HRMS UL/URC Meeting

Friday, June 17, 2011

Agenda

•Project Updates – 5 work days to go!

•Training Updates

•Implementation Reminders

•Temporary Staffing Services

•Hints and Tips

•Unit Readiness

•Questions?

Project Updates

• Training delivered June 6 via My LINC

• Splash pages planned for UMJOBS.ORG

• Communications through HRMS Update

• URC templates delivered – useful?

• HEQA access available until next refresh

• Security access

• System readiness

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Training Updates

• Complete training to receive access

• eRecruit – Overview of Change Document• Access to “Avoiding Discrimination in Job

Postings” http://hr.umich.edu/oie/Avoiding-Discrimination.pdf

• “Applying for a Non-Posted Job Opening” instructions

• HRC206 instructor led classes

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WT Lab Schedule

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eRecruit Temporary Employment Hiring Process LabsDate: Time: Location:

28-Jun 8:30am-10:30am Lab 3 in WOTO30-Jun 1:30pm-3:30pm Lab 3 in WOTO

6-Jul 8:30am-10:30am Lab 3 in WOTO12-Jul 2:30pm-4:30pm Lab 3 in WOTO14-Jul 8:30am-10:30am Lab 3 in WOTO18-Jul 2:30pm-4:30pm Lab 3 in WOTO20-Jul 8:30am-10:30am Lab 3 in WOTO26-Jul 8:30am-10:30am Lab 3 in WOTO28-Jul 1:30pm-3:30pm Lab 3 in WOTO1-Aug 8:30am-10:30am Lab 3 in WOTO3-Aug 1:30pm-3:30pm Lab 3 in WOTO9-Aug 2:30pm-4:30pm Lab 3 in WOTO

11-Aug 8:30am-10:30am Lab 3 in WOTO15-Aug 2:30pm-4:30pm Lab 3 in WOTO17-Aug 8:30am-10:30am Lab 3 in WOTO23-Aug 8:30am-10:30am Lab 3 in WOTO25-Aug 1:30pm-3:30pm Lab 3 in WOTO

Implementation

• Implementation Plan and Calendar

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DUE DATE TRANS TYPE/TOPIC INSTRUCTIONS/COMMENTS

6/22/11:

New Hires/Appt Chgs/TerminationsAffecting the 7/1/11 bi-weekly pay(forms 37000, 37002A and 37000S)

All Temp paperwork must be received at HRRIS by end of day for payroll cutoff.

6/24/11:

New Hires/Appt Chgs/Terminations:on old form not affecting the 7/1/11 bi-weekly pay(forms 37000, 37002A and 37000S)

All Temp paperwork must be received at HRRIS by end of day Friday, 6/24/11.

6/24/11: Appt Chgs/Terminations on new form (37001)No DBE changes on new form, unit processes DBE changes per DBE Submittal Form Replacement Process

6/24/11: Old Forms (37000, 37002A, 37000S) Forms no longer available, units begin using form 37001. 6/24/11: UMJOBS.ORG Applicant portal updated 6/25/11: Conversion System Unavailable from 11:00 PM 6/25 to Noon 6/266/27/11: All Systems Available Systems are available for use as usual6/27/11: NSTemp New Hires (eRecruit) Units process NSTemp new hires via eRecruit

6/27/11:Only transactions on Temporary Appt Change form (37001) accepted at HRRIS Transactions on forms 37000, 37002A and 37000S will be returned to unit.

6/27/11: Orientation Orientation as usual 6/27 and 6/28

• eRecruit and Temporary Hiring:– The same options are still available for your temporary staffing

needs:• Temporary Staffing Services• Outside Temporary Vendor (FasTemps, Masterson, Manpower, etc)• Hire on your own

– Main difference now is that:• eRecruit will replace the current paper process for hiring non-student

temporary employees• You will have the capability of posting your temporary positions on the

UMJobs.org website via eRecruit

– If you have used Temporary Staffing Services in the past, it will be “business as usual” plus we are offering some new options to departments

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Temporary Staffing Services

• Temporary Staffing Services’ Offerings:– Standard TSS Hire

• You contact us with your temporary need, we find candidates and send you suitable resumes for review from which you select your candidate, then we handle all eRecruit hire processing needs including CRC check, changes/terminations and on-boarding

• Cost is $79/month

– Candidate Testing• We will computer test your candidates and send you the results to use

for screening your candidates. We recommend limiting this to six or less candidates

• Cost is:– $69/candidate for Basic Skills Testing (Typing, Data Entry, Word

2007 & Excel 2007)– $79/candidate for Customized Testing (choose from list limited to

6 tests)

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Temporary Staffing Services

• Temporary Staffing Services’ Offerings Cont’d:– eRecruit Posting Pool Screening

• You post your position to eRecruit (temporary or regular) and we will screen the applicant pool and present you with top candidate resumes for you to review/interview

• You manage the eRecruit posting and complete/process the hire and are responsible for any background/reference checking, I9s, change/termination paperwork, etc.

• Cost is $79/posting

– eRecruit Candidate Screening• We will interview and reference check candidates you send to us • Cost is $79/candidate

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Temporary Staffing Services

• Additional information:– Temporary Staffing Services has a new logo

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Temporary Staffing Services

Questions or Suggestions?Feel free to contact us at:

(734)763-5740 or temps@umich.edu

Hints and Tips

• Using the apply without posting feature

• Not posting? Don’t add Posting Language

• First and primary offer approver - ICHAT checks

• For auditing purposes - need to have someone other than the person who creates the offer authorize it

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Hints and Tips Cont.

• Prepare for Hire reminder

• ADA compliance

• Use of Limited and Unlimited– Differences – Suggestions of when to use what– Stale applicant pools– Automatic dispositioning changes

• I9 still done via paper12

Unit Readiness

• Thought through and documented business practices

• Identified who will be doing ICHAT for users• Updated any internal forms or letters• Authorizers ready for approval workflow• Prepared to purge old forms and use new

ones• Need any help?

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Questions

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