HOW TO DO BUSINESS WITH WICHITA PUBLIC

SCHOOLS Website:

http://purchasing.usd259.orgElectronic Bid Site (Non-

Construction Bids): https://259ebid.ionwave.net

USD 259 Purchasing DepartmentAugust 28, 2012

The Purchasing

Department is located at 201

N. Water, Suite 626, Wichita, KS

67202 in downtown

Wichitaon the

Northwest corner of

Water and First Streets

316-973-4540

Where is our department located?

2

The USD 259 Purchasing Website

Firms should use our

District Purchasing

website to find:

Purchasing Staff

contacts

Purchasing Events

Purchasing Policies

Vendor Information

including DBE/WBE

information

Locate active

construction

solicitations/tabulations

Locate the link for our

E-Bid online bid system

for non-construction

bids/tabulations

http://purchasing.usd259.org

What’s under Bids/Proposals?

Under Solicitations/Vendor Information, Vendor information tab

• Under the Bids/Proposals

link you will find current

(construction) solicitation

documents and request for

proposal.

• Also, need to research old

bid construction pricing?

Tabulations are listed here

by year and are kept online

for 18 months.

Non-construction tabulations

must be accessed via our

online E-Bid system.

All Construction related companies will visit the District’s Purchasing website for all Solicitations and Tabulations.

Construction Companies

http://purchasing.usd259.org

Current Solicitations

The top part of the page provides the link to the online bidding system for non-construction bids.

The middle section shows Proposals In this case there are none currently out.

The bottom section has the Notices of Solicitation for current construction bids. Click the links to open the documents.

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Get a Printable Document of Construction Solicitations

Bid Tabulation History

Click Bids-Proposals > Tabulations

Click on the Tabulation

links to:

•View Construction

tabulations for up to 18

months old.

•View Non-Construction

related goods and

services tabulations on

our online E-Bid system.

What Data Will I See?

An example of a

Tabulation

What Information is Available?

• Disadvantage & Woman Business Enterprise Information

• Links to Approved Bidders List for Construction related projects & Prequalification information

• How to Do Business Booklet and this presentation• Links to Purchasing Policies • How to register on our electronic E-Bid System

From the Vendor Information Link you can access:

What Can Contractors Do?

Attend pre-bid meetings (information available from the website current bids link)

Check Plan Holders List on solicitations Download, complete and return the Pre-

Qualification Vendor documents to the Design and Construction Office

Visit with the USD 259’s Design and Construction Office about the Approved Bidders List

What Are The Requirements?

Construction Contractors approval process—Things our Architect’s office will require you to submit for review:•AIA A-305•3 Years in Business•Letter from bonding agency of bonding limits•Certificate of Insurance showing insurance levels•Fines and stop work orders for the past 5 years•EEO statement•Copy of Licenses

Qualified Contractor Areas

USD 259’s Design and Construction Department qualifies contractors in the following areas:•General Contractors Tennis Court Installation Contractors•Asbestos Contractors Turf & Field Systems Contractors•Mechanical Contractors Swimming Pool Installation Contractors•Electrical Contractors Track Installation Contractors•Leviton Contractors

For more information on the qualification process contact

Design &Construction at 316.973.2008

For a current list of qualified contractors visithttp://facilities.usd259.org

Suppliers and vendors that are non-construction related will use the District’s E-Bid website to view and respond to solicitations and to view bid history.

Non-Construction Related Goods & Services

https://259ebid.ionwave.net

•Begin by clicking the Supplier Registration link

•Follow the onscreen instructions

•Step by step instructions are available

•You will receive an email once you have been approved

Registering as a Vendor or Supplier

Using the USD 259 E-Bid System

Click the Supplier Registration Link to get started.

How to access USD 259 E-BID from our district web page

Using the USD 259 E-Bid System

Log in using the user name and password that you created

For Some Additional Help…

Once you have logged

into the system, for

additional help on how

to use USD 259’s E-Bid

system, click on the link

for the Supplier Quick

Reference Guide.

Using the USD 259 E-Bid System

Click on Bid Events to

view:

•Available bids

•Closed Bids

•My Responses

•My Awards

Current Solicitations

Click View Available Bids > “Check” Bid Number > Click Documents Link > Click Invitation Doc

Bid Tabulation History

Click on Closed Bids > Click Bid Number > Click Award Details > Tabulation Sheet

Updating Supplier Information

It is the Suppliers

responsibility to

maintain current

information:

Click on My Profile:

•Edit your company

profile

•Update your commodity

list

•Add, Edit or Delete

authorized users

•Update Special

Classifications

Visit Our USD 259 E-Bid Site Regularly For:

• Update/Edit your company profile (All Firms)• New Solicitations (non-construction)• Addendums (non-construction)• Pre-Bid/Proposal meeting information (non-

construction)

https://259ebid.ionwave.net

Visit Our Website Regularly For:

• Events (Auctions or training classes)• Purchasing Polices• Purchasing Contacts• Vendor Information

• Disadvantaged & Woman Business Enterprise information (Construction)

• Approved Bidder List (Construction)• Pre-Qualification Link (Construction)Links to District Bond and Facilities pages plus city, county and

other useful links

http://purchasing.usd259.orgGeneral and Construction Services offered:

Questions?

Contact the Purchasing department. Our agents are often out for meetings/pre-bid projects so appointments are highly encouraged.Purchasing Staff:

Purchasing Agent Phone # Commodity AreaCynthia De la Torre delatorres@usd259.net

Assisted by Joan Bourn

316.973.4545316.973.4533

Manager, Procurement Policy & Administrative ProceduresVendor File Maintenance

Carla Hamilton, Supervisor chamilton@usd259.net

Assisted by Lori Burress

316.973.4543316.973.4550

Athletics, Custodial, Employee Travel, Transportation, Playground Equip., Furniture, Cooperative Contracting, Student Photographs and Science, Solid Waste and Fuel, Industrial Equip/Supplies

Nancy Lamb, Purchasing Assistantnlamb@usd259.net

316.973.4547

Bond & Capital Construction Projects, Facilities Equip./Supplies

Wendi Frisbie, Purchasing Agent wfrisbie@usd259.net

Assisted by Cheryl Rowland

316.973.4549 316.973.4720

School/Art/Office Supplies, Computers & Peripherals, Printers, Fine Arts,Books (Library/Textbooks/Supplemental/Periodicals), Telecommunications and Technology, Security, Audio/Visual

Janell Tawater, Purchasing Agent jtawater@usd259.net

Assisted by Cherie Moose

316.973.4546316.973.4532

Nutrition Services (all food/paper/plastic items for food usage only) Food Equipment, Appliances, Uniforms, Laundry Rental Services, Health, Special Education, Consultant Contracting Resource.

Verna Murdockvmurdock@usd259.net

316-973-4551

Systems Technician – Training, Vendors and Database Support

Michelle Loucks mloucks@usd259.net

316.9734588 Purchasing Procurement Card Technician (in-house VISA cards for Staff)

General Info 316.973.4540