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Transcript of How to Win Your School Board’s Support California School Library Association Annual Conference,...
How to Win Your School Board’s Support
California School Library AssociationAnnual Conference, Pasadena
November 12, 2011
John McGinnis
High School English Teacher & LibrarianNewport Harbor High School
Dean, Library and Learning Resource CenterCerritos Community College
Member, Board of EducationLong Beach Unified School District
You are here because you believe you might, at some point, lose your job. And you might.
You want to know how you can convince your board that your library program and what you do are critical to your students’ education.
You are here because you believe you might, at some point, lose your job. And you might.
You want to know how you can convince your board that your library program and what you do are critical to your students’ education.
You are here because you believe you might, at some point, lose your job. And you might.
You want to know how you can convince your board that your library program and what you do are critical to your students’ education.
First Lesson
Your audience cares less about your problems than they do about their own...
unless you share a common problem.
Establish Rapport & Credibility
Personalize your opening with a
genuine expression of appreciation
humorous anecdote
story with an emotional connection
The Road Map
Make your “ask” in your first 20 seconds;
then you will...
justify your request with 3 points
close by reiterating your request.
Today’s Chapterss
I. Opening
II. Organizing
III.Preparing
IV.Delivering
V. Closing
VI.Do’s & Don’t’s
VII.Powerpoint Tips
Audience Expectations
What do you know about them individually?
How do their experiences prepare them to understand you?
What do you want them to do?
How well informed are they on your topic?
How enthusiastic are they about your topic?
What do they expect to gain from you?
Your Message
Think about your presentation.
What is the problem or issue you want them to understand?
What are the elements of the issue?
What is the solution you want your board to provide?
Other questions?
Your Message
Outline about your presentation.
Write out the purpose in one sentence.
Write out the 3 main points to support your position.
Support each point with specific examples.
Your Message
Write your presentation.
Writing out your presentation will focus your thoughts.
Make sure each paragraph has a topic sentence.
And each topic sentence is supported with specific examples.
Your Message
Order, evaluate and edit what you’ve written.
Does every sentence contribute to your purpose?
Is each point in the right place?
Do transitions to ease the flow from point to point?
Will the tone have a positive impact on your board?
Your Message
Polish what you’ve written.
Can you streamline your message?
Can you eliminate unnecessary modifiers or redundancies?
Is your central point clear or is it lost in a laundry list?
Is your message too dense with information & statistics?
Leading up to the Presentation
Knowing your topic...
builds confidence.
Rehearsing your presentation...
projects competence and professionalism.
Leading up to the Presentation
Question your topic...
Is it easy and logical to follow?
Do points build off each other?
Is every point relevant?
Are any points redundant?
Does momentum slow in places?
Leading up to the Presentation
Rehearsing
Practice in front of volunteers
Have your volunteers deliver your remarks to you
Expect success
Visualize yourself at the podium delivering your remarks
Practice both out loud and in your mind
How to Start a Lousy Presentation
Approach the podium...
Looking disinterested or apprehensive
Looking sloppy and unprofessionally dressed
Looking unprepared and uncertain
Presentation Tips
Dress professionally
Deliver the way you talk, but cheerfully
Make eye-contact with each board member
Enunciate clearly into the microphone
Smile
Pause occasionally
Bring visuals
Do not apologize. Have nothing to apologize for.
Wrapping Up Your Comments
Reiterate your request in your closing
End early so no one has to tell you your time is up
Smile and make eye-contact as you close
Do not invite questions but be prepared to answer them succinctly
Do not use questions to give another presentation
Some Do’s & Don’t’s
Communicate regularly
Include a variety of supporters
Understand others’ positions
Learn the history
Don’t burn bridgesDon’t whineDon’t take short cutsDon’t do end runs
Three Axioms
An axiom is “A self-evident and universally recognized
truth...”The American Heritage Dictionary
Axiom Number Two
This isn’t about your job.
Before you talk to your board, you actually have to do your job.
Axiom Number Three
This isn’t about your job.
Before you talk to your board, you actually have to do your job.
You cannot convince your board to believe
anything your students, your classroom teachers or your principals don’t already believe.