How NOT to make a presentation!!

How NOT to Give a PowerPoint Presentation

Adapted from “Life After Death by PowerPoint” Don McMillanBy - Shanmukha Sreenivas P

Don’t end up like this !!!

By - Shanmukha Sreenivas P

Common PowerPoint Mistakes

1.) People tend to put every word they are going to say on their PowerPoint slides. Although this eliminates the need to memorize your presentation, this ultimately makes your slides crowded, wordy, and boring. You will lose your audience’s attention before you even reach the bottom of your…


Common PowerPoint Mistakes, Contd.

…first slide.


2.]}> Many people do not run spell cheek before there prezentation – BIG MISTAK!!!! Nothing makes you look stupider than spelling erors.


• Avoid• Excessive• Bullet• Pointing• Only• Bullet• Key• Points• Too• Many

• Bullet points• And • Your• Key • Messages• Will • NOT• Stand• Out• In fact,

• The• Term • “Bullet Point”• Comes • From• People• Firing• Guns• At• Annoying• Presenters


Bad Color Schemes

Clashing background and font colors can lead to:

• Distraction• Confusion• Headaches• Nausea• Vomiting• And loss of bladder control


FoNTS• Don’t write stuff that is too small to read.

Catego

ry 1

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ry 2

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ry 3

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ry 4

0246

4.32.5 3.5 4.5

2.44.4

1.8 2.82 2 35

Chart Title

Series 1 Series 2 Series 3And something TOO BIG is not good either !!!By - Shanmukha Sreenivas P

FoNTS• Keep your text stationary !!• There is nothing more annoying than moving

text.!!• No wandering all over the place pls • Blinking also doesn’t help much.

• Please play holi at home.


FoNTAnalysis

Courier NewOrganized and Structured

Mistral ARTISTIC

Times New Roman Lazy, Apathetic, Unimaginative

(and you always use the default)By - Shanmukha Sreenivas P

Usefulness vs. Total Number of Slides

This presentation


Data vs. Effectiveness


Amount of Animation vs. Effectiveness

Original chart from: www.whattofix.com

Simple, but Effective

Active &

Confusing

Effective, but Boring

Active, but Ineffective

Static and Dull

Dull, but Static

Busy, but Useless

ADD Only

Dull Triangle

Useful and

Amusing

Dizzying Trapezoid


Avoid using complex sentences

• I do not know where family doctors acquired illegibly perplexing handwriting; nevertheless, extraordinary pharmaceutical intellectuality counterbalancing indecipherability transcendentalizes intercommunication's incomprehensibleness.

• I don't know where family doctors got their horrible handwriting. Anyway, pharmacists understand it!


No. of dosas eaten at Manasa per annum


No. of pilgrims tonsuring heads at Tirumala


PROOF – Manasa dosas led to people becoming ‘gundus’

Causality and Inferences are very scientific concepts and involves inferential stats.By - Shanmukha Sreenivas P

Let Them See What You SayWeb Based Learning

ADVANTAGES: • Access is available anytime, anywhere, around the

globe. • Per-student equipment costs are affordable. • Student tracking is made easy. • Possible "learning object" architecture supports on

demand, personalized learning• Content is easily updated.

DISADVANTAGES• Lack of human contact• Needs high speed internet

By - S

hanmukha S

reenivas P

Let Them See What You Say

Web Based LearningADVANTAGES:

Accessib

le 24x7 L

ow

Cost $

Trackin

g &

U

pd

ati

ng

Easy

By - S

hanmukha S

reenivas P

Let Them See What You Say

Web Based LearningDISADVANTAGES:

By - S

hanmukha S

reenivas P

YAMANA GOLD (AUY)

Yamana Gold Inc. (auy) is engaged in the acquisition, exploration, development and operation of mineral properties. Yamana’s principal product is gold. The Company has gold production, development stage properties, exploration properties and land positions in Brazil Chile, Argentina, Mexico, Honduras, Nicaragua and the United States. A total of 400,764 kgs of gold were produced by the Company’s mines during year ended December 31, 2008.

During 2007, the Company’s projects include Chapada Mine (Brazil), Sao Francisco Mine (Brazil), Jacobina Mining Complex (Brazil), San Andres Mine (Honduras), Fazenda Brasileiro Mine (Brazil), Alumbrera Mine (Argentina), El Penon Mine (Chile), Minera Florida Mine (Chile) and Rossi Property (United States).

On October 13, 2007, Yamana acquired Northern Orion Resources Inc. As of November 5, 2007, Yamana had acquired approximately 90% interest in Meridian Gold Inc.

By - S

hanmukha S

reenivas P

YAMANA GOLD (AUY)

Acquisition• Northern Orion

100%

• Meridian 90%

Exploration• Argentina

• Chile

Development• Brazil

• Mexico

400,764 kgs as of 12/08

By - S

hanmukha S

reenivas P

Preliminary Question

What are your feelings about presenting?

Absolutely terrified of presenting to others

Confident and relaxed

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hanmukha S

reenivas P

Outline

Effective presentations

Before the presentation

During the presentation

After the presentation

By - S

hanmukha S

reenivas P

Effective Presentations Questions

Consider a successful presentation you have attended.

What made it successful?

How did it effect you?

By - S

hanmukha S

reenivas P

Principles of Effective Presentations

Have a positive attitude.

Know your audience.

Motivate your audience.

Plan terminology.

Be yourself.

Be enthusiastic!

By - S

hanmukha S

reenivas P

Characteristics of Good Presenters

Establish conditions conducive to learning.

Explain complex notions clearly & concisely.

Use a range of strategies and ideas.

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hanmukha S

reenivas P

Characteristics of Good Presenters

Listen actively, feed back information, and verify understanding.

Separate from group activities and discussions when needed.

Address the needs of the audience. Make framework adjustable for time.

By - S

hanmukha S

reenivas P

Before the Presentation Questions

What do you need to do: some time before the presentation?

at a time nearer the presentation?

immediately before the presentation?

By - S

hanmukha S

reenivas P

Planning Considerations

Purpose

Audience

Subject Matter

Duration

Venue

Practice

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hanmukha S

reenivas P

Purpose

Have a clear purpose What do you hope to achieve with the

presentation? respond to something present both sides of an issue argue one side of an issue tell a story explain how something is done describe something

By - S

hanmukha S

reenivas P

Audience

Who are they? Why are they attending? What ideas might be of interest for him? What knowledge do they have? What terminology is appropriate? What attitudes will they have to the topic?

By - S

hanmukha S

reenivas P

Subject Matter

Based on your audience analysis: What information do you need to present?

How do you present to ensure:

interest is sustained

audience is involved

time constraints are adhered to

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hanmukha S

reenivas P

Duration

Have you allowed time for audience involvement?

As presenter, you MUST control the use of time. monitor audience reaction incorporate flexibility

By - S

hanmukha S

reenivas P

Venue

What is the size and configuration of the room?

What equipment will you use? Have you ensured that it works?

How would you like the room set up?

By - S

hanmukha S

reenivas P

Practice

Prepare outline and check: topic is clearly stated

key points are included

sequence is logical

timeframe is realistic

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hanmukha S

reenivas P

Overcoming Fear Questions

What are your greatest fears about presenting?

Are these fears realistic?

How can they be overcome?

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hanmukha S

reenivas P

Overcoming Fear

Know material well. Involve audience. Use eye contact. Prepare possible responses to

problem questions.

Check facilities. Use prompts. Consider appearance. Practice, practice,

practice…

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hanmukha S

reenivas P

During the Presentation: Beginning

Relax.

Introduce yourself.

State your purpose clearly.

Provide and overview.

Make eye contact.

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hanmukha S

reenivas P

During the Presentation: Middle

Recall Verbal Visual Both

3 hours 70% 72% 85%

3 days 10% 35% 65% Involve your audience. Use visual material in conjunction with

verbal.

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hanmukha S

reenivas P

Involving your Audience

Attention diminishes after 15 minutes of presentation, so actively engage: invite comments, responses, questions

pose questions – open ended

invite anecdotes or experiences

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hanmukha S

reenivas P

Non Verbal Communication

Use body language.

Examples: eye contact

hand gestures

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Nonverbal Communication

What do these figures convey to you about the speakers?

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hanmukha S

reenivas P

Managing Dynamics

Restate questions asked by the audience.

Check that response satisfies questioner.

Divert questions back to audience.

Admit when you don’t know the answer.

React positively to all questions.

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hanmukha S

reenivas P

Ending your Presentation

Alert audience when you near the end.

Summarize main points.

Acknowledge audience input.

State follow up actions to take.

By - S

hanmukha S

reenivas P

After the Presentation

Evaluate the learning derived from the delivery of the presentation.

Constructive feedback: extend positive aspects

rework negative aspects

By - S

hanmukha S

reenivas P

By - S

hanmukha S

reenivas P

How NOT to make a presentation!!

Education

Transcript of How NOT to make a presentation!!