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How to Transfer/Refund the Earnest Money Deposit (EMD) paid by L1 Bidder to his/her Account?

Note : Refund/Settlement of the EMD paid by L1 Bidder to be adjusted only after Completion of the Work (civil or services) or Supply of Goods has been met as desired in the Tender.

Please note the following actions & conventions before Transfer of EMD. 1. Award of Contract (AOC) has already been uploaded to the e-Procurement portal

(https://wbtenders.gov.in) by the tender inviting authority.

2. T+1 Bank Working days have passed, where T means the date on which the AOC is issued.

3. e-Challan of the EMD/Fees deposited/transferred to State Central Treasury is to be

generated and submitted to Local Treasury for transfer of the amount.

4. Refund of the EMD amount is to be made mandatorily to the Bank A/c. from which the payment

of EMD was initiated by the L1 bidder.

How the process is carried out electronically?

1. As soon as the L1 bidder is awarded the AOC, the same is electronically processed in the e-

Procurement portal in the following way :

a) EMD of the L1 bidder (for tenders of State Govt. Offices) will automatically get

transferred from the pooling account to the State Govt. deposit head “8443-00-

103-001-07” through GRIPS (Government Receipt Portal System) along with the bank

particulars of the L1 bidder.

b) EMD of the L1 bidder for tenders of the State PSUs/ Autonomous Bodies/ Local Bodies/

PRIs, etc. will automatically get transferred from the pooling account to their respective

linked bank accounts along with the bank particulars of the L1 bidder.

In both the above cases, such transfer will take place within T+1 Bank Working Days where

T means the date on which the Award of Contract (AOC) is issued.

2. The Bank will share the details of the GRN No. (18 digit Government Reference Number)

generated on successful entry in GRIPS with the e-Procurement portal for updation.

3. Tender Fees (if any) deposited by the bidders will be transferred electronically from the pooling

account to the Government revenue receipt head “0070-60-800-013-27” through GRIPS for Govt.

tenders and to the respective linked bank accounts for State PSU/Autonomous Body/Local Body/

PRIs, etc. tenders.

What the tender inviting authority (e.g. a State Govt. Office) need to do for such transfer to its Local Treasury Account?

1. Note down the Tender Id of the specific e-Tender

2. Go to e-Procurement portal (https://wbtenders.gov.in) MIS Reports

Refund Settlement Tenderwise

Search by Tender Id

View [note Treasury Seq. No.]

Note: This Treasury Seq. No. will be treated as the GRN no. in GRIPS portal

(shown in Screenshot-1 to Screenshot-6 below)

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3. Go to GRIPS portal (https://wbifms.gov.in/GRIPS)

3.1. GRN Status [enter the GRN no.] Check Status Reprint Challan

pdf file of Challan (Eprocurement_Master.pdf) is generated

[either Open or Save the file]

Take Print-out and contact Local Treasury

(shown in Screenshot-7 to Screenshot-11 below)

3.2. Search your Challan Search Challan With GRN [enter 18 digit GRN no.]

(shown in Screenshot-12 to Screenshot-15 below)

3.3. Reprint of Challan [enter 18 digit GRN no.] Print

(shown in Screenshot-16 to Screenshot-17 below)

4. Send this Challan (Print-out) along with an Application (Forwarding Letter) to the Treasury

Officer of the respective Division/Block to arrange for settlement of EMD to the L1 Bidder

directly to his/her Account subject to having completed the Work or having supplied

items/goods as been asked for in the Tender. The Treasury Officer would Refund the said

amount from the EMD Collection Head of Treasury.

Screenshot-1 [go to MIS Reports on e-Procurement portal]

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Screenshot-2 [login using e-Procurement portal credentials]

Screenshot-3 [click on Refund Settlement Tenderwise]

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Screenshot-4 [click Search button after entering Tender Id]

Screenshot-5 [click View icon]

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Screenshot-6 [note the Treasury Seq. Nos.]

The above three Treasury Seq. nos. relate to Tender Fees of 3 Bidders and the Last number relate to EMD submitted by the L1 bidder

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Screenshot-7 [click on GRN Status link of GRIPS portal]

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Screenshot-8 [click CHECK STATUS button after entering 18 digit GRN no.]

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Screenshot-9 [click REPRINT CHALLAN button]

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Screenshot-10 [you can Open or Save the pdf file of the Challan]

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Screenshot-11 [sample Challan showing transfer under A/c. 8443-00-103-001-07]

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Screenshot-12 [click on Search Your Challan link]

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Screenshot-13 [click on Search Challan With GRN link]

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Screenshot-14 [click SEARCH button after entering 18 digit GRN no.]

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Screenshot-15

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Screenshot-16 [click on Reprint Of Challan link]

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Screenshot-17 [click PRINT button after entering 18 digit GRN no.]