How to Maximize the use of Google Calendar
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Transcript of How to Maximize the use of Google Calendar
![Page 1: How to Maximize the use of Google Calendar](https://reader033.fdocuments.net/reader033/viewer/2022051318/58736ff01a28ab3c1a8b4fc7/html5/thumbnails/1.jpg)
TUTORIAL
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What an amazing Google! I thought it was just a mere browser!
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It’s time to share with you what I discovered
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First, you have to type gmail.com into your browser
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Then sign in to your gmail account
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Once you are inside, look for the google apps icon
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Behind this Google apps icon, are the Google’s Hidden Treasures
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One of which is the Google Calendar
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What is Google Calendar For?
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It helps you keep track of your life events and daily schedule
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Google Calendar app is designed to save you time and help you make
the most of every day
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So go ahead, click on the Google calendar app icon
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So this is the Google Calendar in its week view default format
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On the left side column you find the create button
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Under it is a mini calendar of the year
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Under the mini calendar is (your own) My calendar
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Within My Calendar, is a default calendar for birthdays and Tasks
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Within My Calendar, you can create other calendars too
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Click the dropdown arrow
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The click Create New Calendar
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Write the name of your New Calendar
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Write a description of your calendar
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Write Also the Location
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Then check your calendar time zone
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You may share this calendar to a specific person by writing the email address
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You can adjust the permission settings for each person
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Example, add [email protected]
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Then click Make changes and manage sharing under permission
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Click Add person button to include more
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Write another email address in the box
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Select See all event details as the permission setting
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There you see all the emails and settings
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In case you want to remove someone, just click the delete icon
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So there, evp.divine@gmail have no more access to this calendar
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Now click the Create Calendar button
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If this pop up warning asks you, just click yes or no
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In case you don’t want your calendar be available to the public, click No!
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Go back to the middle part of your screen under Calendar Time Zone then click Share
only my free/ busy information
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Click the Create Calendar again.
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There you see a Project Tuesday calendar being added
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Now let’s Explore the TASKS button
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Click on it and you will see the tasks appear on another column
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Here you can simply write a
task or a to-do list
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Click the Actions button
below to manipulate
your list
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Among the actions you can
do with the tasks list is to clear
completed tasks
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Then click Back to list
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You can also sort by
due date
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View completed tasks or even
Print the task list
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Click the numbered list
icon to refresh, rename, delete or create a new list
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Click New List then write
the Title in the box that
popped out
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There goes your VA
TUTORIAL TASK
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Click on the square under
it to add a list to do
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Example, write Research
about Mailchimp then click the arrow
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To set the due date, click the
drop down arrow for the
mini calendar
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Just choose your preferred
date then click
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Under the due date you may write some notes or reminders about this task
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Then click Back to list
to add another task
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Next, write Study Qwaya to the tasks then set the
due date also
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Again, Write a note under the set due
date
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Add one more task:
Submit all assignment
for VA
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Set the due date on
September 8, 2016
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Again, write a
reminder in the note box
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Click the week tab to see your tasks plotted in your calendar
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If you missed a task, just click on a particular day and time then write it in
your calendar
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Below My calendars could be other calendar of events shared with you
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Click the dropdown menu and choose
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Just click: add a friend's calendar, import or browse other calendars
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During holidays, you may choose to display, hide or edit notifications
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On the second column is the time broken down throughout the day
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The days of the week follow on the next 7 columns
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The days within the week start on a Sunday and ends on Saturday
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The tabs on top, give you the freedom to view your calendar
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You may opt to open it on a daily, weekly or monthly view...
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Click Day to view on your schedule for the day
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This is how it looks on a day view
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Click Month and see the whole month view
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Like a physical calendar you find the dates being spread out
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You also have an option to view the 4-days of the week only
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There is your 4-days view of your calendar
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Now click AGENDA to view your written schedules or itineraries
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In a summarized format you will see your schedule like this
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Now it’s time to find out other features
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Click the CREATE button on the left
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Now you see the words Untitled Event
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Highlight it then write your own title
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Example write: ACCOMPLISH TUTORIAL : Picmonkey App
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Then click date below your title to set the date
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In the popped up mini calendar click 7 as your preferred date
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Now you see your event is set on Sept. 7, 2106
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Click the before All day if you want it to be on your calendar
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Click the next box If you want to repeat this event
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A pop up window like this will appear on your screen
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Choose the preferred schedule from the dropdown menu
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Example, click weekly
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Decide how many times that it should be repeated
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You may specify the preferred days
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You can also set when you want to put an end to this event
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Example, just type 2 if you want to end it after 2 occurences
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Or simply click Never if you want it to be always on your calendar
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Then simply click DONE!
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Just click EDIT if you need to change something on it
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Proceed to the Event details
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Enter a location where this event will take place
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Click Add video call if you need to call someone before or
during the event
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This calendar will automatically save in your own gmail calendar
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Next, write any description or reminder about this event in this box
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On the right side you may add or invite guests
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Enter the guest email then click the Add button
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You can control what the guests may do with your event
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Guest may modify your event. If not then leave it unchecked
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Guest may invite others to join your event, so check the box
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Guest may see the guest list and see who are invited or attending
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Or simply uncheck all the boxes if this is for your personal schedule
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Then click the SAVE button
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Click Add attachment if you need to attach any file, folder, image etc.
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To make your calendar colorful or color-coded, you may click any of the
colors for your event
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If you want to be reminded before the event, set your notifications
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If you want to be reminded an hour before, write 60 minutes
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If you want to be reminded just 10 minutes before then it is up to you
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But if there is no need for you to be notified then just click x
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Click your preference whether available or busy
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You can also adjust your visibility whether public or private
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Scroll up and click the SAVE button
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Your Calendar should look like this after saving your event
![Page 126: How to Maximize the use of Google Calendar](https://reader033.fdocuments.net/reader033/viewer/2022051318/58736ff01a28ab3c1a8b4fc7/html5/thumbnails/126.jpg)
Click on it and a pop up window will appear like this
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Click edit event if you need to otherwise just leave it as is
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Or simply click Delete when done
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Repeat the same process for other events within the day
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Then don’t forget to click save
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Another schedule is now added on your calendar within the same day
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Again, click on it and this will pop out
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Another event for another day...
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Your calendar will now look like this
![Page 135: How to Maximize the use of Google Calendar](https://reader033.fdocuments.net/reader033/viewer/2022051318/58736ff01a28ab3c1a8b4fc7/html5/thumbnails/135.jpg)
And this should also pop out when you click on it
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Click on Agenda again to see these summary of your events
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For additional changes click the settings button
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And you will be directed in this Calendar Settings page
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Scroll down and look for Week Starts on:
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Now Change Sunday to Monday
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Check Dim past events only
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Click Yes, show weekends in week and month view
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Then Click the Save button
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So here is your calendar starting with Monday instead of a Sunday
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Those are the features and functions of Google Calendar