CONFERENCE2014

Student eFile … BIG TOPICHow much are you loving the efile = Y on GRD.511? … Why?

Not having to file The immediate access this has provided of that Report Card to many many people (Parent, Student, Teacher, Resource …)

How many are appreciating the images they see from Finance (Invoices, personal EC T4’s, ….)

How many schools have the proper personal scanners

How many are scanning for student and what .. IEPs, Registration items (Birth Cert, Reg form), Incidents …

CONFERENCE2014

WOW … 45 – 100% .. Is Kim too nice .. Is this just report cards?% Student

FeesTextbooks Parent-

Teacher Intrvws

Report Cards

Discipline E-folders

Bus Routing

GradeBook

Web Forms

Bulletin Board

Parent Connect

50+ Active

SD72 16 21 11 26 63 89 21 11 32

DELTA 23 26 35 29 10 45 YES 26 100 97 97

SD83 41 5 23 100 100 14 100 64 32

SD22 32 11 100 100 100 YES 26 5 32 74

SDML 100 100 100 N/A 100 100 100 43

S OAKS 38 0 14 100 81 62 YES 10 14 10 29

% based on number of regular schools using not including DL, Alternate or Continuing Education

CONFERENCE2014

Student eFile .. What does this meanHow many Folders are there on a student … 1 eFile !!!

(In your School) Main Student File(In your School) File at Resource ??(At Student Services) Support File and confidential Information(At Board Office) Discipline/Suspensions .. Anything else?

What are the factors making you NOT want to go totally online .. (other than district direction?)

Worry about security / access? … Category setup CRITICALWorry about staff and their acceptance?Effort to get online, how to get there , how to start? .. Start with Kindergartens and move up from there!Worry about extra work at clerical level – and would that mean double the work if we still have to file?

CONFERENCE2014

Student eFile .. ConfirmationDocument is already a pdf … browse and attach orScan and browse/attach

Accessibility TC, AC, PC, SC, … CIMS CORE IMG.301S

Accessibility analysis … IMG.301S, STU.556

Student Withdraws …. IMG.900S creates a Zip file – create a fantastic school CD label … Send a CD!

STU.122 setup common description text for categories

CONFERENCE2014

Student eFile .. Categories & AccessIf you understand how to define and secure categories .. it will add

confidence to ensuring information is secure as appropriate!Categories are restricted by user and type (All parents, all students, all teachers)

CONFERENCE2014

Scanner Setting and ConfirmationDocument Size & Quality, Additional FactorsThe carrier sheet feed device – best thing since sliced bread