How much toll to pay for a safe place?

Strategies for permanent access

Hans Jansen, Head Research & Development Division, National Library of the Netherlands (Koninklijke Bibliotheek)

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Sont

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Cargo vessel type: ‘fluyt’

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Battle in the Sont 1658

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

This presentation

• History e-Depot and agreements with publishers

• Strategies for permanent access

• Requirements for permanent archives

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Koninklijke Bibliotheek: facts and figures

• medium sized national library• founded in 1798• 3 million paper volumes• 3 million electronic items• annual budget M€ 35• staff 260 fte• deposit library since 1974• www.kb.nl

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

History e-Depot

• 1994 inclusion of electronic documents in deposit collection

• 1995-1999 pilot projects• 1998-2001 NEDLIB project• 1999 Request for Information / Call for

Tender• 2000 contract IBM for joint development• 2002 delivery of system (DIAS)• 2003 operational e-Depot system

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Agreements with publishers

• Two types:

• general agreement with Dutch publishers organisation NUV (rev. 1999)

• archiving agreements with international publishers:• Elsevier Science (2002), Kluwer Academic

(‘03)• BioMed Central• Blackwell Publishing, Oxford University Press,

Taylor & Francis Group, Sage, Springer, …

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Agreements with publishers

Conditions:

• Deposit free of charge• Restrictions on access

• on-site access• interlibrary loan

• Guarantee to licensees

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Figures

October 2005:

• 4,1m articles from 2,600 journals loaded (5 Tb)

• 7m to go from existing agreements• annual increase 700,000 articles• load capacity 40,000 per day

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Strategies for permanent access

• Digital objects:• omnipresent• volatile• perishable• fertile

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Strategies for permanent access

• Approaches:• focus on the object• focus on the environment

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Requirements for permanent archives

• Permanent commitment• Substantial resources• Sustained R&D efforts• Economies of scale

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Requirements for permanent archives

Conclusions:

• Number of candidates is relatively small• Co-operative efforts (also R&D)

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Strategies for permanent access

Three models:

• Safe Place Strategy• LOCKSS• Institutional Repositories Strategy

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Observations on the future KB strategy

• e-Depot system• content of e-Depot• European activities

• Alliance for Permanent Access• business models

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Costs

• Materials • Initial and maintenance (KB: M€ 5, M€ 0,6)

•Staff for processing & management (KB: M€ 0,5)•Staff for permanent R&D effort (KB: M€ 0,5 > 1,5)

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

Whose concern?

• Libraries: • obligation to preserve the records of

science in printed or digital form• Publishers:

• customers demand perpetual access• safeguard authenticity and integrity • protect intellectual property

Koninklijke Bibliotheek – National Library of the Netherlands

Permanent access

hans.jansen@kb.nlwww.kb.nl