HS 699: Communication andPresentation Skills

Introduction to Technical Communication

P Sunthar

Dept of Chemical EngineeringIndian Institute of Technology, Bombay

Mumbai 400076, IndiaP.Sunthar@iitb.ac.in

23 Jul 2012

Break the Ice

Get IntroducedSit next to persons whom you have not met beforeIntroduce yourselves and get introducedTell them about one major technical/dissertationproject you have workedIf you don’t understand what the other person says,force him/her to simplify.

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 2 / 10

HS699: Communication Skills Course

Lectures/Tutorials in Slot 4One Institute Lecture (common to severaldepartments): in Hall 3Two department tutorials: in Departments

Batch Departments Institute: Venue, Time Department: Venue, Time

Monday EE, SYSCON, Earth Sci.,Bioschool, Physics, IEOR,SOM

Hall 3, Monday 11:45 am to12:45 pm

Respective department,Tuesdays and ThursdaysSlot 4

Tuesday Aero, Chemical, Civil,Chemistry, CTARA, Energy,CESE, Mechanical, MEMS,MMM, All Other Schools /Programs

Hall 3, Tuesday 08:15 am to9:15 am

Respective department,Mondays and ThursdaysSlot 4

Holiday Exceptions for Institute Component:

Monday Batch on Thursday 23 Aug 2012 (9:30 am)

Tuesday Batch on Thursday 4 Oct 2012 (9:30 am).

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 3 / 10

HS699: Communication Skills Course

Lectures/Tutorials in Slot 4One Institute Lecture (common to severaldepartments): in Hall 3Two department tutorials: in Departments

Batch Departments Institute: Venue, Time Department: Venue, Time

Monday EE, SYSCON, Earth Sci.,Bioschool, Physics, IEOR,SOM

Hall 3, Monday 11:45 am to12:45 pm

Respective department,Tuesdays and ThursdaysSlot 4

Tuesday Aero, Chemical, Civil,Chemistry, CTARA, Energy,CESE, Mechanical, MEMS,MMM, All Other Schools /Programs

Hall 3, Tuesday 08:15 am to9:15 am

Respective department,Mondays and ThursdaysSlot 4

Holiday Exceptions for Institute Component:

Monday Batch on Thursday 23 Aug 2012 (9:30 am)

Tuesday Batch on Thursday 4 Oct 2012 (9:30 am).

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 3 / 10

Essence of Technical Communication

Aspects of Technical Communication

Background, Aim, Motivation, Results, Novelty,Application, Industrial use, Implication, Future Scope

Given 3 mins (5-10 sentences) what aspects of yourwork will you presentGiven 1 min (2 sentences) what aspects will youconsider the most important

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 4 / 10

Essence of Technical Communication

Aspects of Technical Communication

Background, Aim, Motivation, Results, Novelty,Application, Industrial use, Implication, Future Scope

Given 3 mins (5-10 sentences) what aspects of yourwork will you presentGiven 1 min (2 sentences) what aspects will youconsider the most important

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 4 / 10

Essence of Technical Communication

Aspects of Technical Communication

Background, Aim, Motivation, Results, Novelty,Application, Industrial use, Implication, Future Scope

Given 3 mins (5-10 sentences) what aspects of yourwork will you presentGiven 1 min (2 sentences) what aspects will youconsider the most important

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 4 / 10

Essence of Technical Communication

Aspects of Technical Communication

Background, Aim, Motivation, Results, Novelty,Application, Industrial use, Implication, Future Scope

Given 3 mins (5-10 sentences) what aspects of yourwork will you presentGiven 1 min (2 sentences) what aspects will youconsider the most important

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 4 / 10

Essence is the Key

Isolate the essence (clearly stated in words)Decorate/Elaborate later

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 5 / 10

Essence is the Key

Isolate the essence (clearly stated in words)Decorate/Elaborate later

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 5 / 10

Essence is the Key

Isolate the essence (clearly stated in words)Decorate/Elaborate later

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 5 / 10

The Question and the Answer

QuestionAim, Objectives, etc.Precisely stated in terms of: Who, What, Where,When, Why or How ?

AnswerPrecise answer to the question.Restate question if your answer does not soundcompatible

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 6 / 10

The Question and the Answer

QuestionAim, Objectives, etc.Precisely stated in terms of: Who, What, Where,When, Why or How ?

AnswerPrecise answer to the question.Restate question if your answer does not soundcompatible

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 6 / 10

The Question and the Answer

QuestionAim, Objectives, etc.Precisely stated in terms of: Who, What, Where,When, Why or How ?

AnswerPrecise answer to the question.Restate question if your answer does not soundcompatible

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 6 / 10

The Question and the Answer

QuestionAim, Objectives, etc.Precisely stated in terms of: Who, What, Where,When, Why or How ?

AnswerPrecise answer to the question.Restate question if your answer does not soundcompatible

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 6 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Purpose of the Course

Technical CommunicationListening and ReadingReport Writing (Term projects, Thesis, etc.)Project Presentation (Short and Long)Poster PresentationsEthics

Workplace CommunicationGender IssuesCultural Issues

Note ThisThis is not a course in English Language Skills

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 7 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Course Outline and People

The Scientific Method : P Sunthar, ChEListening (Note Taking) : Ashish Pandey, SOMReading Skills : Milind Malshe, HSSReading Scientific Articles : P Sunthar, ChEFormal Writing : Shishir Jha, SOMAbstract Writing : P Sunthar, ChEReport Writing : M P Gururajan, MEMSSpeaking Skills, Presentation, Non-verbalcommunication : Virendra Sethi, CESE and AshishPandey, SOMEthics : Prita Pant, MEMSGender and Cultural Issues : D. Parthasarathy, HSS

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 8 / 10

Your Project Statement

Maintain a separate notebook for the courseState any of your (recent) project/dissertation interms of a Q&A.Present it (in your department activity) to yourpartner and improvePresent to class and improveSubmit “final” version (to the department)Compare this with a similar statement at the end ofthe course

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 9 / 10

Your Project Statement

Maintain a separate notebook for the courseState any of your (recent) project/dissertation interms of a Q&A.Present it (in your department activity) to yourpartner and improvePresent to class and improveSubmit “final” version (to the department)Compare this with a similar statement at the end ofthe course

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 9 / 10

Your Project Statement

Maintain a separate notebook for the courseState any of your (recent) project/dissertation interms of a Q&A.Present it (in your department activity) to yourpartner and improvePresent to class and improveSubmit “final” version (to the department)Compare this with a similar statement at the end ofthe course

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 9 / 10

Your Project Statement

Maintain a separate notebook for the courseState any of your (recent) project/dissertation interms of a Q&A.Present it (in your department activity) to yourpartner and improvePresent to class and improveSubmit “final” version (to the department)Compare this with a similar statement at the end ofthe course

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 9 / 10

Your Project Statement

Maintain a separate notebook for the courseState any of your (recent) project/dissertation interms of a Q&A.Present it (in your department activity) to yourpartner and improvePresent to class and improveSubmit “final” version (to the department)Compare this with a similar statement at the end ofthe course

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 9 / 10

Your Project Statement

Maintain a separate notebook for the courseState any of your (recent) project/dissertation interms of a Q&A.Present it (in your department activity) to yourpartner and improvePresent to class and improveSubmit “final” version (to the department)Compare this with a similar statement at the end ofthe course

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 9 / 10

Course Assessment

Pass (P) or No Pass (NP) GradeInstitute component ‘Pass’ =⇒ > 80% attendanceDepartment component ‘Pass’ determined byindividual departmentsA pass in each is essential to earn a ‘Pass’ grade in thecourse

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 10 / 10

Course Assessment

Pass (P) or No Pass (NP) GradeInstitute component ‘Pass’ =⇒ > 80% attendanceDepartment component ‘Pass’ determined byindividual departmentsA pass in each is essential to earn a ‘Pass’ grade in thecourse

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 10 / 10

Course Assessment

Pass (P) or No Pass (NP) GradeInstitute component ‘Pass’ =⇒ > 80% attendanceDepartment component ‘Pass’ determined byindividual departmentsA pass in each is essential to earn a ‘Pass’ grade in thecourse

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 10 / 10

Course Assessment

Pass (P) or No Pass (NP) GradeInstitute component ‘Pass’ =⇒ > 80% attendanceDepartment component ‘Pass’ determined byindividual departmentsA pass in each is essential to earn a ‘Pass’ grade in thecourse

P Sunthar (IIT Bombay) HS699: Communication Jul-Nov 2012 10 / 10