How frequently does the strategic plan at your college change? Why?
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Transcript of How frequently does the strategic plan at your college change? Why?
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Cashing in on Change
Dana Grove, Executive Vice President, Educational Planning & Development/COO
Sandra Warner, Deputy CIO/Director of Administrative Computing Services
Johnson County Community College
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Question #1
How frequently does the
strategic plan at your college
change?
Why?
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Johnson County Population: 551,000
Location: Kansas Suburbs of Kansas City
Metropolitan District
Credit Students: 20,000
Non-credit Students: 15,000
Ethnicity: 70% Caucasian
Tuition: $ 81 per credit hour
Operating (General Fund) Budget: $140
million
Revenues: 52% Local Taxes 15% State Aid 25 % Tuition 8% Other
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Chchchchangin’…a sign of the times
Strategic Planning
Strategic Prioritization
Strategic Investment
Strategic Resource Utilization
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Strategic Planning
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It all began with an
Inclusion
Data
Evidence
Accountability
IDEA!
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It all began with an
Inclusion Data Evidence Accountability
IDEA!
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Let’s be…CLEAR!
Collaboration
Leadership
Evidence
Action
Results
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Strategic Planning 1.0
Focus institutional resources on student success
Strengthen cultural and environmental initiatives that promote a responsible and enlightened community.
Position JCCC as a dynamic leader in public policy, strategic planning and workforce and economic development.
Instill at JCCC a culture of continuous quality improvement that maximizes sound resource management and encourages creative innovation.
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Strategic Planning 2.0
We will inspire successful learning!
We will innovate!
We will lead!
We will engage in quality operations!
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Strategic Prioritization
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Question #2
How have budget cuts affected
operations at your school?
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Eliminate $5 million from the FY ’12 budget
Zero-Based Budgeting
“Prioritizing Academic Programs and
Services: Reallocating Resources to
Achieve Strategic Balance” by Robert
C. Dickeson
Prioritizing the Budget Strategically
(PBS)
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VPs were assigned to identify all area operations and programs and prioritize them into QUINTILES
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20% of operations and programs MUST be prioritized into each Quintile!
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GROUNDSOperation Quintile
•Snow/Ice Removal•Respond to Emergencies•Outside Trash Removal
1
•Exterior Signage Maintenance •Safety Meetings•Mowing, Trimming, Fertilizing
2
•Irrigation Management and Repair•Respond to Campus Services Requests•Landscape Design•Select and Plant Flowers, Trees, Bushes
3
•Professional Staff Development•Administrative Duties (TC, PC)•Snow and Lawn Equipment Maintenance
4
•Requisitions, Purchasing, Ordering•Meet with Contractors•Assist with College Inventory Management
5
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As Departmental Quintiles are
absorbed into divisional Quintiles,
re-prioritizing occurs.
President and vice presidents
prioritize institutional Quintiles
according to the Strategic Plan.
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The amount to be cut from the FY
‘12 budget rises from $5 million to
$6.2 million.
The extra $1.2 million was to be put
back into operations and programs in
the institution’s highest Quintile.
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Lowest Quintile Reductions and Eliminations
Positions, PTR and FTR
Operations
Travel
Overtime
Memberships
and
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OUTSOURCING!
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Highest Quintile Operations Funded at Increased Level
Faculty
Building Allied Health Programs
Enrollment Management / Retention
Software
Classroom Technology Upgrades
Academic Facilities Upgrades
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Strategic Investment
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PBS 2.0
President’s Cabinet Reviews
Org / Program / Activity Classification:
› Meritorious – 5%
› Sustainable – 90%
› Under Review – 5%
Funding Priorities
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Investing in Innovation
State of the College Address› Putting the “Innovation” back in what it
means to be a League Board School
› Center for Innovation
› Strategic Planning Goal 2
We will innovate!
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Investing in Innovation
• We will question the status quo.
• We will practice strategic risk-taking.
• We will focus resources to reward those who find creative ways to address learning needs.
• We will capitalize on diversity in building partnerships.
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Strategic Resource Utilization
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Question #3:
How well does your school identify
and accomplish institutional goals
and projects?
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Project Management @ JCCC
Collaborative service model effort
Liaisons w/ project management skills
Leveraged PMI concepts without PMO
Implementation of TeamDynamix
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Project Management @ JCCC
Streamlining processes
Resource utilization reporting
A network of experts
Project Success Network
Transformation
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Communication Plan
Budget Process
Technology Request
Facilities
Request
Event
Training
StudentFaculty
Community
Services
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Telling the workload story…
Campus Services
› Service requests
› Office moves
› Remodel process
Warehouse
› Move forms
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Cha-Ching!
Strategic Plan
Strategic Prioritization
Strategic Investment
Strategic Resource Utilization