How to Prepare - Effective Power Point Presentations

8/4/2019 How to Prepare - Effective Power Point Presentations

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New Workplace Issues and Challenges

Technology and Speed

Globalization

and Diversity

Knowledge,

Learning,

Quality, and

Continuous

Improvement

Change, Creativity, Innovation,

and Entrepreneurship

ParticipativeManagement,

Empowerment,

and Teams

Knowledge

Management

Ethics and

Social

Responsibility

Networking and

Boundary less

Relationships


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Structuring Reports and Assignments


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Title: centre of page, accompanied by your name, course title and date

Acknowledgments: you may wish to thank people that have helped with primary research

away from the university. (ask your tutor)Abstract: a brief summary (usually 1 paragraph) of the report including conclusions and

recommendations

Contents: page No.s for each section including appendices

List of tables/ illustrations: essential information should appear in the body of the report;

supplementary tables etc. to be in the appendix

Introduction and related terms and contents: background; nature of the area of issue; aims/

objectives

Methodology: rationale for choice of method(s); conditions

Indication of problems: results

Analysis: discussion of findings; evaluation

Conclusions: summary of key points

Recommendations: future action required

References: all sources to be listed in alphabetical order

Appendices: further background information where available


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How to PrepareEffective PowerPoint Presentations


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Planning, creating and presenting a PowerPoint presentation needn't be difficult or

stressful. Use these guidelines to improve the quality of your presentation.

1. The quality of the research. The topic should be thoroughly researched, with a number of

different sources. e.g. Internet, library, journals etc

2. Organization. There should be a logical flow from beginning to end, like in written work..

3. The joy of six is a helpful rule of thumb. Use a maximum of six points per slide and six

words per point. Use key phrases and include only essential information.

4. Use text sparingly.

5. Limit punctuation and avoid putting words in all capital letters.

6. Select colors with care.


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7. The basic outline OR theme should not be changed.

8. Learn to navigate your presentation

9. Know how to and practice moving forward AND backward within yourpresentation..

10. Font size 24-40 is considered to be appropriate.

11. Minimize fancy transitions.

12. Avoid switching between programs (such as calling up a Web page).

13. Do you want people to take notes during your presentation? Leave them sufficient

time to do so.

14. Timing. Use one slide per minute as a maximum.

15. Visual images can be great, but they need to be selected carefully and be

appropriate to the point(s) you want to make.


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16. Have a Plan B in the event of projector failure/ technical difficulties. Get ready with

printouts and handouts.

17. Wear executive attire (Tie preferred) and practice good posture at the time of

presentation.

18. Avoid typical habits / words / repetitive gestures while presenting.

19. Try to make your presentation more interactive by involving audience. Give chanceto speak, if someone is seeking the clarification.

20. Do not allow people to distract from main topic. Beware of hijackers.


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FACILITY MANAGEMENT IN THEINDIAN CONTEXT


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Contents

Sector Overview in India

Future growth prospects

Issues in Facility Management in Indian context

Foreign systems in IndianContext do they work??

Case studies


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FM Is About

Managing Peopleand Places toAchieve Best

Value for Moneyby BalancingBetween User

Needs andBusiness Needs to

AchieveOptimum

OrganizationalEffectiveness

OccupantPerceptions

OrganizationNeeds

Cost

Productivity

Infrastructure

Micro-environ

Facility ServicesWORKING

ENVIRONMEN

T

ValueFor

Money

Facilities ManagementsEffectiveness is Measured

Through

helping Clients attract and

retain good employees byproviding an excellentworking environment

Understand FM .


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Sector Overview in India

New Delhi& NCR( 20%)

Mumbai(10%)

Pune(10%)

Bangalore(35%) Chennai

(10%)

Hyderabad(5%)

Others(10%)

Others includeChandigarh, BBSR,Indore, Jaipur, Vizag,TVM, Calcutta etc

Total FM Market : Rs.225 Crores


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Future Growth Prospects

44%

9%19%

28%

Area: 158 Million Sq.ft

FY 2004-05

46%

13%

18%

23%

FY 2005-06


48%

16%

17%

19%

FY 2006-07


42%

4%20%

34%


FY 2003-04

IT/ITES

RetailCorporate Office

OthersFY 2004-2005

FY 2005-2006

FY 2006-2007


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Facility Management - IndianContext

Growing Market, limited trained manpower- hence prone to poaching

No training institute with a focus to FM Acute manpower shortage foreseen in future Vendors as business partners Most facilities are over manned Performance based Management fee with afair fixed fee

Develop applicability of FM to all types ofinfrastructure like township,factory,hospitals,airports,STPI parks,Govt.establishments,etc


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Metropolis-Hiland Park, Kolkata

175,000 Sq.ftOctober 2004 onwards

Shopping Malls

City Centre, Kolkata400,000 Sq.ftMarch 2004 onwards

Forum Mall, Kolkata

200,000 Sq.ftApril 2003 onwards

Sigma Mall, Bangalore

150,000 Sq.ftOct 2004 onwards


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The Zone, Nasik

100,000 Sq.ftMay 2004 onwards

Shopping Malls

High Street Phoenix Mall, Mumbai

450,000 Sq.ftNov 2002 onwards

R Mall, Mumbai250,000 Sq.ftMarch 2004 onwards

Forum Mall, Bhubaneshwar

190,000 Sq.ftMarch 2004 onwards


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Galaxy Mall, Gurgaon160,000 Sq.ftJune 2004 onwards

Shopping Malls

Sahara Mall, Gurgaon

237,000 Sq.ftJune 2003 onwards


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Mall management : planning and strategy

PROPER PLANNING INCLUDES:

VISITORS MANAGEMENT

OCCUPANTS MANAGEMENT

SOUND INFRASTRUCTURE

CREATION OF AN AMBIENCE


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INFRASTRUCUTRE REQUIRED:

Uninterrupted Power Supply with 100% power backup

HVAC with adequate redundancy

Fire Fighting & Detection System

Dedicated Security System

ETP Plant

Proper Sewage System

Water Softening & Purification System

P. A. System with Channeled Music

Emergency Lighting in all areas

Toilets - separate for customers & staff

Building & Floor Directories

Signages directing customers towards elevators, toilets, fireexits, etc.

MALL MANAGEMENT : PLANNING ANDSTRATEGY


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OCCUPANT MANAGEMENT:

Help desk

Periodic feedback

Coordinate construction of shops Billing

Collections

Attending to grievances & complaints

Ensure observance of rules & regulations of the mall

Mall Management : Planning and Strategy


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Scope of Services

Utilities Management Service Management Management

Functions

Minor Repairs

Fire Detection and firefighting system

HVAC Lifts & Elevator Water and Fire Pumps Closed Circuit Television

System Access Control System Vertical Elevation Systems Water & Fire Fighting

Pumps Backup Power Supply

Security Electrical & Mechanical DG & HVAC Operations House Keeping Sanitary & Plumbing Pest Control Landscaping Office Support Staff Water Effluent Treatment

Plant Maintenance Parking Area Management

Quality Control Health and Fire Safety Preventive Management Energy Management Help Desk Vendor Management &

Procurements Tender Processing Inventory Control Budgeting

Equipments Civil works Carpentry Masonry work Furniture Painting Trouble shooting Project Work


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MALL MANAGEMENT: Typical Organization Structure

DeploymentDeployment

Mall Manager

Accountant

Storekeeper

Shift Engineer H/K Exec

CCTV Op Electrician AC Tech Plumber

Lift OpCarpenter

Helper

H/K Sup

Property Manager

Customer Care Exec

Fire Tech

DG Op

Fire Officer

MIS Exec

Security Guard

Security


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MALL MANAGEMENT : TYPICAL MALL OPERATION SCHEDULE

Description of Timings Duration Remarks

Mall Timings 9 AM - 9 PM 12 Hrs.

Cleaning Time 6 AM - 9 AM 3 Hrs.

Major cleaning carried out before opening

of Mall for customers, in presence of

security staff.

Diesel Delivery 7 AM - 9 AM 2 Hrs.

Escalator / Lift Repairs 11 PM - 7 AM 8 Hrs.

Escalators generally require 5-6 hrs time

for maintenance work, in the presence of

security staff.

Garbage Disposal 7 AM - 8 AM 1 Hr.

To be carried out in the presence of

security staff.

Emergency Lighting - -

Required by Inverters and/or emergency

lights in all common areas and shops.

Electrical Breakdown 24 Hrs. 24 Hrs.

Typical minor electrical faults in shops

require 10mins to 40mins to repair.Recommendation - Have ample number

of electricians at all times.

Air Conditioning

Maintenance Works 7AM - 10 AM 2-3 Hrs.

Normal maintenance of AHU's etc.

installed in shops and common areas.

Cleaning of filters etc. of AHU's, in the

presence of security staff for common

areas and in the presence of shop

owners for the shop.

Plumbing Work 11 PM - 7 AM 8 Hrs.

All plumbing work to be done at night in

the presence of the security staff.

OPERATION SCHEDULE


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Future trends

The building industry is recognizing the benefits of an integrated

Facility Management Services and the trends are: the increased availability of industry specific software packages that

can provide for a wide range of FM requirements;

data on assets such as buildings and equipment is being viewed ascorporate information that is best managed by the FM department

increasing interest in web based access to the FM services forimproved access to information by the FM staff and others in theorganization;

more emphasis on business process re-engineering and stafftraining in order to maximize the use and benefits of the system;

future interfaces with building automation systems in order toachieve further operating efficiencies.

How to Prepare - Effective Power Point Presentations

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