How to Register For ASHA

Step 1 Visit www.SpecialHockey.org

Step 2 Click on REGISTER

Step 3

Sign into Sports Engine

IF YOU ARE NEW

• You will need to create your Sports Engine Account. (If you

have one already, you can sign in using your existing account and follow prompts) If you are NEW and a Coach AND a guardian of an adult player, create the account in YOUR name.

Make Sure You Log Back In After Creating Your Account To Finish

Step 4

Important

Information

For Coaches

Important

Information

For Players

Click on Registration Type (Athlete or Coach/Volunteer) Enter Membership Information You will be prompted through each step

Team: Please double check the team name you are registering for. We will NOT be able to approve you if your team name is listed inaccurately.

Background & Abuse Prevention Training: o System prompts only if registrant is over the

age of 18. Contact your coach if you need a link if you are 17 years of age on or before December 31, 2021

o Coaches/Jr. Coaches/Volunteers (over the age of 18): If you have completed your ASHA or USA Hockey Background Screening & Safe Sport Abuse Prevention Training for the 20/21 or 21/22 Season:

Choose YES: ONLY IF you are uploading current certificates for compliance review.

Choose NO: if you need to be directed to the background screening and abuse training (preferred if you have not completed prior). You will not be eligible to participate until this is complete.

PLEASE SEE DIRECTIONS IN FAQ’s FOR UPLOADING DOCUMENTS

Athlete/Players (over the age of 18): Please carefully choose from the following options:

1) Complete the background screening & abuse training (Preferred Method: This will take approximately 75 Minutes to complete);

or 2) Upload completed ASHA or USA Hockey 2020/2021 Background Screening & Abuse Prevention Training certificates

or 3) Request an Accommodation. Form must be completed & signed by a parent/guardian and reviewed by your ASHA Team Representative.

Please use the “Request for Accommodation” form provided Please note we WILL NOT accept any unsigned alternative or

blank documents.

PLEASE SEE DIRECTIONS IN FAQ’s FOR UPLOADING DOCUMENTS

Step 5 Read and acknowledge policy and participation waivers. (You must click the small box and sign where indicated)

THANK YOU ASHA will verify all information & approve within 7 days.

If you need verification expedited, please let us know

Questions? Contact ASHA@specialhockey.org

Helpful Hint: For all participants 18 or older, if you have completed your

ASHA or USA Hockey Background Screening

and/or Abuse Prevention Training for the 20/21 or

21/22 Season, have a .pdf copy of your NCSI report

and Abuse Prevention Training Certificates.

PLEASE READ IF YOU ARE 17 Years of age or older (as of Dec 31, 2021)…….

If you are completing or updating your compliance requirements through ASHA: A link to the

background screening & abuse prevention training registration is provided in the ASHA registration. When you complete the background screening and abuse prevention training, you will have created a separate registration for this information. You will need to upload a copy of the information (see instructions) to your ASHA Season Registration so our registrars can verify.

o A manual link may need to be provided if you are 17 years old on of before 12/31/2021. Please request a link by contacting ASHA@specialhockey.org

If you HAVE completed your NCIS background screening & abuse prevention training through

ASHA or USA Hockey in the past 12 months. Have .PDF copies of your NCIS Report and abuse training certificates

ready when you start your 2021/2022 Season Registration.

If you have completed your compliance requirements through USA Hockey for the 2021/2022 Season: ASHA will accept your USA Hockey NCIS reports and Safe Sport certificates. You

will need to upload a .PDF copy of the information (see instructions in FAQ’s) to your ASHA Season Registration so our registrars can verify compliance. (We cannot accept screen shots of e-mails)

If you are requesting an accommodation for an athlete: There is no written

exemption or included the law for disabilities, and there is an increased focus on abuse prevention and education. Your understanding and support is key to ensure safety for all participants. ASHA strongly recommends that ALL Athletes age 17 or older make an attempt to comply with the Safe Sport Act of 2017 regulations. We believe that the abuse prevention training is in the best interest and safety of all athletes.

ASHA will provide reasonable accommodations due to disability and will track any requests for accommodation through our registration process.

Accommodations: We understand that the abuse prevention training may be difficult or considered inappropriate for some athletes.

Choice A: To support their athlete’s unique needs, Parents/Guardians are encouraged to register as a volunteer with their team, and certify that they will share the content of the abuse prevention training with their athlete in an appropriate manner.

Choice B: We respectfully request that registrants submit a “Request for Accommodation” ONLY after carefully considering options with their head coach/team manager.

All “Request for Accommodation” forms should include a reasonable description and explanation for the request (i.e. please give a reason for request – not just a diagnosis).

All “Request for Accommodation” forms must be printed and be hand signed prior to submitting a copy as a .PDF or .JPG. The original copy must be given to your team manager.

Blank or unsigned requests cannot be accepted.

Exemptions from this education & training Policy may be made on a case-by-case basis for victims/survivors. Requests may be made directly to the U.S. Center for SafeSport at exemptions@safesport.org.

Detailed Instructions are included in the FAQ’s Document.

Regardless of which option works best for your needs, all registrants must make sure that they have fully submitted their Season Registration, so it can be “edited” to upload documents

(Frequently Asked Questions)

Who do contact if I need assistance? If you have any concerns or difficulties with the process, please

contact us at asha@specialhockey.org

How long does it take to be approved? We have worked diligently to streamline the process as much

as possible. We manually review all uploaded documents, and manually roster all members to their teams. If the member has registered and (if needed) completed the ASHA Background Screening & Abuse Prevention Training, approval will be completed within 48 hours. Depending on the number of registrations, this document review process may take up to 7 days.

Not carefully following all instructions will inevitably result in a delay.

How Do I Log In To Sports Engine? The Sports Engine Log In can be located in the top right hand corner of our main page.

Sometimes there is an advertisement banner covering it which you will need to “X” out of to see the Sign In. With some browsers, you may need to adjust your screen size to see.

Can I Edit or Change My Registration?

Yes, you can. Go to www.specialhockey.org

Log In – Right hand corner (There may be a “Banner “covering this – you may X out of it) > Click on Circle with Initials – Top Right Corner > Click on “My Sports Engine” > Click on “Registrations” – Colum on Left Side > Click on “2021 Registration” to make any edits or changes > Click on small gray pencil on the same line as “Player (or Coach) Information” to EDIT

I Registered and Completed My Background Screening & Abuse Training, But My Registration Does Not “Show”: If you did not return and complete your season registration after completing the background screening & abuse

training, you may need to re-submit the registration. This will only take a few minutes to resolve. Go to www.specialhockey.org

Log In - Right hand corner (There may be a “Banner “covering this – you may X out of it) > Click on the Circle with Initials – Top Right Corner > Click on “My Sports Engine” > Click on “Registrations” – Colum on Left Side If you do not see “2021 Registration” you will need to resubmit. > On Main Page, Click on “Registration” and follow the prompts for registration.

On the question that says “Have you completed a background check or abuse training” > Choose “Yes” > Choose “Option 2”

> For your background screening – please upload a PDF of your NCSI Receipt or USA Hockey confirmation. PLEASE NOTE: WE WILL ONLY ACCEPT CERTIFICATES FROM THE 2020/2021 or 2021/2022 Season. We cannot accept certificates from previous seasons regardless of expiration date or from other sources. > For your abuse prevention training – please upload a PDF of your certificate of completion from the NCSI system or your USA Hockey Safe Sport Certificate.

How to Upload Documents for Safe Sport Act Compliance Go to www.specialhockey.org

Log In – Right hand corner (There may be a “Banner “covering this – you may X out of it) > Click on Circle with Initials – Top Right Corner > Click on “My Sports Engine” > Click on “Registrations” – Column on Left Side > Click on “2021 (ASHA Player/Coach/Volunteer – as it applies) Registration” to make any edits or changes > Click on small gray pencil on the same line as “Player (or Coach/volunteer) Information” to EDIT

> Scroll Down: On the question that says “Have you completed a background check or abuse training” > Choose “Yes” > Choose “Option 2”

For Background Screening – please upload a .PDF of your NCSI background screening report. PLEASE NOTE: WE WILL ONLY ACCEPT REPORTS FROM THE 2020/2021 or 2021/2022 Seasons. We cannot accept certificates from previous seasons regardless of expiration date or from other sources. To view & save your NCSI Report, open your NCSI Registration, under Background screening, look for “Status” and Click on> View Report. This report will only be available after it has been processed. You will need to temporarily upload a copy of your receipt when you initially register IF this wasn’t completed prior. When cleared you MUST upload the report in .PDF Form. (As a matter of convenience we will accept your USA Hockey NCSI Background Screening Report which is accessed through USA at USA Hockey/Background Screen>Check Status>View Report) For your Abuse Prevention Training – please upload a .PDF or .JPG file of your certificate of completion from Abuse Prevention Systems (available at completion) or your USA Hockey Safe Sport Certificate. (As a matter of convenience we will accept your USA Hockey Safe Sport which is accessed through USA Hockey at USA Hockey/Safe Sport: Safe Sport Completion Certificate) A copy of your Abuse Prevention Certificate is provided to you at the end of your training session. Please save a .PDF copy (Please do not send us a link, as your registration file will need a .pdf copy uploaded)

(Frequently Asked Questions) Page 2

How Do I Comply With The “Safe Sport Act” Requirements: All participants whether they are an Athlete, Volunteer or Coach age 17 (on or before 12/31/21) or older must complete a background screening

and abuse prevention training to comply with compliance with the Federal Safe Sport Act Regulations.

Coaches & Volunteers have two ways in which they can comply. (See option 1 or option 2 below)

Athletes: In an effort to support our “Over 17 Athletes” unique needs, we have three options to support your compliance. (See option 1, option 2 or option 3 below)

Option 1: Follow the prompts to complete the NCSI Background Screen & Abuse Prevention Training (takes about 75 minutes) and be sure to SAVE your training certificate as a .pdf.

After completing you MUST return to the Registration. Choose “Yes” when asked if the player has completed the Background Screening and Abuse Training. Then Choose “Option 2” to upload a copy of your receipt from the NCSI Background Screening Receipt (temporary) & Abuse Prevention Training Certificate.

If needed, guardians may assist athletes with the training. When the background screening has been processed (in 7 to 10 days) – you will be able to view the report and save as a .PDF You

can download it by editing your registration.

Option 2: If the registrant completed the NCSI background screening & abuse prevention training during the 2020/2021 or previously for 2021/2022 season you may upload your certificates as proof of compliance.

We will accept current USA Hockey certificates (We cannot accept screen shots of eligibility). Please note that we accept these as a courtesy to our members. We will still need to verify your eligibility status.

A copy of your abuse prevention training certificate is provided to you at the end of your training session. Please save a .PDF copy (Please do not send us a link, as your registration file will need a .pdf copy uploaded)

To view your NCSI Report, open your NCSI Registration, under Background screening, look for “Status” and Click on> View Report.

Option 3/Guardian: (Player/Athletes Only) The Parent/Guardian may enroll as a volunteer, complete the Background Screening & Abuse Prevention Training and support the Player/Athlete take the Abuse Training about its contents and meaning. We will accept a “Request for Accommodation Form” documenting participation with a parent/guardian.

Option 3/Accommodations: In cases where the parent/guardian cannot enroll as a volunteer and requires an accommodation because player/athlete is unable to participate in abuse prevention training compliance through Option 1, Option 2 or Option 3 as described above, they may submit a “Request for Accommodation form” by Choosing Option 3 for the Abuse Prevention Training.

Is there a “waiver” for athletes over the age of 17 for the background screening and abuse prevention training?

NO, BUT ASHA and its member teams will consider “Requests for Accommodation” for the Abuse Prevention Training under

specific circumstances.

ASHA recommends that ALL Athletes over the age of 17 (as of 12/31/21) make a “reasonable” attempt to comply with abuse training mandates. We believe that the information presented is in the best interest and safety of all athletes.

o Exemptions from the Education & Training may be made on a case-by-case basis for victims/survivors. Requests may be made

directly to the U.S. Center for Safe Sport at exemptions@safesport.org. o Every request for accommodation is independently and carefully considered by ASHA in coordination with the member team head

coach and team manager. As a general guideline, if an athlete is independently submitting a registration; OR can make reasonable independent daily life decision (Example: hold a driver’s license/ drives a car and can understand general traffic rules) a request for accommodation may not be considered appropriate.

o Coaches and Team Managers May NOT complete the “request for accommodation form” (or registration) on behalf of any player/athlete. The form will only be considered when completed and signed.

o We cannot accept a “USA Hockey Waiver or Request for Accommodation”, ASHA WILL ONLY ACCEPT the ASHA “Request for Accommodation” form.

o We CAN accept a current USA Hockey NCIS background screening report and safe sport certificate as proof of compliance. o Coaches and Volunteers are not eligible for exemption/accommodation for the abuse prevention training or background screenings. o The form must be downloaded, carefully filled out, and signed by both the parent/guardian and team representative and uploaded.

This form cannot be “filled in” online. o Submitting the form does not guarantee that the request will be accepted.

My Background Screening is Still Pending. What Do I Do? Please Contact NCSI at Phone: 866-996-7412 (option 1) Email: support@ncsisafe.com

How Do I Complete The Abuse Prevention Training Only?. Go to www.specialhockey.org, , or Sportsengine.com > Login to your Sports Engine profile > Click on your initials in the top corner, then "my account" > On the homepage of your account, there will be a button, prompting you to take your open Abuse Prevention Systems course. Click on that button and you'll be routed into abuse prevention training.

If you have not completed the Background screening: You may request a link from asha@specialhockey.org. Abuse Prevention Systems has a fee of $10 per training outside of the background screening/abuse training package.

How Do I Register For A Camp or Special Event? To attend a camps and special events, you must be a member of ASHA in good standing. Each event/camp has a separate registration process. Instructions for each will be clearly noted in information.

Request for Accommodation for Abuse Prevention Training

of Safe Sport Act Compliance for Athlete This request for accommodation form must be printed and signed by hand

and submitted in PDF form through the athlete’s current season registration*.

I, ____________________________, am the parent or legal guardian of ___________________________ , a member of ASHA and with a birthdate of _________________________, I understand that, to comply with federal law and the requirements of the U.S. Center for SafeSport, all players seventeen (17) years of age or older on or before December 31 of the playing season (2021/2022), and that play on a team in a classification that allows minor age players, must complete sex abuse prevention training before being added to the roster of __________________ (team) and prior to participation.

I certify that ___________________________ (athlete) has no pending arrest or criminal accusation or conviction. As such, I submit this request for the player identified above to receive a waiver from the required Background Screening as a condition of participation in hockey programs that may also have minor age players.

We agree to comply with all Locker Room Policies and Guidelines set forth by ____________________________(team)

CHOOSE ONE

A. I certify that I, _____________________________ (parent/guardian), have registered as an ASHA Volunteer and

have completed the background screening & abuse prevention training with ________________________ (athlete) present, and confirm that he/she participated in the provided training with my assistance.

General description of disability and reason why athlete requires support to complete training ___________________________________________________________________________________________

OR ----------------

B. As the parent/legal guardian of the player, I certify that ____________________________ (athlete) has one or

more cognitive/intellectual disabilities and is unable understand the SafeSport/Abuse Prevention Training in its current presentation and it is not appropriate for him/her to participate in. I commit to sharing appropriate information regarding safe behaviors and expectations. General description of disability and reason why athlete cannot participate in training:

_______________________________________________________________________________________

As such, I submit this request an accommodation for the player identified above from the abuse prevention training/education requirement as a condition of participation in hockey programs that may also have minor age players. I understand that this request may require further review by the US Center for Safe Sport for final determination.

Parent/Legal Guardian Signature: __________________________________________ Date: __________________

Parent/Legal Guardian Printed: __________________________________________ __________________________________________________________________________________________________

For Administrative Use Only This Request for Accommodation must be reviewed by the Head Coach/Team Manager to be rostered for the 2021/2022 season.

Reviewed by __________________________________ Team Head Coach/Team Manager Date: __________________

*Directions for uploading this form can be found in the “How to register” .PDF located at www.specialhockey.org/regsitration

ASHA recommends that ALL Athletes age 17 or older make an attempt to comply with the Safe Sport Act of 2017 regulations. We believe that the abuse prevention training is in the best interest and safety of all athletes. We understand that the abuse prevention training may be difficult or considered inappropriate for some athletes. The "Request for Accommodation" is NOT advised for all athletes, and request that

parents/guardians submit a request ONLY under specific circumstances, the athlete’s head coach and team manager should be consulted to determine appropriateness of the accommodation request.

Please DO NOT submit a Request for Accommodation for Abuse Prevention Training without careful consideration.

Additional Resources: https://uscenterforsafesport.org/wp-content/uploads/2020/05/Parent-Toolkit_Complete-1.pdf