PRODUCT INFO

HR Verify

Automates the employee verification process and interaction with E-Verify

5151 Belt Line Road Suite 1125 | Dallas, TX 75254

Tel: 214.880.0099 | Fax: 214.880.9914www.aspirehrlabs.com

Aspire LabsInnovate | Simplify | Solve

CONSULTING PARTNER

HR-Verify

Whether you are required to use E-Verify as a government contractor or operate in one of the

states where E-Verify is mandated, you may have found that you now have yet another external

system to incorporate into your day-to-day HR operations. Instead, AspireHR offer

HR-Verify as a pre-built solution to comply with E-Verify requirement using your SAP HR system and

integrate with the E-Verify web service. Built with SAP technologies, HR-Verify does not require any

new hardware or software. It leverages your existing enterprise structure to facilitate E-Verify administrator

assignments, workflow, security and notifications. Employee data is kept safely your system and is not

sent out to third parties.

HR-Verify provides rapid implementation and deployment while allowing for client customization

and has the flexibility to support your unique processes and preferences.

Using HR-Verify will streamline your employee verification process and

eliminate the need to manually key employee details into the E-Verify

website. It automates the E-Verify process to provide an unparalleled

ease of use and efficiency. Accelerators minimize effort and guard

against errors when processing. HR-Verify also maintains detailed

logging information of the process for audit purposes and to reduce

your exposure to loss of contracts, fines, and legal issues. Pre-delivered

audit reports minimize the time you spend gathering information for

auditors. It monitors important deadlines through a dashboard to

ensure compliance with all DHS regulations and to keep you on top

of the cases requiring action from your HR administrators.

AspireHR delivers the following reports:

HR-Verify History Report (Current details) – Displays every field

entry of the latest E-Verify case for each employee at each legal entity

HR-Verify History Report (History) – Logs report of every user update of the E-Verify case through

the process

ese reports are developed in WD4A and ABAP and reside in SAP. As such, the output can be

enhanced, modified and added to by the client. e E-Verify data is stored in transparent tables and SAP

Infotypes and can be reported on by custom reports developed by the client.

Key Benefits:

Automates all interaction with DHS

Allows you to verify existing employees, new hires and

groups of employees working on Federal Contracts

Eliminates the need to separately key employee

information into the E-Verify site

Provides support for centralized and decentralized

process models

Verifies employment for over 98% of new hires will be

instant approved

Supports paper or Adobe interactive form I-9s

Auto-populates and prints E-Verify letters in Spanish

and English from SAP

Ensures that sensitive information is not required to

be stored by third parties

Requires minimal training – guided process using

a familiar SAP user-interface

www.aspirehrlabs.com/hr-verifyFor more:

5151 Belt Line Road Suite 1125 | Dallas, TX 75254

Tel: 214.880.0099 | Fax: 214.880.9914www.aspirehrlabs.com

CONSULTING PARTNER

Tentative Non-Confirmation (TNC) Process

HR-Verify offers 3 different process flows for E-Verify Photo and TNC completion:

Scenario 1: Form I-9 Company Representatives are authorized and

trained for E-Verify completion.

E-Verify is completed by the Company Representative as part of Form

I-9 Section 2 verification process.

Scenario 2: Automated E-Verify case initiation with workflow to

authorized and trained E-Verify personnel for E-Verify TNC/Photo

Match.

e E-Verify case is automatically initiated by a background

submission after the completion of the Form I-9 Section 2. Notifications

are send to the Company Representative/HR Business Partner/Shared

Services/Centralized Employee Verification team for:

a) Employee Authorized notification in 98+% of cases

b) Photo/TNC in <2% of cases. TNC/Photo processes are initiated

from a URL in the TNC/Photo notification email

Scenario 3: E-Verify case processing by authorized and trained E-Verify Power User.

Cases are routed to a named E-Verify Power User for submission and TNC/Photo Match processing

www.aspirehrlabs.com/hr-verifyFor more:

PRODUCT INFO

HR Verify

Functional overview:

Integrates SAP HR and E-Verify, eliminating the need to

duplicate data entry of I-9 information

Provides Case Manager dashboard from which

centralized HR group will receive and can monitor

company-wide E-Verify results

Tracks both E-Verify and client’s internal case numbers

(prior to being accepted by E-Verify)

Triggers SAP workflow or emails

Pre-fills E-Verify Notification and Referral forms & print

them directly from SAP

Tracks resubmission of corrected information, as well as

checking with E-Verify in order to obtain DHS and SSA

update on initial mismatched cases (ie. TNC).

Tracks those cases which need immediate follow- up

(e.g. I-9 information not entered into system within 3

days of hire, employee did not follow-up with agency

within 8 days, 3 day notification to employee due, final

disposition still pending after designated period of time.)

Enables Audit trail review by HR-Verify Case Manager

UI and also via separate report transaction