Presented by: Kimberly LubraggeDecember 1, 2012

people arrive late or don’t show 3D’s: doodling, daydreaming,

dozing too many people talk at once nothing gets accomplished run too long occur too often

When there is NO:• preparation• resources • expectations• focus• control• participation• plan of action• recognition• completed tasks

…an event consisting of people, content, and a process for a purpose

Many different types of meetings

Participants are people that take part in meetings

Information sharing

Q&A opportunities Resolve important

issues as a group Work as a team Sense of

community

“By failing to prepare, you are preparing to fail.”

-- Benjamin Franklin

Create an Agenda –

Who, What, Where,

When, Why and How?

Finalize and Distribute

Prepare necessary

materials

START ON TIME!

Set the tone - introductions

Establish the “Ground Rules”

Assign Roles:

Facilitator

Timekeeper

Note-taker

Follow the Agenda

Set & Maintain an appropriate pace

Share Information

Conduct Discussion

Manage Participation

Get a Decision

Plan Actions & Make Assignments

End the meeting on time (very important)!

Summarize the main points, decisions,

actions and assignments

Thank participants and express appreciation

Write & distribute meeting minutes

Remember--YOU make the difference between an effective meeting & an ineffective one.

Prepare your agenda and materials Start your meeting on time! Follow the agenda at an appropriate pace Q&A and the “Parking Lot”

Be productive yet progressive

Make decisions & plan actions

Thank participants

Follow up in a timely manner