HPSI Brochure v2

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2015 National Meeting & Tradeshow Race to the Summit

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Transcript of HPSI Brochure v2

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2015 National Meeting & Tradeshow

Race to the

Summit

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2015 National Meeting & Tradeshow

WelcomeHope to see you in Salt Lake City!

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e’re excited to extend this special invitation to you and hope you’ll plan to join us for the 2015 HPSI National Meeting and Tradeshow to be held August 3 – 7, 2015 at The Grand Ameri-ca Hotel in Salt Lake City, Utah. HPSI holds this conference each year to strengthen our val-ued partnerships, educate and motivate our members and employees, and encourage and enable each of us to provide a peerless level of service to each other and to each of our members.

This year‘s conference will include an all-day tradeshow on Tuesday, Aug. 4th with morning and afternoon show times on the same day as our Partner Appreciation Dinner, thus allowing all of our exhibitors to have greater exposure to our special VIP’s in attendance. It will be a full day for everyone!

Our golf tournament will once again be held at The Jeremy Golf & Country Club on Wednesday, Aug. 5th and we hope you’ll plan to join us for some great networking and friendly competition on the only Arnold Palmer Signature Course in Utah. Non-golfer activity will also be available on Wednes-day.

Hope to see you in Salt Lake City

W

Hope to see you in Salt Lake City!

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2015 National Meeting & Tradeshow

555 South Main StreetSalt Lake City, UT 84111www.grandamerica.com

Hotel Information

The Grand America Hotel offers the only AAA Five Diamond hotel experience in Salt Lake City.An all-suite property within walking distance of downtown, the Grand America is surrounded by majestic mountain ranges and stunning views, and is located only 10 minutes from the airport.

HPSI’s discounted group room rate during the conference is $224.00 per night and will be available Friday, July 31st through Sunday, August 9th (based on availability). The room rate per night inclusive of tax (currently 12.6%) is $252.22 per night.

Please DO NOT call the hotel directly to make your room reservation. All room requests MUST be submitted on HPSI’s registration forms and sent to Premier Meetings for processing. Please refer to the Registration Forms for more details.

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Conference Agenda

9:00 am – 5:00 pm General Registration (All Attendees & Exhibitors)2:00 pm – 5:00 pm Exhibitor Setup (For AM Exhibitors Only)5:00 pm – 6:00 pm HPSI Welcome and Conference Theme (HPSI only) 6:30 pm – 8:00 pm VIP Welcome Dinner with Platinum Sponsors (Invitation Only)

6:30 am – 8:00 am HPSI Breakfast (All Attendees)7:00 am – 5:00 pm General Registration (All Attendees & Exhibitors) 7:00 am – 9:00 am Exhibitor Setup (For AM Exhibitors Only)9:00 am – 12:00 pm AM TRADESHOW 9:00 am – 2:00 pm Exhibitor Setup (For PM Exhibitors Only)12:00 pm – 1:00 pm Lunch Buffet 2:00 pm – 5:00 pm PM TRADESHOW 6:00 pm – 8:30 pm Annual Partner Appreciation Dinner (All Attendees & Exhibitors)

6:00 am – 7:00 am Shuttles depart from Hotel to Golf Course6:30 am – 8:00 am Golfer Check-In and Buffet Breakfast at the Course 8:00 am – 1:30 pm HPSI Golf Tournament & Luncheon at Jeremy Ranch

7:00 am – 5:00 pm General Registration at Hotel 6:30 am – 8:00 am Breakfast for Non-Golfers at Hotel8:00 am – 3:00 pm Dietitian Sessions 8:00 am – 4:30 pm Non-Golfer Activities6:15 pm – 8:30 pm HPSI VIP Dinners with Sponsors (Invitation Only)

6:30 am – 8:00 am HPSI Breakfast (All Attendees)7:00 am – 3:00 pm Registration Desk Open8:00 am – 9:00 am HPSI Roundtable Session 9:30 am – 8:00 pm HPSI Offsite Activities and Employee Awards Dinner

6:30 am – 8:00 am HPSI Breakfast and Departures

Mond, Aug 3

Tues, Aug 4

Wed, Aug 5

Thurs, Aug 6

Fri, Aug 7

** This agenda is subject to change. Updated and customized agendas for HPSI, VIP’s, Registered Dietitians and Exhibitors will be distributed immediately as changes occur.

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2015 National Meeting & Tradeshow

HPSI Annual Partner Appreciation Dinner

Tues, August 4th | 6:00 – 8:00 pm

Grand Ballroom of the Grand America Hotel

You’re invited to a very special dinner to be held on the eve-ning of Tuesday, August 4th at 6:00 pm in the Grand Ballroom of the Grand America Hotel to recognize our valued partners who have contributed so much to our success.

Each year we look forward to gratefully acknowledging all of our outstanding business partners that continue to make HPSI a leader in our industry. The attire will be business casual – no ties or sequins required! Please come to enjoy a lovely complimentary dinner that night and let us show you how much we appreciate you. Plan to join us for this special celebration of gratitude and success!

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2015 HPSI Annual Golf Tournament

- Shuttles depart from Grand America Hotel to Golf Course

- Practice Driving Range & Putting Green Open

- Golfer Check-in and Breakfast at the Course

- Tournament Shotgun Start - Lunch at the Club - Shuttles Return to Hotel

Plan to join us early on Wednesday, August 5th for the an-nual golf tournament at The Jeremy Golf and Country Club, located just 20 minutes from the Grand America Hotel. Your entry fee of $120 includes green fees, golf cart, rental clubs, breakfast and lunch at the course, and round trip shuttles from the hotel to the golf club.

To Register, please fill out your Golf Registration Form and send to Premier Meetings:e: [email protected]

f: (919) 706-5443

GOLF QUESTIONS? Please Call (919)706-5195 or email [email protected]

Wed, August 5th

The Jeremy Golf and Country Club

6:00 am - 7:00 am

6:30 am - 8:00 am

6:30 am - 8:00 am

8:00 am Sharp12:30 pm - 1:30 pm1:30 pm - 2:15 pm

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2015 National Meeting & Tradeshow

We are pleased to share our 2015 Sponsorship opportunities with our supporters, vendors and friends. Each year, your generous sponsorships enable HPSI to offer a full week of education-al programs, special presentations, activities and valuable relationship-building opportuni-ties for all who attend. Thank you for your continued generosity and support.

HPSI National Meeting & Tradeshow Sponsorships

$7,000 PLATINUM Limited Number of

Sponsors Accepted

$2,000 EXECUTIVE

$1,000 BRONZE

$500 REGISTERED DIETITIAN Sponsorship

$3,000 GOLF TOURNAMENT Breakfast Sponsorship $3,000 GOLF TOURNAMENT Lunch Sponsorship

- One Tradeshow Booth Registration - Prominent Company Sponsorship Signage throughout the event - Tee or Hole Sponsorship at the Golf Tournament - Complimentary Foursome in the Golf Tournament - Complimentary Ad Space for 6 months on the HPSI website

- Prominent Company Sponsorship Signage throughout the event - Tee or Hole Sponsorship at the Golf Tournament - Complimentary Twosome in the Golf Tournament

- Prominent Company Sponsorship Signage throughout the event - Tee or Hole Sponsorship at the Golf Tournament - Complimentary Green Fees for one person in the

Golf Tournament

- Company Sponsorship Signage at Meeting

- Complimentary Foursome in the Golf Tournament - Company Sponsor Signage - Recognition during the Golf Awards Luncheon

- Complimentary foursome in the Golf Tournament - Company Sponsor Signage - Recognition during the Golf Awards Luncheon

To participate as a Sponsor, please contact Premier Meetings to request a Sponsorship Form.

(919)706-5195 [email protected]

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2015 National Meeting & Tradeshow

HPSI has reserved a discounted room block for our attendees at The Grand America Hotel in Salt Lake City, Utah www.grandamerica.com. The negotiated room rate of $224.00 per night will be available from Friday, July 31st to Sunday, August 9th (based on availability). The room rate inclusive of tax will be $252.22 per night.

Please Do Not call the hotel directly to reserve your room – all reservations must be made by submitting your completed registration form to our conference managers at Premier Meetings. Reservations will NOT be accepted over the phone.

Hotel rooms must be reserved by July 1, 2015 in order to guarantee the group rate! If you have questions about the hotel or room types, please contact Premier Meetings at (919)706-5195 or via email [email protected].

IMPORTANT: There will be a city-wide conference taking place in Salt Lake City over the same dates as the HPSI meeting – hotel rooms will be selling out quickly. Please send your registration forms to Premier Meetings as soon as possible to confirm your hotel reservation!

Seven airlines and their affiliates serve Salt Lake City International Airport: American, Delta, Frontier, JetBlue, Southwest, United and US Airways. There are around 645 scheduled daily flights from the facility serving more than 89 cities with non-stop flights. Visit the airport web page at www.slcairport.com for flight schedules and more airport information.

Hotel & Travel Information

Hotel Reservations

Salt Lake City International Airport

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Salt Lake City’s ground transportation ordinance has recently changed. Ground Transportation rates and fares, including taxicab rates, are no longer regulated within Salt Lake City. Ground Transportation customers should obtain or negotiate secure pricing for transportation prior to actual transport. Please be aware of this shift in City regulations as you make reservations, use an app, or seek ground transportation on demand.

Airport Ground Transportation

Shuttle Service

Taxi Service

Light Rail Service

Shuttle service for round trip or one-way transfers to the Grand America Hotel is available at the Group Transportation Desk located in the baggage claim areas of both terminals. Reservations are required and must be made at least 24 hours in advance. The shuttle companies below are recommended by the hotel and additional shuttle companies are listed on the airport’s website www.slcairport.com. Fuel and other surcharges may apply.

Please note that light rail (Trax) is one of the ground transportation options at Salt Lake City International Airport. For schedule and fare information, visit www.rideutah.com

Express Shuttle800-255-1841 www.expressshuttleutah.com

Canyon Transportation 801-596-1600www.canyontransport.com

Taxi service from the Salt Lake City Airport to The Grand America Hotel is approximately $25. Taxi Service booths are located outside door #7 in Terminal One and outside door #11 in Terminal Two.

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2015 National Meeting & Tradeshow

This year both of our tradeshows will be held on the same day - Tuesday, August 4th. The morning Tradeshow will be held from 9:00 a.m. to noon, and the afternoon Tradeshow will be held from 2:00 p.m. to 5:00 p.m.

To increase the value, quality and length of time spent with HPSI attendees during your show time, HPSI is once again limiting the tradeshow to only 64 exhibitor booths during each tradeshow. Please be sure to read the “Tradeshow Rules & Regulations” that are included in this brochure.

Participation will be by invitation only and invitations are not transferable. Each Exhibitor may participate in one Tradeshow, either the morning or afternoon session, but will not be able to exhibit at both times. If you have questions regarding your invitation or booth space please contact the HPSI representative who extended an invitation to you.

Registrations for booth space will be accepted and confirmed on a first-come, first-served basis.

PLEASE NOTE: In order to confirm your assigned booth space, full payment must be received along with your Registration Form and Payment Summary form.

Once your booth assignment and payment have been confirmed, you will receive a show kit from GES with important information regarding show times, setup times, shipping information, and order forms for any additional services or equipment needed for your booth.

If you have any questions regarding your booth reservation please contact our Conference Manager at Premier Meetings:

Important Exhibitor Information

t: 919.706.5195f: 919.706.5443c: 949.422.4163 [email protected]

Kathryn JurgensenPremier Meetings

• 10 x 10 space• 8’ High Backdrop• One Skirted Table • 2 Chairs • Booth

Identification Sign • HPSI Attendee List • Invitation to the

Partner Appreciation Dinner being held on Tuesday, August 4th at 6:00 pm.

$2,400

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Vendors will be admitted as exhibitors in the AM or PM tradeshow on Tuesday, August 4, 2015 by invitation only. Each Exhibitor may participate in one Tradeshow, either the morning or afternoon session, but will not be able to exhibit at both times. Invitations are non-transferable and will be verified by HPSI prior to accepting booth reservations or payment.

RESERVATION OF SPACE will be confirmed in the order in which registration forms with payment are received. Registration forms can be faxed to (919) 706-5443, emailed to [email protected], or mailed to Premier Meetings at PO Box 99067, Raleigh, NC, 27624. Telephone registrations will NOT be accepted. Priority for booth space will be as follows: priority will be given to the company that has submitted BOTH the completed Registration Form and Payment. Space will be allocated on a first-come, first-served basis. HPSI reserves the right to assign booth location for the benefit of the exhibitor, or for the betterment of the Tradeshow. Booth space will be subject to availability.

The cost for one booth is $2,400.00. Exhibiting companies are limited to a maximum of one booth. In order to confirm assigned booth space, full payment must be received. Confirmation letters will be sent to the person listed as the show contact on the registration form when BOTH registration form and payment have been received. Written cancellations received on or before July 1, 2015 will receive a 50% refund of the total amount required under the completed registration. Cancellations of the registration received after July 1, 2015 will not receive a refund and all amounts paid will be forfeited. In the event of cancellation, any fees paid cannot be credited toward future trade shows. Submission of the Registration Form or Payment does NOT guarantee that your company will receive booth space in the 2015 Tradeshow.

Rules &RegulationsInvitation Only

Reservation Of Space

Booth Rate, Payment And Cancellation Policy

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Exhibits must be constructed as not to obstruct the general view of the adjoining booths. Permission to display equipment wider than 10’ x 10’, or taller than 10 feet must be obtained in writing from Premier Meetings and The Grand America Hotel, and the exhibitor will be advised of which booth locations will meet their requirements.

Set up times for the 9:00 am Tradeshow on Tuesday, August 4th will be Monday, Aug. 3rd from 2:00 pm – 5:00 pm, and/or Tuesday, Aug. 4th from 7:00 am to 9:00 am. For the 2:00 pm Tradeshow on Tuesday, Aug. 4th, set up time will be Tuesday, Aug. 4th from 9:00 am to 2:00 pm.

Space not occupied by start times on exhibit day will be forfeited by the exhibitor, and their space may be resold, reassigned, or used by HPSI without refund.

Displays may be dismantled no earlier than the published end time for the shows on Tuesday, August 4th. All exhibits for the AM Tradeshow must be dismantled and removed from the exhibit area by 1:00 pm on the day of the Tradeshow. Exhibits for the PM Tradeshow must be dismantled and removed from the exhibit area by 6:00 pm on the day of the Tradeshow. The exhibitor authorizes HPSI to remove, at the exhibitor’s expense, any materials in the exhibit area belonging to said exhibitor after the required end time for the AM and PM tradeshows.

Dimensions And Limitations

Installation Of Exhibits

Space Not Occupied

Dismantling

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Subleasing or assigning of booths or part of a booth is NOT permitted. Exhibits, signs, displays are prohibited in any of the public rooms or elsewhere on the premises of The Grand America Hotel during the HPSI National Meeting and Tradeshow. Aisle space shall not be used for exhibit purposes, displays, or signs, solicitation, or distribution of cards, circulars, samples, or any other promotional materials. Distribution of marketing materials must be done at the booth site only. Any activity conducted by an exhibitor, its representatives, agents, employees, or those persons acting under the express or implied authority of the exhibitor, which interferes with other exhibitors is prohibited. HPSI retains the right to require discontinuation or prohibition of such an activity.

ALCOHOLIC BEVERAGES are not permitted in the Tradeshow area at any time.

NON-EXHIBITING VENDORS are not allowed in the show area.

WATER HOOK-UP is not available.

All matters and questions not covered by these regulations are subject to the decision of HPSI. HPSI shall have sole authority to promulgate, interpret, and enforce all rules and regulations, and to make any amendments to the regulations as shall be necessary for the orderly conduct of the Tradeshow.

Rules &RegulationsProhibitions

Amendment to Regulations

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The exhibitor, its representatives, agents, employees, or those persons acting under the express or implied authority of the exhibitor agree to protect, save and keep HPSI, The Grand America Hotel and their representatives, agents, employees, officers, members and directors forever harmless and to indemnify them from any and all damages or changes imposed for violation of any laws or ordinance, whether caused by the negligence of the exhibitor, its representatives, agents, employees, or those persons acting under the express or implied authority of the exhibitor. The exhibitor and its representatives, agents, employees, or those persons acting under the express or implied authority of the exhibitor, shall comply with all applicable terms, conditions, rules, and regulations of The Grand America Hotel. The exhibitor assumes complete responsibility and liability for all loss, damage, or destruction of property of the exhibitor, its representatives, agents, employees, guests, or those persons acting under the express or implied authority of the exhibitor. HPSI and The Grand America Hotel or any representatives, agents, employees, officers, members, or director thereof will not be liable for any loss, damage, or destruction of the property of the exhibitor, its representatives, agents, employees, or those persons acting under the express or implied authority of the exhibitor, as a result of fire, accident, or any other cause. The exhibitor also assumes full responsibility and liability for all injury to any and all persons or property caused by the exhibitor, its agents, representatives, employees, or those persons acting under the express or implied authority of the exhibitor. The exhibitor will indemnify and hold harmless HPSI, The Grand America Hotel, their members, directors, officers, agents, representatives, employees against and all liability whatsoever arising from all damage property or personal injury or loss caused by the exhibitor, its agents, employees, those under the express or implied authority of the exhibitor or any other such persons. Said responsibility for loss, damage or destruction is solely that of the exhibitor.

Liability

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Race to the Summit

Death Valley$100 – $200$10 – $30

Mt. Fiji$201 – $300$30 – $50

Mt. Rainer$301 – $400$50 – $60

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Mt. McKinley$401 – $500$60 – $70

Mt. Everest$501 – $600$70 – $80

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