How To Be An Effective Tender Writers
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Executive Compass
All About Bid Management, TenderWriters, Bid Writing Professional, Bid
Writing, Bid Writing Service, Tender
Management, Pre Qualification
Questionnaire, Tender Training and also
Bids and Tenders
www.executivecompass.co.uk
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Table of Contents
Are You Ready to Fill in Your Pre-Qualification Questionnaire?
PAGE - 03
Bid Writing: Putting Your Best Foot Forward
PAGE - 05
Choosing a Tender Management Contractor for Your Business
PAGE - 07
How a Bid Writing Professional Can Grab the Attention of Bid
Readers
PAGE - 09
How a Bid Writing Service Can Help in Making Public Sector Bids
PAGE - 11
How Small Businesses Can Benefit from Bid Management
Services
PAGE - 14
Sharpen Your Business Writing Skills With Tender Training
PAGE - 16
Tender Writers and the Skills That Make Them Perfect for the
Job
PAGE -18
Think Big for Your Small Biz with Bids and Tenders Specialists
PAGE - 20
What Every Bid Writing Specialist Should Know When Writing
Bid Documents
PAGE - 22
www.executivecompass.co.uk
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Are You Ready to Fill in Your Pre-Qualification Questionnaire?
Your business is rapidly growing and youre ready to take that next ambitious
step. You know that you have the people, the tools, and the right attitude to win
that first big-time contract as a supplier. In a globalised and highly competitive
economy, submitting a bid as a supplier is a complex and challenging process.
Undergoing the procurement process is a major project in itself, and it is
important that
you are
equipped with
the knowledge
and skills to
make sure you
stand out from
your
competitors.
One of the
crucial tasks toface is figuring
out the best
way to fill out
the pre-
qualification questionnaire(PQQ).
A pre-qualification questionnaireis a way for buyers to collect all vital data they
need to know more about their potential suppliers. Its a tool for them tomeasure one suppliers capability against another and a screening system so that
they can determine which suppliers will eventually be invited to tender. Through
a set of highly strategic questions, the inviting company can obtain necessary
information such as the financial status, business standing and technical abilities
of the proponents.
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For bidding suppliers, the PQQ is a challenge and an opportunity for them to
showcase the strengths of their business. Answering the document properly is
one of the initial steps towards building fruitful relationships with other
businesses and generating more contacts in the future. Put simply, the PQQ is a
platform for promoting the integrity and credibility of your brand. For this task,
the services of a PQQ manager can be your best bet.
Getting the services of a professional, experienced team to write and manage
your tender documents can help you complete your PQQ in a way that will take
you a step (or two) closer into winning the bid. When you know that the task is
being undertaken by highly qualified professionals, you can then focus on your
responsibilities as a business owner. No more second-guessing; youll be
confident of the format, structure, delivery and content of yourpre-qualification
questionnaire.
When choosing a PQQ writing contractor, its best if you get someone with an
extensive knowledge of the industry youll be working with. For instance, working
with the government or public sector requires a solid set of standard operatingprocedures on how to approach the bidding process. If you work with an industry
expert, then youll be sure that you wont be committing format errors or policy
missteps that may jeopardise your entry.
Do additional research and get insider advice on getting the most out of tender
document writing services. With the power of the written word, you just might
seal the deal.
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Bid Writing: Putting Your Best Foot Forward
Have you ever watched a salesperson at work? He could be promoting a brand
new fragrance at the mall, or knocking at your door with a new tool that can
revolutionise the way you keep your house clean, or leading you towards the
latest sports car models across a shiny showroom floor. He requests only a
moment of your time; that's all he needs to introduce the product to you, show
you how you lived your life before running across this product, and how you can't
imagine living without it now that you've "discovered" it.
In sales, the pitch may be the
best and the only chance to
present the value of a product
before a customer decides
whether the item is interesting
and worthy of a second look.
Once a customer becomes
hooked, the salesperson gets an
opportunity to show how the
product can create a positive change in certain aspects of your life. Closing the
sale would be the result of the salesperson's efforts in promoting the product,
effectively depicting the advantages of having it in one's possession. In business, a
similar idea is put into play every time a supplier or contractor makes a bid to win
a project from a large company, government agency, or other major institution.
Bid writing is essential in making a "sales pitch" with the contractor as the
"product." A large company may be in need of a contractor of different
construction jobs for a string of projects across a city. An interested contractor
can essentially "sell itself" to the company as the best possible candidate for the
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job through a well-written tender. This document must outline the strengths and
assets of your business, its plan for helping the large company accomplish its
projects with the highest quality in mind, and its edge over competitors alsomaking a bid for the project.
Commissioners ofbids and tenderslook through hundreds of proposals each year
in search of the best organisations to meet their requirements. They are not likely
to continue reading a bid document unless it communicates a total offer for the
job they require while providing solid value for their money. If you're the
contractor making a bid, you can hirebid writingservices to help you put together
a tender clearly outlining the specific work you will do and how much you will
perform the work for. As simple as it may sound, it's not always easy to effectively
lay your thoughts on paper, so getting help from abid writing professionalgives
you a better chance at winning the contract.
A bid writing specialist can thoroughly discuss your company information and
history with you in order to gather the most vital details that would make you
attractive to a potential commissioner. Tender writerscan also actively perform
research on your competition within the industry and analyse their own strengths
and weaknesses. By outlining your advantage over the competition and
demonstrating your organisation's unique selling points, bid writers can
effectively sell your business as the one candidate that can meet the evaluator's
criteria.
Reputable bid managementagencies who have been in the business of winning
contracts for a while will have picked up many helpful strategies and wisdom in
bidding for contracts, and these are experts in the best position to help your
business get picked for the job. Remember, it's how you are able to "sell" yourself
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Executive Compass
as the logical choice for the contract that will catch the interest of any bid
commissioner.
Choosing a Tender Management Contractor for Your Business
An aggressive local market coupled with a globalised economy has radically
shifted the way
companies and industries
operate. The need for
outsourcing products
and services has
significantly increased,
and consequently, the
competition. More and
more organisations are
looking for independent
suppliers to fulfill theirbusiness requirements,
and those equipped for
the job are doing their
best to market their
product and services in the best angle they can. If your business is new to the
arena but you feel confident that you can play well into the game, then consider
getting tender management services to help you navigate your way to a proposal
that will make decision-makers sit up and pay attention.
Today, there are a huge number oftender managementcontractors offering their
services that will help give your business the spotlight it needs. An experienced,
highly-skilled tender writer can write and design an impressive presentation, and
give you the support and guidance you need in every step of the procurement
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process. When youre working with a highly knowledgeable tender writing
professional, youll also get the chance to learn about strategies that you can
apply to your future bids.
When choosing your tender writing team, make sure youll be working with a
professional that can bring in extensive experience, the right skills, and business
ethics similar to yours.
Depending on your knowledge
and need, you can choose just
one component of the offered
services or get a
comprehensive package that
will take you from A to Z of the
bidding process. The most
well-equipped teams can get
involved with all aspects of
your endeavour fromforming strategies to
formatting your documents to
facilitating meetings, and
finally, submitting tenders.
They can help you even from a remote location, so that, wherever you are, you
can keep track of the project while youre attending to other tasks.
Needless to say, budget considerations are important, so shop for a contractorthat can offer you affordable and quality services. The safe way is to go for a
tender management team that offers a fixed fee. This way, there would be no
hidden fees youll know exactly how much it will cost you so that you can
incorporate the investment in your business budget. But the best tender writing
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contractor is someone who will bill the final payment only if they win the bid for
you. When you work with companies offering this payment system, you know
that the team will work hard to make your proposal a winning one.
How a Bid Writing Professional Can Grab the Attention of Bid
Readers
If you are currentlyspending your days busily
working in an office or a
specific kind of agency,
then you have experienced
writing a rsum and
presenting it to potential
employers in the hopes of
snagging a good job. It'slikely that you remember
sitting in front of a
computer surrounded by
your diploma, your previous academic records, certificates from various seminars
and workshops that you have attended, and all sorts of documents that serve as
proof of your accomplishments and activities that would make you an ideal
candidate for employment.
When writing a rsum, you take care to specify only the most necessary details
such as your college education, your field of expertise, your skills, and your
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previous experiences in putting those skills into practice and applying the
knowledge you've acquired from your college days. You provide the pertinent
information right away because a company's human resource department willonly need a few seconds to peruse the document and determine whether you fit
the description of what they need to fill a position. Similarly, a contractor looking
to win a contract will only have one chance to do soby submitting a well-written
bid or tender explaining why they are the most logical choice for the job.
Bid management agencies know how much competition is out there for contracts
from large companies, so it's vital for businesses seeking them out to have a
compelling document presenting them as the best candidates to provide the
products or services that they need. In the same meticulous way that an earnest
jobseeker prepares his resume by assembling his most important credentials and
writing a persuasive objective, businesses can also make their case by writing a
bid or tender with all the information that the evaluator would need to know. A
bid writing professional can help them gather the relevant data involved and
write a proposal that evaluators cannot help but notice.
Hiring bid writing services can spell the difference between a won and a lost
contract. If you own a business and you are venturing into the bidding arena for
the first time, a bid writing specialist would be able to help you prepare and
present your documentation from years of experience in writing bids involving
different industries. Tender writers are trained to present a company's
information in a way that would help them score well against an evaluator's
criteria, and this increases chances of success.
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In instances like these when the approval of a company's potential project or
proposal for funds rests with the quality of a single document, it's best to hire
experts in bid writing to help highlight your strengths, showcase your abilities,and win you that ever-elusive contract.
How a Bid Writing Service Can Help in Making Public Sector
Bids
In the act of putting up a business
venture, many owners strive to have a
specific target market for whom they
can create and design their products or
services for. Small businesses may find
this task easy enough; coffee shops in
busy metropolitan areas can cater to the
caffeine requirements of executives and
young urban professionals working at
nearby offices, a hole-in-the-wall restaurant in an old part of a semi-rural
industrial town may serve the traditional, easy-to-make grub especially favoured
by labourers, and a shop selling organic food products and eco-friendly
merchandise in an area with several yoga studios will find eager customers in the
health-conscious yogis that frequent the area.
With these highly marketable demographics walking around, it's easy to forget
that the public sector can also make use of specially made products and
exemplary services in their regular operations. A special landscaping service, for
example, may provide excellent work for charities and organisations involved in
maintaining public grounds, while a company built by educators trained in child
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development and special education can contribute much to government
departments and agencies focused on advocating children's rights and
educational opportunities. With help from a certified bid writing service, even
small businesses can take on the competitive bidding environment and win a
public sector contract.
A common concern for small business owners is
the need to accomplish lengthy and complicated
applications in order to qualify for corporate
contracts. Because their services may be too
specialised and essentially limited, or they have
just started out and have little time to focus their
energies on anything other than promoting the
business and making sure the operations run
smoothly, or because they have had no prior
experience in maneuvering the bidding process,
business owners become intimidated and refuse to
make an attempt to secure work from large companieslet alone the public
sector.
In a recent survey involving more than 2,700 firms in the U.K. conducted by the
Federation of Small Businesses (FSB), 40 percent of respondents were found to
believe that the tendering process for public sector contracts are much too
complex while 37 percent believe that they were passed over by commissioners
who appear to favour bigger firms over smaller ones.
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Small business owners who lack bidding expertise are recommended to hire abid
writing professionalto help them make successful bids.Tender writerswho have
plenty of experience in working to win contracts for businesses across different
industries can assist them in preparing the necessary information, studying their
competition, highlighting their strengths, and presenting a quality bid document
to a prospective evaluator.
In addition, the FSB survey
revealed that almost 40
percent of respondents
believe that bid evaluators
ought to screen the tenders
based on the bidder's
relevant experience and
ability to deliver the
requirements rather than itssize and turnover. A skilled
bid writing specialist will be
able to clearly indicate and illustrate the ability of a small business to perform the
work specified by the evaluating organisation with a well-written document, thus
increasing the chances of the evaluator taking notice of what they can accomplish
over their size or longevity in the business.
With quality bid writing that makes large public sector bodies sit up and take
notice, small businesses can get equal opportunities for winning the contracts of
their choice. With the same level of care and commitment they put into running
their business, committing to preparing a coherent document can win bids that
help them grow and expand.
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How Small Businesses Can Benefit from Bid Management
Services
Small businesses typically focus on providing a specific product or service which
owners believe are unique in terms of quality and the level of individualised
customer service that they are able to provide precisely due to their small scale
nature. By taking care of customer needs in
the area they serve, small business owners can
establish a relatively strong presence among
other companies that require their services on
a regular basis.
Having a solid customer base is favourable,
but a time may come when a small business
owner feels that he is ready to take on bigger
challenges, such as supplying products to
larger companies or procuring contracts from
different government agencies. Many small
ventures shy away from attempting to win
contracts from larger institutions because of all the complex processes and
paperwork involved. However, by acquiring help from qualifiedbid management
service providers, small businesses can take a shot at a significantly profitable
contract with a long-established company.
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A reputable bid writing service will initially help a small business owner exactly
assess the company's offerings and strengths. Say, for example, you own a
property management company; it's best to clearly outline the exact services that
you can deliver and which ones are beyond the scope of your offerings. By
knowing precisely what your business is about, you'll be in a better position to
survey the companies and government agencies that would benefit the most
from your services, and you can effectively target your proposal at the
appropriate parties.
Once you are able to pinpoint the companies that you are interested in working
with, you can approach them and ask about the necessary paperwork required for
an application to make your bid for a contract. It would also be a good chance to
pose strategic questions to the companyfind out what services they urgently
require, which areas of their business operations would benefit most from third-
party service providers or suppliers, and other such information that would be of
use for your campaign.
Hiring a bid writing professional can be a considerable advantage; you need an
individual with excellent writing skills and an impressive mastery of persuasion.
Tender writers must be clear and concise about the goals of your business and
how you can help bring your target company to higher levels of efficiency with
your services.
Bid writing specialists and bid management experts can help see your bid through
to the negotiation of the deal and other post tender activities. With a little expert
help, small businesses can confidently swim with much bigger fish and prove that
they have exactly what their target customer needs.
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Sharpen Your Business Writing Skills With Tender Training
Tender writing is a highly specialised craft. There are specific formats that need to
be followed, techniques to master and content to consider. The most obvious
factor that separates tender writing from other forms of writing is that there is an
exact measurement of its impact to the audience. Unlike, say, fiction or poetry
where each reader can have their own different interpretation, there is only one
way for tender writing to be called successful: If it wins the bid.
Today, there are special courses and workshops offered to guide practicing and
would-be tender writing
specialists to create winning
tenders consistently. Whether
you're new to the field and
plan on specialising in tender
writing as a career, or you're a
business owner wanting to
invest in a team of mastertender writers exclusive to
your business, youll find atender trainingdesigned for you.
As with other genres of literature, there are several schools of thought on tender
writing. Experts encourage the no-frills, high-impact attack, where the first
paragraphs already answer the readers ultimate question: How will I benefit
from this? On the other side, there are teachers that urge the writer to go slowly
but surely, treating the document as a courtship letter. Despite the diversity ofapproach to tender writing, almost all will agree that great design and meticulous
proofreading is of maximum importance.
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Equally crucial to approach and structure is the content of your tender. A good-
looking, grammatically-perfect document is impressive. But a well-presented
write-up that presents genuine solutions to the buyer will most likely earn the
nod of decision-makers. With atender trainingwriting course, you can learn how
to deliver compelling, evident-based, and factual content that will present your
proposal in the best light. The course can help you brainstorm the best themes
that will create structure to your proposal and make your tender a pleasure to
read. It can also direct you to real-world examples on how writing techniques and
methodologies work in the present economic climate.
However, the most effective tender writing training will focus not just on writing
and editing, but on all other aspects that make your document as effective as
possible. Management of the tender writing process, such as structuring a
timeline and following deadlines, or awareness of industry policies are as critical
as making your sentences error-free.
Overall, a comprehensive writing course on tender writing may just be the
jumpstart you need.
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Tender Writers and the Skills That Make Them Perfect for the
Job
Writers, contrary to popular belief, do not make a living by simply spewing out
intelligent words and impressing readers with lengthy declarations of their
passion at the moment. Writers of fiction and poetry are able to get away with
flowy descriptions and whimsical images, as their literary form of expression
dictates. In terms of non-fiction writing such as journalism and business writing,
however, a writer's skills lies more in his manner of handling and delivering
information.
Take tender writers, for example.
Writing a bid, a tender, or a request for
funding will require impressive technical
skills such as a mastery of grammar,
tenses, and subject-verb agreement to
be able to properly communicate the
intended thoughts and prevent
misinterpretation. And in the business ofbid writing, directly making the point is
essential because the goal of the writer is to help a company win a contract from
a target company.
Bid management agencies must be able to trust their pool of bid writers to study
each client company inside and out and gather the necessary information to make
their proposal as informative and compelling as possible. Establishing connections
with the key players in the bid process can be helpful in gathering accurate
information and assessing the best solutions the client can offer to meet the
needs of their evaluator.
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Abid writing professionalmust be able to fully understand the goal of their client
company. It could be a new small business hoping to gain additional funding in
order to expand their market reach, or a seasoned contractor always on thelookout for the best contracts that can help beef up their portfolio and strengthen
their reputation of providing quality services within their industry type. Tender
writers must be able to successfully identify or introduce their client as the
candidate with the best offer for services.
Aside from being effectively persuasive, a bid writing
specialist must be able to fully comprehend
instructions and respond clearly to important
questions. This will allow them to accomplish the
necessary forms relevant to bid and tender
applications and in composing engaging responses to
enquiries posed by their evaluator. He or she must
also have flexibility and time management skills;
nothing makes evaluators lose interest more than a
sloppily completed tender that was obviously put
together at the last minute. By being conscious of the
project's deadline, a bid writer must efficiently meet
with bid managers and clients, prepare documents, allow for sufficient time to
proofread and edit any necessary sections, and submit the document ahead of or
on the specified time.
With these attributes, any individual skilled in writing and the related
information-gathering skills may find a career in thebid writingbusiness, helping
companies win contracts and serve the industries that rely on them for valuable
services.
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Think Big for Your Small Biz with Bids and Tenders Specialists
Its a well-known fact that small and medium businesses help drive the economy.
Especially when times are tough, small-to-medium enterprises can help create
jobs and generate economic activity. Thats why small business owners are
encouraged to think big because their presence is an enormous help in keeping
the economy thriving.
If youre a small business owner ready for your
next big move, offering your product and services
to a buyer is the way to go. Your buyer can be a
multinational company, a local government
agency, or another business entity looking for a
supplier to fill in additional requirements for their
operations. To help refine their search,
organisations usually follow a procurement
process for choosing the business that theyll be
working with. Through a system of submittingbidsand tenders, buyers and potential suppliers can
gauge whether creating a business relationship
can be of mutual benefit.
The process of pitting your proposal against another business can be intimidating
for a first-timer. This is most especially true if you think of yourself as just a
small player, compared to your competitors that may be big-name brands in the
industry. The fact is, even the most established corporations get professional helpwhen theyre fishing for contracts. More accurately put, it is a must for big
businesses to professionalize their system of creating and submitting proposals.
By getting the services of bid andtender managementspecialists, companies are
guaranteed that their proposals will have a significant edge over all other
submissions.
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Executive Compass
The same thing goes for small businesses an impressively written and flawlessly
designed proposal shows how serious and ready they are for the expansion.
Today, tender writing contractors offer affordable, quality services that can suit
the needs, requirements, and budget of the small business owner.
When choosing a bids and tenders manager, it is advisable to get one with a
simple and transparent payment scheme so that you can effectively integrate the
cost into your business budget. Make sure packages with a fixed fee will not
include hidden fees later. A comprehensive, all-in-one set of services can be more
cost-effective than getting service components individually.
A quick, reliable
turnaround time that
does not sacrifice
quality of work is also
important. In
business, time is gold
and timing isessential so make
sure the contractors youre hiring can turn in first-rate bids and tenders within
your agreed timeline. Youre working around the deadlines set by the buyer, so
make sure youll have enough margin allocated for emergencies and other
unexpected incidents.
With hard work, commitment, and the right strategies, your small business might
just be the next big thing in the industry.
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Executive Compass
What Every Bid Writing Specialist Should Know When WritingBid Documents
Scottish-American industrialist Andrew Carnegie once said, "Anything in life worth
having is worth working for." From being a factory worker to becoming the leader
of the enormous expansion of the American steel industry in the 19th century,
Carnegie's life is a true rags-to-riches story which illustrates exactly how hard
work, effort, and patience can bear fruit
and lead you to more prosperous times.
Indeed, if you put enough of your
creative efforts, wisdom, and
determination into a project, you may
just succeed in getting the results you
hoped for. Your college thesis, your first
job application, and even your marriage
proposal to your wife had you spending
months doing research, making plans, and double-checking every aspect of the
execution to ensure that you would get the desired result (and judging from the
wedding ring on your left hand, it's safe to say that your efforts definitely paid
off). With the same amount of care you took in these previous situations, it's only
fitting to pull out all the stops and exert your best efforts in accomplishing your
next task: winning a contract for a client contractor using your expertbid writing
skills.
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Executive Compass
Being a bid writing specialist, you know from experience that preparing a bid
document takes a lot of time and work, so efficient planning is a must. Before
anything else, you need to know exactly what kind of contract your client aims to
bid for and whether they have the sufficient means, time, and expertise to deliver
the requirements.
Right from the start, you need to sit down with your client company and discuss
the timetable for the work that needs to be done. Planning includes knowing the
allotted time to submit the document, finding out the kind of information you'll
need to gather for it and how long it would take you to do so, and making time for
possible revisions, interviews, or clarifications that need to be made. This is to
avoid wasting valuable time and ending up cramming to complete the document,
which could result in a poorly written bid. A bid commissioner, seasoned in
reading hundreds of bids per year, will be able to spot within seconds the bids
that fail to properly indicate their purposes right away; a quality document would
have to be well written, comprehensively responsive to the provided
requirements and enquiries, and presented in a professional manner.
Bid writingservices must be able to give businesses a leg up in the bidding arena
for a contract. It's expected that several contractors or suppliers may be
interested in a single contract at a given time, so tender writersmust be able to
hand in quality work that clearly and coherently indicate the work they can do,
how much they will perform the service for, what resources and credentials theyhave for ensuring that they will promptly deliver, and what qualities set them
apart from hundreds of other competing firms.
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Bid management processes take time to accomplish and often make use of the
talents and resources of a team ofbid writing professionals, but business owners
hoping to score a contract need not worry. With well laid-out plans and a
guaranteed comprehension of the requirements, bid writingexperts can ensure
that each detailed instruction is followed, rules are observed, and the document
is compliant and competitive. Business owners may be glad to know that their
efforts in working together with expert writers have paid off once they win the
coveted contract.
www.executivecompass.co.uk
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