How to create a report in SSRS 2008 based on an SAP...

How to create a report in SSRS 2008

based on an SAP BAPI

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This demo shows how to create a report in Reporting Services 2008 based on the output of the SAP BAPI BAPI_CUSTOMER_GETLIST.The function returns a list of customers to a

given set of parameters.


We have to create a new SSRS projectStart Visual Studio. Click „File“ -> „New“ -> „Project…“(1)Select

„Business Intelligence Projects“ -> “Report Server Project“ (2)Enter project name (3) and click OK to create the project…(4)


Click to open Solution Explorer pane (1)Right click „Reports“ – Select „Add“ – „New Item…“ (2)


Select „Report“ Template (1)Fill in report name (2)


Now we have a blank report. At the Report Data pane we select „New“ -> „Data Source…“ (1)

In the Data Source Properties dialog select „Xtract RS“ from the dropdown list (2)


Click to open connection properties (1)Next step is to fill in the host parameters (2)


Switch to the credentials screen (1)Insert the credentials (2)

or you can prompt for the credentials in the report (3)Click OK to confirm credentials (4)


Right-click on the Data Source we createdand select „Add Dataset…“ (1)

Click „Query Designer“ at the Dataset Properties dialog (2)


Click to change the DataSource Type to SAP BAPI (1)Open the look up dialog (2)


The Look Up dialog opens Fill in BAPI/RFC name (1) Click to search (2)


Select your BAPI (1)Click OK to confirm selection (2)


The Import, Export and Table parameters are retrieved from SAP and displayed in the dialog.


Scalar import parameters can be entered with a static value (1) or with a variable (2) The usage of variables is generating appropriate

report parameters automatically (of course you can edit the parameters manually)


Tables can be send to and can be extracted from the function module / BAPI. But only one table can be used in the report as a Dataset. We want to use the “ADRESSDATA” table, so we have to

set the Output Type of the table to “Dataset” (1)


We have to specify a range of customer numbers Set the Input Type of the table “IDRANGE” to Static (1)

and click “Edit” to open Edit dialog (2)


Fill in the static range values (1)SIGN = I (Include) Option = BT (Between)

LOW = Lower range and HIGH = Higher Range of customer numbersFor more options refer to your SAP manual.


Click to exit the Query Designer (1)


Click to see the variables created automatically (1)Click to confirm all settings and return to the report (2)


Layout the report as you like in the Design tab.All columns of the output table of our BAPI are now available in

the dataset (1)


How to create a report in SSRS 2008 based on an SAP...

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