HRIS Personnel/Payroll Structure -...
Transcript of HRIS Personnel/Payroll Structure -...
HRIS Personnel/Payroll
Structure
http://www.utoronto.ca/amshris/ref/web-personnelpayrollstructure-web.ppt
HRIS Personnel / Payroll Structure
Table of Contents
Page
Cover Page
i-ii Table of Contents
Appointed Staff
1 Academics
2 Executive, PM, Confidentials, USW, Librarians, Research Associates, ESL
3 monthly unions
4 biweekly unions
Non-Appointed Staff
5 temp unions
6 casual CUPE (1230, 3261, 2484), IATSE, HERE and
biweekly non-union casuals
7 Teaching Assistants (CUPE 3902/Unit 1), Graduate Assistants (CUPE 3907),
Stipendiary Sessional Instructors (CUPE 3902/Unit 3) and
monthly non-union casuals
Students/Fellows
8 Canadian and Foreign
Page i - Revised Oct. 18, 2005
HRIS Personnel / Payroll Structure
Table of Contents
Page
External Staff
9 All Appointed
10 All Non-Appointed
11 Students/Fellows* *for use by UTS only
= = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =
Appendix
Change History
Page ii - Revised Sept. 14, 2005
Appointed
Academic PA - 0001
GL - 801010
Academic
PS - 0100
Job >
R = Acad. Rank > (Career Progression)
PySc Group/Lvl >
Other Academic
ES - F3
Professoriate -
Non-Tenure Stream
ES - F2
Teaching Stream
ES - F4
Professor R10
PySc - 03A/04
Assoc Prof
R20 PySc - 03A/03
Asst Prof (Cond)
R38 PySc - 03A/01
Asst Prof
R30 PySc - 03A/02
Available Contracts (IT0001):
K1 Apptd Full-time K2
Apptd Part-time
Professoriate -
Tenure Stream
ES - F1
Available Contract Types (IT0016) /
Appointment Detail (IT9009):
1 Continuing 2
Annual
3 Sessional
4 Academic - CLTA 5
Term
Tenure Stream-
Professoriate
Job 31
Non-Tenure Stream -
Professoriate
Job 32
Clin Assoc
Job 36
R60 PySc - 02A
Instructor
Job 35
R50 PySc - 02A
Clin Asst
Job 37
R60 PySc - 02A
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
R - Rank
PA
PS
ES
Appointed Benefits GL - 801910
Lecturer
Job 463
R40 PySc - 02A
Tutor/Sr. Tutor
Job 38
Senior Tutor:
R80 PySc - 01A/02
Tutor:
R70 PySc - 01A/01
Lecturer/Sr. Lecturer
Job 464
Senior Lecturer:
R81 PySc - 01A/02
Lecturer: R71
PySc - 01A/01
Administrative
Stipend
ES - F7
Jobs 12 – 30
For employees not in the
academic personnel subarea
use „their‟ PSA, ES and job
codes:
. Pres./VP,V-Prov
PSA 0050, ES E1,
job 1-7
. Librarian
PSA 0400, ES L1/L2,
job 39
HRIS Personnel / Payroll Structure
Page 1 - Revised Sept. 14, 2005
Job Stats.Can.
12 Principal 3
13 Acting Principal 3
14 Vice Principal 4
15 Principal and Dean 1
16 Dean 1
17 Acting Dean 1
18 Associate Dean 2
19 Assistant Dean 2
20 Vice Dean 2
21 Director – Schools 4
22 Director 4
23 Acting Director 4
24 Associate Director 9
25 Chair 5
26 Acting Chair 5
27 Associate Chair 9
28 Assistant Chair 9
29 Vice Chair 9
Only if not shown above:
30 “Admin. Duties” needs 9
a descriptive position title
Appointed PA - 0001
Research
Assoc
PS - 0600
Gl - 801030
Pres./V-P/
V-Provost
PS - 0050
GL - 801010
Librarian
PS - 0400
GL - 801020
Job
Research Assoc -
Limited Term
Job 65
PySc - 01R
Research
Associate
ES - R1
Salaried
ES - O3
Librarian
Perm Status
ES - L1
Pres./V-P/
V-Provost
ES - E1
V-P, Admin/HR
Job 3
V-P, Research & Int‟l Rel.
Job 5
President
Job 1
V-P Admin.
Job 4
Vice Provost(s)
Job 6
Available Contracts (IT0001):
K1 Apptd Full-time
K2 Apptd Part-time
New as of 01.01.2003 K7
USW/Police F/T
K8 USW/Pol/LibRPT Deputy Provost
Job 7
V-P & Provost
Job 2
Available Contract Types (IT0016) /
Appointment Detail (IT9009):
1 Continuing
2 Annual
3 Sessional
4 Academic - CLTA
5 Term
Librarian 4
PySc - 01L/04
Librarian 3
PySc - 01L/03
Librarian 2
PySc - 01L/02
Librarian 1
PySc - 01L/01
Librarian
Job 39
Librarian
Non-Perm Status
ES - L2
SMG
PS – 0500
(pre 10/01)
Confidential/
Administrative
PS - 0550
GL - 801040
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
PA
PS
ES
Appointed Benefits GL - 801910
USW
PS - 2000
GL - 801050
Sr Research Assoc
Job 66
PySc - 02R Jobs as per Collective Agreement
to 31.12.2002:
Salaried
ES – O3
as of 1.1.2003:
ES – U3
HRIS Personnel / Payroll Structure
Salaried
ES - O3
PM
PS - 0510
GL - 801040
Page 2 - Revised Oct. 18, 2005
ESL
PS – 0590
GL - 801060
Salaried
ES - 03
Job 559
Appointed PA
- 0001 GL
- 801050
Library Wrkrs F/T
CUPE L1230
PS - 0800
Salaried
ES - 03
Library Wrkrs RPT
CUPE L1230
PS - 0850
Professional
Research Staff
PS - 1800
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
Appointed Benefits GL - 801910
Jobs as per Collective Agreement
Available Contracts (IT0001):
K1 Apptd Full-Time
K2 Apptd Part-Time
PA
PS
ES
HRIS Personnel / Payroll Structure
Page 3 - Revised Dec. 10, 2004
ELC
CUPE 2484 F/T & P/T
PS - 2100
Jobs 596-598
Salaried
ES - 03
Jobs 808-861 Jobs 754-807 Jobs 189-191
Appointed PA - 0001
GL - 801050
Carp
F/T
Carpenters &
Joiners
L27
PS - 0700
CUPE 3261
F/T
PS - 0900
Elec
F/T
Electrical
Workers
L353
PS - 1100
OpEng
F/T
Toronto
Workers
L2001
PS - 1300
Police
F/T
OPSEU
L519
PS - 1400
Hourly
ES - O1
CUPE 3261
RPT
PS - 1000
Mach
F/T
Machinist &
Aerospace
Workers
L235
PS - 1200
Plumb
F/T
Plumbing &
Pipefitting
L46 PS
- 1600
Paint
F/T
Painters &
Allied Trades
L557 PS
- 1500
Sheet Metal
F/T
Sheet Metal
Workers
L30 PS
- 1700
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
Appointed Benefits GL - 801910
Jobs as per Collective Agreement
Available Contracts (IT0001):
K1 Apptd Full-Time
K2 Apptd Part-Time K6
L3261 Sessional
New as of 01.01.2003:
K7 USW/Police F/T
K8 USW/Pol/LibRPT
PA
PS
ES
HRIS Personnel / Payroll Structure
Page 4 - Revised Oct. 18, 2005
89 Chestnut
F/T
L75
PS - 1900
Carp Temp
Carpenters
& Joiners
L27
PS - 4750
CUPE 3261
Temp
PS - 4950
Elec Temp
Electrical
Wrks
L353
PS - 4150
Mach Temp
Machinist &
Aerospace
Wrkrs
L235
PS - 4250
OpEng
Temp
Toronto
Workers
L2001
PS - 4350
Police Temp
OPSEU
L519
PS - 4450
Plumb Temp
Plumbing &
Pipefitting
L46
PS - 4650
Paint Temp
Painters &
Allied
Trades
L557
PS - 4550
Sheet Metal
Temp
Sheet Metal
Wrkrs
L30
PS - 4900
Hourly
ES - 01
Professional
Research
Staff
Temp
PS - 4850
Non-Appointed PA - 0002
GL - 801150
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
Available Contracts (IT0001):
Until 31.12.2002:
K3 Temporary (as of 01.01.2003: Casual)
New as of 01.01.2003: K8
USW/Pol/LibRPT
K9 Temp. Trades
PA
PS
ES Salaried
ES - 03
Non - Appointed Benefits GL - 801920
Jobs and Pay Scale Groups
as per Collective Agreement
HRIS Personnel / Payroll Structure
Page 5 - Revised Jan. 1, 2003
CUPE
(Casual)
L2484
PS - 5450
GL - 801150
Non-Appointed PA - 0002
Hourly
ES - 01
Available Contracts (IT0001):
K3 Casual/HERE PT
K5 Student
Library
Wrkrs
(Casual)
L1230
PS - 5350
GL - 801150
CUPE
(Casual)
L3261
PS - 5300
GL - 801150
Stage Wrkrs
(Casual)
IATSE L58
PS - 5400
GL - 801150
Casual
Bi Weekly
PS - 5150
GL - 801140
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
PA
PS
ES
Non - Appointed Benefits GL - 801920
No Job
Hourly
ES - 01
Jobs as per Collective Agreement
Jobs 596-598
HRIS Personnel / Payroll Structure
Page 6 - Revised June 2, 2004
HERE
PT/Cas
L75
PS - 4100
GL - 801150
Jobs 735-753
Teaching
Asst
CUPE
L3902
PS - 5200
GL - 801270
Non-Appointed PA - 0002
Available Contracts (IT0001):
K3 Casual
K5 Student
Research Assistant GL
- 801170 ES – C3
Other Casual Academic
GL - 801110 ES - C2
GA
CUPE
L3907
PS - 5250
GL - 801270
Casual
Monthly
PS - 5100
Casual Admin Monthly
GL - 801140 ES – C1
Stipend Teacher
GL - 801160 ES - C4
TAU
ES - C5
GA
ES - C6
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
PA
PS
ES
Non - Appointed Benefits GL - 801920
No Job
Jobs 267 – 272,
452 and 867
Job 273
HRIS Personnel / Payroll Structure
Page 7 - Revised May 15, 2006
Stipendiary
Instructors
CUPE
3902,Unit3
PS - 5450
GL – 801160
and 801165
Unit 3 L3902
ES - C7
Jobs 596 - 599
Non - Appointed Benefits GL - 801160
Students/Fellows PA - 0003
Graduate
ES - S2
GL - 801321
Graduate
ES - S2
GL - 801320
Under Graduate
ES - S1
GL - 801311
Under Graduate
ES - S1 GL
- 801310
Post Doc Fellow
ES - S3
GL - 801330
Post Doc Fellow
ES - S3
GL - 801331
Canadian
PS - 6000
Foreign
PS - 6100
Research Assistant = T4
Research Trainee = T4A
Available Contracts (IT0001):
K5 Student ES = S1, S2
K3 Casual ES = S3
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
R -Rank PA
PS
ES
*For payment of scholarships - use wage type 0650 - GL - 801350
No Job
HRIS Personnel / Payroll Structure
Page 8 - Revised Jan. 1, 2003
External Appointed PA - 0004
GL - 801090
Available Contract Types (IT0016/9009):
05 Term
Conf./
Admin.
PS - 7200
OSSTF
PS- 7180
Library
F/T
L1230
PS - 7300
Library
RPT
L1230
PS - 7350
CUPE F/T
L3261
PS -7400
CUPE
RPT
L3261
PS - 7450
Salaried
ES - 03
Academic
PS - 7100
Librarian
PS - 7150
Salaried
ES - 03
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
R -Rank
Hourly
ES - 01
Available Contracts (IT0001):
K1 Apptd Full-time
K2 Apptd Part-time K6
L3261 Sessional
New as of 01.01.2003:
K8 USW/Pol/LibRPT
New as of 01.01.2004 - for staff in UTS only
U1/U2 OSSTF Full-Time & Part-Time
U4/U5 USW Full-Time & Part-Time U6
PM Full-Time & Part-Time
PA
PS
ES
Appointed Benefits GL - 801910
Jobs as per Personnel Area - 0001 Jobs as per Collective Agreement
PM
PS - 7210
HRIS Personnel / Payroll Structure
Admin
USW
PS - 7800
Page 9 - Revised Oct. 18, 2005
USW
ES – U3
Jobs as per Personnel Area - 0001 Jobs 470-471
External Non-Appointed PA
- 0005 GL -
801090
Available Contracts (IT0001):
K3 Casual
K9 Temp. Trades
U3 Casuals in UTS
Casual
Salaried
PS - 7500
Casual
Hourly
PS - 7550
CUPE
L3261
Casual
PS - 7600
Library
L1230
Casual
PS - 7650
CUPE
L3261
Temp PS
- 7700
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
Casual Admin
Monthly
ES – C1
Hourly
ES - 01
PA
PS
ES
Non - Appointed Benefits GL - 801920
Hourly
ES - 01
No Job No Job Job as per Collective Agreement
HRIS Personnel / Payroll Structure
Page 10 - Revised March 24, 2004
External Students/Fellows PA - 0006 GL
- 801090
Under Graduate
ES - S1
Canadian
PS - 6500
Available Contracts (IT0001):
U3 Casual
Legend:
PA - Personnel Area
PS - Personnel Subarea
ES - Employee Subgroup
GL - General Ledger
PySc - Pay Scale
R -Rank PA
PS
ES
No Job
HRIS Personnel / Payroll Structure
Page 11 - New Jan. 1, 2004
This screen for use by UTS only
(01.01.04)
HRIS Personnel / Payroll Structure
Change History
May 15, 2006:
• Added GL 801165 to the ‘Stipendiary Instructors’ – CUPE 3902, Unit 3
• Added job 877 (Invigilation-SS) to the CUPE 3902, Unit 1 group
October 18, 2005:
• Changed USWA to USW
August 18, 2005:
• Staff Group effective 01.09.2005 for Stipendiary Instructors:
Personnel Area 0002, Personnel Subarea 5450 CUPE 3902,Unit3 *new
use contract: K3 Casual
March 22, 2005:
• Obsolete Staff Group "UTS Grid Sr. Tutor/Tutor ", Personnel Subgroup F5, was removed from the
'Appointed Academic' view (PA0001).
Dec 10, 2004:
• Added job code ranges for CUPE 1230 F/T and RPT - effective 01.07.2004
and the OSSTF group
Appendix - Change History - Oct. 10, 2005 / Aug 18, 2005 / Dec 10, 2004 / May 15, 2006
HRIS Personnel / Payroll Structure
Change History
June 1, 2004:
• Staff Group effective 25.4.2004 for 89 Chestnut Hotel part-time/casual staff:
• Personnel Area 0002, Personnel Subarea 4100 Here Part/Cas. *new
use contract: K3 Casual/HERE-PT
January 1, 2004:
• Staff Groups effective 1.1.2004 for UTS (new external org. unit 514)
• Personnel Area 0004, Personnel Subarea 7180 OSSTF *new
use new contracts: U1 full-time and U2 part-time
• Personnel Area 0004, Personnel Subarea 7800 USWA staff in UTS
use new contracts U4 full-time and U5 part-time
• Personnel Area 0004, Personnel Subarea 7210 PM staff in UTS
use new contract U6 UTS-PM
Personnel Area 0006, Personnel Subarea 6500 External Students/Fellows *new
use new contract: U3 (this Personnel Area/Subarea is for use by UTS for 'UTS Students' only)
• All casual UTS staff (Employee Subgroups C1 or 01) have contract U3 -UTS Casual
• Obsolete Staff Groups that were removed from the 'external appointed' view (PA0004):
• PSA 7225 - Admin. Hourly
• PSA 7250 - Marg. Fletcher L2484 (which became part of PSA 2100 - ELC)
Page 4, Nov. 1, 2003 Appendix - Change History - June 1, 2004
HRIS Personnel / Payroll Structure
Change History
May 1, 2003:
• The slide for the Appointed Unions is split into monthly (salaried) and bi-weekly (hourly) unions
• New Staff Group effective 2.6.2003
• Personnel subarea 1900 89 Chestnut for F&S staff at the 89 Chestnut Residence.
January 1, 2003:
• USWA: employee subgroup ‘U3’ is created for USWA,
effective January 1st, 2003 all USWA employee and position data are using this new code
• Work contract (infotype 0001)
New entries K7-K9 are created to further define Unions (full-time, part-time, temp. trades)
Contract (IT0001) names were revised.
July 1, 2002:
• Status-only Conversion – please refer to the more detailed descriptions in the HRIS alerts
The major change is that status-only appointments are now captured on infotype 9005 and that
effective 1.7.2002 the codes for status-only data, i.e. personnel subarea ‘0101’, employee subgroup
‘F6’, and work contract ‘K4’ are no longer being used.
May 1, 2002:
• New Staff Group effective 1.5.2002
• Personnel subarea 0590 ESL Instructors – for the School of Continuing Studies
Change History - May 1, 2003 / May 1, 2002
HRIS Personnel / Payroll Structure
Change History
November 1, 2003:
• Adjusted the ‘Available Contracts’ section on slide 8 (Appointed, Cupe 1230 ..):
removed contracts not applicable for the staff groups on this page.
• Added table of contents’ pages
• Academic Administrator Classifications (Employee Subgroup F7)
• Administrative Stipends for Executives or Librarians
• List of all available classifications as well as their Statscan ranking
• Split the ‘non-appointed’ screen into two (hourly and salaried, pages 12 and 13)
• Corrected the employee subgroup for the external casual salaried non-union group (PSA 7500)
• New Staff Groups effective 1.7.2003 for the Early Learning Centre
• Personnel Subarea 2100 CUPE 2484 F/T & P/T
• (Personnel Subarea 5450 this entry was removed, 02.09.05)
Page 4, Nov. 1, 2003 Appendix - Change History - Sept. 2, 2005
HRIS Personnel / Payroll Structure
Change History
October 1, 2001:
• Personnel subareas ‘0510’ and ‘7210’ are created for the Professionals/Managerial staff group.
• The ‘administrative’ personnel subarea ‘ 0550’ is renamed to ‘administrative/ confidential’.
• The ‘SMG’ staff group (personnel subarea ‘0500’) becomes obsolete and employees/positions
become part of the P/M group.
November 1, 2001:
• Status-only Conversion
Status-only data is converted to new personnel subarea ‘0101’ - status-only.
December 1, 1999:
• USWA New Personnel Subareas for the USWA Staff Group
For details, please see the web documentation:
http://www.utoronto.ca/amshris/ref/uswa.htm and
http://www.utoronto.ca/amshris/ref/uswaref.htm
July 1, 1999:
• Academic Structure Changes:
For details, please see the web documentation:
http://www.utoronto.ca/amshris/ref/academic.htm
May 1998: System Conversion from UNIPERS to SAP-HRIS
All new codes seen in this ‘HRIS Personnel / Payroll Structure’ come into effect.
Appendix - Change History - October 1, 2001 / May 1998