of achieving safety is by isolation from the System(s) followed by earthing. No work shall be carried out near Live HV Apparatus unless it is unreasonable for it to be Dead. If this work involves the testing of Live HV Apparatus, the means of achieving safety shall be by the application of specialised Approved procedures, which shall include suitable precautions to prevent injury.

(iii) in the case of Low Voltage Apparatus, the primary means of achieving safety is, if reasonably practicable, by isolation from the System(s). If isolation is not reasonably practicable, safety is achieved by the application of specialised Approved procedures. No work shall be carried out on or adjacent to Live LV Apparatus unless it is unreasonable for it to be Dead, reasonable for a person to be working while it is Live and suitable precautions are taken to prevent injury;

(iv) when work is to be carried out on Plant, the primary means of achieving safety is by isolation from the System(s) followed by draining, venting, purging and control of stored energy as appropriate, except when the work requires the Plant to be energised. For these exceptions the means of achieving safety is by the application of specialised Approved procedures;

(v) the fundamental means of protecting persons at work is the application and maintenance of the primary means of achieving safety specified in 2.2.1 (ii), (iii) and (iv) supported by appropriate actions to maintain the effectiveness of the primary means, e.g. locking off Isolating Devices;

(vi) the nomination of persons to carry out defined requirements under the Safety Rules is formal, although part of their normal responsibilities;

(vii) the application of the Safety Rules shall ensure that a safe situation exists across all control area boundaries and operational interfaces, be they totally or partially within the jurisdiction of the Company,

(viii) to achieve ‘Safety from the System’, that is, from Dangers which may arise by design of the Plant and Apparatus, each of the five stages referred to in the philosophy 2.1.6 will involve one or more of the following functions: (a) ‘Consent’ – which includes: instructing actions to implement precautions

before work commences, and consenting to the cancellation of the Safety

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Document and instructing actions to restore Plant and/or Apparatus to service;

(b) ‘Making Safe/Restoration of Plant and/or Apparatus’ – which includes: before work commences, taking actions to make Plant and Apparatus safe for work and issuing a Safety Document; after completion of work and the cancellation of the Safety Document, taking actions to restore the Plant and Apparatus to service and/or;

(c) ‘Work’ – which includes: receipt of safety document, execution of the required work to its completion or termination and, after the work area has been cleared, clearance of the safety document.

2.2.2 The above three functions cover separate responsibilities which are distinct from each other and are treated distinctively in the Safety Rules.

2.2.3 The Safety Rules do not state the number of persons necessary to discharge the three functions. However, in order to implement the Safety Rules efficiently, it will frequently be necessary for two or more persons to perform the three separate functions because of technical and geographical complexities in the Company’s system.

2.2.4 The Safety Rules do not preclude one individual from personally performing all three functions, to his own instructions, as identified in Principles 2.2.1 (viii) above.

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3 APPLICATION

3.1 APPLICATION OF THE RULES

3.1.1 The Safety Rules shall be applied to all electrical and mechanical items of Plant and/or Apparatus which form part of the System.

3.1.2 Safety from the System is the fundamental protection of persons working on or testing Plant and/or Apparatus from the inherent Dangers from the Plant and/or Apparatus. Safety from the System shall be achieved by the application of these Safety Rules and associated procedures.

3.1.3 Plant and Apparatus shall be added to and removed from the System only in accordance with an Approved procedure which will also determine when these Safety Rules shall apply.

3.1.4 Work on or adjacent to Plant and Apparatus that is defined as a part of the System shall not be carried out until an assessment as to the requirement for a Safety Document has been completed by an appropriate person nominated in writing by the Location Manager.

3.2 IDENTIFICATION OF PLANT AND APPARATUS

Work shall only be permitted to start on Plant and/or Apparatus which is readily identifiable or has fixed to it a means of identification which will remain effective throughout the course of the work.

3.3 OPERATION OF PLANT AND APPARATUS

The operation of Plant and/or Apparatus to achieve Safety from the System shall never involve pre-arranged signals or the use of time intervals.

3.4 DEMARCATION OF WORK AREAS

The work area shall be defined clearly and, where necessary, protected physically to prevent Danger to persons in the work area from System hazards adjacent to the work area.

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4 GENERAL PROVISIONS

4.1 Suitable and sufficient risk assessments shall be carried out prior to the commencement of work in order to identify and assess any potential hazards. These Safety Rules are provided as a control measure to ensure that work can be undertaken on the System without Danger from the Plant and/or Apparatus.

4.2 Compliance with the Safety Rules ensures that working on Plant and/or Apparatus to

which these Safety Rules apply can be undertaken without hazard from the System. If the hazards cannot be controlled by exclusion then suitable control measures must be put in place to minimise the risks from the hazards to an acceptable level.

4.3 Every person when doing work should expect that a Safety Document is required unless they are told otherwise by an appropriate person nominated in writing under the Safety Rules.

4.4 INTERPRETATIONS

4.4.1 When ‘shall’ is used in these Safety Rules with no qualification, this indicates a mandatory

requirement with no discretion permitted and no judgement to be made.

4.4.2 When ‘shall, where practicable’ is used to qualify a requirement, a slightly less strict standard is imposed. It means that where it is possible to achieve in the light of current knowledge and invention, then the requirement must be met. One is not allowed to avoid the requirement on the grounds of cost (money, time, trouble and physical difficulty).

4.4.3 When ‘shall, where reasonably practicable' is used to qualify a requirement then a judgement must be made as to what is reasonable, taking into account a balance of the magnitude of the risk (likelihood and severity) against the cost (money, time, trouble and physical difficulty) of avoiding the risk.

4.4.4 When used in these Safety Rules, the term ‘work’ includes testing.

4.4.5 Where any reference to the male gender is made within the rules the female gender also applies equally.

4.5 GENERAL REQUIREMENTS

4.5.1 No persons shall be engaged in work activities associated with the application of these rules

unless they possess sufficient knowledge and/or experience to avoid Danger, or are supervised as appropriate, having regard to the nature of the work. They shall have received training for and be conversant with the roles they are to perform under the Safety Rules.

4.5.2 Any person receiving instructions in the application of these Safety Rules shall report to the person giving those instructions any objections on safety grounds to carrying them out. Any such objections must be dealt with in accordance with an Approved procedure.

4.5.3 Application of the Safety Document procedures shall be as identified in this document.

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4.5. 4 If a hazard arises or is suspected during the course of work which could give rise to Danger, the work shall cease, all persons shall be withdrawn from the Plant and Apparatus concerned and the situation shall be reported immediately.

4.5.5 In addition to these Safety Rules, other associated policies, procedures and instructions issued by International Power or other authorities and the requirements of any supporting mandatory documents, must be complied with.

4.6 GENERAL SAFETY

4.6.1 In addition to the requirements for establishing Safety from the System specified in these Safety Rules, General Safety must be maintained at all times at and in the vicinity of the place of work. It is fundamental that prior to work commencing the hazards present shall be recognised, the risks assessed and the necessary control measures implemented to reduce the risk to an acceptable level.

4.6.2 The supervisor of the Working Party shall ensure that General Safety is established, monitored and maintained. During the course of work, all members of the Working Party must maintain General Safety and ensure that other work areas are not adversely affected by their activities.

4.6.3 Those whose job duties include planning, performing and/or supervising the work are responsible, within their training and control, for ensuring the identified control measures are implemented, maintained, reviewed and if necessary changed during the work in order to achieve a high standard of General Safety.

4.6.4 The discharging of responsibility for General Safety will be achieved in accordance with delegation of authority by management to ensure that all activities are conducted in accordance with local procedures.

4.6.5 The General Safety requirements applicable for each site shall be identified in a local

procedure.

4.7 EXCEPTIONAL CIRCUMSTANCES

4.7.1 Work on Plant and Apparatus which is part of the System and to which these Rules cannot be applied, or for special reasons should not be applied, shall be carried out in accordance with an Approved procedure.

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5 RESPONSIBILITIES OF PERSONS

5.1 GENERAL

5.1.1 It is the duty of all Personnel who may be concerned with work on or adjacent to Plant and/or Apparatus, to which these Safety Rules apply, to implement these Safety Rules and appropriate supporting documents. The responsibilities of persons may include all or only part of the roles detailed in this section depending upon the role of the individual.

The written authorisation given to persons to allow them to perform their appropriate role in implementing these Safety Rules shall indicate the extent of the authorisation.

5.2 LOCATION MANAGER

5.2.1 The Location Manager shall ensure that a suitable and sufficient safety management system and associated controls, including the application of appropriate Safety Rules shall be in place at the location. This process will be outlined in the appropriate Corporate procedures identified in Section 7.2 of this document.

5.2.2 The Location Manager shall ensure that persons with specific responsibilities under the Safety Rules shall be trained, demonstrate competence and nominated in writing. These authorisations shall be regularly reviewed to check and confirm the competency of the staff.

5.3 ACCEPTOR

5.3.1 Acceptors of a Safety Document shall:

(i) Understand the contents of and any actions arising from the following: (a) the Safety Document (b) a Designated Persons report (c) an Earthing Schedule (d) any written instruction or procedure regarding the method of work or (e) an Approved procedure.

(ii) During the course of work, adhere to the conditions, instructions or limits specified

on: (a) the Safety Document (b) a Designated Persons report (c) an Earthing Schedule (d) any written instruction or procedure regarding the method of work or (e) an Approved procedure.

(iii) As appropriate retain the Safety Document along with any items issued and any

keys in safe custody.

(iv) When in charge of work provide Supervision or where determined by a Safety Controller, provide Personal Supervision.

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(v) If, during the course of the work, a hazard arises or is suspected which could give rise to Danger warn all persons to withdraw from and not to work on the Plant and/or Apparatus concerned. The situation shall be reported immediately to the Safety Controller.

5.3.2 The Acceptor participating in the transfer procedure of a Safety Document shall ensure that:

(i) All persons working under the Safety Document have been withdrawn from and warned not to work on the Plant and/or Apparatus concerned. All associated documents, keys and appropriate items shall either be surrendered to or accounted for, to the satisfaction of the Issuer and the surrender section of the transfer record signed.

(ii) Following the reissue of the transferred Safety Document under the Personal Supervision of an Issuer, the Acceptor shall ensure that the re-issue section of the transfer record of the Safety Document is signed.

5.3.3 The Acceptor of a Permit (ROSH), Permit (TEST) or Permit (LIVE) shall:

(i) Give Personal Supervision during the work and be responsible for matters of safety concerned with the work.

(ii) Give instructions for the removal and reapplication of those safety precautions which

may be varied whilst at the same time maintaining Safety from the System.

(iii) Implement the co-ordination function as dictated by the test programme, if this co-ordination crosses company boundaries then the Acceptor shall liaise with a site based Safety Co-ordinator who shall consult with the Co-ordinator(s) of other Systems, on behalf of the Acceptor, to agree actions which may be required to maintain Safety from the System.

5.3.4 Acceptors clearing a Safety Document shall only do so after all persons working under the Safety Document have been withdrawn from and warned not to work on the Plant and/or Apparatus concerned. Where appropriate they shall ensure that all tools, gear and loose material have been removed, guards and access doors replaced and the work site left tidy and any exceptions noted in the clearance section of the Safety Document. Where appropriate Acceptors shall return Earthing Schedules, Approved procedures, Drain Earths and keys.

5.4 DESIGNATED PERSON

5.4.1 When participating in achieving Safety from the System, the Designated Person shall correctly implement specified procedures before work commences. This shall include carrying out the instructions of a Safety Controller to apply safety precautions, reporting back and signing a record of the completion of these actions.

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5.4.2 A Designated Person may be requested by the Safety Controller to use his technical knowledge and experience for making a report and recommendations to overcome hazards (e.g. Atmosphere testing, Identification of buried services etc.). A written report shall be prepared for the Safety Controller by the Designated Person. The Designated Person will be responsible for ensuring that its recommendation, when implemented, will ensure safe working conditions relating to the hazards.

5.5 ISSUER

5.5.1 When issuing, reissuing or transferring a Safety Document the Issuer shall:

(i) Ensure that the contents of all sections of the Safety Document, Earthing Schedule, Designated Persons report, Approved procedure or any written procedure to be issued with the Safety Document are fully explained to the Acceptor, satisfying himself that the Acceptor fully understands their contents and limits of work.

(ii) Issue the Safety Document together with, as appropriate, any keys, Earthing

Schedule, Designated Persons report, Approved procedure or any written procedure and identify to the Acceptor when the work to be done shall be given Personal Supervision.

5.5.2 When providing Personal Supervision to the transfer of a Safety Document discharge the same responsibilities to the new recipients as if the Safety Document was being issued initially.

5.6 SAFETY CONTROLLER

5.6.1 The Safety Controller shall correctly implement specified procedures to ensure that all safety precautions which achieve Safety from the System are complete. These procedures shall include the process of:

(i) Instructing Designated Persons to carry out the necessary operations to establish the safety precautions which achieve Safety from the System, obtaining confirmation that each instruction has been carried out.

(ii) Checking with the Safety Co-ordinator, where appropriate, to confirm that the

safety precautions which have been taken are adequate for the work to be done.

5.6.2 Prior to the issue of a Safety Document the Safety Controller shall as appropriate:

(i) Decide whether drain earths are required and, if so, determine the correct number of

Portable drain earths to be issued with an Earthing Schedule.

(ii) Decide whether Plant and/or Apparatus shall be vented, Purged and its contents adjusted to a level which avoids Danger and any actions to be taken to contain or dissipate stored energy.

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(iii) Decide to call upon a Designated Person to provide a report specifying any

additional precautions to be taken and deciding the action to be taken to implement any recommendations made.

(iv) Decide under what conditions the safety precautions applied are to be removed

during the course of the work and, where appropriate, specifying the manner in which they may be removed and reapplied such that Safety from the System is maintained.

(v) Ensure that Safety from the System has been achieved, or will be achieved, when

the requirements of the Safety Document are completely implemented.

(vi) Ensure that the contents of the Safety Document to be issued are correct and unambiguous.

(vii) Implement the procedure to ensure the safe custody of a Safety Document and

associated keys when it is not to be issued immediately. (viii) If appropriate obtain the consent of the Safety Co-ordinator.

(ix) Decide the category of person who shall provide Personal Supervision in situations

where it is required.

(x) Decide whether the Safety Document shall be personally held.

5.6.3 When cancelling a Safety Document the Safety Controller shall:

(i) Satisfy himself that the requirements of the clearance section of the Safety Document have been implemented.

(ii) Check that all items issued with the Safety Document have been returned or

accounted for.

(iii) When relevant, inform the Safety Co-ordinator of the cancellation, confirming to him the operational state of the Plant and/or Apparatus.

5.7 SAFETY CO-ORDINATOR

5.7.1 Within their sphere of operation Safety Co-ordinators shall:

5.7.1.1 Before giving consent to the issue of a Safety Document implement procedures which ensure the application of safety precautions which achieve Safety from the System. These shall include:

(i) Consulting with the Co-ordinator (s) of other Systems to agree, initiate and record those actions necessary to establish and maintain safety precautions on Plant and/or Apparatus which is interconnected across control boundaries.

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(ii) Checking with the Safety Controller to confirm that the safety precautions which have been taken are adequate for the work to be done.

5.7.1.2 Consenting to the preparation and acknowledging the cancellation of Safety Documents

where appropriate.

5.7.1.3 Implementing the necessary procedures to ensure that the safety precautions established to achieve Safety from the System are maintained during the period the Safety Document is in force.

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Work

Request

Safety Controller (SC)

- Decides if work is part of the system.

- Decides if work can be carried out by limiting the access.

- Decides what isolation is required within the company

system, discusses intercompany (system) requirements

with a Safety Co-ordinator.

- Writes Safety Documents identifying, as appropriate,

points of isolation.

- Prepares DP list.

- Issues DP isolation sheet.

- Secures keys when returned by DP.

- Confirms and signs that precautions taken will maintain

safety from the system.

Designated Person (DP)

- Takes Instruction from

the SC or SCo as to the

necessary isolations,

earthing and applies

them as required. - Returns DP sheet and

keys to SC.

Issuer

- Issues the safety

document to suitably

authorised acceptors

along with the items to

be issued with the

safety document and

identifying any further

precautions to be

taken or precautions

that may be varied.

Safety Co-ordinator (SCo)

- Discusses need for

isolation in another

system with a suitably

authorised person for

that role in the other

system(s).

- Confirms to SC

completion of isolation

and where necessary

earthing.

Acceptor

- Accepts the safety

document from the

issuer confirming the

understanding of the

work. Further

precautions to be

taken and precaution

that may be varied and

accepting any items

required to be issued

with the safety

document.

Work

Commences Interactions between responsible

Persons, identified in the Safety Rules,

from the arrival of a Work Request to

the commencement of the Work

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6 SAFETY DOCUMENT PROCEDURES PART A – SAFETY RULES

6.1 APPROACH TO EXPOSED HIGH VOLTAGE CONDUCTOR/INSULATORS

6.1.1 Persons shall not allow any part of their body to approach exposed conductors designed for and operated at, High Voltage, or insulators supporting such conductors, within the specified Safety Distances, specified in table 6.1.4 (a) unless the conductors have been Isolated and Danger has been excluded.

The only exception is when it is necessary to carry out testing (see 6.1.3) to prove a circuit

Dead prior to the application of Primary Earths, where following completion of the isolation and prior to the application of the Primary Earths the Safety Distances specified in table 6.1.4 (b) shall apply.

6.1.2 When exposed High Voltage conductors are not Isolated, the only objects permitted to

approach them, or insulators supporting them, within the Safety Distances specified in table 6.1.4 (a), shall be Approved insulated devices.

6.1.3 When exposed conductors are Isolated but could be subject to High Voltage, the only

objects permitted to approach them, or insulators supporting them within the Safety Distances specified in table 6.1.4 (a), shall be Approved Voltage Measuring Devices or Earthing Devices.

• When using Approved Voltage Measuring Devices, persons shall not allow any part of their body to approach exposed conductors within the Safety Distances stated in table 6.1.4 (b).

6.1.4 Safety Distances

(a) with exposed HV conductors that are not Isolated

Rated System Voltage Safety Distance ‘X’ from Live HV conductors kV m ft - in

Up to 33 66 132 275 400 500

0.8 1.0 1.4 2.4 3.1 5.8

2 – 8 3 – 4 4 - 7 7 – 11 10 – 2 19 – 0

Table 6.1.4. (a) - Safety Distances with High Voltage Conductors that are not Isolated

Note: For a voltage that falls between two of the above rated System voltages the next highest voltage must be used as the Safety Distance. (For example: a System rated voltage of 345kV will have a Safety Distance of 3.1 metres).

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A distance of 300mm (12in) shall also be maintained from that part of the insulators supporting exposed High Voltage conductors which is outside the appropriate Safety Distance (see insert).

TYPICAL HV POST INSULATORS ILLUSTRATING SAFETY DISTANCE FROM LIVE HV CONDUCTORS

(b) with exposed HV conductors that are Isolated but require testing to prove Dead.

Rated System Voltage Safety Distance ‘X’ from Live HV conductors

From rear of safety guard (hand side) to limit mark kV m ft - in

Up to 15 33

0.525 0.672

1 – 8 2 – 4

Table 6.1.4. (b) - Safety Distances with HV Conductors that are Isolated but require testing to prove Dead

Note: For a voltage that falls between the two of the above rated System voltages the next highest voltage must be used as the Safety Distance.

6.2 SAFETY PRECAUTIONS FOR WORK ON OR ADJACENT TO PLANT AND HV APPARATUS

6.2.1 Where Safety from the System is required and this can be achieved by limiting the work or the work area then instructions defining the limits shall be confirmed in writing and a Permit (ACCESS) issued.

6.2.2 If limiting the work or the work area is insufficient to achieve Safety from the System, it shall be achieved by the application of the following precautions and a Permit issued.

(i) The Plant and/or HV Apparatus shall be Isolated. When Isolating Devices are used they shall, where practicable, be immobilised and Locked. All points of isolation shall be Tagged.

(ii) For work on HV Apparatus, Primary Earths shall be applied within the Isolated

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Zone and, where reasonably practicable, immobilised and Locked. All Primary Earths shall be Tagged.

(iii) The contents of the Plant and/or HV Apparatus shall be adjusted to a level which avoids Danger and where drains could give rise to Danger they shall be Tagged and, where practicable Locked in the appropriate position.

(iv) Where Danger could arise from pressurisation the Plant and/or HV Apparatus

shall be vented to atmospheric pressure; where vents could give rise to Danger they shall be Tagged and, where practicable, Locked in the appropriate position.

(v) Where internal access is required the Plant and/or HV Apparatus shall be Purged

if the residue of contents could cause Danger.

(vi) Where Danger could arise from the release of stored energy, action shall be taken to contain or dissipate this energy safely.

(vii) Where Danger from induced voltage could arise during the course of the work,

Drain Earths shall be applied. Any portable Drain Earths shall be issued with the Permit, together with an Earthing Schedule.

(viii) Any additional precautions required to be taken during the course of work to

maintain Safety from the System shall be specified on the Permit.

6.2.3 RESTORATION OF SYSTEM HAZARD

When work is to be carried out on Plant and/or HV Apparatus and it is essential to restore a System hazard to facilitate that work, Safety from the System shall be achieved and maintained as follows:

(i) The work shall be detailed in an Approved written Restoration of System Hazard (ROSH) procedure specifying the requirements necessary to maintain Safety from the System and prevent Danger whilst the System hazard is restored.

(ii) A Permit (ROSH) shall be prepared, taking into account the requirements outlined in section 6.2.2 (i) to 6.2.2 (viii) above, along with the associated ROSH procedure and only those keys identified within the ROSH procedure.

(iii) No other Safety Document shall be in force on the same item of Plant and/or HV

Apparatus whilst the Permit (ROSH) is in force.

6.2.4 TESTING

When testing is to be carried out on Plant and/or HV Apparatus and it is essential to introduce testing supplies and/or remove isolation and/or the removal of Primary Earths to facilitate that testing, Safety from the System shall be achieved and maintained as follows:

(i) The scope of testing shall be detailed on an Approved test instruction.

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(ii) A Permit (TEST) shall be prepared, taking into account the requirements outlined

in section 6.2.2 (i) to 6.2.2 (viii) above, along with only those keys necessary to facilitate introduction of a testing supply and/or remove isolation and/or the removal of Primary Earths.

(iii) Only testing, and associated work of a minor nature, that is essential to the completion of testing, may be carried out under a Permit (TEST).

(iv) No other Safety Document shall be in force on the same item of Plant and/or HV Apparatus whilst the Permit (TEST) is in force.

6.3 SAFETY PRECAUTIONS FOR WORK ON OR ADJACENT TO LV APPARATUS

6.3.1 Where Safety from the System is required and this can be achieved by limiting the work or work area then instructions defining the limits shall be confirmed in writing and a Permit (ACCESS) issued.

6.3.2 If limiting the work or limiting the work area is insufficient to achieve Safety from the System, it shall be achieved by the application of the following:

(i) Where reasonably practicable, work on LV Apparatus shall be carried out with the equipment Isolated and the following precautions taken to achieve Safety from the System. The LV Apparatus shall be Tagged and, where practicable, Locked. Either a Permit shall be issued or the work shall be carried out under and approved procedure.

(ii) Where it is essential for Live work to be carried out the following requirements shall be implemented:-

(a) A written justification for Live work shall be produced.

(b) Live work shall be carried out in accordance with an Approved procedure which shall detail the precautions to be taken to achieve and maintain Safety from the System during the work.

(c) Details of the work to be carried out whilst LV Apparatus is Live shall be

given on a Permit (LIVE).

(d) No work other than that essential to the completion of the justified Live work shall be carried out with the LV Apparatus Live.

(e) No other Safety Document shall be in force on the same item of Plant

and/or LV Apparatus whilst the Permit (LIVE) is in force.

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•

No

No

Yes

No

Yes

Yes

No Apply suitable non Permit –

Alternate Safe System of Work

Is Plant & Apparatus

part of the defined System?

Can work be carried

out by limiting the work or work area?

Prepare Permit (Access)

Can work be carried

out with Plant &

Apparatus isolated for

duration of work?

Prepare Permit (N/A)

Finish

Suitably Risk Assessed Work

Order Card presented for

Safety Assessment by

Authorised Safety Controller

Application of the Safety Rules Flow Chart – from Work

Order Card to Safety Document Confirmation- Part 1a

For Work on or Adjacent to Plant and HV Apparatus

Is there any inherent

danger from the work

process?

Yes

3

3

1

2

Is the work associated

with the Plant or HV

apparatus?

Yes

Go to Flow chart 2

– LV Apparatus

No

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No

Yes

No

Yes

No

Yes

Does work require

the restoration of a

System Hazard?

Does an

approved ROSH

procedure

exist?

Can a suitable

ROSH

procedure be

written and approved?

Prepare Permit (ROSH)

Prepare and

get ROSH procedure

approved

Yes

No

Yes

No

No

Yes Does an

approved TEST

procedure

exist?

Does work require

the removal of

earths for testing?

Can a suitable

TEST procedure

be written and

approved?

Prepare and

get TEST

procedure

approved

Prepare Permit (TEST)


Order Card to Safety Document Confirmation- Part 1b

For Work on or Adjacent to Plant and HV Apparatus

3

3

1

2

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No

No

Yes

No

No

Yes

Yes

No No

Yes Does an

approved LIVE

work procedure

exist?

Can a suitable

LIVE work

procedure be

written and

approved?

Does work

require the

LIVE working?

Prepare and

get LIVE

procedure

approved

Prepare Permit (LIVE)

Can LIVE

working be

justified?


Order Card to Safety Document Confirmation - Part 2

For Work on or Adjacent to LV Apparatus

Suitably Risk Assessed Work

Order Card presented for

Safety Assessment by

Authorised Safety Controller

Can work be carried

out by limiting the work or work area?

Can work be

completed with

equipment

isolated?

Prepare Permit (Access)

Prepare Permit (N/A)

Yes

Yes

3

3

3

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No

Yes Yes

No

Issue of a Safety Document

by an Issuer to an Acceptor

Is the Safety

Document signed by a

Safety Controller to

show completion of

the precautions taken

to achieve safety from

the system?

Advise unauthorised

Acceptor why you are not

issuing the Safety Document

Contact Safety Controller and

advise of the problem

Is the Acceptor

authorised on the

current list of

Acceptors for the

Safety Document

type required

Contact the unauthorised

Acceptor’s Supervisor and a

Safety Controller and advises

them of the problem

Finish

Issue the Safety Document to

the Acceptor ensuring that he is,

aware of the location, the

permit type, the plant/apparatus

identification, the work, the

precautions taken to achieve

safety from the system, any

further precautions to be taken

during the course of the work to

avoid system derived hazards,

the precautions that may be

varied by the acceptor (if

applicable) and ensure any items

to be issued with the Permit are

given into the Acceptor’s

keeping.

Issue process for a Safety Document following completion of

precautions to prevent danger from the System 3

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PART B – SAFETY DOCUMENT PROCEDURES

6.4 GENERAL

6.4.1 This section details the procedures associated with the Safety Documents and Safety Keys.

6.4.2 The manner in which safety precautions are to be applied at a location shall be specified in a Location Procedure.

6.4.3 The Safety Rules concern themselves with the principle of achieving safety from the inherent Dangers of the Plant and/or Apparatus i.e. Safety from the System. The details of how this will be achieved shall be the subject of a local procedure.

6.4.4 Safety Documents are to be divided into two categories:

(i) Safety Documents where due to of the nature of the work they are required to be retained personally by the Acceptor.

(ii) Safety Documents where due to the nature of the work they are, after the initial

issue, retained on display in a safe manner under the control of an Issuer. Additional Working Parties may be set to work provided specified conditions are met.

6.5 SAFETY DOCUMENT

6.5.1 PREPARATION

(i) On completion of the safety precautions taken to achieve Safety from the System and prior to the issue of the Safety Document the Designated Person responsible should sign a record of the safety precautions taken.

(ii) Joint Control of the appropriate Safety Keys shall be managed in an Approved

method.

(iii) When the Safety Controller considers it necessary, a report shall be obtained from a Designated Person on any additional precautions to remove or prevent Danger.

(iv) Any additional precautions required to be taken during the course of the work to

maintain Safety from the System should be stated by the Safety Controller on the Safety Document. These shall include any precautions arising from a Designated Persons report or from any associated Approved procedure.

(v) The Safety Controller shall, where appropriate, enter on the Safety Document

details of safety precautions taken.

(vi) The Safety Controller shall only sign the Safety Document, when he is satisfied that the following sections, as appropriate, are completed:

a. Unique Safety Document number b. Location c. Plant & Apparatus Identification d. Description of work to be done e. Details of access allowed f. Limits of work and/or access

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g. Precautions to be taken for Live LV work h. Safe system of work for Live LV work i. Safety Precautions taken to achieve Safety from the System j. Precautions that may be varied by the Acceptor k. Whether the document is limited to a single working party l. Preparation signature, time and date m. Items to be issued with the Safety Document (this covers, but is

not exclusive to: Designated Person reports, Earthing Schedule, Number of Drain Earths required, Approved procedures etc.)

If appropriate the Safety Controller shall obtain from a Safety Co-ordinator, details and confirmation of any safety precautions taken by the Safety Co-ordinator. The Safety Controller shall inform, where appropriate, the Safety Co-ordinator of the details of the Safety Document and obtain his consent for the issue of the Safety Document.

(vii) The Safety Controller shall sign to certify the preparation of the Safety

Document as identified in 6.5.1.vi above. 6.5.2 ISSUE AND RECEIPT

(i) An Issuer shall complete the Accepted by section of the Safety Document in the presence of the Acceptor.

(ii) When Drain Earths are required the number of Drain Earths issued shall be

recorded on the Safety Document and an associated Earthing Schedule issued. (iii) The Issuer shall sign the Accepted by section of the Safety Document and shall

issue it together with one of the key(s) that maintain the Joint Control of the isolation. He shall also issue those items listed on the Safety Document.

(iv) Where a Permit (ROSH) or Permit (TEST) is issued, an Approved procedure

and those Safety Keys necessary to meet the terms and conditions of the Permit (ROSH) or (TEST) shall be issued to the Acceptor of the Permit (ROSH) or (TEST).

(v) The Acceptor of the Safety Document shall sign the Accepted by section of the

Safety Document and take it into safe custody together with the appropriate items issued and listed on the Safety Document.

(vi) A Safety Document shall be personally retained when it is:-

a) a Permit (ACCESS), b) a Permit (ROSH), c) a Permit (TEST), d) a Permit (LIVE), e) on HV Apparatus, f) when identified in local management procedures or

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g) when the Safety Controller preparing the Safety Document decides it is necessary.

(vii) When a Safety Document is not retained in the personal possession of the Initial Acceptor other Acceptors may work under the terms of an existing Safety Document:

a) the initial Acceptor of the Safety Document shall place and secure

the Safety Document and the key(s) that maintain the Joint Control of the isolation in an Approved method of Safety Document retention that is secured by the Acceptor for the duration of his Working Party’s period of work. An additional lock shall be applied to the Approved method of Safety Document retention by the Issuer, this lock shall remain in place until the final Acceptor requires access to clear the Safety Document.

b) All further Acceptors shall be issued with the Safety Document by an

Issuer; the Acceptor shall then ensure the Safety Document’s security for the duration of the work by application of an additional lock to the Approved method of Safety Document retention. Details of the issue process shall be made on a Record of Further Acceptors form.

6.5.3 TRANSFER OF PERSONALLY RETAINED SAFETY DOCUMENTS

When a Safety Document is transferred between Acceptors, the Safety Document shall be transferred in the following manner:-

(i) The Surrender section of the Transfer record shall be completed by the Acceptor of the Safety Document who shall surrender the Safety Document to an Issuer for retention in safe custody together with any documents, keys and any appropriate items listed in the section ‘Items to be issued with the Safety Document’.

(ii) When the re-issue procedure is to be enacted, an Issuer shall issue the Safety

Document and associated keys and documents and appropriate items to the new Acceptor. The Issuer shall then re-issue the Safety Document to the new Acceptor to the same standard as if it were the original issue. The new Acceptor shall then sign the Re-issue section of the Transfer record in the presence of the Issuer.

(iii) The Issuer shall then complete the Re-issue section of the Transfer Record

confirming his Personal Supervision of the transfer.

(iv) A Permit (TEST) shall only be re-issued in the presence of the previous Acceptor and under the Personal Supervision of an Issuer.

6.5.4 CLEARANCE AND CANCELLATION

Before signing a clearance section, the Acceptor shall ensure that:

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(i) all persons in his Working Party have been withdrawn from and warned not to continue to work on the Plant and/or Apparatus concerned;

(ii) all gear, tools and loose material have been removed and guards and access doors

replaced, apart from any exceptions identified by the Acceptor.

(iii) all items issued with the Safety Document should be returned. Any items not returned with the Safety Document shall be noted in the exceptions box of the Clearance.

A Safety Controller shall cancel the Safety Document ensuring that appropriate actions are taken in respect of any exceptions noted by the Acceptor(s) in the clearance section(s).

6.6 SAFETY DOCUMENT INSTRUCTIONS

6.6.1 When a Safety Document of the following type is in force, then no other Safety Document shall be in force on the same item of Plant and/or Apparatus:

i. A Permit (ROSH) ii. A Permit (TEST) or iii. A Permit (LIVE).

6.6.2 When during transfer a Safety Document is in the control of a Safety Controller who

finds that it is necessary to obtain access to the Safety Key(s) associated with the Safety Document he shall, before doing so, sign onto, clear and cancel the Safety Document.

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7 DEFINITIONS/DOCUMENTATION

7.1 DEFINITIONS

Apparatus - All equipment in which electrical conductors are used, supported, or of which they may form a part, and for which the Company has responsibility.

Approved - Sanctioned in writing by the Location Manager.

Asset Based Safety Rules – A set of mandatory rules for use at a Company asset which shall be approved by the Regional Director, responsible for that asset, and in conjunction with the Corporate Director of Operations and Engineering

Company (The) – International Power plc and all of its subsidiaries.

Danger - A risk to health, or of bodily injury.

Dead – At zero electrical potential with respect to earth.

Earthed - Connected to earth (ground) by means of an Earthing Device.

Earthing Device - An Approved means of providing a connection between a conductor and earth, being one of the following:

(i) Primary Earth - A fixed or portable Earthing Device applied at a position defined in a Safety Document.

(ii) Drain Earth - A fixed or portable Earthing Device applied for the purpose of protection against induced voltages.

Earthing Schedule – A schedule indicating the Drain Earth requirements for each stage of the work.

General Safety – The application of control measures to provide safety from non System derived hazards, including (but not limited to) provision of safe access to and from the place of work, a safe place of work, safe methods of work and the use of correct equipment, protective clothing and lighting. These measures can be identified from a risk assessment carried out in accordance with Location procedures.

High Voltage (HV) - A voltage exceeding 1000 volts. (Can be set locally see O&E/H&S CoP/018/000)

Isolated - Disconnected from associated Plant and/or Apparatus by an Isolating Device(s) in the Isolated position, or by adequate physical separation or sufficient gap.

Isolated Zone – A part of the System for which Safety from the System is being provided by the use of Isolating Devices.

Isolating Device - A device for rendering Plant and/or Apparatus Isolated.

Joint Control (of keys) – A mechanically secure process which prevents either a Safety Controller or Acceptor singularly gaining access to the Safety Keys of an Isolating Device or Earthing Device, that is quoted on a Safety Document, whilst the Safety

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Document is in force. (Example of mechanically secure processes are key safes, key bolts or other secure facility)

Live - Electrically charged.

Location - Any place at which work under the Company’s Safety Rules is carried out.

Location Manager – The person identified as the manager of a Company asset, this person is often referred to as Asset Manager, Plant Manager, Station Manager etc.

Locked - A condition of Plant and/or Apparatus that cannot be altered without the operation of a locking device which is of a standard acceptable to the Location Manager.

Low Voltage (LV) - A voltage not exceeding 1000 volts. (Can be set locally see O&E/H&S CoP/018/000)

Personnel - All persons must have sufficient technical knowledge and or experience to avoid Danger and shall be nominated by the Location Manager, in writing, for any number of the categories below, within specified limits of Plant and/or Apparatus:

(i) Acceptor – A person who receives, participates in the transfer process and clears specified Safety Documents.

(ii) Designated Person - A person who carries out duties relating to the

provision of Safety from the System or other function associated with the Safety Rules if so nominated by the Location Manager.

(ii) Issuer - A person who issues and transfers specified Safety Documents.

(iv) Safety Controller - A person who is responsible for ensuring that adequate precautions are taken to provide Safety from the System before work is carried out. This will include, where appropriate, the preparation and cancellation of specified Safety Documents.

(v) Safety Co-ordinator - A person who co-ordinates safety precautions at Company internal and external interfaces this may include interaction with other Companies' Plant and/or Apparatus

Plant - Fixed and moveable items, other than Apparatus, for which the Company has responsibility

Purged - A condition of Plant and/or Apparatus from which any dangerous contents have been scavenged.

Safety Distance - The distance from the nearest High Voltage exposed conductor not Earthed, or from an insulator supporting a High Voltage conductor, which must be maintained to avoid Danger.

Safety Documents – A document of a format indicated in Location procedures, being one of the following:

(i) Permit (ACCESS) – A document which defines the limits of work and/or access and specifies the necessary limitations to ensure Safety from the System.

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(ii) Permit - A document specifying the Plant and/or Apparatus to be worked on, the work to be carried out and the precautions taken to achieve Safety from the System.

(iii) Permit (Restoration of System Hazard - ROSH) - A document

specifying the Plant and/or Apparatus to be worked on, the work to be carried out, the precautions taken to achieve Safety from the System and the precautions that may be varied to carry out the work process on Plant and/or Apparatus. An Approved procedure shall be issued with the Permit (ROSH).

(iv) Permit (TEST) - A document specifying the Plant and/or Apparatus to be

worked on, the work to be carried out and the precautions taken to achieve Safety from the System, and the precautions that may be varied in order to carry out testing on Plant and/or HV Apparatus. An Approved procedure shall be issued with the Permit (TEST).

(v) Permit (LIVE) - A document specifying the Apparatus to be worked on,

the work to be carried out and the precautions taken to achieve Safety from the System when all or part of the Apparatus remains Live. Work on Apparatus in the Live condition must be justified in writing, stating the reason as to why the work is to carried out with the Apparatus in the Live condition and, why it is unreasonable for the Apparatus to be Isolated. An Approved procedure shall be issued with the Permit (LIVE).

(vi) Record of Further Acceptors – ROFA – A document that records the

setting to work of additional Working Parties under a Safety Document that is not retained personally.

Safety from the System - That condition which safeguards persons working on Plant and/or Apparatus from the Dangers which are inherent in the System.

Safety Key – A key unique at the Location for locking an Isolating Device, Earthing Device, vent or drain.

Supervision - being one of the following:

(i) Supervision by a person who is continually available at the Location where work is in progress and who attends the work area as is necessary to ensure that Safety from the System is maintained.

(ii) Personal Supervision by a person such that the supervising person is at all times during the course of the work in the presence of the person being supervised.

System - Items of Plant and Apparatus which are used separately or in combination in any process whose ultimate purpose is to supply energy and/or services.

System Hazard - Danger derived from the System.

Tagged - An Approved notice or safety sign as a means of local identification of the point of application of the safety precautions.

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Voltage Measuring Device - A device manufactured to an appropriate International Standard for the required testing to be undertaken.

Working Party – Person(s) working under the Supervision of the Acceptor, including an Acceptor working alone.

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7.2 DOCUMENTATION

All Documentation is held on the Corporate global Web site

These will include:

- IPR Health and Safety Corporate Policy,

- IPR Health and Safety Management System document,

- IPR Health and Safety Procedures,

- IPR Health and Safety Codes of Practice,

- IPR Health and Safety Codes of Practice Guidance Notes.

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8 APPENDICES

FORM OF DOCUMENTS

The following appendices are examples of the format of documents associated with the International Power Safety Rules. They may be used or modified locally but must contain the information shown.

A1 – A format suitable for the front of a Permit (ACCESS)

A2 – A format suitable for the back of a Permit (ACCESS)

B1 – A format suitable for the front of a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE)

B2 - A format suitable for the back of a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE)

C – A format suitable for an Earthing Schedule

D – A format suitable for a Transfer Extension Form – These may be printed double sided

E – A format suitable for a Record of Further Acceptors (ROFA) – These may be printed double sided

F – A format suitable for an extension to a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE)

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A1 – A format suitable for the front of a Permit (ACCESS)

PERMIT

(ACCESS)

No. SINGLE WORKING PARTY DOCUMENT

______________ POWER STATION

DESCRIPTION OF WORK TO BE DONE

IDENTIFICATION OF ACCESS

LIMITATIONS IMPOSED TO ACHIEVE SAFETY FROM THE SYSTEM

ITEMS TO BE ISSUED WITH PERMIT (ACCESS)

Signed …………………………………… Time ……………… Date……………..

Safety Controller

Accepted by …………………………………………..… Name PRINT)………………………………………………………….

Acceptor Company…………………………………………………….………….

Issued by………………………………………….…………….. Time……….…………. Date……………..….

Issuer

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Appendix A2 – A format suitable for the back of a Permit (ACCESS)

TRANSFER RECORD

SURRENDER TIME

DATE

RE-ISSUE TIME

DATE

By:…………………………………..

(Acceptor)

To:……………………………………

(Issuer)

By:…………………………………..

(Issuer)

To:…………………………………..

(Acceptor)

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

CLEARANCE

This Permit (ACCESS) is cleared

Signed:…………………………….. Time: …………… Date: ………………..

Acceptor_________________________________________________________________

CANCELLATION

This Permit (ACCESS) is cancelled

Signed:…………………………….. Time: …………… Date: ………………..

Safety Controller

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Appendix B1 – A format suitable for the front of a Permit, Permit (ROSH), Permit (LIVE) or Permit (TEST)

Specify for Permit ROSH, TEST or LIVE

Specify for Single/ Multiple Working Party Document

No.

Working Party

Key No.

__________________ POWER STATION

PLANT/APPARATUS (Identification and location on site)

WORK

PRECAUTIONS TAKEN TO ACHIEVE SAFETY FROM THE SYSTEM

FURTHER PRECAUTIONS TO BE TAKEN DURING THE COURSE OF THE WORK TO AVOID SYSTEM DERIVED HAZARDS

PRECAUTIONS WHICH MAY BE VARIED BY THE ACCEPTOR

ITEMS TO BE ISSUED WITH PERMIT

I certify that the above precautions are adequate to provide safety from the System for the above work

Signed …………………………… Time ……………… Date……………..

Safety Controller

Accepted by …………………………………………..…… Name (PRINT)………………………………………………………….

Acceptor

Company…………………………………………………….………….


Issuer

PERMIT

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Appendix B2 - A format suitable for the back of a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE)

TRANSFER RECORD

SURRENDER TIME

DATE

RE-ISSUE TIME

DATE

By:…………………………………..

(Acceptor)

To:……………………………………

(Issuer)

By:…………………………………..

(Issuer)

To:…………………………………..

(Acceptor)

By:…………………………………..

To:…………………………….

By:…………………………………..

To:……………………………..

By:…………………………………..

To:…………………………….

By:…………………………………..

To:……………………………..

CLEARANCE

This permit is cleared

The following exceptions concerning the state of the Plant/Apparatus should be noted

Signed:…………………………….. Time: …………… Date: ………………..

Acceptor

CANCELLATION

This permit is cancelled and actions have been taken in respect of the exceptions stated above

Signed:…………………………….. Time: …………… Date: ………………..

Safety Controller

O&E/H&S SR/001

- 45 - Version 1.0

Appendix C – A format suitable for an Earthing Schedule

EARTHING SCHEDULE

For use with Safety Document Number

__________________ POWER STATION

LOCATION AND DESCRIPTION OF ADDITIONAL EARTHING (Including Sketch if necessary)

NUMBER OF EARTHS INDIVIDUAL IDENTIFICATION TAG NUMBERS OF EARTHS ISSUED

PLANT/APPARATUS (Identification and location on site)

WORK

Accepted by ………………………………………….… Name (PRINT)………………………………………………………….

Acceptor

Company…………………………………………………….………….


Issuer

CONFIRMED BY

Signed …………………………… Time ……………… Date……………..

Safety Controller

O&E/H&S SR/001

- 46 - Version 1.0

Appendix D – A format suitable for a Transfer Extension Form

TRANSFER RECORD - EXTENSION Page ___ of ____


SURRENDER TIME/DATE RE-ISSUE TIME/DATE

By:…………………………………..

(Acceptor)

To:……………………………………

(Issuer)

By:…………………………………..

(Issuer)

To:…………………………………..

(Acceptor)

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

By:…………………………………..

To:……………………………..

O&E/H&S SR/001

- 47 - Version 1.0

Appendix E – A format suitable for a Record of Further Acceptors (ROFA)

RECORD of FURTHER ACCEPTORS (ROFA) Page ___ of ____


ACCEPTANCE CLEARANCE

FIRST ACCEPTOR

Cleared by: .......................................... (Acceptor)

Time: ............................ Date: ...........................

Exceptions

Accepted by: .....................................................

Company: ..........................................................

Issued by: ...................................................

Time: ............................ Date: ...........................


Time: ............................ Date: ...........................

Exceptions

Accepted by: .....................................................

Company: ..........................................................

Issued by: ...................................................

Time: ............................ Date: ...........................


Time: ............................ Date: ...........................

Exceptions

Accepted by: .....................................................

Company: ..........................................................

Issued by: ...................................................

Time: ............................ Date: ...........................


Time: ............................ Date: ...........................

Exceptions

O&E/H&S SR/001

- 48 - Version 1.0

Appendix F – A format suitable for an extension to a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE)

Page ___ of ____

PRECAUTIONS TAKEN TO ACHIEVE SAFETY FROM THE SYSTEM (CONTINUATION.....)

FURTHER PRECAUTIONS TO BE TAKEN DURING THE COURSE OF THE WORK TO AVOID SYSTEM DERIVED HAZARDS (CONTINUATION.....)

Signed ……………………………… Time ……………… Date……………..

Safety Controller

No. PERMIT

H+S SR 001

Documents

Transcript of H+S SR 001