How to Create Custom Styles in Microsoft Word 2010...

Shanice M. White | [email protected] | fb: /shanicemwhite | twitter: @shanicemwhite | 2

Shanice White © 2012 How to Create Custom Styles in Microsoft Word 2010 and 2011

Getting started

This document is designed for students in Engineering Design, Production Systems, Structural Systems and Research Practicum courses at Charles Herbert Flowers High School. Students are required to have certain components formatted in their research papers. If there are any questions, make sure you contact your teacher for clarification. To get started, open a blank document in Microsoft Word.

Creating Styles Using “Managing Styles” Feature

• From the HOME ribbon, select the MANAGE STYLES icon.

o If you hover above it, it will say “Manage the styles that are used in this document.”

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• Select NEW STYLE

• You can also create new styles from the file menu.

o Select FORMAT and then STYLE.

• Select NEW

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• Type in the name of your new style. Let’s assume this is for the Research Practicum class and you are required to have 3 levels of headings in your document as well as your table of contents.

• We will call our styles RPHeading1, RPHeading2 and RPHeading3.

• Select the options that you want for your new style.

o For our

RPHeading1 style, we will use the following: Times New Roman 12 pt font, double spacing, bold text and center aligned text.

Note: You can name your styles whatever you want, but my suggestion is to create styles that you will use for multiple classes and name them accordingly, or create styles and a template for specific classes naming your styles accordingly.

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• Your new style will now appear in the style list

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Using the steps above, create new styles for RPHeading2 and RPHeading3.

• RPHeading2 should be based on RPHeading1, and use left justification.

• RPHeading3 should be based on RPHeading2

o We will not making any changes other than the name of the style.

o We are creating this style for purposes of the table of contents.

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Creating the Table of Contents Page

• Make sure you are on a blank page.

• From the file menu, select INSERT and then INDEX AND TABLES

6) Create the table of contents page.

• You can also select OPTIONS from the DOCUMENT ELEMENTS tab on the ribbon.

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• From the Table of Contents menu, select OPTIONS

• You will see the default headings that appear in the table of contents.

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• When you remove the numbers, the check marks will be removed.

• This will ensure that

those headers will not appear in the table of contents.

• Scroll down to the styles you created.

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• Place a 1, 2 and 3 in the appropriate spaces as shown. Select OK.

Note: Your table of contents will appear if you have already typed text and applied your styles. On the following pages, you will see an example of the table of contents as well as the styles applied within the document. Microsoft Office 2011 for Mac does not support some features in Office 2010. It may be necessary to take additional steps (creating Table of Contents Fields) to have a tertiary heading show in the table of contents if it is inline with text. See page 12 for those instructions.

Viewing the Table of Contents

Table of Contents

Introduction ................................................................................................................... 11 Statement of the Problem .............................................................................................. 11 Definition of Terms ....................................................................................................... 11

Biometric Authentication and User Identification .................................................... 11 Categorization of Biometrics .................................................................................... 11

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Sample Text

CHAPTER ONE: The Problem and Its Setting

Introduction

Online courses in high schools are gaining in popularity and use. Approximately

twenty five percent of high schools have some type of distance learning component as a

supplement to regular course offerings (Mupinga, 2005). Due to increasing enrollment,

there is projected to be increased offerings of advanced placement courses (Mupinga,

2005).

Statement of the Problem

In Prince George’s County, Maryland, there is an increasing enrollment of

students in advanced placement courses due to former Superintendent of Schools John

Deasy’s Apple 8 program. This program mandates that every high school in the county

should have a minimum of eight advanced placement courses offered.

Definition of Terms

In order to minimize the misinterpretation of jargon associated with educational

technology and biometric technology a list of terms and concepts will be defined in this

section. This list of terms and concepts are essential to the understanding and accurate

perception of common terms that have multiple connotations or meanings in the fields of

education and information assurance.

Biometric Authentication and User Identification. This is the text that I do not

want to show in the toc.

Categorization of Biometrics. This is the text I do not want to show in the toc.

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Creating Table of Contents Fields

Text We Want to Show in the TOC. This is the text that I do not want to show

in the toc.

• Make sure the field codes are turned on so that you can see the markup for the document.

• From the FILE menu, select WORD then PREFERENCE.

• Select VIEW.

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• Choose INSERT, then FIELD

• Select INDEX AND TABLES

• Select TC

• TC will show automatically in the text box. Insert the text that you want to appear into the table of contents. Make sure you include the quotation marks.

• Insert \l 3 This will make the text show at level 3 in the table of contents.

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• You will see the new field in your document.

• Type the text without the markup as you wish it to appear in your document.

When you turn off reveal codes, your document will look normal.

Text We Want to Show in the TOC. This is the text that I do not want to show

in the toc.

Update Table of Contents

Table of Contents


Biometric Authentication and User Identification .................................................... 11 Categorization of Biometrics .................................................................................... 11

How your text will look in your document

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• Select DOCUMENT ELEMENTS then select UPDATE

• Select UPDATE ENTIRE TABLE, then OK

Table of Contents


Biometric Authentication and User Identification .................................................... 11 Categorization of Biometrics .................................................................................... 11 Text We Want to Show in the TOC .......................................................................... 14

How to Create Custom Styles in Microsoft Word 2010...

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