How to Obtain NSF Grants Review of Proposal Pieces
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How to Obtain NSF GrantsHow to Obtain NSF Grants
Review of Proposal Review of Proposal PiecesPieces
A workshop providing information on the process of applying A workshop providing information on the process of applying for external research awards.for external research awards.
Sponsored by Sponsored by USF Office of ResearchUSF Office of Research
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Pieces of an NSF ProposalPieces of an NSF Proposal
Cover sheet (you input RFP, co-PIs) Certification page (automatic) Recommended Reviewers (optional)PI Demographics (automatic) Project Summary (There are rules…)
Intellectual Merit, Broader Impacts (both MUST be addressed)
Table of Contents (automatic)
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Pieces of an NSF Proposal: Pieces of an NSF Proposal: Part 2Part 2
Project Description 15 pages, single-spaced, font style (5 are acceptable)
and size specified in the Grant Proposal Guide
What goes here? Read the Solicitation!! Project Goals and Objectives
Hypotheses to test (“hypothesis-driven science”) Significance to the discipline Relation to PIs longer-term goals and previous
work Relation to state of knowledge of the field
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Pieces of an NSF Proposal: Pieces of an NSF Proposal: Part 3Part 3
Project Description, continued: Research methodologies Clear statement of work to be undertaken Relation to PIs longer-term goals and previous
work Previous NSF-supported work (required if you
have been PI on RELEVANT NSF grants)NSF Award No., duration, funds awardedBRIEF statement of project activities and results (one
short paragraph unless it’s relevant to your proposed project…)
Publications/presentations (*can be in References Cited)
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Pieces of an NSF Proposal: Pieces of an NSF Proposal: Back PagesBack Pages
References Cited (ONLY what’s cited!*) Biographical Sketches (2 page) Budget with budget justification Current and pending support (all sources) Facilities, Equipment, and Other
Resources Supplemental Documents (if allowed, w/
PD permit)*including publications/presentations from Results from Previous NSF
Support
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Biographical Sketches: NSFBiographical Sketches: NSF
Maximum of 2 pages - tailor to project! Education
UG Inst. Major Degree and YearGrad Inst. Major Degree and YearPost Doc I. Area Inclusive dates
Professional Appointments Up to 5 project- related publications Up to 5 other publications Synergistic activities Recent Collaborators, All Advisors, All Advisees
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Project Summary TipsProject Summary Tips
Brief and to the point - sort of like a paper abstract… Intellectual merit and Broader Impacts - must be
addressed, or returned w/o review! (Best approach: two paragraphs…)
Project Objectives Fit to program goals General plan for research with design/method No jargon or abbreviations No summaries of previous work Should be understandable to a general scientific
audience If you get an award, this is what gets used in reports to
Congress, so nothing “cute”…
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NSF Project Review Criteria:NSF Project Review Criteria:Two Required Parts of Project SummaryTwo Required Parts of Project Summary
Intellectual MeritImportance of project to advancing knowledgeQualifications of proposer and teamCreativity and originalityOrganization, resources, likelihood of success
Broader Impacts Advancing discovery coupled with
education/trainingAttending to underrepresented groupsEnhancing infrastructure and social networks
(nationally and internationally)Disseminating knowledge and benefiting society
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What Goes In a Budget?What Goes In a Budget?
All costs related to activities on the project: Personnel (w/ fringe benefits, tuition, etc.) Equipment Travel (usually national, can be
international (extra requirements…)) Participant Support Costs Materials & Supplies; Publication Costs Subawards Indirect Costs Justification
SAMPLE BUDGET
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Grant PersonnelGrant Personnel
Salaries + Fringe (+ insurance)Principal Investigators; Co-PIs; Senior
PersonnelUndergraduate / Graduate Students tuitionTechnicians, Programmers, Non-clerical
staffConsultantsClerical Staff are usually not allowed.
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Direct CostsDirect Costs
Equipment (cost sharing may be required)However, Cost sharing should be avoided if possible.
Travel Participant Support Costs
Conferences/WorkshopsHuman Subjects
Materials & Supplies; Publication CostsSubawards/Subaccounts Office Supplies are typically not allowed. Grant Personnel
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Indirect CostsIndirect Costs
Also called F&A (Facilities & Administration) or Overhead
The rate applies to MTDC or Modified Total Direct Costs:
MTDC= Direct costs – tuition – equipment- subcontract amounts
Represents costs of space, copiers, research office personnel, and other available university supplies and services
Type and location of research can affect IDC rate.Affiliate, off campus research
Check the agency guidelines for any stipulations about indirect costs.
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Budget Justification/NarrativeBudget Justification/Narrative
Expectation to justify requestsRequirement to address compliance
issues including cost accounting standards and effort
Chance to provide extra details or explain atypical requests
Extra opportunity to explain details of projectSAMPLE BUDGET JUSTIFICATION
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Justifying Resource RequestsJustifying Resource Requests
PersonnelDescribe what role each person will perform
on the project: Try to avoid implying a university cost share.Use language like: One month of salary is
requested for the PI who will oversee all aspects of the project.
If no funding is requested, describe a role: The Co-PI will serve as a mentor to the graduate students.
Avoid overly specific time/effort estimates.
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Justifying Resource RequestsJustifying Resource Requests
Supply a brief summary of why the resources are essential to the projectWhy you need the equipment, supplies, etc.How the travel will benefit the project
(especially important for international requests)
What types of materials are needed (cannot include routine office supplies)
Publications costs and tuition need little/no explanation
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Avoiding Accounting ProblemsAvoiding Accounting Problems
Compliance issues: cost accounting standards for computers, office supplies, clerical help.
It is critical to explain why the request is: essential to the project and beyond the scope of what the university typically provides to its faculty members.