How We Did It - GreatAmerica's Nontraditional Site Structure
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HOW WE DID IT:GreatAmerica’s Nontraditional SharePoint Site Structure
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Largest privately-owned small ticket leasing company in the U.S.
Corporate headquarters in Cedar Rapids, IA◦ Offices in Marshall, MN; Moberly, MO; and Kennesaw, GA
Founded in 1992 Six business units:
◦ Office Equipment◦ Communications & Data◦ Automotive Repair/Distribution◦ HealthCare◦ Direct Programs◦ Specialty Markets
Approx. 370 employees
WHO WE ARE
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SharePoint Architect/Developer for GreatAmerica Leasing
Personal Blog www.sharepointwendy.com Company Web Site: www.greatamerica.com E-mail: [email protected] Twitter: @SharePointWendy Contributing Author for
NothingButSharePoint.com and SharePointEduTech
Passionate about all things SharePoint: Branding, evangelism, governance, training, user adoption, user empowerment
WENDY NEAL
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AGENDA
▪ Brief SharePoint history▪ Old Intranet▪ New Intranet/collaborative environment
◦ SharePoint 2010 architecture/design◦ Challenges we faced
▪ What’s next at GreatAmerica?▪ Closing thoughts/advice
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2008 2009 2010 20112007 2012
SharePoint 2007 RolloutRollout to Systems team; momentum stopped after initial installation and no company-wide rollout ensued
End of Term SystemGo live with our End of Term System – custom application built on SharePoint 2007
Insight LiveFirst phase of our collaborative environment is in place; soft rollout
Usage Transaction SystemGo live with our Usage Transaction System – custom application built on SharePoint 2007
Info-Zone Beta Our dealer Extranet goes to Beta
GAIN RetirementCurrently moving stuff from our old Intranet (GAIN) environment piece by piece to SharePoint 2010
2008 2009 2010 20112007 2012
SHAREPOINT HISTORY
Info-Zone LiveOur dealer Extranet officially goes live
Install SharePoint 2010 BetaConduct proof of concept for Extranet
Decision made to go forward with SharePoint 2010 internally and externally
GA UniversityGo live with our GA University site – OOB SharePoint 2007 site
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OUT WITH THE OLD
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TIME FOR AN UPGRADE
▪ Built in ColdFusion 5▪ Living on unsupported hardware▪ Uses (gulp) frames!▪ 93 left navigation links?!!▪ Hardcoded security logic
PREVIOUS INTRANET
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PREVIOUS INTRANET
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IN WITH THE NEW
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PHYSICAL ARCHITECTURE
▪ Two SharePoint 2010 farms
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LOGICAL ARCHITECTURE
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WHY SEPARATE SITE COLLECTIONS?
▪ Scalability concerns◦ Content database size/future growth◦ Easier to move site collections to different content DB
▪ Cleaner security boundaries◦ Different site owners & contributors
▪ Separate administration◦ Site collection admins & SharePoint Designer settings
▪ Allow different features & web parts▪ Allow different quotas▪ Encourage different themes, colors
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CHALLENGE SOLUTION(S)No shared navigation • Site directory
• Channels dropdown• Insight home link• Footer links
Content types duplication • Central content type hub to publish enterprise content types
Mass activation of features • Axceler ControlPoint
Permissions management • Axceler ControlPoint
Rolling up data across site collections
• Bamboo Cross-Site Display web part
CHALLENGES WE FACED
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DEFAULT DASHBOARD
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PERSONALIZED DASHBOARD
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SITE DIRECTORY
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SITE DIRECTORY – MORE INFO
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PEOPLE DIRECTORY
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SHARED LINKS
▪ Visible on every SharePoint site◦ Enterprise, Team, & MySites
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MYSITE - EXAMPLE
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DEFAULT TEAM SITE
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CUSTOMIZED SITES - EXAMPLES
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A FEW STATISTICS
▪ 55 team/collaboration sites◦ 86 sub sites
▪ 7 Enterprise sites◦ 7 sub sites
▪ 111 MySites▪ Approx. 20 power users identified
SINCE GOING LIVE (SEPT. 2011)
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NEXT STEPS
▪ Continue to migrate old Intranet to new◦ Moving 3 high traffic items soon
▪ Company-wide training▪ Implement changes based on feedback
◦ Lack of navigation confusing◦ Questions regarding difference between GAIN
and Insight, and how to find stuff◦ Proposed additional navigation element that is
unobtrusive
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MEGA MENU MOCKUP
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CLOSING THOUGHTS
▪ Plan, plan, plan◦ Understand what all SharePoint entails
▪ Consider 3rd party tools or custom dev▪ Create a governance plan
◦ Review it!
▪ Assign an owner to SharePoint◦ Someone who is passionate
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Thank You.