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Transcript of example.com · households with access to sanitation 82.23 % 78.63 % 79.14 % 79.21 % 722,029...
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Annexure A: City of Tshwane Detailed Performance
report on the implementation of the IDP and SDBIP
Quarter 4 of FY 2016/17 and Interim Annual Performance Results
Organisational Performance 7/10/17 MFMA s52 report and interim
MSA s 46 report
ANNEXURE A14
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Contents
1 PURPOSE................................................................................................................................ 5
2 STRATEGIC OUTCOMES ON THE IDP .................................................................................. 5
3 LIMITATIONS AND REPORTING REQUIREMENTS ............................................................... 5
3.1 REPORTING REQUIREMENTS ....................................................................................... 5
3.2 LIMITATIONS.................................................................................................................... 5
4 PERFORMANCE AGAINST SERVICE DELIVERY TARGETS IDP AND SDBIP ..................... 6
4.1 INTERIM ANNUAL PERFORMANCE RESULTS ON THE IDP TARGETS ....................... 6
4.2 PERFORMANCE ON THE SDBIP TARGETS ................................................................... 9
4.2.1 QUARTER 4 SDBIP PERFORMANCE SUMMARY.................................................... 9
4.2.2 INTERIM ANNUAL PERFORMANCE RESULTS ON THE SDBIP ........................... 10
4.2.3 DETAILED PROGRESS AGAINST THE SDBIP SCORECARD ............................... 11
4.2.4 REASONS FOR UNDERPERFORMANCE AND CORRECTIVE MEASURES ......... 18
5 SERVICE DELIVERY CHALLENGES .................................................................................... 20
6 FEEDBACK FROM DEPARTMENTAL BUSENESS PLAN REPORTS .................................. 21
6.1 OFFICE OF THE CITY MANAGER ................................................................................. 21
6.2 OFFICE OF THE EXECUTIVE MAYOR .......................................................................... 21
6.3 GROUP COMMUNICATION AND MARKETING ............................................................. 22
6.4 CITY STRATEGY AND ORGANISATIONAL PERFORMANCE ...................................... 22
6.5 METRO POLICE ............................................................................................................. 22
6.6 EMERGENCY MANAGEMENT SERVICES .................................................................... 22
6.7 OFFICE OF THE SPEAKER ........................................................................................... 23
6.8 GROUP HUMAN CAPITAL MANAGEMENT ................................................................... 23
6.9 ECONOMIC DEVELOPMENT AND SPATIAL PLANNING .............................................. 23
6.10 HEALTH .......................................................................................................................... 26
6.11 COMMUNITY & SOCIAL DEVELOPMENT SERVICES .................................................. 26
6.12 HOUSING & HUMAN SETTLEMENT .............................................................................. 26
6.13 UTILITY SERVICES ........................................................................................................ 27
6.14 REGIONAL OPERATIONS & COORDINATION .............................................................. 27
7 PERFORMANCE OF MUNICIPAL ENTITIES ........................................................................ 29
7.1 BACKGROUND .............................................................................................................. 29
7.2 PERFORMANCE OF MUNICIPAL ENTITIES ................................................................. 29
7.2.1 TEDA ....................................................................................................................... 33
7.2.2 HCT ......................................................................................................................... 35
7.2.3 SWA ......................................................................................................................... 39
8 PPERFORMANCE ON THE CAPITAL PROJECTS ............................................................... 40
8.1 ANALYSIS PER DEPARTMENT OR CLUSTER ............................................................. 44
8.1.1 CITY MANAGER ...................................................................................................... 44
8.1.3 COMMUNITY & SOCIAL DEVELOPMENT SERVICES ........................................... 44
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8.1.4 COMMUNITY SAFETY ............................................................................................ 47
8.1.5 ECONOMIC DEVELOPMENT & SPATIAL PLANNING ............................................ 48
8.1.6 ENVIRONMENT & AGRICULTURE ......................................................................... 50
8.1.7 GROUP FINANCIAL SERVICES.............................................................................. 51
8.1.8 GROUP PROPERTY ............................................................................................... 51
8.1.9 HEALTH ................................................................................................................... 52
8.1.10 HOUSING & HUMAN SETTLEMENT ....................................................................... 53
8.1.11 REGIONAL OPERATIONS & COORDINATION ....................................................... 58
8.1.12 ROADS & TRANSPORT .......................................................................................... 59
8.1.13 SHARED SERVICES ............................................................................................... 65
8.1.14 UTILITY SERVICES ................................................................................................. 68
9 CONCLUSION AND RECOMMENDATIONS ......................................................................... 75
APPENDIX A: CAPITAL PROJECTS FUNDS TRANSFERS DUE TO ADUSTMENTS ................. 76
List of tables
Table 1: Interim annual performance on the IDP targets for the 2016/17 financial year ................... 6
Table 2: Quarter 4 and interim annual performance against the SDBIP targets for the 2016/17
financial year ................................................................................................................................. 11
Table 3: Corrective measures for non-achieved SDBIP targets ..................................................... 18
Table 4: Service disruptions .......................................................................................................... 20
Table 5: Cable theft ....................................................................................................................... 21
Table 6: Service Delivery highlights for the ROC ........................................................................... 27
Table 7: Summary of performance for municipal entities ............................................................... 29
Table 8: Challenges, highlights and governance issues ................................................................ 30
Table 9: Tshwane Economic Development Agency (TEDA) .......................................................... 34
Table 10: Housing Company Tshwane (HCT) achieved KPIs ........................................................ 35
Table 11: Housing Company Tshwane (HCT) not-achieved KPIs .................................................. 36
Table 12: Sandspruit Works Association (SWA) ............................................................................ 39
Table 13: Reasons for underperformance and corrective measures - SWA ................................... 40
Table 14: Capital projects performance ......................................................................................... 42
Table 15: City Manager Q4 Performance ...................................................................................... 44
Table 16: Community & Social Development Services Q4 Performance Achieved Projects .......... 45
Table 17: Completed projects for Sport & Recreation, Arts & Culture ............................................ 46
Table 18: Community & Social Development Services Q4 Performance Non-Achieved Projects .. 46
Table 19: Community Services Q4 Performance Achieved Projects .............................................. 48
Table 20: Economic Development & Spatial Planning Q4 Performance Non-Achieved Projects ... 49
Table 21: Environment & Agriculture Q4 Performance Achieved Projects ..................................... 50
Table 22: Environment & Agriculture Q4 Performance Non-Achieved Projects ............................. 51
Table 23: Group Financial Services Q4 Performance Reports not submitted ................................ 51
Table 24: Group Property Q4 Performance Non-Achieved Projects .............................................. 52
Table 25: Health Q4 Performance Non-Achieved Projects ............................................................ 53
Table 26: Housing & Human Settlement Q4 Performance of Projects Achieved Projects .............. 54
Table 27: Housing & Human Settlement Q4 Performance of Projects Non-Achieved Projects ...... 57
Table 28: TRT projects reporting as per annual performance report .............................................. 59
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Table 29: TRT non-achieved projects and corrective measures .................................................... 60
Table 30: Roads & Transport Q4 Performance of Projects Achieved Targets ................................ 61
Table 31: Roads & Transport Q4 Performance of Projects ............................................................ 65
Table 32: Shared Services Q4 Performance of Projects Achieved Targets ................................... 66
Table 33: Shared Services Q4 Performance of Projects Not Achieved .......................................... 66
Table 34: Water & Sanitation Q4 Performance of Projects Achieved Targets ................................ 69
Table 35: Shared Services Q4 Performance of Projects Not Achieved .......................................... 72
Table 36: Funds in ......................................................................................................................... 76
Table 37: Funds out ...................................................................................................................... 80
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1 PURPOSE
The purpose of the report is to report to Council:
1. Fourth quarter progress against the adjusted SDBIP targets, in terms of section 52(d) of the Municipal
Finance Management Act (MFMA);
2. Fourth quarter progress on municipal entities business plan targets;
3. Interim annual performance results on the IDP and SDBIP in terms of section 46 of the Municipal
Systems Act.
The report is based on targets set in the adjusted SDBIP as approved by Council in February 2017, targets
approved in municipal entities business plans and their adjustments, and targets in the IDP reviewed due to
the adjusted SDBIP and MTREF in February 2017.
2 STRATEGIC OUTCOMES ON THE IDP
The report addresses the outcome of “promoting good governance and active citizenry”.
3 LIMITATIONS AND REPORTING REQUIREMENTS
3.1 REPORTING REQUIREMENTS
It is a requirement that all departments implement sound controls as per their systems descriptions linked to
the individual indicators on the scorecards. Should processes change due to organisational changes, the
systems descriptions are required to be updated accordingly.
Further, senior management (heads of departments) are required to implement detailed multi-level review
processes within departments to ensure that results reported are internally verified and tested. Reports for the
fourth quarter were due on the 7th of July. All reported results were required to be accompanied by listings, for
purposes of verification and audit, all non-performance to be explained with reasons for non-performance, and
accompanied by corrective measures.
3.2 LIMITATIONS
The report contains progress information on the SDBIP as reported by management in the four quarters of the
financial year, based on the original approved SDBIP and the adjusted SDBIP. Performance information for
the first two quarters were audited by Internal Audit, and a process of verification was undertaken by the CSOP
department, to test the reliability of the reported information against listings and evidence.
Work is currently underway to further test through 100% testing all reported results, to ensure reliable reported
results in the Annual Performance Report (APR).
The need for re-testing is necessitated by numerous factors including:
implementation of early cut-off dates by relevant departments, in order to ensure timeous end of
quarter reporting;
in certain instances human error due to insufficient time for internal reviews of reported results; and
the dependencies on project processes to finalise results, e.g. completion of snags before invoices
are paid, and final completion certificates are received.
The information here-in is therefore not final, as verification and audit work continues. Where information had
been confirmed for the first two quarters, this is reflected in the reporting on the scorecards.
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Internal combined assurance processes will make the necessary updates before all information is finalised for
final audit at financial year end. Therefore, information presented in individual quarterly reports may not
necessarily tally 100% with that presented in the final Annual Performance Report (APR).
Due to shifts in the organisation from January 2017 based on the implementation of a newly approved macro
structure, which in some cases resulted in merged departments, split departments, and splitting of functions,
there are numerous impacts on the performance reporting processes, that are being risk managed through
assurance processes, to ensure qualitative and reliable reporting.
4 PERFORMANCE AGAINST SERVICE DELIVERY TARGETS IDP AND SDBIP
This section of the report –
reports progress on the annual IDP (outcome level) targets; and
provides progress on the adjusted SDBIP (output level) targets.
4.1 INTERIM ANNUAL PERFORMANCE RESULTS ON THE IDP TARGETS
The IDP scorecard contains 23 annual targets at an outcome level, of which one was not applicable for FY
2016/171.
Most of the IDP indicators are driven by specific SDBIP level outputs. Where this is the case, columns (h) and
(i) on the table below reflect the interim annual SDBIP target and the SDBIP results for FY 2016/17
respectively. The interim annual performance results indicate the following:
12 of 22 applicable targets are reported achieved to date (54.5% achievement);
6 targets are not achieved. However, it must be noted that verification processes are still underway
pertaining the EPWP results, and these have a time-lag in reporting (27.3% non-achievement).
4 targets are not reported:
o Due to historical underperformance, there is a likelihood that the non-revenue energy target
will not be achieved for FY 2016/17.
o 1 target awaits the AG report for FY 2016/17 to be reported on in the annual report;
o The interim financial performance results will be reported in the quarter 4 finance report, and
interim results will be taken into the annual performance report of the city for purposes of
AGSA submission. This indicator will however be audited by the AGSA through the AFS
audit.
Legend:
Items highlighted in red indicate that the IDP target has not been achieved.
Items highlighted in green indicate that the IDP target has been achieved.
Table 1: Interim annual performance on the IDP targets for the 2016/17 financial year
IDP Outcomes 2016/17 SDBIP output level
Performance area
Indicator 5 Year Target
Baseline (15/16 audited results)
Target 2016/17
Actual 2016/17
Actual from 2011 FY - to date
Target Actual
a b c d e f g h i
Water security
Percentage of households in formal areas
87.09 % 81.24 % 81.97 % 81.98 % 747,249 households
6,700 hh 6,690 hh
1 Indicator on employee satisfaction survey: the surveys are done every two years.
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IDP Outcomes 2016/17 SDBIP output level
Performance area
Indicator 5 Year Target
Baseline (15/16 audited results)
Target 2016/17
Actual 2016/17
Actual from 2011 FY - to date
Target Actual
a b c d e f g h i
with access to water (metered connections)
Sustainable waste management
Percentage of formalised areas with access to weekly waste removal services
100.0 % 100.0 % 100.00 %
101.48 2,387 formalised areas
2,352 areas
2,387 areas
Water security
Percentage of households with access to sanitation
82.23 % 78.63 % 79.14 % 79.21 % 722,029 households
4,700 hh 5,256 hh
Energy security
Percentage of formal households with access to electricity
86.45 % 80.43 % 81.46 % 80.74 % 736,011 households
10,450 hh
2,781 hh
Sustainable human settlement
Percentage of required municipal storm water drainage network provided
209.70 km
37.76 % 38.55 % 38.61 % 687.35 km 4.19 km 15.13 km
Sustainable human settlement
Percentage of roads provided to the required standard (km)
192.00 km
23.10 % 24.08 % 24.17 % 733.76 km 30 km 32.58 km
Transit oriented development
Percentage of completed TRT bus way lanes constructed
100.0 % 17.72 km
52.05 % 0.0 % 17.7 km 0.65 km 0.00 km
Sustainable human settlement
Percentage of informal settlements with access to rudimentary water services
100 % 100.00 %
100.00 %
102.12 % 133 informal settlements
130 informal settlements
133 informal settlements
Sustainable human settlement
Percentage of informal settlements with access to rudimentary sanitation services
100.00 %
58.00 % 100.00 %
118.36 % 64 informal settlements
54 informal settlements
64 informal settlements
Sustainable human settlement
Nr. of informal settlements formalised
10 5 0 0 5 informal settlements
0 informal settlements
Economic transformation
Nr of new work opportunities
125,500 152,697 21,500 15,602 168,299 21,500 15,602
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IDP Outcomes 2016/17 SDBIP output level
Performance area
Indicator 5 Year Target
Baseline (15/16 audited results)
Target 2016/17
Actual 2016/17
Actual from 2011 FY - to date
Target Actual
a b c d e f g h i
facilitated by the city
Sector support and investment attraction
Rand value of investment attracted to the city (annual)
R'b 13.0 Rb12.54
R'b 2.2 R'b 2,579,000,000
R’b1,509,7000,000
R'b 2,200,000
R'b 2.579,000000
Economic transformation
Support through mentorship/training of the Tshepo 10 000 cooperative
1,342 607 245 289 896 245 cooperatives
289 cooperatives
Healthy living
Percentage achievement of the child health index
100.0 % 100.00 %
100.00 %
100.00 % 100.0 % 100.0 % 100.0 %
Indigent and vulnerable support
Number of indigent households supported by the city through its social packages
20,000 new indigent households
110,863 total indigent households
114,863 total indigent households
107,580 total indigent households
107,580 total indigent households
4,000 new indigent households
(3,283) new indigent households
Safe city Percentage of reduction in safety incidents(Fire, rescue and specialised humanitarian incidents) (annual)
5.0 % 33.62% 1.0 % 23.9 % 13,551 incidents
10,414 incidents
Safe city Percentage of increase in interventions to root out crime and related incidents (annual)
5.0 % 3 706 1.00 % 47.25 % 2 764 4 070
Revenue maximisation and financial Management
Unqualified Audit Opinion achieved (Annual)
Unqualified Audit Opinion
Unqualified Audit Opinion
Unqualified Audit Opinion
Not yet applicable
Unqualified Opinion on an annual basis
Unqualified audit opinion
Not yet applicable
Revenue maximisation and financial Management
Percentage of financial targets met (regulated targets=cost coverage, debt coverage and % service debtors to revenue)
100.0 % 66.67% 100.00 %
Not yet reported, awaiting finalisation of CFO report
66.67% 100.0 % Not yet reported- awaiting finalisation of CFO report
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IDP Outcomes 2016/17 SDBIP output level
Performance area
Indicator 5 Year Target
Baseline (15/16 audited results)
Target 2016/17
Actual 2016/17
Actual from 2011 FY - to date
Target Actual
a b c d e f g h i
Revenue maximisation and financial Management
Percentage of average of annual non-revenue energy (NRE)(Annual)
10.0 % 19.28 % 19.00 % Not reported
annual increase in non-revenue energy ending on 19.28% in 2015/16
19.0 % Not reported
Revenue maximisation and financial Management
Percentage reduction in non-revenue water (NRW) from 28.2% to 26.0% (2.2% annual reduction)
2.25 % 23.83 % 26.00 % 27.80 % Increase in non-revenue water from 23,83% to 27.80 %
26.00 % 27.80 %
Institutional efficiency
Percentage of employee satisfaction rating
62.0 % 60.0 % NA as this is measured every two years
Civic education programme
Percentage of ward committees established and operational
100% of elected ward committees
NA Initiation of process for the election of ward committees
Process of establishing ward committees is underway
NA NA NA
4.2 PERFORMANCE ON THE SDBIP TARGETS
The adjusted SDBIP has 39 output level targets for FY 2016/172, 12 of these targets are annual targets and
are reported in the last quarter of the financial year. The SDBIP performance assessment for Q4 is based on
reported figures by the departments, and is not yet audited. Interim annual results are indicated, which in some
cases contain verified and audited results up to the end of quarter 2.
4.2.1 QUARTER 4 SDBIP PERFORMANCE SUMMARY
Of the 39 targets on the SDBIP, all had targets for quarter 4. Reported results indicate that –
23 planned targets for quarter 4 were achieved in quarter 4 (58.9% achievement);
8 planned quarter 4 targets were not achieved in quarter 4(20.5% under-achievement)
7 targets were not reported on; and
1 cannot yet be reported on as the audit by the AG only takes place between September-November
2017.
Of the non-reported targets, the following three KPIs were not reported on due to a time lag between financial
and non-financial reporting. They will be reported in the finance report for Q4 to Council, and the interim results
will be incorporated into the APR to be submitted to the AG. These results remain interim until the audit of the
Annual Financial Statements are completed, and the final audit results are reflected in the Annual Report of
the City. The three indicators are:
2 Council approved the adjusted SDBIP in February 2017
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Percentage of service debtors to revenue
Percentage of debt coverage
Cost coverage ratio
Of the eight (8) apparently non-achieved targets in quarter 4, the following must be noted:
EPWP results lag until verification is complete. Hence the APR will have final verified results, as they
are dependent on the verification of capital projects.
Certain targets were achieved earlier in the year, prior to the fourth quarter as follows:
o households provided with a sanitation service;
o roads provided in proclaimed areas to the full level of service; and
o digital platforms for citizens to interact with the city.
4.2.2 INTERIM ANNUAL PERFORMANCE RESULTS ON THE SDBIP Of the reported results, taking into consideration certain audit and verification results, the interim annual
performance results in terms of s46 of the MSA are as follows:
24 of 39 targets appear to have been achieved (61,5%);
10 targets appear to be non-achieved (25,6%);
4 targets are not reported on; and
1 target requires the AGSA audit report to be finalised.
4.2.2.1 INTERIM ANNUAL RESULTS: SUMMARY OF ACHIEVEMENTS AND NON-
ACHIEVEMENTS
Targets not achieved in terms of interim financial year end performance results are:
5,150 households provided with full water connection on a target of 5,200;
2,271 new electricity connections provided on a target of 2,550;
2,138 completed houses electrified to eradicate backlog on a target of 7,900;
114 informal settlements provided with waste removal on a target of 130;
27,80% non-revenue water on a target of 26%;
0.0km of TRT lanes on a target of 0.65km;
0 informal settlements formalised on a target of 5;
15,602 new work opportunities created on a target of 21,500;
1,311 new indigents registered on a target of 6,000; and
89% adherence to the approved EE plan on a target of 100%.
As at mid-year non-revenue electricity was at 22,2%, although the department has not reported in quarter 4
for year end results to be reflected accurately.
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4.2.3 DETAILED PROGRESS AGAINST THE SDBIP SCORECARD
Detailed progress on the SDBIP indicators and targets for quarter 3 are reported in the following table.
Legend:
Achieved targets and KPIs showing positive progress against zero or no target are highlighted in green.
Non achieved targets are highlighted in red.
Mid-year verification results refer to verification work done by CSOP and Internal Audit. This is still being re-tested through additional audits to confirm and
reconcile annual performance results,
Table 2: Quarter 4 and interim annual performance against the SDBIP targets for the 2016/17 financial year
ID Department
Key performance indicator
Prior Year results – 2015/16
Reported to Council
Interim Mid-year verification results post reporting
Not yet audited Interim annual performance
Target Audited result (AGSA)
Q1-Q3 Target YTD
Q1 -Q3 Reported
Q4 Target Q4 Reported Actual
Annual Target
Actual Audited & Reported YTD
1.1.2.1 Regional Operations & Coordination
Number of informal settlements with access to rudimentary water services
124 128 130 132 133 130 134 130 132
1.1.2.2 Utility Services (Water and Sanitation)
Number of households provided with a full water meter connection
4,360 4,502 3,360 679 1,502 1,840 2,969 5,200 5,150
1.1.2.2a Housing and Human Settlement
Number of serviced stands provided with water reticulation (Housing and Human
NA NA 0 0 0 1,500 1,540 1,500 1,540
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ID Department
Key performance indicator
Prior Year results – 2015/16
Reported to Council
Interim Mid-year verification results post reporting
Not yet audited Interim annual performance
Target Audited result (AGSA)
Q1-Q3 Target YTD
Q1 -Q3 Reported
Q4 Target Q4 Reported Actual
Annual Target
Actual Audited & Reported YTD
Settlements Dept)
1.1.2.3 Utility Services (Water and Sanitation)
Number of households provided with a sanitation service (Utility Services Dept.)
1,874 2,370 400 1 067 1 042 1 400 218 1 800 2 327
1.1.2.3a Housing and Human Settlement
Number of serviced stands provided with sewer reticulation (Housing and Human Settlements Dept)
NA NA 0 0 0 2 900 2 929 2 900 2 929
1.1.2.4 Utility Services (Energy and Electricity)
Number of new electricity connections provided (New Connections)
2,400 2,421 1 850 391 1 231 700 747 2 550 2271
1.1.2.4c Housing and Human Settlement
Number of houses built
NA NA 0 0 0 765 918 765 918
1.1.2.6 Utility Services (Energy and Electricity)
Number of completed houses electrified to eradicate backlog (electrification)
4,200 3,056 5 200 534 1 040 2 700 881 7 900 2138
1.1.2.9 Regional Operations & Coordination
Number of informal settlements with access to rudimentary
45 59 54 64 64 54 65 54 64
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ID Department
Key performance indicator
Prior Year results – 2015/16
Reported to Council
Interim Mid-year verification results post reporting
Not yet audited Interim annual performance
Target Audited result (AGSA)
Q1-Q3 Target YTD
Q1 -Q3 Reported
Q4 Target Q4 Reported Actual
Annual Target
Actual Audited & Reported YTD
sanitation services
1.1.4.1 Regional Operations & Coordination
Number of informal settlements provided with weekly minimal waste removal services
124 134 130 122 130 138 130 114
1.1.4.2 Regional Operations & Coordination
Number of areas provided with weekly kerbside waste removal
701,852hh 436,021hh 2415 2 329 2 338 2 352 2388 2 352 2373
1.3.1.1 Utility Services (Water and Sanitation)
% reduction in non-revenue water from 28.2% to 26.0% (2.2% annual reduction)
25.06% 23.83% 27.10 %
27.50 % 27.40 % 26.00 % 27.80 % 26.00 % 27.80 %
1.3.1.3 Utility Services (Energy and Electricity)
% average of annual non-revenue energy (Annual)
10% 19.28% 19% not reported
22.2 % 19.0 % not reported 19.0 % 22.2% based on mid-year information
1.4.1.1 Roads and Transport
Km of TRT bus lanes constructed
5,65km 2,96km 0.00 km
0.00 km 0.65 km 0.00 km 0.65 km 0.00 km
1.4.1.6 Roads and Transport
Total length of roads in the proclaimed areas provided to the full level of service (km)
25km 37,863km 4.6 8.92 19.838 km 8.06 km 3.82 km 30.00 km 32.580 km
1.5.1.3 Roads and Transport
Total length of storm water drainage system in the proclaimed areas provided to
32km 36,464km 4.19 0.97 km 13.80 km 0.00 km 0.35 km 14.00 km 15.13 km
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ID Department
Key performance indicator
Prior Year results – 2015/16
Reported to Council
Interim Mid-year verification results post reporting
Not yet audited Interim annual performance
Target Audited result (AGSA)
Q1-Q3 Target YTD
Q1 -Q3 Reported
Q4 Target Q4 Reported Actual
Annual Target
Actual Audited & Reported YTD
the full level of service (km)
1.9.1.4 Regional Operations & Coordination
Number of informal settlements formalised
5 6 0 0 0 5 not reported 5 0
2.1.1.1 Economic Development and Spatial Planning
Number of new work opportunities facilitated by the City
60,000 30,369 10,000
1,029 13,851 11,500 722 21,500 15,602
2.1.1.3 Economic Development and Spatial Planning
Rand value of investment attracted to the City
R’b2 R’b2,25 R'b 0.0
R'b 0.0 R'b 0.0 R'b 2 200 000 000.0
R'b 2 579 000 000.0
R'b 2 200 000 000.0
R'b 2 579 000 000.0
2.1.4.1 Economic Development and Spatial Planning
Support through mentorship/training to the Tshepo 10 000 cooperatives
240 cooperatives
282 cooperatives
180 75 148 65 66 245 289
2.1.4.2 Economic Development and Spatial Planning
Enterprises supported by the City through business development support programmes
4,500 5,138 200 55 119 60 110 260 284
2.6.1.3 City Manager Support Office
Unqualified audit opinion achieved (Annual)
Unqualified audit opinion
Unqualified audit opinion
0 Unqualified Audit Opinion
Unqualified Audit Opinion
Unqualified Audit Opinion
3.1.1.2 Health % of City of Tshwane PHC
100% 100% 100.0 %
100.0 % 100.0 % 100.0 % 100.0 % 100.0 % 100.0 %
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ID Department
Key performance indicator
Prior Year results – 2015/16
Reported to Council
Interim Mid-year verification results post reporting
Not yet audited Interim annual performance
Target Audited result (AGSA)
Q1-Q3 Target YTD
Q1 -Q3 Reported
Q4 Target Q4 Reported Actual
Annual Target
Actual Audited & Reported YTD
fixed clinics implementing PMTCT programme
3.1.2.1 Health % of City of Tshwane PHC fixed clinics providing immunisation coverage for children under 1yr of age
85% 64,464% 100.0 %
100.0 % 100.0 % 100.0 % 100.0 % 100.0 % 100.0 %
3.1.2.3 Health % of City of Tshwane PHC fixed clinics providing HIV testing facilities for pregnant women
91% 98,845% 100.0 %
100.0 % 100.0 % 100.0 % 100.0 % 100.0 % 100.0 %
3.2.1.1 Health Number of new households registered in the City's indigent register
6,000 3,054 193 1,118 6,000 6,000 1,311
3.2.1.2 Health Number of indigent households exited from the indigent register
2,000 2,681 1 407 3 187 2 000 2 000 4 594
3.4.1.1.1
Community Safety (Emergency Services)
Number of fire incidents reported and responded to
4,687 3,691 3 360 513 2 376 1 280 1 113 4 640 4 002
3.4.1.1.3
Community Safety (Emergency Services )
Number of specialised and humanitarian
1,029 444 765 179 279 254 106 1 019 564
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ID Department
Key performance indicator
Prior Year results – 2015/16
Reported to Council
Interim Mid-year verification results post reporting
Not yet audited Interim annual performance
Target Audited result (AGSA)
Q1-Q3 Target YTD
Q1 -Q3 Reported
Q4 Target Q4 Reported Actual
Annual Target
Actual Audited & Reported YTD
incidents reported and responded to
3.4.1.2 Community Safety (Metro Police Services)
Number of road policing operations / interventions executed in order to comply with the road safety plan (road policing)
732 1,344 573 384 806 191 412 764 1 602
3.4.1.2.1
Community Safety (Emergency Services )
Number of rescue incidents reported and responded to
7,972 5,457 5 919 1 294 3 152 1 973 1 402 7 892 5 848
3.4.1.3 Community Safety (Metro Police Services)
Number of crime prevention operations / interventions executed to contribute to a reduction of crime throughout Tshwane
1,440 1,800 1 143 435 937 381 420 1 524 1 792
3.4.1.4 Community Safety (Metro Police Services)
Number of by-law policing operations / interventions executed to contribute to a reduction in by-law transgressions
468 562 357 161 346 119 169 476 676
5.1.1.1 Group Financial Services
% service debtors to revenue
25% 16,32%
(CoT)
25.50 %
25.00 % 25.00 %
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ID Department
Key performance indicator
Prior Year results – 2015/16
Reported to Council
Interim Mid-year verification results post reporting
Not yet audited Interim annual performance
Target Audited result (AGSA)
Q1-Q3 Target YTD
Q1 -Q3 Reported
Q4 Target Q4 Reported Actual
Annual Target
Actual Audited & Reported YTD
16,86% (Group)
5.1.1.2 Group Financial Services
% debt coverage 15% 35,44%
(CoT)
35,35% (Group)
11.25 %
15.00 % 15.00 %
5.1.1.3 Group Financial Services
Cost coverage ratio
1% 0,50%
(CoT)*
0,51% (Group) *
0.75 %
1.00 % 1.00 %
6.1.1.2 Group Human Capital Management
% of employees appointed as per the approved EE plan (Annual)
100% 62% Annual Measure
100% adherence to approved EE plan (Annual Target)
89% 100% adherence to approved EE plan (Annual Target)
89%
6.3.1.1 City Manager Support Office
Number of digital platforms utilized to allow citizens to interact with the City
NA NA 0 2 3 1 0 1 5
6.3.1.2 Office of the Speaker
Number of engagement sessions held with traditional councils/leaders
NA NA 3 4 9 1 2 4 15
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4.2.4 REASONS FOR UNDERPERFORMANCE AND CORRECTIVE MEASURES
The table below provides reasons for underperformance and corrective measures for SDBIP indicators.
Table 3: Corrective measures for non-achieved SDBIP targets
IDP Focus
area (KPA)
Non-achieved targets
for quarter 4
Non-achieved targets
year to date
Reasons for
underperformance
Corrective measures
Basic services
provision
Q4 target achieved 5,150 of 5 200
households were
provided with full water
meter connections.
There was an under-
performance of 20
connections.
Not provided by the
KPI owner
Not provided by the
KPI owner
Q4 target achieved 2,271 of 2,550 new
electricity connections
were provided. There
was an under-
performance of 279
connections.
The project is application driven and is dependent on paid applications received from potential consumers.
Not provided by the
KPI owner
881 of 2,400
completed houses
were electrified to
eradicate backlogs.
There was an under-
performance of 2,166
connections.
2,138 of 7,900
completed houses
were electrified to
eradicate backlogs.
There was an under-
performance of 5,762.
The following Township Networks were commissioned , seven Minisubstation zones with capacity to connect 600 beneficiaries at Mahube Ext 15 and nine minisubstation zones with capacity to connect 765 beneficiaries at Nellmaphius Ext. 24
Increase the capacity of contractors in order to meet the number of pre-paid meters connections monthly
Q4 target achieved An average of 114 of
the estimated 130
informal settlements
received weekly waste
removal services.
There was an under-
performance of 16.
Not provided by the
KPI owner
Not provided by the
KPI owner
2,329 of the estimated
2,446 formal areas
received waste
removal services
An average of 2,387 of
the planned 2,415
formal areas were
provided with weekly
kerbside waste
removal year to date.
Listings revised Not provided by the
KPI owner
Roads,
transport and
mobility
0.0km of TRT lanes on a target of 0.65km
0.0km of TRT lanes on a target of 0.65km
Project (Line 1A-WP4B) delayed due to the process of obtaining the permit for demolishing the Fritz Dwelling which fell within the road reserve. PHRA-G issued the permit to demolish the Fritz Dwelling only on the 24 March 2017. The project is currently at 54% with completion expected by end of August 2017.
Demolishing permit
obtained on 24 March
2017. Demolishment
completed.
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IDP Focus
area (KPA)
Non-achieved targets
for quarter 4
Non-achieved targets
year to date
Reasons for
underperformance
Corrective measures
Project (Line 1A-WP4B) delayed due to the process of obtaining the permit for demolishing the Fritz Dwelling which fell within the road reserve. PHRA-G issued the permit to demolish the Fritz Dwelling only on the 24 March 2017. The project is currently at 54% with completion expected by end of August 2017.
Upgrading and
development
of informal
settlements
0 informal settlements formalised on a target of 5.
0 informal settlements formalised on a target of 5.
Not provided by the
KPI owner
Not provided by the
KPI owner
Job intensive
economy
722 of 11,500 new
work opportunities
were created.
15,602 of 21,500 new
work opportunities
were created.
June 2017 verified
information not yet
included
Including the verified
information for June
2017
Social
Services
1,311 of 6,000 new
households registered
in the City's indigent
register
Insufficient human capacity. Insufficient budget
allocated for the
Indigent Programme
The proposed micro structure has been submitted. A proposed budget
has been submitted for
2017/18 FY.
Awaiting Council
approval on both
submissions.
Financial and
governance
Non-revenue water
stood at 27,8% as
compared to the target
of 26%
Non-revenue water
stood at 27,8% as
compared to the target
of 26%
The non-availability of
the required funding
and resources impacts
negatively on the
implementation of the
revised Water
Conservation and
Water Demand
Management
(WC/WDM) Strategy.
This inter alia includes
capital funding for the
pipe replacement
programme and Opex
funding for plumbing
teams to improve on
the norms and
standards for leak
repairs, thereby
reducing physical
losses in the
reticulation networks.
Successful implementation of water loss reduction initiatives is hugely dependent on the availability of funding as well as human resources. It must be emphasized that the water and sanitation division is not the only responsible party when it comes to water losses. The Regions, where approximately 80% of the losses occur through water leaks and pipe bursts, remains critical in playing a positive role in reducing the water losses. Additional maintenance teams must be appointed and these maintenance teams will require adequate fleet and other equipment to perform their duties effectively.
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IDP Focus
area (KPA)
Non-achieved targets
for quarter 4
Non-achieved targets
year to date
Reasons for
underperformance
Corrective measures
Continued
organisational
development,
transformation
and innovation
89% adherence to the approved EE plan on a target of 100%
89% adherence to the approved EE plan on a target of 100%
Non-adherence to EE targets by Departments. High rate of unfilled vacancies
High turnover rate
Positions to be filled should be informed by EE Plan. Improve the rate in filling of vacancies which is at a slow pace. Conduct workforce
analysis to determine
high turnover.
5 SERVICE DELIVERY CHALLENGES The regions reported the following service delivery challenges for all the quarters of 2016-17FY-
Ageing electrical infrastructure within the regions
Vandalism of Council property due to shortage and, in some instances, lack of security personnel and/or proper security systems (e.g. CCTV cameras that are monitored 24/7)
Theft of Council property (e.g. cable theft)
Illegal land occupation
Illegal electricity connections
Illegal dumping
Illegal advertising
Illegal hawkers and taxi ranks
The table below provides information on service disruptions that took place during quarter 4.
Table 4: Service disruptions
Region(s) Details on service disruptions
1 Waste collection was disrupted on 8 May 2017 and 14 June 2017 by the sub-contractor (Moipone). The major service delivery disruptions for quarter 4 of the financial year 2016/17 for Energy and Electricity was as follows: -8th April 21017: Ward 94 Soshanguve block FF due to a power failure. -16th May 2017: Block T Soshanguve in ward 25 due to a power failure. -15th June 2017: Soshanguve South Ext 8 due to a power failure.
2 We responded to 2908 power outages experienced in Quarter 4, 100% responded to within the Norms and Standards timeframes.
3 -Vat Alles March to Tshwane House -Samwu hand memorandum to Mayor -Taxi owner and driver march -“Zuma Must Fall” march from political parties -Service provider close Speakers of Office due to non-payment -Meter Reader Officials close BKS due to contract agreement -Waste management not collecting dustbins
4 -Service Delivery interrupted 15 June 2017 due to national Taxi strike. Service disrupted, because staff were unable to get to work. -Water Interruption due to a scheduled maintenance of Brakfontein Resevoir on 29 May 2017. - Water interruption due to the scheduled maintenance and the upgrading of the water supply from Apies Rd, to Theron and Venter Road on 11 April 2017 in Monavoni.
5 -On the 17th of May 2017 Refilwe Township experienced prolonged power outage which took four to five days. This was because Eskom was doing upgrade work on the MV line that was feeding Refilwe. The City was not informed about this outage and this had a detrimental impact on service delivery and customer satisfaction
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-Waste management service providers, staged a tools down on 20 March 2017. This resulted in waste collection disruption. However, backlogs created have been addressed and service is back on schedule -Frequent water supply disruption in the Kameeldrift area due to shortage in supply from Magalies water. -The disruption is caused by continuous removal of land invaders and in response they block roads. The challenge cannot be resolved by the section. -Planned maintenance is usually interrupted by various communities as they demand employment and subcontracting which appointed contractors cannot provide. Ongoing service delivery interruption by local business forums is also a challenge.
6 Total of 191 service disruptions were reported for quarter 4
7 Planned water supply interruption on 27 June 2017 – Repair due to a bulk pipeline at Zithobeni reservoir.
Cable theft continues to negatively-affect the City's budget (cost of replacing the stolen cables), and service delivery throughout the city. The table below lists specific cable theft incidents that took place during quarter four. Table 5: Cable theft
Region(s) Details on cable theft
1 Theft and vandalism of electrical infrastructure is still ongoing and that is affecting Regional service delivery negatively. It causes inconvenience and unnecessary repair cost and insurance claims.
2 Currently the greatest risk area is rural areas in Rooiwal, Waterval and Bonaccord / Onderstepoort Area. The approximate amount spent range between R600 000 and R800 000 per month, over the quarter.
3 71 Concentric Conductors Stolen and 7 Medium Voltage Copper cable thefts.
4 205 thefts recorded; 181 repaired and 24 in progress.
5 MV and LV Cables estimated at around R 28 000 was stolen in the fourth quarter in region 5, both in the rural and urban lines. Cases have been opened with SAPS and claims submitted to the claims department.
6 A total of 7 cable theft claims with the value of R408 000 has been reported for quarter 4
7 Streetlights cables vandalized or stolen at the following areas: Clinic Section F at Ekangala
Divine church at Ekangala
Masakhane Section F at Ekangala
Rethabiseng Entrance
6 FEEDBACK FROM DEPARTMENTAL BUSENESS PLAN REPORTS
6.1 OFFICE OF THE CITY MANAGER All Public Protector Cases and Promotion of Access to Information Act requests have been monitored and
tracked to ensure provision of responses within the applicable time. The OCM Stakeholder Division facilitated
and coordinated an engagement between City of Tshwane, Tshwane Business Forum and Klerksoord
Business Stakeholders. The office has conducted the following workshops:
Combatting the drivers of Xenophobic Violence held at Farm Inn, Pretoria;
Democratic Awareness workshop for Refugees and Asylum Seekers held at TLMA;
Democratic Awareness workshop for Refugees and Asylum Seekers (National Refugees Day) held at
Joliveti House, Visagie Street.
6.2 OFFICE OF THE EXECUTIVE MAYOR
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The African Capital Cities Sustainability Forum (ACCSF) creates a platform for the convergence of Mayors
from African Capital Cities and their senior officials to discuss and identify key opportunities and threats posed
to their cities’ growth, sustainability and wellbeing. It is also aimed at sharpening a sustainable development
focus among continental role-players to strengthen our contributions in relevant and significant national, pan-
African and international dialogues and institutions.
This was the third iteration of ACCSF and it took place in conjunction with the Sustainability Week Conference
hosted by the City of Tshwane. The ACCSF was held on the first of the three days (13 June) and the
Sustainability Week seminars took place on 14 and 15 June 2017. A Sustainability Exhibition was held for the
duration of ACCSF and Sustainability Week. Technical Tours were also organized for the Mayors showcasing
sustainability projects/development in the City.
6.3 GROUP COMMUNICATION AND MARKETING The department has developed the new identity for Wonderboom airport. Re-branding of the customer care
walk-in centres city wide is completed. The department has also exceeded revenue collection for the 3rd year.
6.4 CITY STRATEGY AND ORGANISATIONAL PERFORMANCE The department succeeded to get a credible pro-poor IDP on the table based on an affordable balanced
budget. IGR incorporated into CSOP in May 2017. Subsequently, Management Meetings held in 11 May 2017,
the second Management meeting and first staff meeting held on 19 June 2017. The SDBIP was developed
and signed off by EM before being tabled at Council for noting.
6.5 METRO POLICE Take a girl child to work:
The Tshwane Metro Police hosted five girls coordinated by the Communication Section. The girls were taken
to the Social crime offices where they met with Director Nkuna and he demonstrated to them how to handle
yourself in a riot situation and the reasons why they use the protective clothing. The girls were also shown the
different vehicles for different units the Nyala, dog unit cars and the equestrian trailers.
The girls had an opportunity to meet with Deputy Chief Dhlamini who was very informative and coached them
not only on how to become Metro Police officers but also on how to behave themselves in society and how the
decisions that they make as a young girls will impact in their future. The Employee Wellness Section educated
the girls about the role and responsibilities of their unit and its importance in an organisation.
The event was a success and the girls had more knowledge about the Metro Police. The girls expressed how
they would love to pursue a career in the Metro Police. The girls also received corporate gifts from the Tshwane
Metro Police.
6.6 EMERGENCY MANAGEMENT SERVICES During Q4 of 2016-17 financial year, Fire Safety Officers visited the National Key Points, stores, places of
entertainment, industrial and hotels for assessment. During Q4 of 2016-17 financial year, Fire Safety Officers
visited the National Key Points, stores, places of entertainment, industrial and hotels for assessment.
Fire Safety forms part of the approval of new developments and buildings which do not comply with the deemed
to satisfy rules of SANS 10400, the Application of the National Building Regulations through rational designed
by a fire consultant to comply with deemed to satisfy rules. 63 Rational Design submissions were evaluated
during Q4 of 2016-17 financial year and nine applications for township establishment were received.
Fire Safety Section have six customer surveys done on assessment requests received from the community.
The feedback during customer survey indicates a general satisfaction on the assessments which were done.
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Disaster Management Centre responded to fifteen localized disaster incidents such as structural fire, shack
fire and house fire during Q4 of 2016-2017 financial year.
House fire at Kameeldrift on 30 May 2017
6.7 OFFICE OF THE SPEAKER 2017/18 IDP Community Consultative Meetings 05 April 2017: Mobilized communities to attend the public
participation meetings by developing flyers.
Mayoral Public meeting in Region 1 City Rock Sports Ground, Winterveldt 08 April 2017: Mobilized
communities to attend the meeting by developing a flyer.
Speaker’s Prophetic Prayer Day Sammy Marks Council Chamber 24 April 2017: Mobilized communities to
attend the prayer day by developing invitation letters and a flyer and provided branding.
Ward Committee By-law Public Consultative meeting at Es’kia Mphahlele Library Hall 06 May 2017: Mobilized
communities to attend the public participation meetings by developing flyers, newspaper adverts and posters.
Provided branding.
Homelessness and Special Needs Schools Policies Public Participation, 24 June 2017 at Sammy Marks
Banquet Hall: Mobilized communities to attend the public participation meeting by developing flyers, posters
and newspaper adverts. Uploaded the policies on public website. Provided branding.
Tshwane Youth Empowerment Summit, 27 June 2017 at Fountains Valley: Mobilized youth by developing a
flyer and poster.
Skills Development Session Region 2 (GDARD), 27 June 2017 at Temba Indoor Sports Complex: Facilitated
the session by organizing preparatory meetings and developing flyers and programme.
6.8 GROUP HUMAN CAPITAL MANAGEMENT Centralised Disciplinary Cases Services allows for fairness and consistency in dealing with discipline in the
City. Disciplinary Cases Unit email address is being utilised by all City Departments and the Division has
noted that departments are referring more matters than was done in the previous years.
6.9 ECONOMIC DEVELOPMENT AND SPATIAL PLANNING Tshepo 10 000: A total of eight co-operatives applied to participate in the biofuel incubation programme. It is a three year programme and includes coaching and mentoring in crop production, production of edible vegetable oil and also biodiesel production. The incubation programme is funded through the Small Enterprise Development Agency (SEDA) technology programme.
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Launch of the Babelegi Industrial Park:
The minister of Trade and Industry, Dr Rob Davies, launched the first phase of the revitalisation of the Babelegi
Industrial Park on 30 May 2017. The first phase of the revitalisation of the industrial parks focuses on security
upgrades, such as fencing, the control room, the guard houses, the swing gates, the pedestrian gates, a new
boom gate and high mast lighting upgrade and maintenance. He was joined by the acting Gauteng Premier,
Ms Barbara Creecy, the Premier of the North West, Mr Supra Mahumapelo, the acting Chief Executive Officer
of the North West Development Corporation, Mr Mike Mthimuye and the City of Tshwane Member of the
Mayoral Committee (MMC): Economic Development and Spatial Planning, Councillor Randall Williams.
R42 million was spent on the revitalisation of industrial parks, which is aimed at accelerating economic
development in the Region, by attracting business investments to locate in Babelegi. It is also aimed at
supporting job creation in the manufacturing and related sectors. The Babelegi Industrial Park is managed by
the North West Development Corporation (NWDC) and it has 261 units which are available for leasing; 188 of
the units are occupied by firms operating in textiles, engineering, construction, light manufacturing,
warehousing and distribution houses.
Above: The minister of Trade and Industry, Dr Rob Davies (centre), cutting the ribbon at the launch of the Babelegi Industrial Park. He is joined by the acting Gauteng Premier, Ms Barbara Creecy, the Premier of the North West, Mr Supra Mahumapelo, Councillor Randall Williams and the Director General of the Department of Trade and Industry, Mr Lionel October. Below: Councillor Randall Williams and Councillor Selata Nkwane, the Chairperson of the Oversight Committee: Economic Development and Spatial Planning, looking at socks that Sarah Maouko packed at the Jupiter socks factory.
Business Process Outsourcing (BPO) industry stakeholder engagement session: A successful BPO industry stakeholder engagement session was held on 9 May 2017. The session was aimed at fostering closer interaction with all key stakeholders, understanding the challenges and opportunities facing the industry and possible ways of unlocking them and enabling the City to create a more conducive investor-friendly environment, sharing and updating the industry on the City’s initiatives and anchor projects in the sector and engaging the industry on the development of a suitable management and operating model for the Tshwane BPO Park. The event was attended by key industry champions, the City’s administrative and political leaders, BPO operators, skills development agencies/companies, Tshwane based call centre managers/operators and employment agencies.
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Above: Councillor Randall Williams addressing stakeholders at the BPO industry stakeholder engagement
session and below: stakeholders attending the session.
Built Environment and Enforcement
There has been some improvements in terms of the numbers of applications approved between the first two
quarters. In quarter one, 2713 building applications were approved and in quarter two, 2920 building
applications were approved, indicating 2% growth. Quarter 3 saw the approval of 2,121 plans, and receipts of
2,242 new plan applications. There were 2376 building plan were approved and received 3237 of the new
applications, a 1% growth for quarter 4.
City Development
The Municipal planning tribunal and Municipal appeals tribunal has been established and implemented.
City Planning
The Draft CIF and the draft 2017/2018 BEPP has been approved by Council in March 2017, as part of the
tables IDP and budget.
Spatial Planning has implemented the guideline document for the compilation of Land Use Scheme related
documents for all development applications in terms of Section 12(3) of the City if Tshwane Land Use
Management By-law 2016.
Geomatics surveying has managed to process 95% of the engineering surveying projects the only outstanding
is the planning and setting out of control network for town survey marks throughout the city a two year project
focus working with National Geo-spatial Information (NGI), a component of Department of Rural Development
and Land Reform (DRDLR).
17 reports served before the Local Geographical Names Committee, resulting in the approval of 6 reports by
Council in January 2017. Remainder of reports were recommended to Council for approval, which would result
in a total of 459 new street names.
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15 reports served before the Local Geographical Names Committee during April to June 2017. 9 reports were
approved by Council during the same period. All of these reports were for the population for the Geographical
Names bank (394 Names).
5 reports will serve before Council on the 29th June 2017. Currently there are 2818 approved names on the
Geographical Names Bank.
A project was initiated to audit the capturing of approved land use rights for Consent Use and Permission
applications. According to the database 4827 such applications have been approved since 2000. A total of
831 of these approvals have been audited and it was found that 62 of the approvals have not been linked onto
Arg Gis. The latter has since been linked. This project is ongoing.
6.10 HEALTH The Health Department took part in the national measles immunization and flu campaigns and conducted a
successful campaign with a provisional coverage rate of 91% coverage for measles immunisation. 14,700
people falling within the target group of high risk people have been vaccinated against flu.
The Tuberculosis coverage rate was reported a 91% which was above the national target of 90%.
During the healthy living initiative awareness, conducted on the 6 June 2017 at MA Automotive, Rosslyn. 111
people were reached with information on healthy life styles that include: less alcohol intake, no drug abuse,
regular exercise, increasing water intake, treatment compliance for those taking chronic medication to reduce
the occurrence of complication.
80 received influenza vaccines, 98 had HIV testing and TB screened by Zakheni NGO. 102 had STI screening,
105 blood pressure and blood glucose screening.
6.11 COMMUNITY & SOCIAL DEVELOPMENT SERVICES Implementation of Training for Youth People under the National Youth Service Programme with the Tshwane
Leadership and Management Academy (TLMA).
Increased support for intervention to support Military Veterans: Skills Development for Military Veterans in
Entrepreneurships, Computer Skills amongst others. Allocation of Housing to Military Veterans.
Hosting of awareness programmes for people living with disabilities, i.e. (1) Albinism and (2) Down Syndrome
(3) Special Schools Outreach Programme at the beginning of the academic term.
Establishment of Regional Forum for all Military Veterans Associations in Tshwane to ensure improved
consultations and the coordination of the COT Policy on the operationalization of the Military Veterans Act.
Coordination with various youth Empowerment with National Youth Development Agency, University of South
Africa, and other local youth organisations.
6.12 HOUSING & HUMAN SETTLEMENT Waste Water Treatwent Works (WWTW) completed at Refilwe Manor.
Completion of 40m Kaalplaas Spruit bridge crossing in Thorntreeview.
Completion of 13,964 km of roads (Soshanguve Ext 5, Soshanguve Ext 13, Thorntreview Soshsnguve A,
Soshanguve South Ext 6), Winterveld, Zithobeni 8 & 9.
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Installation of 1540 stands (water reticulation) in Winterveld, Kopanong, ZIthobeni Heights, Zithobeni 8 & 9,
Rama City, Mabopane Ext 1.
Installation of 2929 stands (sewer reticulation) in Winterveld, Kopanong, Zithobeni 8 & 9, Rama City,
Mabopane Ext 1.
Completion of 918 top structures in Refilwe Manor, Fort West Ext 4 & 5, Olievenhoutbosch Ext 60, Kudube
unit 9 and Mamelodi Ext 5.
The Department worked with two Social Housing Institutions (SHIs) with a target to facilitate 500 units.
Between both of them a total of 807 has been achieved. 182 units were achieved through the Gauteng
Partnership Funds (GPF) Entrepreneur Empowerment Property Fund (EEPF). EEPF is an incubator
programme designed to promote participation of previously disadvantaged owned companies in the affordable
rental property market. The programme is for 100% historical disadvantaged owned individuals (HDIs) owned
companies that provide rental for or delayed ownership schemes to households with income of less than R15
000. Yeast City Housing delivered 625 units.
6.13 UTILITY SERVICES Replacement of water network of in Soshanguve Block AA and F
The purpose of this project was to replace the most critical sections of the existing water reticulation that has
deteriorated to such an extent that it has become unserviceable.
Replacement of the existing AC pipes with 110 mm diameter and 200mm diameter uPVC pipe, Length of 4500
m of pipeline. The replacement included all valves, communication pipes and water meters where it was
required. All paving, concrete and road surfaces damaged during construction states has also been
repaired.4500 m of pipeline.
To complete the project, it took a period of eight months, it commenced on 02 June 2016 and ended on 17
March 2017. The contract value was R 10 824 938.86 (Inclusive of Vat), the primary Ward benefited from the
project is ward 29 in region. The appointed contractor was Solmix, with seven subcontractors and fifty three
local laboures employed.
6.14 REGIONAL OPERATIONS & COORDINATION Service delivery highlights for the ROC are presented in the table below:
Table 6: Service Delivery highlights for the ROC
Region(s) Highlights
1 Soshanguve SS Ext. 1 low cost housing allocation for the brown field project: Twelve (12) out of two hundred (200) low cost houses were successfully allocated to the approved beneficiaries on this quarter. Soshanguve South Ext. 7 low cost housing allocation for the brown field project: One hundred and two (102) out of two hundred (200) low cost houses were successfully allocated to the approved beneficiaries on this quarter.
2 On the 26 March 2017 Hammanskraaal Sport Complex hosted a Kasi ride mayoral event which consisted of cycling, fun run/walk, roller skating and aerobics. The event was aimed at encouraging the community to be active and utilize less costly mode of sustainable transport in bicycles, on and above all it encouraged people to leave a healthy lifestyle. MMC for Sport and Recreation together with the ward 49 councilor and Region 2 RED graced the event gave much needed motivation talk.
3 The following income was generated at SRAC Facilities for Quarter 4: Sport and Recreation – R200,539.60 and for the FY (R1,057,172.18) Arts and Culture – R67,577.70 and for the FY (R197,708.15) Libraries – R59,370.20 and for the FY (R309,402.67)
4 Library programmes aimed at empowering young people were conducted at various libraries (e.g. Pierre van Ryneveld Christian Academy Grade 2 learners visited Pierre van Ryneveld library) during youth month in region 4.
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5 Region 5 held a Public Consultation on Customer Complaints and Complements at the Refilwe Community Hall.
6 The launch of new projects for the Region will assist in addressing some of the backlogs in the Region.
7 988 beneficiaries have already completed the Housing Subsidy Scheme Forms and 681 have been approved from Zithobeni Ext 9.
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7 PERFORMANCE OF MUNICIPAL ENTITIES
7.1 BACKGROUND
Municipal entities are separate legal entities headed by a board of directors and utilised by a municipality
to deliver services to its community and must perform per service delivery agreements and performance
objectives set by the Municipality.
The city has 3 municipal entities that are responsible to deliver certain services to its community and are
accountable to the municipality. These three entities under the leadership of the Chief Operations Officer,
perform according to service delivery agreements and performance objectives as set by the municipality.
Namely:
1. Housing Company Tshwane (HCT)
2. Sandspruit Works Association (SWA)
3. Tshwane Economic Development Agency (TEDA)
7.2 PERFORMANCE OF MUNICIPAL ENTITIES
The municipal entities are required to report on their performance against their business plans. At the end
of quarter 80.55% were reported achieved by entities against their planned targets. These are as yet
unaudited results.
The municipal entities have reported the following performance for Quarter 4 2016/17 FY: The detailed
reports of the entities and the assessment of their reports by the share-holder unit are attached in the
annexure to this report.
Table 7: Summary of performance for municipal entities
Entity Nr of targets for the year
Nr of targets applicable for Q4
Targets achieved for Q4
Targets achieved YTD
Targets not achieved YTD
Status YTD
TEDA 13 11 11 13 0 The Entity has 13 KPIs for the FY and has recorded 100% achievement on all the KPI applicable for the FY. 100% achievement recorded
Housing Company Tshwane
17 16 11 11 6 65% achievement
Sandspruit Works Association
10 9 7 8 2 80% achievement
Total 40 36 (90%) 29
(80.55%) 32 (80%) 8 (20%)
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Table 8: Challenges, highlights and governance issues
Category Entity Discussion C
halle
nges
HCT Objections from the community for the Timberland Social Housing.
Delays in Chantelle as the occupant is reluctant to move from the building.
Challenges at Townlands as a result of contractor poor performance.
SWA Implementing debt collection and credit control measures could not be executed adequately in that some accounts such as government, indigents and queries are omitted.
Service providers were faced with intimidation from community when rendering services.
Meter readers are also intimidated, and meters are not accessible in other areas as well as inaccurate registration of indigents.
TEDA The risks of interdependencies is critical in the success of the Entity and the
Office of Shareholder Unit should play an important role to manage and
reduce it.
The continuing litigation against the company pertaining to the legal dispute brought by Scatterlings, a company previously appointed by the company to deliver the Tshwane International Trade and Infrastructure Investment Conference (TITIIC).
Hig
hlig
hts
HCT None
SWA SWA employees, assets, liabilities, rights and obligation as well as operations have been transferred to the City of Tshwane as at 30 June 2017 in line with the Council resolution of 27 October 2016 to disestablish the entity.
Entity embarked in the upgrade of Waste Water Treatment Works in Temba to improve quality of the treated effluent and installation of electrical cable from the Main Works to Inlet Works has been completed.
Successfully conducted customer outreach at MAWIGA in conjunction with Ward Councilors and Community Leader with a view of addressing consumers concerns regarding billing issues as well as water and sanitation matters.
TEDA TEDA through its facilitation role of the Tshwane Freight Terminal and
Logistics hub has facilitated an investment commitment amounting to R1.2
billion. The investment is expected to create 80 temporary jobs during
construction and 400 permanent jobs in the first three years of operation.
The collaboration between the DTI and TEDA on the Global Exporter Passport
Programme (GEPP) has resulted in 390 companies having been trained on
export interventions in Tshwane.
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31
Category Entity Discussion
Two trade missions in the month of June 2017 were undertaken.
The first mission was to the Netherlands focusing on Agro-
processing where seven (7) Multi Sectoral Tshwane Based
companies were selected to undergo the mission.
The second trade mission was to the Paris Air Show where TEDA
held various meetings with over 15 companies and have received
positive leads.
Govern
ance M
atters
HCT The board held 2 meetings during the quarter under review.
The entity has 2 Auditor General Findings that are in progress to be
addressed. HCT to resolve the findings before the submission of 2016/17
Annual Performance Report to AG by 31 August 2017 to avoid repeat finding
in the next financial year.
SWA 5 board meetings were held during the quarter under review owing to disestablishment processes.
The entity has 25 Auditor General's (AG) findings, 24 have been successfully resolved except for 1 that is still in progress. This finding is to be resolved before the submission of 2016/17 Annual Performance Report to AG by 31 August 2017 to avoid repeat finding in the next financial year.
Two 2 disciplinary hearing were recorded and 1 has been finalised during the quarter under review and 1 is still outstanding. The outstanding hearing will be conducted by Utility Services Department.
4 injury on duty incidents were recorded.
TEDA Board and Committee meetings were held during the period under review.
90% of the business units have their own operational risk registers that
includes the response strategies to all risks that are above the acceptable
threshold level.
Conducted meetings with Heads of Business Units to document the progress
on the action plans related to Strategic Risk.
Category Entity Discussion
Challe
nges
HCT Objections from the community for the Timberland Social Housing.
Delays in Chantelle as the occupant is reluctant to move from the building.
Challenges at Townlands as a result of contractor poor performance.
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32
Category Entity Discussion
SWA Implementing debt collection and credit control measures could not be executed adequately in that some accounts such as government, indigents and queries are omitted.
Service providers were faced with intimidation from community when rendering services.
Meter readers are also intimidated, and meters are not accessible in other areas as well as inaccurate registration of indigents.
TEDA The risks of interdependencies is critical in the success of the Entity and the
Office of Shareholder Unit should play an important role to manage and
reduce it.
The continuing litigation against the company pertaining to the legal dispute brought by Scatterlings, a company previously appointed by the company to deliver the Tshwane International Trade and Infrastructure Investment Conference (TITIIC).
Hig
hlig
hts
HCT None
SWA SWA employees, assets, liabilities, rights and obligation as well as operations have been transferred to the City of Tshwane as at 30 June 2017 in line with the Council resolution of 27 October 2016 to disestablish the entity.
Entity embarked in the upgrade of Waste Water Treatment Works in Temba to improve quality of the treated effluent and installation of electrical cable from the Main Works to Inlet Works has been completed.
Successfully conducted customer outreach at MAWIGA in conjunction with Ward Councilors and Community Leader with a view of addressing consumers concerns regarding billing issues as well as water and sanitation matters.
TEDA TEDA through its facilitation role of the Tshwane Freight Terminal and
Logistics hub has facilitated an investment commitment amounting to R1.2
billion. The investment is expected to create 80 temporary jobs during
construction and 400 permanent jobs in the first three years of operation.
The collaboration between the DTI and TEDA on the Global Exporter Passport
Programme (GEPP) has resulted in 390 companies having been trained on
export interventions in Tshwane.
Two trade missions in the month of June 2017 were undertaken.
The first mission was to the Netherlands focusing on Agro-
processing where seven (7) Multi Sectoral Tshwane Based
companies were selected to undergo the mission.
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33
Category Entity Discussion
The second trade mission was to the Paris Air Show where TEDA
held various meetings with over 15 companies and have received
positive leads.
Govern
ance M
atters
HCT The board held 2 meetings during the quarter under review.
The entity has 2 Auditor General Findings that are in progress to be
addressed. HCT to resolve the findings before the submission of 2016/17
Annual Performance Report to AG by 31 August 2017 to avoid repeat finding
in the next financial year.
SWA 5 board meetings were held during the quarter under review owing to disestablishment processes.
The entity has 25 Auditor General's (AG) findings, 24 have been successfully resolved except for 1 that is still in progress. This finding is to be resolved before the submission of 2016/17 Annual Performance Report to AG by 31 August 2017 to avoid repeat finding in the next financial year.
Two 2 disciplinary hearing were recorded and 1 has been finalised during the quarter under review and 1 is still outstanding. The outstanding hearing will be conducted by Utility Services Department.
4 injury on duty incidents were recorded.
TEDA Board and Committee meetings were held during the period under review.
90% of the business units have their own operational risk registers that
includes the response strategies to all risks that are above the acceptable
threshold level.
Conducted meetings with Heads of Business Units to document the progress
on the action plans related to Strategic Risk.
7.2.1 TEDA
In total the entity has 13 targets for the year, and 5 of them have annual targets. During fourth quarter
reporting, 100% achievement was recorded for the 11 KPIs that were applicable. In the entire FY the entity
achieved 100% on all its 13 KPIs.
7.2.1.1 Scorecard as reported by TEDA
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Table 9: Tshwane Economic Development Agency (TEDA)
Key performance indicator
Annual target Q4 target Q4 actual Actual YTD Assessment of performance reported at end of Q4
Number of trade and investment reports produced
3 0 0 3 No target for Q4 but the target for the FY achieved
Number of capacity building initiatives held for SMME export readiness
2 1 1 3 Target for Q4 achieved and overall target for the FY exceeded
Number of trade and investment missions participated in
3 1 2 4 Target for Q4 and FY exceeded
Rand value of investment attracted to the City by TEDA
1 000 000 000 1 000 000 00 1 200 000 000 1 200 000 000 Target for the FY exceeded through the commitment of R1.2b investment
No of income earning opportunities facilitated by TEDA
300 300 400 400 Target for the FY exceeded
Infrastructure feasibility study for the Hub produced
Infrastructure feasibility study for the Hub
N/A N/A Infrastructure feasibility study for the Hub completed
No target for Q4 but target for the FY achieved
Preliminary Design of the Hub produced
Preliminary Design of the Hub
Preliminary design of the Hub signed-off
Preliminary design report completed
Preliminary design report completed
Target for Q4
and FY
achieved
Project feasibility study facilitated
Quarterly project reports
Project reports Quarterly project reports produced and signed off
Quarterly project reports produced and signed off
Target for Q4
and FY
achieved
Preparation work on refurbishment completed
Project implementation preparatory work (e.g. EIA, Designs and Permits)
Statutory approvals (EIA and PHRAG permit)
Application documents of EIA opinion and PHRAG permit submitted
Statutory approvals received
Target for Q4 and FY achieved
Pre-feasibility study produced
Pre-feasibility study of the Hub
Pre-feasibility study developed
The pre-feasibility of the study is completed
The pre-feasibility of the study report is completed
Target for Q4
and FY
achieved
Feasibility study produced
Feasibility study of the Tshwane agro-processing hub bioenergy facility
High level detailed feasibility study developed
High level detailed feasibility study report completed
High level detailed feasibility study report completed
Target for Q4 and FY achieved
Number of exhibitions and trade shows participated in
4 3 3 6 Target for Q4 achieved and the overall FY target exceeded
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Key performance indicator
Annual target Q4 target Q4 actual Actual YTD Assessment of performance reported at end of Q4
% of strategic risks monitored against the approved strategic risk register
100% 100% 100% 100% Target for Q4 and FY achieved
7.2.2 HCT The Housing Company Tshwane is a municipal entity under the Housing and Human Settlement department
and is responsible for the development and management of social housing and other forms of institutional
housing in and around Tshwane. The entity recorded a 65% achievement of their total targets for Q4.
7.2.2.1 Scorecard as reported by HCT
Table 10: Housing Company Tshwane (HCT) achieved KPIs
Key Performance Indicator
Q4 Target Actual YTD actual Management comments
Entity annual strategic review and approval.
N/A N/A Reviewed and approved
Target level achieved
95% of all units occupied
95% (Eloff) 98% 98% Target level achieved
90% of all units occupied
90% (Clarina) 96% 96% Target level achieved
95% of all units occupied
95% (Silwerkroon) 97% 97% Target level achieved
90% of complaints resolved within approved timeframes
90% 100% 100% Target level achieved
7% Rental collection rate of billed units above baseline of 94%
2.5% 6% 4.7 Target level achieved
4% Rental collection rate of billed units above baseline of 90%
2% 8.28% 8.71% Target level achieved
Liquidity ratio of 1:1
Liquidity ratio of 1:1 Liquidity ratio of 1:1,2
Liquidity ratio of 1:1,2 Target level achieved
31% of total expenditure spent on procurement from BEE & SMME’s
31% 114% 45% Target level achieved
Review of Internal Governance Structure and processes
Policy review and approval i.e. Supply Chain, Delegations of Authority, Human
Policies reviewed and approved - Performance Management
Policies reviewed and approved – Supply Chain, Delegation of Authority, Performance
Target level achieved
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Key Performance Indicator
Q4 Target Actual YTD actual Management comments
Resources, Marketing & Communication, Management , Financial and Internal control
policy, Petty cash policy, Rent collection policy, Cell phone and data Policy, Bad debts Write -off Policy, Code of Conduct, Code of Ethics Policy, Training and Development Policy, Arrears and Bedtors Policies and Procedures, Anti-Corruption and Anti -Fraud Policy
Management policy ,Petty cash policy, Rent collection policy, Cell phone and data Policy ,Bad debts Write -off Policy, Code of Conduct, Code of Ethics Policy, Training and Development Policy ,Arrears and debtors Policies and Procedures, Anti-Corruption and Anti -Fraud Policy, Marketing and Communication Policy, Employee Rent Discount Policy, Travel & Subsistence Policy, Property Development Policy, Financial & Internal Control Policies and Procedures, Asset Management Policy, Leave Management Policy, Risk Management Policy
120 rental units transferred from COT to HCT
N/A N/A 120 rental units were transferred from COT to HCT effective 01 July 2016
Target level achieved
The table below presents not achieved indicators for HCT.
Table 11: Housing Company Tshwane (HCT) not-achieved KPIs
Key performance indicator
Q4 Target Q4 Actual YDT Actual Reason for non-achievement
Mitigation measures
Detailed Designs completed in Timberlands
Detailed
planning and
designs, 100%
Completed
Detailed design at 90% completed
Detailed design at 90% completed
There were objections on the development of Timberland Social Housing. These objections caused some delays in the progress for the detailed design.
Awaiting hearing date to resolve the objections
Bulk infrastructure provision completed in Sunnyside
Bulk infrastructure provision completed
Bulk infrastructure provision is not completed
Bulk infrastructure provision is not completed
The BAC recommended that the tender should be re-advertised due to high costs (See attached BAC report).
Professional team is currently looking for alternative building technologies in order to reduce the high costs
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37
Key performance indicator
Q4 Target Q4 Actual YDT Actual Reason for non-achievement
Mitigation measures
Internal reticulation completed in Chantelle X39
Internal reticulation 100% completed
Internal reticulation at 35% completed
Internal reticulation at 35% completed
Delayed due to the person occupying the building on site which should be demolished to make ways for the contractor.
Legal advice is sought from Attorneys to evict the person. The contractor has been instructed to re-schedule the portion of works to a later stage while the matter is been resolved.
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38
Key performance indicator
Q4 Target Q4 Actual YDT Actual Reason for non-achievement
Mitigation measures
% of Levies collection of billed units above baseline
4% -30.45% -30.45% Tenants allocated at Clarina do not go through the normal HCT processes of affordability assessments. Their allocation is as per the court ruling. A majority of the residents are unemployed and of those who are employed, some do not earn enough to even pay the Levied amount.
Continuous engagements with the Residents sub-Committee, working with them to drive through the massage of complying with their obligation to pay the Levies. Re –education about Levy payments and the consequences of non- payment. A Junior credit controller has been appointed to engage the residents and facilitate payment arrangements. Furthermore, the residents who are employed and are intentionally defaulting on their payments are handed over to the Lawyers for eviction. In the new financial year 2017/2018, the report will be tabled to Council rescind the Clarina Court order to enforce rental payments on residents.
100 units completed in Townlands
100 units completed
49 completed at foundation level in block A1, F2 and 3H
49 completed at foundation level in block A1, F2 and 3H
Contractor’s non performance
Contractor to be put on terms starting July 2017 and applying penalties. Cession will be applied and a nominated sub-contractor will be appointed to assist expediting the process
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39
Key performance indicator
Q4 Target Q4 Actual YDT Actual Reason for non-achievement
Mitigation measures
Budget management and implementation (90% of the annual budget spent)
25% 155% 57% The delay in the tender process for both Chantelle X39 and Sunnyside has impacted the budget spending
Procurement plan to be submitted to the Supply Chain Management in the beginning of the FY
7.2.3 SWA
The principal activity of the SWA entity is to develop, prepare, install and maintain water and sanitation
services as well as related services to these areas. It also fulfils the complete operational, financial,
marketing, human resource and legal functions. The entity provides water and sanitation services in the
northern region of Tshwane and thus has the function of a water services provider in terms of the Water
Services Act, 1997 (Act 108 of 1997). The entity has made strides by showing improvement in its
performance, with an achievement of 80% of its overall targets YTD for quarter 4.
7.2.3.1 Scorecard as reported by SWA
Table 12: Sandspruit Works Association (SWA)
Key performance indicator
Annual target
Q4 target Q4 actual Actual YTD Assessment of performance reported as at Quarter 4
Implement the Reviewed Approved Organisational structure
100% N/A N/A 0 The KPI was cancelled during the adjustment period.
SCM compliance in terms of Regulation 12 and 36 of the SCM regulations
100% 100% 100% 100% Target achieved
Compliance with Section 33, Section 16 of Companies Act 71 of 2008 and Board governance documents
100% N/A (only done in the 1st quarter)
N/A (only done in the 1st quarter)
100% Target achieved
Financial Compliance in terms s87 (11) of the MFMA annually
100% 100% 100% 100% Target achieved
Achieve Revenue collections of 75% Annually
80% 65% 53.85% 53.85% Target not achieved
100% of Mitigation Strategies monitored against Approved Risk Register
100% 100% 100% 100% Target achieved
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Key performance indicator
Annual target
Q4 target Q4 actual Actual YTD Assessment of performance reported as at Quarter 4
Outsourcing 40 % job opportunities to SMMEs (30%) and Co-operatives (10%) annually
40% 10% 72.8% 179.67% Target achieved
Branding 100% N/A N/A N/A The KPI was cancelled during the adjustment period.
Stakeholder meetings per ward to discuss community concerns
40 10 16 54 Target achieved
Achieve an annual target of 19.5% Non-Revenue Water
19.5% 19.5% 34.23% 34.23% Target not achieved
IT Compliance in terms of COBIT, KINH III & ITIL
100% 50% 100% 121.29 Target achieved
Reduce the number of registered indigents who consume excess of the allocated basic water consumption
45% 445 1369
Target achieved
Table 13: Reasons for underperformance and corrective measures - SWA
Targets not being met at year end
Reasons for the target not being met Mitigation measures
Achieve an Annual Target of 20% Non-revenue Water
Target not achieved due to aging infrastructure, though repairs were done on 50% bulk metres it yielded no results, the outstanding bulk metres will be handed to City’s Bulk Metre Department for auctioning.
The Utility Service department should note that this target has never been achieved by the entity, therefore it would require revision to ensure its achievement.
Achieve Revenue
collections of 75%
Annually
Target not met owing to the culture of non-payment by consumers, the accounts handed excluded government accounts as well indigent accounts and accounts with queries.
Adequate control measures to be implemented and the customer education would be beneficial to ensure improved debt collection.
8 PPERFORMANCE ON THE CAPITAL PROJECTS The total budget of 2016-17 capital projects approved by the City of Tshwane, inclusive of sub-projects in
programmes, after budget adjustment amount to R4,524,586,409.00.
There were 196 approved capital projects on the IDP and MTREF. At the end of quarter one 29% of
planned milestones were realized, and at the end of quarter two, 21.6% of planned milestones were
achieved. During budget adjustment, the City approved 236 projects including sub-projects in
programmes. The non-financial achievement at the end of quarter three is 39% which is 91 projects out of
236 that achieved their planned quarter 3 milestones.
However, the results of the quarter 4 analysis at the end of June 2017 shows that the quarter 3 total
number of projects were over stated and the verified total projects of the City including sub-projects in
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programme is 224. In quarter three numerous projects in the Finance and Utility Services departments
were treated separately due to various funding sources. These have now been reconciled by CSOP.
The table below provides a summary of performance by department on the capital projects as at 7 July
2017. These results may change due to year-end processes. The source of the financial information on
the table below is Finance department budget office as at 7 July 20173.
3 Extracted from SAP – Engela Theunissen
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42
Table 14: Capital projects performance
Department Non-financial Financial
Q3
Total
projects
Q4
Total
Projects
Projects that
achieved
planned
milestones
Projects that
did not
achieve
planned
milestones
%
milestone
achieved
Not
Reported
Budget (R) Expenditure (R) %
expenditure
City
Manager
4 4 2 2 50% 0 58,500,000.00 54,538,825.00 100.07%
Community
and Social
Development
Services
14 14 8 6 57% 0 134,678,229.00 108,782,202.03 80.77%
Community
Safety
3 3 3 0 100% 0 41,000,000.00 40,892,424.76 99.74%
Economic
Development
and Spatial
Planning
5 5 1 4 20% 0 101,654,200.00 47,537,897.76 46.76%
Environment
and
Agriculture
Management
9 9 7 2 77.7% 0 38,500,000.00 38,131,864.42 99,04%
Group
Financial
Services
5 4 0 - - 4 108,500,000.00 50,030,961.00 46.1%
Group
Property
Management
2 2 0 2 0% 0 22,000,000.00 - 0%
Health 4 4 2 2 50% 0 22,200,000.00 14,031,486.00 63.20%
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Department Non-financial Financial
Q3
Total
projects
Q4
Total
Projects
Projects that
achieved
planned
milestones
Projects that
did not
achieve
planned
milestones
%
milestone
achieved
Not
Reported
Budget (R) Expenditure (R) %
expenditure
Housing and
Human
Settlement
33 33 17 16 51.5% 0 569,704,001.00 545,128,118.00 95.68%
Regional
Operations
and
Coordination
1 1 - - - 1 3,000,000.00 2,832,193.00 94.4%
Roads and
Transport
53 53 425 115 47.16% 17 1,229,535,229.00 1,158,304,749.00 94.2%
Shared
Services
9 9 6 3 66.6% 0 184,700,000.00 177,663,299.00 96.2%
Utility
Services -
water &
sanitation
94
47 14 32 29.78% 1 526,854,571.00 498,363,546.00 94.6%
Utility
Services -
energy &
electricity
36 0 0 0% 36 1,483,760,179.00 500,399,529.00 33.73%
236 224 85 80 37.9% 59 4,524,586,409.00 3,236,637,094.97 71.53%
4 TRT did not submit an excel detailed progress report. This information is as per the C1 report which is an exception report, therefore CSOP is unable to confirm at this stage the list of 10 projects and their specific expenditure. Internal Audit is requested to audit this. 5 Corrective measures contained on the TRT projects is as per the C1 report submitted by TRT.
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44
Overall 37.9% of projects achieved their planned milestones, with 59 of 224 projects not reporting
progress. This correlates to 71,53% expenditure to date. To date R1,287,949,314.03 is unspent. Various
reasons were provided for the under-performance to date, including poor planning, delays in SCM during
the financial year, under-performing service providers and delays due to third parties (approvals from
other organs of State, late delivery of material and community disruptions).
8.1 ANALYSIS PER DEPARTMENT OR CLUSTER
8.1.1 CITY MANAGER The department’s projects consist of insurance replacements and the Neighbourhood Development
Partnership Grant of Tsosoloso Programme. The insurance replacements projects failed to achieve the
planned milestones due to departments not procuring using Insurance system as they were not linked.
The Tsosoloso programme achieved 5km and 6km paving walk ways at Brazzaville along Maude street
and Silverton along Waltloo Road and Petroleum Road respectively.
Table 15: City Manager Q4 Performance
Project Name Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
9.712449.1.001 Insurance replacements (CTMM Contribution)
Replacement of Capital Assets for which the claims were settled by the Insurers
The actual replacements reported done not clear on the report
No 5,000,000 2,377,825
9.712450.1.001 Insurance replacements
Replacement of Vehicles
The actual replacements reported done not clear on the report
No 5,000,000.00 3,661,002.00
9.712533.1.001 Brazzaville Walkways
Completion of sidewalks
100% paving complete
Yes 24,250,000.00 22,737,844.00
9.712533.1.001 Watloo Walkways
Construction of sidewalks completed
100% paving complete
Yes 24,250,000.00 25,762,154.00
8.1.3 COMMUNITY & SOCIAL DEVELOPMENT SERVICES
The cluster is a combination of Social Services, Sport & Recreation and Arts & Culture. The cluster has
14 projects and 8 projects achieved planned quarter 4 milestones.
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Table 16: Community & Social Development Services Q4 Performance Achieved Projects
Department Project Name YTD Progress against Annual Target
Project Future for next MTREF
Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
Community and Social Development Services: SRAC
9.711432.2.015 Olievenhoutbosch multi-purpose sport facility
Project completed.
CAPS - requested funds for future phases.
14,225,367 14,210,992
Community and Social Development Services: SRAC
9.711439.1.015 Solomon Mahlangu Freedom Square - Cultural Centre
Project completed. Payment of consultant fees.
CAPS submission of future budget requirements.
1,589,837 1,589,815
Community and Social Development Services: SRAC
9.712260.1.015 Lotus Gardens multi-purpose sport facility
Progress at 95%. Challenges experienced on the capacity of the contractor. Practical completion by mid July 2017.
CAPS submission of future budget requirements.
8,000,000 7,516,991
Community and Social Development Services: SRAC
9.712773.1.013 Capital Moveable's
Delivery of books, purchasing of IT equipment and library furniture completed.
Ongoing annual library grant.
6,978,229 6,020,828
Community and Social Development Services: SRAC
9.712883.1.015 Upgrading of Zithobeni Sport Stadium
Project completed. Payment of consultant fees.
No action required.
1,491,516 1,166,150
Community and Social Development Services: SRAC
9.712941.1.015 Greening of Sports Fields
Project completed.
Ongoing Greening Programme.
11,086,363 11,080,796
Community and Social Development Services: SRAC
9.712910.1.015 New Ga-Rankuwa library
Progress at 90%. Roof completed and currently busy with finishes. Anticipated date of opening targeted for mid July 2017
No action required.
18,670,351.00 9,936,346
Community and Social Development Services: SRAC
9.712936.1.015 Cullinan Library Park
Project completed. IT connection in process.
2,190,951.00 2,190,949
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Table 17: Completed projects for Sport & Recreation, Arts & Culture
The Community and Social Development department failed to achieve milestones on 6 projects mainly
due to budget limitations. The department indicates requests were sent to the Provincial department for
additional funding to complete the remaining scope of the work. The non-achieved projects are listed on
the table below.
Table 18: Community & Social Development Services Q4 Performance Non-Achieved Projects
Department Project Name Reasons Annual Target not achieved
Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
Department report on Project Future for next MTREF (Projects not achieved 2016-17)
Comments from CSOP
Community and Social Development Services: Social
9.712681.1.015 Multipurpose Development Centre next to Phomolong Clinic
Tender cancelled. Implementation of project to be put on hold due to budget limitations
7,700,000 2,678,362 Advised the Community and Social Development Department to make means to spend the allocation.
An investigation to be conducted to determine whether the project is cancelled or the budget will be rolled over for implementation. The office of the COO to monitor the risk
Community and Social Development Services: Social
9.712948.1.017 Social Development centre in Hammanskraal
Budget exhausted to complete planned scope. Letter sent to Provincial Social Development to address funding shortfall
14,000,000 13,999,861 CoT wrote to Provincial Social Development to address funding shortfall
The office of the COO to follow up with the Provincial Department for the request on additional funds to monitor the risk of “white elephant” projects
Project Name Location (Region &
Ward)
Date of final
completion
Date of official
opening
Completion
certificates
submitted for
audit (Yes/No)
Greening of Sport
fields - Rethabiseng
Ward 103, Region 7 6 June 2017 To be determined Yes
Olievenhoutbosch
multi-purpose sport
facility
Ward 77, Region 4 17 October 2017 To be determined Yes
Lotus Gardens multi-
purpose sport facility
Ward 7, Region 3 30 June 2017 To be determined Yes
New Ga-Rankuwa
Library
Ward 30, Region 1 30 June 2017 To be determined Yes
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Department Project Name Reasons Annual Target not achieved
Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
Department report on Project Future for next MTREF (Projects not achieved 2016-17)
Comments from CSOP
Community and Social Development Services: Social
9.712954.1.017 Social Development centre in Winterveldt
Budget exhausted to complete planned scope. Letter sent to Provincial Social Development to address funding shortfall
14,000,000 14,000,000 CoT wrote to Provincial Social Development to address funding shortfall
The office of the COO to follow up with the Provincial Department for the request on additional funds to monitor the risk of “white elephant” projects
Community and Social Development Services: Social
9.712955.1.017 Social Development centre in Mabopane
Budget exhausted to complete planned scope. Letter sent to Provincial Social Development to address funding shortfall
13,000,000 13,000,000 CoT wrote to Provincial Social Development to address funding shortfall
The office of the COO to follow up with the Provincial Department for the request on additional funds to monitor the risk of “white elephant” projects
Community and Social Development Services: Social
9.712915.1.015 Upgrading of Caledonian Stadium
Project scope revised and annual target not revised. The 2016-17 achieved scope is concept designs.
21,000,000 10,785,016 MTREF budget allocation for 2017-18.
An investigation to be conducted to determine whether the budget is approved and monitor the office of COO to monitor future plans
Community and Social Development Services: Social
9.712916.1.015 Upgrade Refilwe Stadium
Previous tender of contractor cancelled and existing consultant team appointment to be extended and EAC approval required.
745,615 606,095 MTREF budget allocation for 2017-18.
An investigation to be conducted to determine whether the budget is approved and the office of COO to monitor future plans
8.1.4 COMMUNITY SAFETY
The cluster is the combination of Emergency Services and TMPD Tshwane Metro Police Department. It
has 3 projects and all planned targets were achieved.
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Table 19: Community Services Q4 Performance Achieved Projects
Department Project Name YTD Progress against Annual Target
Project Future plans for next MTREF
Adjusted Budget 2016-17
YTD Expenditure 2016-17
Community Safety: Emergency Services
9.711455.1.015 Renovation & Upgrading of Facilities
Additional air-conditioning installations completed
No action required
6,000,000 5,903,080.00
Community Safety: Emergency Services
9.712587.1.015 Emergency Services Tools and Equipment
Pieter Delport control room console installations completed
No action required
5,000,000 4,992,236.60
Community Safety: TMPD
9.712500.1.015 Sub-project: Fire-arms
Procurement of 1250 X 9mm pistols. 10 X Speed Law Enforcement Camera with accessories 5 X Digital SLR Cameras with accessories 8 X Cardio Stationary Rowing Machines 12 X Cardio Stationary Exercise Bicycles 17 X Cardio Stationary Striders/Glyders 275 X i7 Desktop PC complete with screen 73 X i7 Laptop 42 X PC Screens 6 X Colour Printers 88 X Mono Printers (Black) 18 X Ethernet Network Data Switch 3 X Digital Video Recorder 10 X Multi 9mm Workstation Fire Arm Safes 14 X Gymnasium Incline Benches 15 X Gymnasium Flat Benches 10 X IT Barcode Scanners
Procurement of Policing equipment as identified during the strategic sessions.
30,000,000 29,997,108
8.1.5 ECONOMIC DEVELOPMENT & SPATIAL PLANNING The cluster has a total of 5 projects and 3 projects recorded a zero expenditure at the end of the quarter.
The reasons for under-performance ranges from under-performing consultants, delays in the SCM
process during the financial year and poor planning and project management.
61
49
Table 20: Economic Development & Spatial Planning Q4 Performance Non-Achieved Projects
Department Project Name Reasons Annual Target not achieved
Adjusted Budget 2016-17
YTD Expenditure 2016-17
Department report on Project Future plans for next MTREF (Projects not achieved 2016-17)
Comments from CSOP
Economic Development and Spatial Planning
9.712977.1.015 Business Process Outsourcing (BPO) Park Construction
Suspension of the services of the consultant. The Contractor has issued a notification of delay, siting that, given the unavailability of sign-off by the professional team on pre-concrete and underground services, they will be unable to proceed with the work.
50,000,000 43,537,898 An amount of R50 million has been budgeted in 2017/18 for this project.
An investigation to be conducted to determine whether the budget is approved and the office of COO to monitor future plans
Economic Development and Spatial Planning
9.712985.1.015 Brick Making Facility
The project declared as a saving on the basis that neither a feasibility study nor a business plan was developed
4,000,000 0 None An investigation to be conducted to determine whether the project is cancelled or the budget will be rolled over for implementation. The office of the GSO to monitor the risk
Economic Development and Spatial Planning
9.712988.1.015 Informal Trade Market (Inner City)
Delays in the project since the beginning of the 2016/17 financial year.
7,400,000 0 An amount of R6,9 million has been budgeted in 2017/18 for this project.
The annual target was to complete upper floor of Marabastad centre Barolak but annual achievement is appointment letter for contractor. The office of the GSO to monitor the risk during implementation
Economic Development and Spatial
9.713023.1.021 Inner City Regeneration
A decision for the re-allocation of
36,254,200 0 Reprioritisation to take place in 2017/18.
This is a new project that received
62
50
Department Project Name Reasons Annual Target not achieved
Adjusted Budget 2016-17
YTD Expenditure 2016-17
Department report on Project Future plans for next MTREF (Projects not achieved 2016-17)
Comments from CSOP
Planning: City Planning
the funding was not established
funding during budget adjustment. To assess whether feasibility study or business plan exists for the project.
8.1.6 ENVIRONMENT & AGRICULTURE The department has 9 projects and achieved 7 projects in quarter 4.
Table 21: Environment & Agriculture Q4 Performance Achieved Projects
Department Project Name YTD Progress against Annual Target
Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
Environment and Agriculture Management
9.711562.1.015 Atmospheric Pollution Monitoring Network
All instruments were delivered awaiting installations
3,000,000.00 2,942,078.65
Environment and Agriculture Management
9.712092.1.015 240 Litre Containers
4244 x green bins delivered
16,000,000.00 15,991,370.00
Environment and Agriculture Management
9.712808.1.015 Development of Klipkruisfontein Cemetery
Project Completed
400,000.00 400,000.00
Environment and Agriculture Management
9.712809.1.015 Development of Tshwane North Cemetery
The upfront payment to Eskom has recently been effected.
1,250,000.00 1,220,503.02
Environment and Agriculture Management
9.712868.1.015 Upgrading of the market trading system
Project Completed
5,500,000.00 5,406,473.47
Environment and Agriculture Management
9.712964.1.015 Refurbishment of landfill sites
Project Completed
5,000,000.00 4,830,976.28
Environment and Agriculture Management
9.712983.1.015 Extension of Garankuwa Cemetery
Project Completed
1,200,000.00 1,199,729.00
Two projects failed to achieve planned targets as indicated below.
63
51
Table 22: Environment & Agriculture Q4 Performance Non-Achieved Projects
Department Project Name Reasons Annual Target not achieved
Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
Department report on Project Future plans for next MTREF (Projects not achieved 2016-17)
Comments from CSOP
Environment and Agriculture Management
9.710276 .1.015 Upgrading and Extension of Market Facilities
Delivery delayed at harbour
5,500,000 5,498,480 Plans not recorded
The custodian department must be clarified as this appears in Economic development as well.
Environment and Agriculture Management
9.713024.1.015 Upgrade infrastructure Nature Reserves
Not specified 650,000 642,254 Funds were reprioritized to another key priority project in the Department
The progress not reported. It is unclear where the funds were spent. The office of the COO to provide guidance.
8.1.7 GROUP FINANCIAL SERVICES The department did not submit the quarter 4 progress report. The financial analysis indicates that 46%
expenditure was achieved. This is under-performance, the project of BPC and SCOA recorded a zero
expenditure and corporate capital movables received additional funding during budget adjustment but the
funds were not spent.
Table 23: Group Financial Services Q4 Performance Reports not submitted
Department Project Name Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
Group Financial Services 9.712444.1.001 Buildings & Equipment
10,000,000 7,542,417
Group Financial Services 9.712444.1.015 Buildings & Equipment (security at the stores)
30,000,000 0
Group Financial Services 9.712961.1.015 BPC and SCOA
30,000,000 19,253,508
Group Financial Services 9.712978.1.015 Automation of supply chain
18,500,000 8,577,227
Group Financial Services 9.712989.1.007 Corporate capital movables
10,000,000 7,542,417
8.1.8 GROUP PROPERTY Group Property did not achieve the 2 projects that were planned for the financial year. The department
submitted an incomplete report hence a detailed analysis could not be achieved.
64
52
Table 24: Group Property Q4 Performance Non-Achieved Projects
Department Project Name Reasons Annual Target not achieved
Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
Department report on Project Future plans for next MTREF (Projects not achieved 2016-17)
Comments from CSOP
Group Property Management
9.712743.1.015 Replacement/Modernisation of all the lifts within various council buildings (City Wide)
Tender non-responsive
2,000,000 0 Re-Advertisement
An investigation to be conducted to determine whether the budget is approved and the office of GSO to monitor future plans
Group Property Management
9.712960.1.015 City Hall Renovations
Department not informed about its progress. No handover was done from the EM'S office
20,000,000 0 Not identified The office of the GSO to facilitate the project transfer and monitor the risk.
8.1.9 HEALTH The total number of projects is 4 and the department achieved 2 projects; namely the construction of new
clinic in Doornpoort and the upgrading and extension of Zithobeni clinic. The department recorded that
both projects were completed and there are no future plans on both projects.
Table: Health Q4 Performance Achieved Projects
Department Project Name YTD Progress against Annual Target
Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
Health 9.710075.1.015 New clinic in Doornpoort Project completed 661,714.00 622,885.85
Health 9.712683.1.015 Upgrade and extension of Zithobeni Clinic Project completed 3,158,657.00 2,812,956.00
2 Projects were delayed due to removal of illegal occupants and slow progress of the contractor
respectively.
65
53
Table 25: Health Q4 Performance Non-Achieved Projects
Department Project Name Reasons Annual Target not achieved
Adjusted Budget 2016-17 (R)
YTD Expenditure 2016-17 (R)
Department report on Project Future plans for next MTREF (Projects not achieved 2016-17)
Comments from CSOP
Health 9.712278.1.015 Upgrading of Clinic Dispensaries
Project was delayed due to removal of illegal occupants
11,341,343 5,566,696 Not reported The full asset was planned to be delivered but only earthworks done. The office of the COO to follow up on the roll over to 2017-18 and monitor the risk
Health 9.712684.1.015 Refurbishment of Rayton Clinic
Project delayed due to late appointment of contractor
7,038,286 5,029,661 Not reported The annual target was earthworks and start with brick work. Progress reported is earthworks. The future plans not indicated. The office of the COO to follow up on the roll over to 2017-18 and to monitor the risk of “white elephant” projects
8.1.10 HOUSING & HUMAN SETTLEMENT
The financial analysis of the department is as follows:
Department Project Name Project Number Adjusted Budget
(R)
YTD Expenditure
2016-17
(R)
Housing and
Human
Settlement
Project Linked
Housing - Water
Provision
9.710863.2.005 132,451,551.00 122,674,553.00
66
54
Department Project Name Project Number Adjusted Budget
(R)
YTD Expenditure
2016-17
(R)
Housing and
Human
Settlement
Sewerage - Low Cost
Housing
9.710864.2.005 146,437,500.00 141,925,554.00
Housing and
Human
Settlement
Roads & Stormwater -
Low Cost Housing -
Project Linked
Housing
9.710865.2.005 197,127,207.00 191,366,380.00
Housing and
Human
Settlement
Roads & Stormwater -
Low Cost Housing -
Project Linked
Housing
9.710865.2.015 32,000,000.00 29,335,608.00
Housing and
Human
Settlement
Land acquisitions
(Region 7, 5 and 4)
9.710868.2.005.A 31,428,993.00 30,970,000.00
Housing and
Human
Settlement
Development of
Saulsville hostels
9.711712.2.005 10,000,000.00 9,928,559.94
Housing and
Human
Settlement
Development of
Mamelodi hostels
9.711713.1.005 10,000,000.00 9,928,559.94
Housing and
Human
Settlement
Townlands,
Marabastad
9.713003.1.005 10,258,750.00 8,998,903.51
The total projects for Housing & Human settlement including sub-projects in programmes is 33
and 17 projects achieved planned quarter 4 milestones and annual targets. The projects that did
not achieve the planned targets is due to delays in WULA approvals, under-performing service
providers, budget constraints, late appointment of contractors and delays in township
establishment process.
Table 26: Housing & Human Settlement Q4 Performance of Projects Achieved Projects
Department Project Name Annual Delivery
Target
YTD
Progress
against
Annual
Target
Department report
on Project Future
plans for next
MTREF
(Projects not
achieved 2016-17)
Reasons
Annual Target
not achieved
Housing and
Human
Settlement
9.710863.2.005
Water Rama City
Installation of
water services
(300 stands)
280 stand
connections
R21 000 000.00
budgeted for the
2017/18 financial
year
Target achieved
67
55
Department Project Name Annual Delivery
Target
YTD
Progress
against
Annual
Target
Department report
on Project Future
plans for next
MTREF
(Projects not
achieved 2016-17)
Reasons
Annual Target
not achieved
Housing and
Human
Settlement
9.710863.2. 005.D
Water Kopanong
phase 2
Construction of
water (315 stands)
690 stand
connections
Target achieved
Housing and
Human
Settlement
9.710863.2. 005.L
Water Winterveldt
completion of
water network
170 stand
connections
R25 000 000.00
budgeted for the
2017/18 financial
year
Target achieved
Housing and
Human
Settlement
9.710863.2. 005.L
Water Refilwe
Manor (Waste
Water Treatment
Works)
Construction of
WWTW
Upgraded
WWTW
None Target achieved
Housing and
Human
Settlement
9.710863.2. 005.L
Water Refilwe
Manor Reservoir
Construction of
Reservoir
None,
construction
still in
progress,
multi-year
progress.
R42 000 000.00
budgeted for the
2017/18 financial
year.
Target achieved
Housing and
Human
Settlement
9.710863.2. 005.M
Water Zithobeni
8&9
Construction of
water and sewer
reticulation, bulk
water and sewer
line (100 stands
connections)
210 stand
connections
R5 500 000.00
budgeted for the
2017/18 financial
year.
Target achieved
Housing and
Human
Settlement
9.710864.2.005
Sewer Rama City
Completion of
laying of pipes in
Rama City
280 stand
connections
R21 000 000.00
budgeted for the
2017/18 financial
year
Target achieved
Housing and
Human
Settlement
9.710864.2. 005.D
Sewer Kopanong
Ext 1
Completion of
sewer reticulation
690 stand
connections
Target achieved
Housing and
Human
Settlement
9.710864.2. 005.H
Sewer Zithobeni
Heights
Completion of
laying of pipes at
Zithobeni Heights
1152 stand
connections
Target achieved
Housing and
Human
Settlement
9.710864.2.005.
Sewer Winterveldt
Upgrading of
sewer network
119 stand
connections
R25 000 000.00
budgeted for the
2017/18 financial
year
Target achieved
68
56
Department Project Name Annual Delivery
Target
YTD
Progress
against
Annual
Target
Department report
on Project Future
plans for next
MTREF
(Projects not
achieved 2016-17)
Reasons
Annual Target
not achieved
Housing and
Human
Settlement
9.710864.2. 005.N
Refilwe Manor Ext
9 - 2 x pump
stations
Upgrading of
Water Waste
Treatment Works
(WWTW)
None,
construction
still in
progress,
multi-year
project.
R22 000 000.00
budgeted for the
2017/18 financial
year.
Target achieved
Housing and
Human
Settlement
9.710864.2. 005.O
Sewer Kudube unit
9
Construction of
10ML water
reservoir & two
sewer pump
stations.
Sewer
reticulation
line completed
R40 000 000.00
budgeted for the
2017/18 financial
year.
Target achieved
Housing and
Human
Settlement
9.710865.2.005.
Roads &
Stormwater
Winterveldt
Construction of
2.19km of roads
2.624 km R43 000 000.00
budgeted for the
2017/18 financial
year.
Target achieved
Housing and
Human
Settlement
9.710865.2. 005.B
Roads &
Stormwater
Thorntreeview
Construction
1.9Km roads, 40m
bridge crossing
(roadlink)
2.5 km roads
& 40m bridge
crossing
R50 000 000.00
budgeted for the
2017/18 financial
year.
Target achieved
Housing and
Human
Settlement
9.710865.2. 005.I
Roads &
Stormwater
Soshanguve X5
Construction of
phase 1: 3,825 km
of roads and
stormwater
systems.
3.825 km R72 000 000.00
budgeted for the
2017/18 financial
year.
Target achieved
Housing and
Human
Settlement
9.710865.2. 005.K
Roads &
Stormwater
Soshanguve X13
Completion of
construction of
Roads in
Soshanguve X13
3 km R32 000 000.00
budgeted for the
2017/18 financial
year.
Target achieved
Housing and
Human
Settlement
9.710865.2. 005.L
Roads &
Stormwater
Zithobeni Ext 8&9
Completion of
stormwater
drainage in
Zithobeni Ext 8&9
5.5 km Target achieved
69
57
Table 27: Housing & Human Settlement Q4 Performance of Projects Non-Achieved Projects
Department Project Name Reasons Annual Target
not achieved
Department report
on Project Future
plans for next
MTREF
(Projects not
achieved 2016-17)
CSOP
COMMENTS
Housing and
Human
Settlement
9.710863.2.005 Water
Sunnyside
Project has been put on
hold.
To assess whether
it will continue in
the outer MTREF
Housing and
Human
Settlement
9.710863.2. 005.C
Water Mabopane Ext
1
Allocated budget has
been exhausted.
R26 000 000.00
budgeted for the
2017/18 financial
year
Noted
Housing and
Human
Settlement
9.710863.2. 005.L
Water Chantel x39
Project delayed by
township establishment
processes
R4 691 297.00
budgeted for the
2017/18 financial
year
Noted
Housing and
Human
Settlement
9.710863.2. 005.L
Water Fortwest 4&5
Outstanding WULA
approval from the
Department of Water and
Sanitation and allocated
budget for the 2016/17
financial year exhausted.
R25 000 000.00
budgeted for the
2017/18 financial
year
Noted
Housing and
Human
Settlement
9.710863.2. 005.L
Water Zithobeni
Heights
Late appointment of
contractor
R42 000 000.00
budgeted for the
2017/18 financial
year
Noted
Housing and
Human
Settlement
9.710864.2.005
Sewer Sunnyside
Project has been put on
hold.
To assess whether
it will continue in
the outer MTREF
Housing and
Human
Settlement
9.710864.2.005.
Sewer Chantel x39
Project delayed by
township establishment
processes
R7 175 471.00
budgeted for the
2017/18 financial
year.
Noted
Housing and
Human
Settlement
9.710864.2. 005.C
Sewer Mabopane Ext
1
Allocated budget has
been exhausted.
R26 000 000.00
budgeted for the
2017/18 financial
year
Noted
Housing and
Human
Settlement
9.710864.2. 005.L
Sewer Fortwest 4&5
Outstanding WULA
approval from the
Department of Water and
Sanitation and allocated
budget for the 2016/17
financial year exhausted.
To assess whether
it will continue in
the outer MTREF
70
58
Department Project Name Reasons Annual Target
not achieved
Department report
on Project Future
plans for next
MTREF
(Projects not
achieved 2016-17)
CSOP
COMMENTS
Housing and
Human
Settlement
9.710864.2. 005.M
Sewer Zithobeni 8&9
Contractor suspended
work on site due to
outstanding roads
invoice
R5 500 000.00
budgeted for the
2017/18 financial
year.
Noted
Housing and
Human
Settlement
9.710865.2. 005.H
Roads & Stormwater
Fortwest 4&5
Allocated budget has
been exhausted.
R40 000 000.00
budgeted for the
2017/18 financial
year.
Noted
Housing and
Human
Settlement
9.710865.2. 005.J
Roads & Stormwater
Soshanguve X12
Dispute between the
contractor and Engineer
regarding the work done.
R26 422 432.00
budgeted for the
2017/18 financial
year
Noted
Housing and
Human
Settlement
9.710868.2. 005.A
Land acquisitions
(Region 7, 5 and 4)
Progress report not
submitted
The office of the
COO to facilitate
the submission of
the progress report
for annual report
purpose
Housing and
Human
Settlement
9.711712.2.005
Development of
Saulsville hostels
Consultant still busy with
urban development
framework.
R10 000 000.00
budgeted for the
2017/18 financial
year.
Noted
Housing and
Human
Settlement
9.711713.1.005
Development of
Mamelodi hostels
Consultant still busy with
urban development
framework.
R10 000 000.00
budgeted for the
2017/18 financial
year.
Noted
Housing and
Human
Settlement
9.713003.1.005
Townlands,
Marabastad
Contractor behind
schedule, unable to
reach target of 100 units
by end June 2017.
To assess whether
the funds roll over
was submitted
8.1.11 REGIONAL OPERATIONS & COORDINATION
The department has one project, i.e. JoJo Tanks - Re Aga Tshwane. A progress report was not
submitted for quarter 4. The allocated budget is R3 million and expenditure recorded is R2,8
million.
71
59
8.1.12 ROADS & TRANSPORT
The overall performance of the department is summarized as follows:
Department Total projects
Projects Achieved
Projects Not Achieved
Projects Not Reported
Budget (R) Expenditure (R)
Roads & Transport
38 15 6 17 1,229,535,229.00 1,158,304,749.00
TRT 15 Refer to table below
Total 53 15 6
Tshwane Rapid Transport did not submit the capital project report in the format required,
however, did submit an annual performance report with certain information. The information
contained here-in is extracted from that annual performance report, and may not fully reflect all
the sub-projects.
Table 28: TRT projects reporting as per annual performance report
Capital Projects: Seven largest in 2016/17
No Project Name
and detail
Start
Date
End Date Total Value (VAT
Incl.)
Ward
affected
Works
completed
1 Construction of
Line 1A: CBD to
Rainbow
Junction Section
1A-4B (Rainbow
Junction Bypass
road)
May-16 August-17 R113, 346, 050.00 96 No
2 Line 2B: Atterbury Rd (btw Louis Avenue Rd to January Masilela Rd)
May-16 Dec-17 R173,278,484.00 46 No
3 Line 2C - Watloo
Rd (btw Simon
Vermooten &
Denneboom
Station)
Jan-17 Feb-18 R92,471,797.94 38, 43,
86
No
4 Belle Ombre
CNG Bus Depot
– Civil Works
Mar-16 Jul-17 R58,486,018.50 58 No
72
60
Capital Projects: Seven largest in 2016/17
No Project Name
and detail
Start
Date
End Date Total Value (VAT
Incl.)
Ward
affected
Works
completed
5 Belle Ombre CNG Bus Depot – Building Works
Feb-16 Jul-17 R89,128,468.38 58 No
6 NMT Facilities Line 2A (Park Street)
Apr-16 Jul-17 R33,279,615.32 81,92 No
7 Tender for the Design, Build, Installation, Operation and Maintenance of an Automated Fare Collection System
01 June
2014
01-Dec-
20176
R955 203 270.00
Table 29: TRT non-achieved projects and corrective measures
6 Department indicated in their report that this was 2027. It has been adjusted, but does require verification.
IDP project
nr 712591
Reasons for non-achieved milestone
Corrective measures to be implemented
Date of implementation
Responsible official
Construction of Line 2B (WP3) - Atterbury Rd between Lois Ave and January Masilela
64% completion of construction of structural Works. Works are approximately 5 weeks behind programme due to Contractor’s performance and cash flow problems.
The Contractor has appointed a sub-contractor to assist with the completion of the structural concrete works. This has resulted in an improvement on the rate of progress which will continue to be monitored.
Expected completion date is End-December 2017.
Likano Pitso
Construction of Belle Ombre CNG Bus Depot: Bulk Earth Works
100% Completion. Bulk Earth Works completed. Delays due to the appointment of the CNG and Diesel equipment supply.
No need for a corrective measure as the all appointments has been done.
End Sep 2017. Sphelele Dlamini
Construction of Belle Ombre CNG Bus Depot: Civil Works
94% Completion. Contractor behind due to cash flow issues affecting purchasing of concrete.
Weekly monitoring on planned progress vs actual progress has been implemented.
End July 2017. Sphelele Dlamini
Construction of Belle Ombre CNG Bus Depot: Building Works
90% Completion. Additional work was given to the Contractor, changing the Scope of Works therefore the percentage. Contractor is on programme per the revised programme.
No need for a corrective measure as the Contractor is on programme and expected completion is end May 2017.
End July 2017. Sphelele Dlamini
Construction of Line 1A: CBD to Rainbow
55% Completion. Contractor behind due to the process of obtaining
Constant contact with PHRA-G to speed up the process.
Demolishing permit obtained on 24 March
Sphelele Dlamini
73
61
The table below contains Roads and Transport projects that achieved targets.
Table 30: Roads & Transport Q4 Performance of Projects Achieved Targets
Department Project Name Annual Delivery
Target
YTD
Progress
against
Annual
Target
Department
report on
Project Future
plans for next
MTREF
(Projects not
achieved 2016-
17)
Adjusted
Budget (R)
YTD
Expenditure
2016-17 (R)
Roads and
Transport
9.710115.1.015
Contributions:
Services for
Township
Development
Payment of
contributions to
Ptn 1 of erf 2
Verwoerdburgstad
and Hondsrivier
508 JR: and
Portion 379 and
378 of the farm
Olievenhoutbosch
389-JR
100% Amount of R
678 337.87
need to be paid
to Developer of
Boardwalk x 18
in 2017/2018
6,967,621.00 6,967,620.99
Roads and
Transport
9.711164.2.005
Block W -
Stormwater
Drainage
(Soshanguve)
Design Review The detail
design
review has
been
completed.
Construction
stage
805,376.00 804,105.37
Roads and
Transport
9.712220.1.005.
A
Soshanguve
Block BB North
West (A)
Road = 1.6km,
Sidewalks =
0.84km; Speed
humps = 10No.
and Road signs =
10No. completed.
Project
completed.
Road =
1.68km,
Sidewalks
= 2.694km;
Speed
humps =
25No. and
Road signs
= 12No.
completed.
Project
completed.
Project
completed
0
11,999,956.40
Roads and
Transport
9.712220.1.005.
E
Soshanguve
Block BB North
East (E)
Sidewalks =
0.6km completed.
Project completed
Sidewalks
= 1.578km
completed.
Project
completed.
Project
completed
0
3,637,033.71
Junction Section 1A-4B (Rainbow Junction Bypass road)
the permit for demolishing the Fritz Dwelling which fell within the road reserve.
2017. Demolishment completed.
74
62
Department Project Name Annual Delivery
Target
YTD
Progress
against
Annual
Target
Department
report on
Project Future
plans for next
MTREF
(Projects not
achieved 2016-
17)
Adjusted
Budget (R)
YTD
Expenditure
2016-17 (R)
Roads and
Transport
9.712220.1.005.F
Soshanguve
Block GG North
West (F)
Road = 1.042km;
Sidewalks =
0.5km; Speed
humps = 6No.
and Road signs =
6No. completed
Road =
1.042km;
Stormwater
= 0.16km;
Sidewalks
= 2.401km;
Speed
humps =
16No. and
Road signs
= 14No.
completed.
Project
completed.
Project
completed
0
8,485,192.53
Roads and
Transport
9.712220.1.005.
G Soshanguve
Block GG Central
North (G)
Sidewalks =
0.3km. Speed
humps = 10No.
and Road signs =
10No.
Road =
0.069km;
Sidewalks
= 2.546km;
Speed
humps =
23No. and
Road signs
= 31No.
completed.
Project
completed.
Project
completed
0
5,824,171.31
Roads and
Transport
9.712220.1.005.
H Soshanguve
Blocks GG, LL &
NN North (H)
Road = 4.535km,
Sidewalks =
1.9km; Speed
humps = 15No.
and Road signs =
15No. completed
Roads =
5.843km,
Stormwater
= 0.551km;
Sidewalks
= 2.810km;
Speed
humps =
45No. and
Road signs
= 45No.
Completed.
Snaglist
underway.
None
0
27,548,540.88
Roads and
Transport
9.712220.1.005.I
Soshanguve
Block NN North
Central (I)
Sidewalks 2.1km;
Speed humps = 5;
No. and Road
signs = 5
completed
Road =
0.525km,
Stormwater
= 0.525km;
Sidewalks
= 5.30km;
Project
completed
0
14,728,492.15
75
63
Department Project Name Annual Delivery
Target
YTD
Progress
against
Annual
Target
Department
report on
Project Future
plans for next
MTREF
(Projects not
achieved 2016-
17)
Adjusted
Budget (R)
YTD
Expenditure
2016-17 (R)
Speed
humps =
24No. and
Road signs
= 44No.
completed.
Project
completed.
Roads and
Transport
9.712220.1.005.J
Soshanguve
Block NN Central
(J)
Snag list Project
completed
Project
completed
0
1,280,752.29
Roads and
Transport
9.712220.1.005.
M Soshanguve
Block IA East (M)
Road = 1.75km
completed; Speed
humps = 5No.
and Road signs =
5No. completed
Road =
1.750km;
Sidewalks
= 0.30km;
Speed
humps =
13No. and
Road signs
= 63No.
completed.
Project
completed.
Project
completed
0
4,474,408.28
Roads and
Transport
9.712220.1.005.
N Soshanguve
Block IA West
(N)
Stormwater
.36km; Road =
3.1km, Sidewalks
= 1.0km; Speed
humps = 5; No.
and Road signs =
5No. completed
Roads =
3.10km,
Stormwater
= 0.37km;
Sidewalks
= 3.842km;
Speed
humps =
22No. and
Road signs
= 44No.
completed.
Project
completed.
Project
completed
0
24,499,998.70
Roads and
Transport
9.712220.1.005.
P Soshanguve
Block GG East
Area 1 (P)
Roads = 3.4km
completed;
Sidewalks =
2.2km; Speed
humps = 10No.
Roads =
3.50km;
Sidewalks
= 1.50km;
Speed
humps =
20No. and
Project
completed
0
16,280,955.24
76
64
Department Project Name Annual Delivery
Target
YTD
Progress
against
Annual
Target
Department
report on
Project Future
plans for next
MTREF
(Projects not
achieved 2016-
17)
Adjusted
Budget (R)
YTD
Expenditure
2016-17 (R)
and Road signs =
10No. completed
Road signs
= 44No.
completed.
Project
completed.
Roads and
Transport
9.712220.1.005.
Q Soshanguve
Block GG East
Area 2 (Q)
Road = 1.044km,
Sidewalks =
2.0km; Speed
humps = 5No.
and Road signs =
5No. completed
Road =
1.445km;
Sidewalks
= 3.22km;
Speed
humps =
34No. and
Road signs
= 63No.
completed.
Project
completed.
Project
completed
0
13,473,061.42
Roads and
Transport
9.712220.1.005.
S Soshanguve
Block BB Central
(S)
Stormwater 1.1km
- Road =
1.229km,
Sidewalks =
0.6km; Speed
humps = 4No.
and Road signs =
6No. completed
Roads =
3.229km;
Stormwater
= 1.465km;
Sidewalks
= 1.482km;
Speed
humps =
30No. and
Road signs
= 51No.
completed.
Project
completed.
Project
completed
0
23,893,761.64
Roads and
Transport
9.712895.1.015
Upgrading of
Road from gravel
to tar in Ekangala
Ward 11 & 12
Design Review 100%
complete
Construction to
commence in
2018/2019
Financial year
150,000.00 1,500.00
The 6 projects were behind schedule due to disputes, community disruptions and slow progress
of contractors. Two (2) projects reported zero expenditure.
77
65
Table 31: Roads & Transport Q4 Performance of Projects
Department Project Name Reasons Annual Target not achieved
Adjusted Budget
YTD Expenditure 2016-17
Department report on Project Future plans for next MTREF (Projects not achieved 2016-17)
CSOP COMMENTS
Roads and Transport
9.710657.2.015 Mabopane Station Modal Interchange
The contractor could not start with any work per his program before the integrity of the existing work were properly investigated and actions decided on.
29,097,344 29,096,482 Scope of work for 2016/17 financial year will be in cooperated on 2017/18 final year and the construction program will be adjusted accordingly
Noted
Roads and Transport
9.710220.2.015Rehabilitation of Stormwater Systems & Sidewalks
Company no longer exists and no longer registered.
5,525,100 0 Court order will be paid once the company exists and e procurement registered.
The office of COO to advise on way forward
Roads and Transport
9.712220.1.005.C Soshanguve Block BB Central South (C)
Slow progress of the contractor.
0 3,995,559 Snag list outstanding
The office of COO to monitor final hand over
Roads and Transport
9.712220.1.005.K Soshanguve Block NN South (K)
Slow progress of the contractor.
0 3,592,547 Reduction of scope
Noted
Roads and Transport
9.712220.1.005.L Soshanguve Block BB East (L)
Community disruptions
0 17,930,373 Balance of the scope to be completed in the 2017/18 financial year
Noted
Roads and Transport
9.712947.1.015 Improvement of dirt road leading to Clover hill club, Bronkhorstspruit dam
Reasons not provided 2,500,000 0 No budget allocated in the 2018/2019 financial year
Noted
8.1.13 SHARED SERVICES
The department has 9 projects and 6 achieved the planned milestones. 3 Projects were delayed
due to delivery and approvals.
78
66
Table 32: Shared Services Q4 Performance of Projects Achieved Targets
Department Project Name Annual Delivery Target
YTD Progress against Annual Target
Department report on Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget (R)
YTD Expenditure 2016-17 (R)
Shared Services - GICT
9.710200.1.01 Upgrade of IT Networks
Procurement and migration of network equipment
Procured network equipment
None submitted
10,000,000 8,981,437
Shared Services - GICT
9.710268.1.015 Computer Equipment Deployment - End user computer hardware equipment
Procurement of desk top equipment as per request
Equipment was deployed per user requests
None submitted
15,500,000 14,995,473
Shared Services - GICT
9.710344.1.015 Implementation of Storage Area Network
Upgrading of Storage Area Network at Tshwane Wide
Server and storage procured
None submitted
10,000,000 10,000,000
Shared Services - GICT
9.712554.1.015 E-Initiative Supporting the Smart City
One business process automated
Investor portal Competed
None submitted
20,000,000 19,345,728
Shared Services - GICT
9.712981.1.010 Smart Connect
Training and support on Smart Connect system
Project closed
None submitted
200,000 200,000
Shared Services - GICT
9.713005.1.015 Tshwane House IT Infrastructure
Procurement of data centre infrastructure and commissioning
Datacentre infrastructure procurement complete
None submitted
85,713,288 85,713,287
Table 33: Shared Services Q4 Performance of Projects Not Achieved
Department Project Name Reasons Annual Target not achieved
Adjusted Budget (R)
YTD Expenditure 2016-17 (R)
Department report on Project Future plans for next MTREF (Projects not achieved 2016-17)
CSOP COMMENTS
Shared Services - GICT
9.712969.1.015 Credit Control Solution
Delays in the delivery of hardware
8,286,712 8,286,712 Development and testing of the solution is completed successfully.
Noted
79
67
Department Project Name Reasons Annual Target not achieved
Adjusted Budget (R)
YTD Expenditure 2016-17 (R)
Department report on Project Future plans for next MTREF (Projects not achieved 2016-17)
CSOP COMMENTS
The solution is at the pre-production area.
Shared Services - GICT
9.710213.1.015 One Integrated Transaction Processing System
Delays in the delivery of hardware
25,000,000 24,576,760 Waiting for hardware
Noted
Shared Services - GHC
9.712953.1.020 Tshwane Leadership and Management Academy (City Wide)
Delays in approving Q-files and tender documents from SCM office
10,000,000 5,563,902.00 Waiting for hardware
Noted
80
68
8.1.14 UTILITY SERVICES
The cluster consists of Energy & Electricity and Water & Sanitation. The total projects were
reconciled to 86. The analysis of Energy & Electricity non-financial milestones was not done due
to failure to submit the progress report.
A Utility Services: Energy & Electricity The financial analysis of Energy & Electricity is as follows:
Department Project Name Project Number Adjusted Budget (R)
YTD Expenditure 2016-17 (R)
Utility Services - Energy & Electricity
Upgrading/ Strengthening of Existing Network Schemes
9.710005.1.016 4,000,000 3,636,872
Utility Services - Energy & Electricity
Payments to Townships for Reticulated Towns (City Wide)
9.710006.1.016 3,500,000 3,393,197
Utility Services - Energy & Electricity
Electricity for All 9.710178.2.005 142,664,750 141,611,002
Utility Services - Energy & Electricity
Electricity for All 9.710178.2.006 40,000,000 39,698,082
Utility Services - Energy & Electricity
Communication Upgrade: Optical Fibre net
9.710325.1.005 8,000,000 7,573,611
Utility Services - Energy & Electricity
Communication Upgrade: Optical Fibre net
9.710325.1.016 5,000,000 4,891,007
Utility Services - Energy & Electricity
Strengthening 11kV Cable network
9.710480.1.015 10,000,000 9,813,363
Utility Services - Energy & Electricity
Strengthening 11kV Overhead Network
9.710481.1.015 10,000,000 9,317,308
Utility Services Energy & Electricity
Substations 9.710484.1.005 4,000,000 3,993,683
Utility Services - Energy & Electricity
Tshwane Public Lighting Programme
9.710556.2.005 45,000,000 43,774,390
Utility Services -
Tshwane Public Lighting Program
9.710556.2.016 15,000,000 14,273,752
81
69
Department Project Name Project Number Adjusted Budget (R)
YTD Expenditure 2016-17 (R)
Energy & Electricity
Utility Services - Energy & Electricity
Pre-paid Electricity Meters
9.711862.1.005 17,000,000 16,994,148
Utility Services - Energy & Electricity
Pre-paid Electricity Meters
9.711862.1.015 36,995,429 11,898,813
Utility Services - Energy & Electricity
Replacement of Obsolete and non-functional Equipment
9.712006.1.016 4,000,000 3,518,754
Utility Services - Energy & Electricity
New Bulk Infrastructure (USDG)
9.712279.1.005 26,000,000 26,000,000
Utility Services - Energy & Electricity
New Bulk Electricity Infrastructure
9.712279.1.015 133,100,000 131,826,599
Utility Services - Energy & Electricity
New Connections 9.712483.1.016 22,000,000 21,099,655
Utility Services - Energy & Electricity
Replacement of Obsolete Protection and Testing Instruments
9.712861.1.016 1,500,000 1,085,294
Utility Services - Energy & Electricity
Substation Peripheral Equipment Programme
9.712906.1.016 6,000,000 6,000,000
Utility Services - Energy & Electricity
AMVI Infrastructure (Smart Meter Project)
9.713020.1.001 950,000,000 0
B Utility Services: Water & Sanitation The department achieved 14 projects out of 47 and 1 project was not reported, i.e. the Water
Conservation and Demand Management (Installation of water meter)
Table 34: Water & Sanitation Q4 Performance of Projects Achieved Targets
Department Project
Name
Project
Number
Annual Delivery
Target
YTD Progress
against Annual
Target
Adjusted
Budget
YTD
Expendit
ure 2016-
17
Utility
Services:
Township
Water
Services
Developers:
9.710022.1
.001.
T.2.02S
Developers enter
into service
agreements with the
CoT for each new
Payment to
Developers R5
000 000.
5,000,000 5,000,000
82
70
Department Project
Name
Project
Number
Annual Delivery
Target
YTD Progress
against Annual
Target
Adjusted
Budget
YTD
Expendit
ure 2016-
17
Water &
Sanitation
Tshwane
Contribution
s (City Wide)
township. In some
cases, the CoT
requires upsizing or
new services that
will require
repayment for
additional capacity
created in this way.
Utility
Services:
Water &
Sanitation
Lengthening
of Network
& Supply
Pipelines
9.710023.1
.016.W.7.G
AR
400m water pipeline
(upgrade)
A total 1336m of
water pipes have
been installed till
28 June 2017
1,000,000 999,966
Utility
Services:
Water &
Sanitation
Replacemen
t of Worn
Out Network
Pipes
9.710026.1
.015.S
5965m Water
reticulation pipes
Upgraded
A total 7679m of
water pipes have
been installed till
28 June 2017
15,000,00
0
14,943,41
1
Utility
Services:
Water &
Sanitation
Replacemen
t of Worn
Out Network
Pipes
9.710026.1
.016
5965m Water
reticulation pipes
Upgraded
A total 7679m of
water pipes have
been installed till
28 June 2017
1,000,000 999,797
Utility
Services:
Water &
Sanitation
Mabopane
water
reticulation
and bulk
pipeline
9.710878.2
.005
Completion of
Mabopane water
reticulation and bulk
pipeline
Project completed 6,970,107 0
Utility
Services:
Water &
Sanitation
(710878EK)
Ekangala
Block A
sewer
reticulation
and toilets
9.710878.2
.005.
Installation of 33
000m of pipe and
912 toilets
structures.
The contractor
completed the
defects
corrections for all
the sections.
6,128,308 0
Utility
Services:
Water &
Sanitation
Garsfontein
pipe
reinforceme
nt
9.711335.1
. 015.E. N
Completion of all tie-
ins and completion
of project.
Project has been
completed
3,092,674 0
Utility
Services:
Water &
Sanitation
Information
Managemen
t system
(upgrading
of Ibis
software)
(Water
demand
managemen
t) (City wide)
9.711542.1
.
68% The
Development a new
Maintenance
Management
System
Development
practically
completed
9,000,000 8,999,998
83
71
Department Project
Name
Project
Number
Annual Delivery
Target
YTD Progress
against Annual
Target
Adjusted
Budget
YTD
Expendit
ure 2016-
17
Utility
Services:
Water &
Sanitation
Installation
of telemetry,
bulk meters
and control
equipment
at reservoirs
(City Wide)
9.712534.1
.015
Installation of data
loggers for flow
control valve
chambers
Completed 5,000,000 0
Utility
Services:
Water &
Sanitation
Soshanguve
South Ext 1
(Plot 67) -
398 housing
units - water
provision
9.712970.1
.005
Installation of sewer
pipeline, manholes
and house
connections
The pipe
installation is 83%
complete. A total
of 292 water
connection were
completed.
2,303,011 0
Utility
Services:
Water &
Sanitation
Soshanguve
South Ext 1
(Plot 67) -
398 housing
units - sewer
provision
9.712970.1
.005
Installation of sewer
pipeline, manholes
and house
connections
Blasting is 100%
completed, 70
manholes
completed,
internal 250Ø bulk
sewer pipe
installation is at
96%, 160Ø
Network is at 80%
and external bulk
sewer upgrades is
at 0%. Total
physical progress
is at 43%
2,543,585 0
Utility
Services:
Water &
Sanitation
Atteridgevill
e Ext 19 -
Water
network
9.712970.1
.005
Installation of sewer
pipeline, manholes
& house
connections and
testing of pipeline
Testing of
pipeline(110Ø)
=733.8m, laying
of 20mm HDPE
pipes to connect
to the Toilet and
Yard Taps from
the water meters=
1272.5m
15,000,00
0
0
Utility
Services:
Water &
Sanitation
Atteridgevill
e Ext 19 -
Sewerage
network
9.712970.1
.005
Installation of sewer
pipeline, manholes
and house
connections
Air Testing of
pipeline=3135.09
m, CCTV
Inspection=5630.
3m
26,000,00
0
0
Utility
Services:
Water &
Sanitation
Nellmapius
Ext 24 -
Outfall
sewer
pipeline for
2 640
stands
9.712970.1
.005
Bulk water supply
pipeline
Completed all the
outstanding toilet
top structures.
1,400,000 0
84
72
Department Project
Name
Project
Number
Annual Delivery
Target
YTD Progress
against Annual
Target
Adjusted
Budget
YTD
Expendit
ure 2016-
17
Utility
Services:
Water &
Sanitation
Mamelodi
Ext 11 -
Upgrading
of bulk water
supply
pipeline
9.712970.1
.005
Complete all the
entire scope of
works.
completed the
entire scope of
works.
1,767,717 0
A total of 33 projects did not achieve planned milestones. The department did not report on
future plans for project that did not perform. The projects are sub-projects within different
programmes hence the budget and expenditure is not stated.
Table 35: Shared Services Q4 Performance of Projects Not Achieved
Department Project Name Project Number Reasons Annual Target not
achieved
Utility Services:
Water &
Sanitation
(710411A1) Sunderland
Ridges new 30ML BNR
9.710411.1.015. The project has been put on
hold as there is no budget
allocated in 2017/18 FY
Utility Services:
Water &
Sanitation
(710411F) Baviaanspoort
waste water treatment
works
9.710411.1.016. The approved budget for the
project for the 3 years on the
MTREF is only about R53
million, while the estimated
project budget is about R530
million. Other options should
be explored as the project has
no sufficient budget.
Utility Services:
Water &
Sanitation
(710411I) Temba/Babelegi
WWTW
Upgrade/Extension
9.710411.1.016. Delays due to the insurance
claim for the theft of cables on
site.
Utility Services:
Water &
Sanitation
(710878E) Soshanguve
DD bulk water pipeline
(emergency pipeline to
Stinkwater)
9.710878.2.005 Slow progress by contractor
Utility Services:
Water &
Sanitation
(710878RM) Ramotse-
Marokolong waterborne
sanitation
9.710878.2.005 The design process cannot
commence due to the delay by
the unavailability of approved
General Layout Plans.
Utility Services:
Water &
Sanitation
(710878T) Temba Water
Purification Plant
Extension
9.710878.2.005 The contractor is behind
schedule
85
73
Department Project Name Project Number Reasons Annual Target not
achieved
Utility Services:
Water &
Sanitation
(710878Z) Garankuwa
water bulk pipeline
9.710878.2.005 Cash-flow and community
challenges
Utility Services:
Water &
Sanitation
(710878T) Temba Water
Purification Plant
Extension
9.710878.2.015 The contractor is behind
schedule
Utility Services:
Water &
Sanitation
Upgrade of the Moreleta
Bulk Water Pipeline
9.711335.1.015 The project has been
postponed to the 2017/18
financial year due to the issues
that were encountered with
panel appointments.
Utility Services:
Water &
Sanitation
(711335P) Heights Iscor
Feeder
9.711335.1.015.3.P.C5A Delays in the final approval of
designs by department
Utility Services:
Water &
Sanitation
(711335D) Bulk Water
Pipeline Wonderboom
9.711335.1. 015.N Delays experienced in
manufacturing and coating of
fittings.
Utility Services:
Water &
Sanitation
(712124) Establishment of
Water Distribution Depots
9.712124.1 The appointment of the
contractor was delayed due to
cancellation of the consultant
appointment
Utility Services:
Water &
Sanitation
(712534J) New Klipgat
Reservoir
9.712534.1.001.S.J.C2A Disruptions from local sub-
contractors delayed progress
on site
Utility Services:
Water &
Sanitation
(712534D) Mooikloof
Reservoir
9.712534.1.015.E.D.C4A Project on hold due to
insufficient budget in the next
financial year.
Utility Services:
Water &
Sanitation
(712534U) Grootfontein
Water Reservoir, tower
and pipework
9.712534.1.015.E.U.C4A The tender process is on hold
due to the unavailability of
funding for the project in the
next coming 3 years.
Utility Services:
Water &
Sanitation
(712534A) Annlin
Reservoir Extension
9.712534.1.015.N.A.O4B Slow progress by contractor
Utility Services:
Water &
Sanitation
(712534W) 9.712534.1.015. N.W.17N Delays were encountered due
to the lengthy process of
appointing the contractor
through regulation 32
86
74
Department Project Name Project Number Reasons Annual Target not
achieved
Utility Services:
Water &
Sanitation
(712534C) Doornkloof
Reservoir
9.712534.1.015.S.C.C3A 'Revision of tender document
and role mapping/ e-
procurement delayed the
progress.
Utility Services:
Water &
Sanitation
Midas - 580 housing units -
water provision
9.712970.1.005 Project allocation could not be
done due National Treasury
directive and an instruction has
been given to the consultant to
prepare a tender document for
a normal tender process.
Utility Services:
Water &
Sanitation
Midas - 580 housing units -
sewer provision
9.712970.1.005 Project allocation could not be
done due National Treasury
directive and an instruction has
been given to the consultant to
prepare a tender document for
a normal tender process.
Utility Services:
Water &
Sanitation
Kudube Unit 8 - 1784
Housing Units - Water
Provision
9.712970.1.005 Late appointment of the
contractor caused the delay in
terms of establishing site and
commencing with work on site.
Utility Services:
Water &
Sanitation
Hammanskraal Ext 10 -
2767 Housing Units -
Water Provision
9.712970.1.005 There was a delay with regards
to the design route for the Bulk
Sewer
Utility Services:
Water &
Sanitation
Hammanskraal Ext 10 -
2767 Housing Units -
Sewer Provision
9.712970.1.005 There was a delay with regards
to the design route for the Bulk
Sewer
Utility Services:
Water &
Sanitation
Hammanskraal Ext 2
Stand 3505 - 61 Housing
Units - Water Provision
9.712970.1.005 This project cannot proceed
due to a directive from National
Treasury to appoint through
open tender and no provision
is made for budget in the
2017/18 financial year.
Utility Services:
Water &
Sanitation
Hammanskraal Ext 2
Stand 3505 - 61 Housing
Units - Sewer Provision
9.712970.1.005 This project cannot proceed
due to a directive from National
Treasury to appoint through
open tender and no provision
is made for budget in the
2017/18 financial year.
Utility Services:
Water &
Sanitation
Atteridgeville Ext 16 - Bulk
water plus outfall sewer to
service future stands
9.712970.1.005 This project cannot proceed
due to a directive from National
Treasury to appoint through
open tender and no provision
is made for budget in the
2017/18 financial year.
87
75
Department Project Name Project Number Reasons Annual Target not
achieved
Utility Services:
Water &
Sanitation
Kameeldrift 174 & 175 -
356 Housing Units - Sewer
Provision
9.712970.1.005 The consultant has delayed in
finalizing the overall service
design for the project.
Utility Services:
Water &
Sanitation
Kameeldrift 174 & 175 -
1000 Housing Units -
Water Provision
9.712970.1.005 The consultant has delayed in
finalizing the overall service
design for the project
Utility Services:
Water &
Sanitation
Mahube Valley Ext 15 -
Sewer provision for 2 353
stands
9.712970.1.005 The layout has not been
approved and housing still
needs to relocate the people.
Utility Services:
Water &
Sanitation
Mahube Valley Ext 15 -
Water provision for 2 353
stands
9.712970.1.005 The layout has not been
approved and housing still
needs to relocate the people.
Utility Services:
Water &
Sanitation
Mamelodi Ext 11 (Mahube
Valley) - Sewerage
network line for 1 859
stands
9.712970.1.005 The appointment through
panels was stopped by
National Treasury which
affected the appointment of the
contractor.
Utility Services:
Water &
Sanitation
Mamelodi Ext 11 (Mahube
Valley) - Water network
link for 1 859 stands
9.712970.1.005 The appointment through
panels was stopped by
National Treasury which
affected the appointment of the
contractor.
9 CONCLUSION AND RECOMMENDATIONS
The report presents un-audited performance results as reported by the departments and entities for quarter
4. The report is recommended to be submitted to Council, and to be audited by Internal Audit.
88
76
APPENDIX A: CAPITAL PROJECTS FUNDS TRANSFERS DUE TO ADUSTMENTS
Detailed Budget Funds Transfer: Funds -In
Table 36: Funds in
N
o
Department Project Name WBS Level 3 Original
Budget
2016/17
Funds In Adjusted
Budget
2016/17
1 Community &
Social
Development
Services:
Social
Development
Social
Development
centre in
Mabopane
9.712955.1.01
7
7,000,000
6,000,000
13,000,000
2 Community &
Social
Development
Services:
Social
Development
Social
Development
centre in
Hammanskraal
9.712948.1.01
7
7,000,000
7,000,000
14,000,000
3 Community &
Social
Development
Services:
Social
Development
Social
Development
centre in
Winterveldt
9.712954.1.01
7
7,000,000
7,000,000
14,000,000
4 Community &
Social
Development
Services:
Sports and
Recreation
Capital Funded
from Operating
9.712773.1.01
3
5,283,600
1,694,629
6,978,229
5 Community &
Social
Development
Services:
Sports and
Recreation
Solomon
Mahlangu
Freedom
Square -
Cultural Centre
9.711439.1.01
5
-
1,813,637
1,813,637
6 Community &
Social
Development
Services:
Sports and
Recreation
Cullinan Library
Park
9.712936.1.01
5
-
3,400,000
3,400,000
89
77
N
o
Department Project Name WBS Level 3 Original
Budget
2016/17
Funds In Adjusted
Budget
2016/17
7 Community &
Social
Development
Services:
Sports and
Recreation
Upgrading of
Zithobeni Sport
Stadium
9.712883.1.01
5
-
3,700,000
3,700,000
8 Economic
Development
& Spatial
Planning: City
Planning &
Development
Inner City
Regeneration
9.713023.1.02
1
-
36,254,200
36,254,200
9 Environment &
Agriculture
Management
Upgrade
infrastructure
Nature
Reserves
9.713024.1.01
5
-
650,000
650,000
10 Group
Financial
Services
Corporate
Capital
Movables
9.712989.1.00
7
5,000,000
13,500,000
18,500,000
11 Health New clinic in
Doornpoort
9.710075.1.01
5
-
661,714
661,714
12 Housing &
Human
Settlement
Roads and
Stormwater -
Low Cost
Housing -
Project Linked
Housing
9.710865.2.00
5
193,739,20
7
3,388,000
197,127,207
13 Housing &
Human
Settlement
Project Linked
Housing -
Water Provision
9.710863.2.00
5
128,909,83
1
4,000,000
132,909,831
14 Housing &
Human
Settlement
Roads and
Stormwater -
Low Cost
Housing -
Project Linked
Housing
9.710865.2.01
5
-
32,000,000
32,000,000
15 Regional
Operations
and
Coordination
Jojo Tanks - Re
Aga Tshwane
9.713021.1.00
5
-
3,000,000
3,000,000
90
78
N
o
Department Project Name WBS Level 3 Original
Budget
2016/17
Funds In Adjusted
Budget
2016/17
16 Roads &
Transport
Flooding
Backlogs:
Mamelodi,
Eersterust &
Pta Eastern
Area
9.712223.1.00
5
-
55,000
55,000
17 Roads &
Transport
Contributions:
Services for
Township
Development
9.710115.1.01
5
6,437,061
530,560
6,967,621
18 Roads &
Transport
Separation
Airside/Landsid
e movements
9.711953.2.01
5
5,000,000
2,000,000
7,000,000
19 Roads &
Transport
Improvement of
dirt road leading
to Clover hill
club
9.712947.1.01
5
-
2,500,000
2,500,000
20 Roads &
Transport
Rehabilitation of
Stormwater
Systems &
Sidewalks
9.710220.2.01
5
-
5,525,100
5,525,100
21 Roads &
Transport
Spoorview - Re
Aga Tshwane
9.713022.1.00
5
-
20,000,000
20,000,000
22 Roads &
Transport
Internal Roads:
Northern Areas
9.711863.2.01
5
12,915,683
30,000,000
42,915,683
23 Shared
Services:
Group
Information &
Communicatio
n Technology
IT infrastructure
-Tshwane
House
9.713005.1.01
5
29,000,000
56,713,288
85,713,288
24 Utility
Services:
Energy &
Electricity
Communication
Upgrade:
Optical Fibre
Net
9.710325.1.00
5
-
8,000,000
8,000,000
25 Utility
Services:
Energy &
Electricity
Pre-paid
Electricity
Meters
9.711862.1.01
5
-
11,900,000
11,900,000
91
79
N
o
Department Project Name WBS Level 3 Original
Budget
2016/17
Funds In Adjusted
Budget
2016/17
26 Utility
Services:
Energy &
Electricity
Pre-paid
Electricity
Meters
9.711862.1.00
5
-
17,000,000
17,000,000
27 Utility
Services:
Water &
Sanitation
Establishment
of Water
Distribution
Depots
9.712124.1.01
5
2,000,000
2,000,000
4,000,000
28 Utility
Services:
Water &
Sanitation
Reduction
Water Losses:
Water Networks
9.711542.1.01
6
5,000,000
4,000,000
9,000,000
29 Utility
Services:
Water &
Sanitation
Refurbishing of
Water Networks
and Backlog
Eradication
9.710878.2.01
6
-
6,182,300
6,182,300
30 Utility
Services:
Water &
Sanitation
Water
Conservation
and Demand
Management
(Installation of
water meters
Steve
9.712896.1.00
5
-
10,000,000
10,000,000
31 Utility
Services:
Water &
Sanitation
Replacement
and Upgrading:
Redundant Bulk
Pipeline
Infrastructure
9.711335.1.01
5
5,500,000
12,350,000
17,850,000
32 Utility
Services:
Water &
Sanitation
Refurbishing of
Water Networks
and Backlog
Eradication
9.710878.2.01
5
10,000,000
35,100,000
45,100,000
33 Utility
Services:
Water &
Sanitation
Refurbishing of
Water Networks
and Backlog
Eradication
9.710878.2.00
5
213,000,00
0
56,000,000
269,000,000
Total
642,785,38
2
403,918,42
8
1,046,703,81
0
Detailed Budget Funds Transfer: Fund -Out
92
80
Table 37: Funds out
N
o Department Project Name
WBS Level
3
Original
Budget
2016/17
Funds Out
Adjusted
Budget
2016/17
1
Utility
Services:
Water &
Sanitation
RE - AGA - Tshwane 9.712970.1.
005
191,450,00
0
89,000,000
102,450,00
0
2
Roads &
Transport
Flooding Backlogs:
Sosh & Winterveldt
Area
9.712220.1.
015
114,652,61
5
38,555,660
76,096,955
3
Utility
Services:
Water &
Sanitation
Replacement,
Upgrade, Construct
Wwtw Facilities
9.710411.1.
015
33,000,000
32,350,000
650,000
4
Community
& Social
Developmen
t Services:
Sports and
Recreation
Redevelopment of
Caledonian
9.712915.1.
015
50,000,000
29,000,000
21,000,000
5 Roads &
Transport
Mabopane Station
Modal Interchange
9.710657.2.
005
54,097,344
25,000,000
29,097,344
6
Shared
Services:
Group
Information
&
Communicat
ion
Technology
Upgrade of IT
Networks
9.710200.1.
015
30,000,000
20,000,000
10,000,000
7
Shared
Services:
Group
Information
&
Communicat
ion
Technology
Disaster Recovery
System Storage
9.712950.1.
015
20,000,000
20,000,000
-
8
Utility
Services:
Water &
Sanitation
Reservoir Extensions 9.712534.1.
015
66,000,000
17,100,000
48,900,000
93
81
N
o Department Project Name
WBS Level
3
Original
Budget
2016/17
Funds Out
Adjusted
Budget
2016/17
9 Roads &
Transport
Upgrading of
Garsfontein road
9.712956.1.
018
12,071,107
12,071,107
-
1
0
Shared
Services:
Group
Information
&
Communicat
ion
Technology
Credit Control Solution 9.712969.1.
015
20,000,000
11,713,288
8,286,712
1
1
Utility
Services:
Water &
Sanitation
Replacement,
Upgrade, Construct
Wwtw Facilities
9.710411.1.
016
22,000,000
10,182,300
11,817,700
1
2
Community
& Social
Developmen
t Services:
Sports and
Recreation
Greening Sportfields 9.712941.1.
015
20,000,000
8,913,637
11,086,363
1
3
Housing &
Human
Settlement
Sewerage - Low Cost
Housing
9.710864.2.
005
153,437,50
0
7,000,000
146,437,50
0
1
4
Utility
Services:
Energy &
Electricity
New Bulk Electricity
Infrastructure
9.712279.1.
015
140,000,00
0
6,900,000
133,100,00
0
1
5
Community
& Social
Developmen
t Services:
Sports and
Recreation
Upgrade Refilwe
Stadium
9.712916.1.
015
10,000,000
5,000,000
5,000,000
1
6
Shared
Services:
Group
Information
&
Communicat
ion
Technology
Implementation of
Storage Area Network
9.710344.1.
015
15,000,000
5,000,000
10,000,000
94
82
N
o Department Project Name
WBS Level
3
Original
Budget
2016/17
Funds Out
Adjusted
Budget
2016/17
1
7 Group
Property
Replacement/Moderni
zation of all the Lifts
within various Council
Buildings
9.712743.1.
015
5,000,000
3,000,000
2,000,000
1
8 Roads &
Transport
Main terminal Building,
carousel and other
mechanical baggage
handling equipment
maintenance
9.712891.1.
015
2,000,000
2,000,000
-
1
9 Health
Replacement of
Rayton Clinic
9.712684.1.
015
7,700,000
661,714
7,038,286
2
0
Environment
&
Agriculture
Managemen
t
Development and
Upgrading of Existing
Cemeteries
9.712498.1.
015
650,000
650,000
-
2
1
Housing &
Human
Settlement
Project Linked
Housing - Acquisition
of Land
9.710868.2.
005
31,358,713
388,000
30,970,713
2
2 Roads &
Transport
Flooding Backlogs:
Sosh & Winterveldt
Area
9.712220.1.
005
220,488,28
4
55,000
220,433,28
4
Total
1,218,905,5
63
344,540,70
6
874,364,85
7
95
1 | P a g e
SANDSPRUIT WORKS ASSOCIATION
FOURTH QUARTER PERFORMANCE REPORT
APRIL 2017 – JUNE 2017 FOR
FINANCIAL YEAR 2016 / 17
SIGN OFF
CHIEF EXECUTIVE OFFICER
___________________________________
DOCUMENT DATE
ANNEXURE B 96
2 | P a g e
Table of Contents
1. EXECUTIVE SUMMARY........................................................................................................................................................................... 3
2. PERFORMANCE AGAINST THE ENTITY BUSINESS PLAN ........................................................................................................... 5
2.1 SUMMARY OF PROGRESS AGAINST ENTITY BUSINESS PLAN TARGETS ............................................................................................... 5
3. PERFORMANCE ON OTHER STRATEGIC MATTERS ................................................................................................................... 14
3.1 REDUCING NON-REVENUE WATER FROM 20% TO 19.5% WITH A 0.5% REDUCTION IN TOTAL WATER LOSSES .............................. 14
3.2 PROVIDING FREE BASIC SERVICES TO INDIGENT HOUSEHOLDS (WATER) ............................................ Error! Bookmark not defined.
3.3 STRATEGIC PROJECTS (OPERATIONS) ................................................................................................................................................ 14
3.4 WASTE WATER TREATMENT PLANTS................................................................................................................................................. 14
4. OVERALL HIGHLIGHTS AND CHALLENGES .................................................................................................................................. 15
4.1 HIGHLIGHTS ....................................................................................................................................................................................... 15
Operations and Maintenance ..................................................................................................................................................................... 15
ICT Department ........................................................................................................................................................................................... 15
Marketing and Communication ..................................................................................................................... Error! Bookmark not defined.
4.2 CHALLENGES ...................................................................................................................................................................................... 17
5. DEPENDENCIES AND CROSS CUTTING ISSUES .......................................................................................................................... 19
6. OPERATION CLEAN AUDIT ................................................................................................................................................................. 20
7. GOVERNANCE ........................................................................................................................................................................................ 21
7.1 COMPOSITION OF SWA BOARD MEMBERS .......................................................................................... Error! Bookmark not defined.
7.2 BOARD COMMITTEES AND NUMBER OF MEETINGS ............................................................................ Error! Bookmark not defined.
8. HUMAN RESOURCE MANAGEMENT ................................................................................................................................................ 26
8.1 DIRECTORS REMUNERATION AND SENIOR MANAGERS (01 JULY-31 AUGUST 2016) ........................................................................ 26
8.2 HUMAN RESOURCES MANAGEMENT ADMINISTRATION .................................................................................................................. 26
8.3 EMPLOYEE RELATIONS ...................................................................................................................................................................... 27
8.4 PROGRESS ON ORGANIZATIONAL DESIGN ........................................................................................... Error! Bookmark not defined.
8.5 TRAINING AND DEVELOPMENT ............................................................................................................ Error! Bookmark not defined.
9. RISK MANAGEMENT AND INTERNAL CONTROLS ....................................................................................................................... 29
10. SUPPLY CHAIN MANAGEMENT .................................................................................................................................................... 30
10.1 DEVIATION REPORT JULY 2016 - SEPTEMBER 2016 SCM: REGULATION 36(2) OF THE SCM REGULATIONS ...................................... 33
10.2 SCM COMPLIANCE IN TERMS OF SCM REGULATIONS (SCMR) 12 ..................................................................................................... 34
11. CONCLUSION AND RECOMMENDATIONS ................................................................................................................................. 35
ANNEXURE A: FINANCIAL PERFORMANCE ............................................................................................................................................ 37
STATEMENT OF FINANCIAL POSITION AS AT ................................................................................................................................................... 37
REVENUE BY SOURCE AT DATE ........................................................................................................................................................................ 37
CASHFLOW STATEMENT AT DATE ....................................................................................................................... Error! Bookmark not defined.
ANNEXURE B: MUNICIPAL ENTITIES BUSINESS PLAN 2016/17 ........................................................................................................ 39
SANDSPRUIT WORKS ASSOCIATION ................................................................................................................................................................. 39
2016/17 APPROVED BUSINESS PLAN ............................................................................................................................................................... 39
97
3 | P a g e
1. EXECUTIVE SUMMARY
SWA’s performance for the period under review is set against the adjusted 2016/17 business plan and
the implementation of the approved Debt Collection Strategy as well as the background of the 27th
October 2016 Council resolution of disestablishing SWA. In the period under review SWA has 9
indicators out of 12 as the other 3 were no longer relevant to SWA business as the result of
disestablishment. The indicators that have not been achieved are 2 and 7 have been achieved.
Debt collection strategy and credit control.
The Debt Collection Strategy has not yet yielded the required results because revenue collection is still
averaging between R7.5 million and R9 million monthly and the target of 75% this quarter has not been
achieved. A total of 3802 accounts have been handed over to over 19 of the 28 collecting agents that
have been appointed by the City. The accounts handed over exclude government accounts, indigent’s
accounts and all accounts with queries
Credit control
The service provider is forever intimidated by the community when doing credit control action hence on
improvement on collection rate. A total of 274 business accounts had their service supply disconnected
while 1450 households had their services restricted for none payment.
Meter reading
Meter Reading is done by the CoT permanent meter readers as from January 2017 because the contract
of the service provider was not renewed again. The meter readers have experienced some challenges:
Meters that are buried and were not reported previously by the service provider.
New meter that are on the field and not on the reading books.
Meters that are inside the premises.
Intimidation in some areas.
Indigent Register.
Indigents that are not properly registered are being investigated by the CoT forensic team to determine
the legitimacy of being on the register, and those found to be not eligible are being deregistered.
Accounts where businesses are conducted e.g. Taverns, crèche’s, and mini brick manufacturing
factories.
Deceased account holders still on the register.
Working account holders earning more than the indigent income threshold.
98
4 | P a g e
Account numbers where the name and identity number differs.
Accounts with indigent status approved more than seven years ago.
Accounts where change of ownership had occurred.
The major challenge still remains with those indigents who are consuming in excess of the allowed 12 kl
of water per month. The target of installing 446 of the water restrictors to those indigents who are
consuming in excess of the 12kl of water per month has been achieved.
99
5 | P a g e
2. PERFORMANCE AGAINST THE ENTITY BUSINESS PLAN
2.1 SUMMARY OF PROGRESS AGAINST ENTITY BUSINESS PLAN TARGETS
100
6 | P a g e
Strategic Objective Department
Division
Key Performance
Area
2016/17
Target
Baseline Budget FY 2015/16 R`000
Quarter 1 Quarter 2 Quarter 3 Quarter 4
April May June
Promote Sustainable Service
Infrastructure and Human
Settlement Management
Operations
Achieve an annual
target of 19.5% Non-
Revenue Water
19.5% 20%
Target 19.5%
Actual: 76.13%
Target:
19.5%
Actual:
20.95%
Target: 20%
Actual: 35.86%
Target: 20%
40 000
Target: 20%
Actual:
25.36%
Target: 20%
Actual:
31.04%
Target: 20% Estimate 46.3%
Actual 34.23%
Not Achieved
Promote Shared Economic
Growth and Job Creation
Finance Outsourcing 40 % job
opportunities to
SMME’s (30%)and
Co-operatives (10%)
annually
40% Target 40%
Target: 10%
Actual:18%
Target: 10%
Actual:
67.74%
Target: 10%
Actual:
21.13%%
Target: 10%
3 000 Actual :
100%
18.40% 100%
Total : 72.8% Achieved
Ensure Sustainable, Safer
City and Integrated Social
Development
Operations Reduce the number
of registered
indigents who
consume in excess of
the allocated basic
water consumption
(12kl)
The WMD’s were
replaced by water
restrictions
45% New
Indicator
Target 45%
Actual:
Target: 45%
Actual:
22.39%
Target: 445
Actual: 0
Target: 445
5 000
Actual:
1369
Actual:
0
Actual:
0
Total : 1369
Achieved
Promote Governance and Finance Financial Compliance 100% 100% Target: 19.5% Target: 100% 760
101
7 | P a g e
Active Citizenry in terms s87 (11) of
the MFMA annually
Target: 100%
Actual:100%
Target: 100%
Actual: 100%
Actual: 20.95% Actual: 100% Target:
100%
Target:
100%
Actual: 100%
Achieved
Promote Governance and
Active Citizenry
Finance SCM Compliance in
terms of Regulation
12 and 36 of the
SCM regulations 100% 100%
Target: 100%
Actual: 100%
Target: 100%
Actual: 100%
Target: 100%
Actual: 100%
Target: 100%
760
Actual 100% Actual 100% Actual 100%
Total : 100%
Achieved
Promote Governance and
Active Citizenry
Risk
100% of Mitigation
Strategies monitored
against Approved
Risk Register
100% New KPI Target: 100%
Actual: 100%
Target: 100%
Actual: 100%
Target: 100%
Actual: 100%
Target: 100%
800 Actual 100% Actual 100% Actual 100%
Actual: 100% Achieved
Promote Governance and
Active Citizenry
Marketing
Branding
100% New KPI Consult
Stakeholders
Consult
Stakeholders
Cancelled
Cancelled Cancelled Cancelled
0
Promote Governance and
Active Citizenry
Marketing
Stakeholder
meetings per ward to
discuss community
concerns (currently
MAWIGA have 10
wards)
40 31
Target: 10
Actual: 10
Target: 10
Actual: 10
Target: 10
Actual: 18
Target: 10
600
Actual: 5 Actual: 7 Actual: 4
Total: 16
Achieved
Improve Financial
Sustainability
Finance Achieve Revenue
collections of 75%
Annually
80% 75%
Target: 80%
Actual:69.37%
Target: 80%
Actual:
51.04%
Target: 80%
Actual: 54%
Target: 65%
222 728
Actual:
39.73%
Actual: 67.97%
Actual:
Total:
Not Achieved
102
8 | P a g e
Continued organizational
Development,
Transformation and
Innovation
Human
Resource
Implement the
Reviewed Approved
Organizational
structure
100% New KPI
Target: 25%
Actual: 0
Target: 25%
Actual: 0
Cancelled Cancelled Cancelled Cancelled
0
Promote Governance and
Active Citizenry
Company
Secretary
Compliance with
Section 33, Section
16 of Companies Act
71 of 2008 and Board
governance
documents.
1 New KPI
Target; 100%
Actual: 100%
Target: 100%
Actual: 100%
Only done in
the 1st quarter
Only done in
the 1st quarter
Only done in
the 1st
quarter
Only done in
the 1st
quarter
700
Promote
Governance and
Active Citizenry
IT Compliance in
terms COBIT,
KINGIII & ITIL.
100% New KPI
Target: 100%
Actual:100%
Target:
100% Actual:
65.16%
Target: 50%
Actual: 98.7%
Target: 50%
700
Actual:
100%
Actual:
100%
Actual:
100%
Total: 100%
Achieved
103
9 | P a g e
STATEMENT OF FINANCIAL PERFORMANCE
The Financial Performance Report for Sandspruit Works Association for the period ended 30 June 2017.
Works Association - Table F2 Monthly Budget Statement - Financial Performance (revenue and expenditure) – M08 May 2017
Description
Monthly actual
YearTD actual
YearTD budget
YTD variance
YTD variance
Full Year Forecast
R thousands
%
Revenue By Source
Service charges - water revenue 7 417 123,880 179,632 (55,752) -31% 179,632
Service charges - sanitation revenue 2 814 47,982 54,820 (6,838) -12.5% 54,820
Interest earned - external investments 72 375 1,000 (625) -62.4% 1,000
Interest earned - outstanding debtors 5 191 63,180 80,870 12,310 24.28% 50,870
Transfers recognised – operational 7 052 271,547 172,940 98,607 57.% 172,940
Other revenue 19 263 28,622 (28,360) -99.1% 28,623
Total Revenue (excluding capital transfers and contributions) 22,564 507,227 487,884 19,343 8.2% 487,884
Expenditure By Type
Employee related costs 7,942 97,256 90,025 7,232 8.% 90,025
Remuneration of Directors 155 1,019 1,080 (61) -5.7% 1,080
Debt impairment 9,269 142,194 56,762 85,432 150.5% 56,762
Collection Cost 124 976 2,836 (2,154) -68.8% –
Depreciation & asset impairment 154 1,888 3130 1,888 #DIV/0! 3,130
Finance charges – – – – –
Bulk purchases 21,838 225,367 208,873 17,943 8.4% 207,873
Other materials 251 2,980 10,980 (8,030) -73.1% 10,980
Contracted services 2,628 21,651 46,612 (24,961) -53.6% 46,612
Transfers and grants – – – – –
Other expenditure 1,430 18,820 71,422 (56,602) -73.6% 71,422
Total Expenditure 43,790 512,121 487,884 24,237 5.6% 487,884
Surplus/(Deficit) (21,226) (4,894) 382 ( 4,483) 4178.0% –
Surplus/(Deficit) before taxation (21,226) (4,894) 382 (4,893) 4178.0% –
Surplus/(Deficit) for the year (21,226) (4,894) 382 (4,893) –
REVENUE BY SOURCE:
The above table indicates the total operating revenue of R 507 million compared to budget amount of R 488 million. The total revenue surplus for the period ending 30 June 2017 is R 19 million. This surplus is attributed to revenue from service charges and other revenue that is under budget by R55 and R 28 million respectively, and debtors’ interest and transfers recognized operational
grant that is over budget by R 12 and R 99 million respectively.
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EXPENDITURE BY TYPE:
The total expenditure for the period is R 512 million compared to a budget of R 488 million, resulting in over expenditure of R 240M which is attributed mainly to the following: Debt Impairment – R 85 million above budget due to declining collection levels. Underspending of R 89.5M on contracted services, other materials and related expenses as
a result of cash constraints resulting from poor collection levels. Bulk water purchases are R 18 million rand over budget. Employee costs which exceed the budget by R7m and R2m underspending on collection
costs. The entity still continues to be heavily dependent on the Operational Grant Transfers from the parent municipality. The entity posted a deficit of R 4,8 million rand for period ended 30 June 2017.
STATEMENT OF FINANCIAL POSITION
Vote Description
2015/16 Current Year 2016/17
Audited Outcome
Original Budget
Adjusted Budget
YearTD actual
Full Year Forecast
R thousands
ASSETS
Current assets
Cash 12,510 17,786 18,710 7,399 18,710
Consumer debtors 15,875 13,456 13,456 51,406 13,456
Other debtors 19,963 55,000 55,000 577,371 55,000
Current portion of long-term receivables – – –
–
Inventory 3,478 3,826 3,826 3,424 3,826
Total current assets 51,827 90,068 90,992 639,601 90,992
Non current assets
Property, plant and equipment 22,116 15,494 15,494 4,725 15,494
Intangible – 5,000 5,000 40 5,000
Total non current assets 22,116 20,494 20,494 4,765 20,494
TOTAL ASSETS 73,943 110,562 111,486 644,366 111,486
LIABILITIES
Current liabilities
Consumer deposits 3,700 4,000 4,000 3,962 4,000
Trade and other payables 60,730 83,780 83,780 613,907 83,780
Provisions – 7,000 7,000 9,715 7,000
Total current liabilities 64,430 94,780 94,780 627,584 94,780
Non current liabilities
TOTAL LIABILITIES 64,430 94,780 94,780 627,584 94,780
NET ASSETS 9,513 15,782 16,706 16,782 16,706
COMMUNITY WEALTH/EQUITY
Accumulated Surplus/(Deficit) 9,513 15,782 16,706 3,349 16,706
TOTAL COMMUNITY WEALTH/EQUITY 9,513 15,782 16,706 3,349 16,706
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The statement of financial position was favorable as at 30 June 2017. The accumulated surplus was R 16.8 million. The total assets for SWA were R 644 million versus total liabilities of R 628 million. The total assets comprise of current assets of R 640 million and non-current assets of R 4.7 million. The total liabilities comprise only of current liabilities totaling R 628 million. The current assets exceed current liabilities by R 12.m. The current ratio of SWA is stable at 1.00:1.00, which means that SWA will be able to meet its current liabilities when they become due. The City of Tshwane still remains the major creditor for SWA with at least 97% of the total creditors owed to the City.
Sandspruit Works Association - Aged creditors - June 2017
Detail
Current Year 2016/17
0 - 30 Days
31 - 60 Days
61 - 90 Days
91 - 120 Days
121 - 150 Days
151 - 180 Days
181 Days - 1 Year
Over 1 Year
TotalOver 365 days
R thousands
Creditors Age Analysis By Customer Type
Bulk Electricity
Bulk Water 21,838 18,690 18,690 21,731 20,868 22,390 23,974 452,307 600,489
PAYE deductions
–
VAT (output less input)
–
Pensions / Retirement deductions
–
Loan repayments
–
Trade Creditors
Auditor General
–
Other
–
Total By Customer Type 21,838 18,690 18,690 21,731 20,868 22,390 23,974 452,307 600,489
DEBT COLLECTION AND CREDIT CONTROL
DEBT COLLECTION
COLLECTION AGENT Mastre file
# ACCT RAND VALUE
TS LEGAL SERVICES 200 R 10,588,884.38
MAHARAJ ATTORNEYS 200 R 7,944,254.06
KR INC 200 R 6,316,570.50
MBN INC 200 R 7,691,247.84
BASCOL 200 R 5,838,246.45
MOHALE INC 200 R 5,968,770.30
VELILE TINTO & ASSOCIATION 200 R 7,302,560.92
BBT GROUP 200 R 6,712,632.56
MEDACO REVENUE SOLUTION 200 R 6,270,109.15
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NOKO MAIMELA 200 R 6,124,649.22
KEKEREILI GROUP 200 R 6,255,154.73
CONFIRM DIRECT CALL CENTRE 200 R 5,879,604.93
MATLAWWENG MAGOLEGO 200 R 5,594,308.30
REVCO 200 R 6,519,197.75
NTLOEDIBE ATTORNEYS 200 R 4,936,413.46
TRIFECTA CAPITAL COLLECTION 200 R 6,033,097.79
MAFETSA ATTOURNEYS 201 R 4,526,309.04
MBD KOIKANYA JOINT 201 R 6,439,155.00
KVW LEGAL 200 R 5,852,584.34
TOTAL 3802 R 122,793,750.72
As at 30 June 2017 3802 accounts have been handed over to 19 of the 28 collection agents that are appointed by CoT. These accounts exclude government accounts and indigent accounts.
Credit Control
Number issued Value issued Collected
Disconnections 136
R 2,246,369.96
R 705,235.81
Restrictions 1,366 R14,617,949.28 R 105,222.29
Analysis as of 30 June 2017
Total
0 - 30 days
31 - 60 days
61 - 90 days
91 - 120 days
121 - 150 days
151 - 180 days
181 - over 1 year
Organs of state
15,769,222.60
1,242,920.97 444,785.61 783,395.54 447,355.73 615,021.86 994,738.57
11,241,004.32
Commercial
8,956,979.96
1,047,192.88 629,004.17 542,817.57 531,677.47 362,645.81 209,859.37
5,633,782.69
Households
842,278,292.34
15,701,385.19
16,611,502.86
16,169,317.42
14,876,563.73
14,740,175.30
13,935,886.15
750,243,461.69
Table 1: Summary of performance against the business plan
Total Nr of targets for the financial year
Number of targets for the quarter
Nr of targets not achieved for the quarter
Nr of targets achieved for the quarter
Nr of targets cancelled for the financial year
Nr of targets not achieved year to date
Nr of targets achieved year to date
12 9
Two KPA’s were cancelled due to Disestablishment process
2 7 2 2 8
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Table 2: Business plan targets not achieved
KPA Indicator nr Reason for
non-
achievement
Corrective
measures
implemented
to date
Planned corrective
measures to be
implemented
Responsible
official for
corrective
measure
Due date
Achieve an annual target of 20% Non-Revenue Water
1 Improvement on repairing some of the bulk meters has been done in this quarter but the improvement has not completely assisted in reduction of non-revenue as required.
50% of the bulk meters have been addressed.
All the outstanding bulk meters will be handed over to CoT bulk Meter department for auctioning.
Acting Director BWS
30 September 2017
Achieve Revenue collections of 75% Annually.
9 Measures implemented are inadequate to create a culture of a paying customer.
Continuous implementation of credit control policies together with the debt collection strategy.
Implementation of Debt collection strategy and monitoring thereof to be done.
Revenue Manager and CFO
30 September 2017
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3. PERFORMANCE ON OTHER STRATEGIC MATTERS
3.1 REDUCING NON-REVENUE WATER FROM 20% TO 19.5% WITH A 0.5% REDUCTION IN
TOTAL WATER LOSSES
June figures are still estimated but only waiting for final values from Revenue Department.
3.2 STRATEGIC PROJECTS (OPERATIONS)
The Ga-Rankuwa West Reservoir’s progress is on 99% and it has not been commissioned due
to the unsuccessful tie-in connection to Rand water supply, the commissioning is re-scheduled
for the 12th July 2017.
The Ga-Rankuwa East Reservoir’s progress is on 99% and only the tie-in is outstanding
between SWA chamber and Rand 2. The project will be commissioned once the tie-in is
completed.
The CoT has made 100% progress to date in the installation of a bulk supply pipeline from
55ML to Mabopane Reservoir, but has not been commissioned yet. The second phase of the
project has started and is at 10% to date.
3.3 STRATEGIC PROJECTS: WASTE WATER TREATMENT WORKS (WWTW)
Temba WWTW is under upgrade, being extended by an additional 20 ML/ day, which will make
the Treatment Works to have a total treatment capacity of 32.5 ML/day. This will improve the
quality of the treated effluent. The electrical contractor has completed installing electrical cable
from Main Works to Inlet Works.
The civil contractor is arranging the change over from the old raw sewage pipeline to the newly
installed pipeline within the next six (6) weeks. This will pave way for the commissioning of the
new Inlet Works.
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4. OVERALL HIGHLIGHTS AND CHALLENGES
4.1 HIGHLIGHTS
REVENUE DEPARTMENT
a) Progress to date:
5580 Final Demand notices amounting to R115 637 674.00 were issued in the period under
review.
ICT DEPARTMENT
The service reporting from an ITIL perspective assist the entity in providing information to both the IT and
the business in order for informed decisions to be made. During the months of April 2017 - June 2017, the
IT Department received a total of 156 incidents and all were resolved. Out of 156, 1 was a test in the
month of April, which implies that valid incidents were 155.
The City of Tshwane is in the process of assisting SWA with the Disaster Recovery platform.
The Data Migration project has commenced on 24 May 2017. Data scoping was scheduled from 29 May
2017 to 02 June 2017 and it has been completed. The appointed Service Provider is currently busy with
the data migration of employees and that of revenue separately.
MARKERTING AND COMMUNICATION
CUSTOMER RELATIONS
OUTREACH PROGRAMME(GAZEBO SERVICES)
In a way of bringing service to the door-step of MAWIGA customers, Gazebo Service were successfully
implemented from May 2017. All Wards in MAWIGA were visited, with the involvement of Ward Councilors
and community leaders, to address billing issues and any other water and sanitation related issues.
Departments such as Revenue, OPS, IT and Marketing dept. participated in the initiative, to ensure a
success. Reported queries such as, incorrect billing, estimations, late distribution of bills and no bills were
recorded. Meter related queries were also received and were logged for the attention of OPS dept. Where
urgent meter leakages are reported, they are addressed on the spot to reduce water losses.
Customers appreciated the initiative, as some of the community members are unable to visit SWA offices
during the week due to different commitments and reasons.
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The service have been ongoing from May until end of June 2017, taking place on Fridays and Saturdays
until all areas in respective Wards of MAWIGA are visited. Communities were informed on the initiative
through pamphlets, Councilors, community reps and through different Radio Stations.
SWA is also intending to meet and engage other unknown formed community based organizations on the
ground and address their concerns.
Customer Education SWA, Marketing and Communications has commenced with creating awareness and
education on Policies of the Municipality as implemented in MAWIGA. All Ward Councilors including
community leaders have been invited to attend the workshop. The initiative will assist in minimizing
intimidations and aggression on the ground by the very community members, as they will be informed on
all processes and procedures of policies such as Credit Control, Indigent and Exit Indigent Policies.
Garankuwa, Mabopane and Winterveldt community leaders have been workshopped by the end of June
2017.
Stakeholder Management
Fourteen (14) stakeholder meetings (4 Community meetings and 10 Stakeholder forums engagements)
were attended to address community concerns in most wards in MAWIGA. The following issues were
raised:
Inconsistent billing
Meter leakages and long outstanding sewerage blockages
Informal areas requesting meter installations
Some areas in MAWIGA demanding that outstanding debts be written off
Requesting that yearly rebates be implemented in MAWIGA
Request Education and Awareness on the City’s policies
SWA has started with the process of correcting inconsistent billing since March 2017, going forward. It
was anticipated that the exercise will be completed by the end of June 2017 but due to budgetary
constraints and complexity of some of the problems, that was not achieved. CoT will take over the
remainder of the exercise for correcting the billing by first relocating those water meters that are inside the
yards outside. Communities were encouraged to ensure that they report all inconsistencies for correction,
promptly.
The City has also assisted SWA with the provision of 300 meters to expedite the addressing of long
outstanding meter leakages. Sewerage blockages are referred to the Region 1 as soon as they are
reported.
Engagements with Ward based community Forums
SWA held stakeholder forum meetings to address community concerns, with the following ward based
organizations:
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• Zone 14 community reps
• Ward 12 Committee and Ward Councilor
• Ward 24 Committee and Ward Councilor
• Kopanong Development Forum
• Rapid response committee representing all wards in MAWIGA
• Tshwane North Outreach NGO from Winter veldt
• Sanco Mabopane
• Church fraternal representing Mabopane and Winter veldt Churches
• Church fraternal representing Ga Rankuwa Churches
• NGO Mabopane
Their main concerns were as stipulated above, long outstanding meter leakages and sewerage blockages,
which are receiving attention as indicated.
WATER INTERRUPTION
There were 5 water pipes burst in Mabopane and 4 in Garankuwa which caused water interruptions. Only
2 pipes burst in Winterveldt took place. Water interruption normally takes place for a day or less and all
relevant stakeholders are informed promptly through the relevant media platforms.
COMMUNICATIONS
All Water and Sanitation communications is done internally and externally as per Communications Policy,
as the need arises.
4.2 CHALLENGES
Table: Challenges
Challenges Interventions implemented Assistance required
1 Under recovery of sales from
customers which continue to threaten
the financial sustainability of the entity.
The credit control measures are
continuously being implemented to
improve the situation.
The CoT intervened and is currently
assisting SWA with data cleansing,
billing, revenue collection and
meter reading.
2 Sewerage blockages are not being
attended on time.
Only 30% of the job cards issued are
attended to by the service provider, this
matter on poor service delivery by the
service provider has been escalated to
region 1 for intervention.
The CoT to uplift their current
service on sanitation to MAWIGA
areas.
3 WWTW is experiencing repeated cable
theft and vandalism, which resulted in
SWA entered into a transversal contract
with the CoT for the provision of security.
Security to be increased at WWTW.
Monthly meetings between WWTW,
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the breakdown of treatment processes
and the discharge of non-compliant
effluent into the water courses.
SWA also entered into transversal
contracts for electrical, mechanical and
inlet works maintenance, Most of repairs
have started on 29 May 2017 & in
progress.
ELECTRICITY & TMPD, are taking
place to strategize security matters
CoT Metro Police to assist in
patrolling WWTW, improve security.
4 Babelegi and Sandspruit WWTW were
operated by a private contractor. SWA
took over the operation of these
Treatment Works in April 2016. There
are no permanent personnel to operate
and maintain these Works.
CoT approved the filling of vacant funded
positions at Klipgat and Temba. These
positions will augment staff compliment
at Babelegi and Sandspruit WWTW. The
positions were advertised on 19.05.2017,
with closing date of 01.06.2017.
Interviews have been concluded and successful candidates will be given their appointment letters.
5 Data migration process delayed Weekly meetings scheduled to manage the project.
Fast track the process of data migration to be able to ensure the smooth transition of customer accounts from SWA to CoT and the billing process.
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5. DEPENDENCIES AND CROSS CUTTING ISSUES
Table: Dependencies and Cross Cutting Issues
Challenges Interventions implemented Dependency Support
1 Systems not integrated
and outdated.
Engagements are made with the CoT to migrate all
system related data onto the SAP system.
Awaiting the project plan on how the
activities will be conducted from the
CoT as soon as possible as the entity
is struggling, e.g. customer queries
are not well captured and attended to
effectively, and revenue collection is
not yielding results anticipated due to
data not being adequate.
MARKETING AND COMMUNICATION
SWA still receives high volume of meter leakages and sewer blockages and is unable to address those queries within the stipulated service standards. A tender to address meter queries was cancelled due to unwinding of SWA as per the Council Resolution of the 27th October 2016. CoT have assisted SWA by allowing the Entity to get both domestic and bulk water meters directly from CoT Stores.
OPERATIONS
Sewerage queries are continually attended by the appointed service provider but are still not addressed on time as some of the blockages require a sewer jet, which the procurement process for it delays most of the time. Also the employees of the service provider are constantly on a go-slow as they are demanding that they must be permanently absorbed in the CoT organizational structure.
WASTE WATER TREATEMENT WORKS
The WWTW is still experiencing repeated cable theft, burglary and vandalism, which resulted in the breakdown of treatment processes and the discharge of non-compliant effluent into the water streams. Because of such non-compliance, the National Department of Water and Sanitation has issued predirective and directives in terms of section 19 (3) of National Water Act No. 36 of 1998, for failure to take reasonable measures to prevent pollution from occurring from Rietgat, Klipgat and Sandspruit WWTW.
Maintenance Implementation Plan was developed to improve the conditions at Waste Water Treatment Works and address issues raised in the predirective and directives from the Department of Water and Sanitation.
The CoT has sourced maintenance contractors to address outstanding and non-procured maintenance to conduct maintenance works at the five (5) SWA WWTW’s.
The shortage of personnel is another contributing factor to non-compliance of WWTW. A request was submitted to CoT for approval to fill the vacant funded positions at Klipgat and Temba WWTW, which approval was granted.
SWA HR department has internally advertised posts on the 19 May 2017, to fill critical vacant positions at WWTW. This exercise will improve one aspect of compliance related to the minimum requirement of personnel to operate and maintain WWTWs.
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6. OPERATION CLEAN AUDIT
Description 2014/15 2015/16 Status
Audit Opinion Unqualified Unqualified
Number of Findings 31 25
Resolved 31 24
In Progress 0 1
Not Implemented 0 0
Repeat Findings 20 7
Table: Evidence
Evidence for the quarter submitted with report (Yes/ No)
Entity evidence files updated, centralized and verified in the department (Yes/ No)
If no, indicate corrective measure
Entity project files for the quarter compiled, centralized and verified (Yes/No)
If no indicate corrective measure
Yes Yes N/A Yes N/A
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7. GOVERNANCE
7.1 BOARD COMPOSITION
Ms Zandile Kabini (Chairperson of Board)
Mr Lucky Bokaba (Non-Executive Member)
Mr Victor Maboka (Non-Executive Member)
Adv. Billy Maboka (Non-Executive Member)
Mr Zwe Ndlala (Non-Executive Member)
Ms Bongiwe Zwedala (Acting Executive Member)
*# Mr Lucky Bokaba was retired on 30 November 2016
*# Mr Victor Maboka was retired on 30 November 2016
7.2 4th Quarter Board Meeting:
Name Position
Regular Board Meeting
Special Board Meeting
APC#
Governance Risk and Finance
Special Governance Risk and Finance
Operations
Social and Ethics
HR and Remco
AGM 2015-16 05 August
MMC Special Meeting
Chairperson's Quarterly Meeting
Total
Z Kabini Chairperson
5
3
2
0
0 0
0
0
1
1
0
12
CV Maboka
Non-Executive Director
2
2
0
2
1
2
2
0
1
0
0
12
LN Bokaba
Non-Executive Director
2
2
0
0
0
2
2
2
1
1
0
12
AZ Ndlala Non-Executive Director
5
2
0
2
1
2
0
2
1
1
0
16
Adv B Malatji
Non-Executive Director
5
2
0
2
1
0
2
2
1
0
0
15
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7.3 CHALLENGES
Challenges Interventions Implemented Status
Capacity in the Office of the Company Secretary
The Board approved the appointment of the Assistant Company Secretary and 2 interns in order to fill the capacity gap. The appointments are in process.
One EPWP beneficiary was appointed from January 2016 until 31 December 2016, and the position of Assistant Company Secretary was advertised hence the recruitment process was put on hold due to the unwinding process.
Appointment of the Chief Executive Officer
The appointment of the Chief Executive Officer is very critical in order to provide effective strategic leadership for the implementation of the SWA strategy and business plan, as well as organizational control and efficient management of the organization’s resources, including the entity’s sustainability. The appointment of the CEO is in process.
The Board of Directors shortlisted the candidates on 24 March 2016 however the appointment was put on hold by CoT and the CoT seconded Ms Bongiwe Zwedala to act as SWA Chief Executive Officer from 16 August 2016 to date.
Rejection of SWA MoI by CIPC based on non-compliance of the MFMA requirements (MoE).
Evidence lodged in midyear
The Company Secretary sought an advice from Shareholder Unit whereby the matter was escalated for legal advice (CoT).
The legal unit of CoT advised that it will be a difficult exercise to deregister SWA as a SOC and re-register it in terms of the requirements of MFMA. However, this was also affected by the unwinding of SWA resolution by Council. SWA will therefore carry its business as a SOC until it’s been deregistered through the unwinding process.
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7.4 ACHIEVEMENTS BOARD AND SUBCOMMITTEES
QUARTER GRF HR-REMCO SOCIAL AND ETHICS OPERATIONS
Jul-Sep 15 Monitoring the implementation of the approved policies in 2015 including the debt collection strategy.
Monitoring the implementation of the HR policies approved in 2015 especially the Performance Development Policy.
Monitoring the implementation of the approved policies in 2015 and managing the ethical conduct of management.
Monitoring the implementation of the policies and strategies approved in 2015 in order to achieve the green drop status.
Oct-Dec 15 The Board Subcommittee were disestablished due to the retirement of 2 Board Members by the Shareholder that led SWA to be left with only 3 Board members.
The Board Subcommittee were disestablished due to the retirement of 2 Board Members by the Shareholder that led SWA to be left with only 3 Board members.
The Board Subcommittee were disestablished due to the retirement of 2 Board Members by the Shareholder that led SWA to be left with only 3 Board members.
The Board Subcommittee were disestablished due to the retirement of 2 Board Members by the Shareholder that led SWA to be left with only 3 Board members.
Jan-Mar 16 Apr-June 16
Council Resolution 27 October 2016 Background
A. The City has the duty in terms of the Constitution of the Republic and the Local Government: Municipal Systems Act 32 of 2000 (“the Systems Act”) to ensure that municipal services, including the supply of water services, are provided to the local communities in a financially and environmentally sustainable manner and that services provided are economic, efficient and effective.
B. SWA is a municipal entity as envisaged in the Systems Act and is also wholly controlled by the City. Its main object is to develop, prepare, install and maintain water and sanitation services and related services to the benefit of the community to promote the management of water, sanitation and road services for communal benefit within certain parts of the City’s jurisdiction.
C. On 10 March 2011, the City and SWA concluded a Service Delivery Agreement in terms of which the City appointed SWA to provide water service for and on behalf of the City in the areas of Mabopane, Ga-Rankuwa, Winterveldt and surrounding areas for a period of 5 (five) years in terms of the Water Services Act No. 108 of 1997.
D. The Service Delivery Agreement terminated on 09 March 2016 and in terms of this Agreement, upon termination of the Agreement, amongst others:
i. All employees of SWA shall be transferred to the City or any entity determined by the City with the retention of all benefits and on the same terms and conditions of service as they were during their employment at SWA;
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ii. Any plan, manual, database, inventory, survey, financial or other record, and all information compiled by SWA in terms of the Agreement shall be the property
of the City; and
iii. SWA shall return to the City all Water Infrastructure and assets required for the performance of water services as well as all information pertaining to such water services.
E. In order to attain its constitutional mandate as set out above and given the termination of the Service Delivery Agreement, on 27 October 2016, the City’s Council resolved to unwind and disestablish SWA in accordance with the Systems Act with the effect that all of SWA’s employees, assets, liabilities, rights and obligations will be transferred from SWA to the City on or before 30 June 2017.
F. Pursuant to the Council’s resolution referred to above, on 07 April 2017 SWA’s board of directors passed a resolution to transfer all of SWA’s employees, assets, liabilities, rights and obligations will be transferred from SWA to the City on or before 30 June 2017.
7.5 DIRECTOR’S REMUNERATION
Entity’s remuneration policy
The remuneration of Non-Executive Directors’ is determined by the City of Tshwane Metropolitan Municipality (CTMM) through its Remuneration Policies. The Remuneration Policy is intended to guide Municipal Entities (ME) of the City of Tshwane in the recruitment, retention and motivation of a consistently high performing human resource, thereby contributing to the achievement of the short and long term objectives of the MEs.
Year to date
Directors Jul Aug- Aug-Retainer 2015-16
Sep Oct Nov Dec Jan Feb Mar Apr May June June-Retainer 2016-17
Total (Year to date)
Ms Zandile Kabini
0 53440 53000 0 21376 18704 0 32064 0 0 32064 0 21376 53 000 285 024
Mr Lucky Bokaba
26720 32064 27000 0 40080 10688 0 0 0 0 0 0 0 0 136 552
Mr Victor Maboka
26720 42752 27000 0 40080 5344 0 0 0 0 0 0 0 0 141 896
Adv. Billy Malatji
26720 40080 27000 0 32064 5344 0 13360 0 0 21376 0 13360 27000 206 304
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Directors Jul Aug- Aug-Retainer 2015-16
Sep Oct Nov Dec Jan Feb Mar Apr May June June-Retainer 2016-17
Total (Year to date)
Mr Zwe Ndlala
26720 29392 27000 0 40080 10688 0 24048 0 0 21376 0 13360 27000 219 664
Total 106880 197728 161000 34736 173680 18704 0 69472 0 0 74 816 0 48096 107000 R989 440
7.6 ANNUAL GENERAL MEETING 2016-17
The Annual General Meeting for 2016-17 financial year did not take place in May 2017 as per the Board calendar. The Shareholder advised that the Annual General Meeting of SWA be put on hold. The Retainer fee for 2016-17 will therefore be paid to the Board members in June 2017 due to the fact that SWA will not be able to pay the Board after 30 June 2017. This is due to the term of office of the Board ending by 30 June 2017. The Shareholder will have no choice but to authorize the payment of the Board Retainer fee for 2016-17 financial year that was supposed to be approved at the Annual General meeting of May 2017.
7.7 ANNUAL RETURN 2016-17
The Annual Return for 2016-17 financial year was complied with on 28 June 2017. (Proof attached as Annexure A).
Section 5: Company Secretarial Function
The Office of the Company Secretary plays a vital role in providing guidance on every aspect of running the organisation to ensure that the company operates within and abides by the rules and regulations. This unit ensures that the organisation complies with all legislation and statutory requirements, support the members of the board, support executive, shareholder engagements and coordinate the board stakeholder events.
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8. HUMAN RESOURCE MANAGEMENT
8.1 DIRECTORS REMUNERATION AND SENIOR MANAGERS (01 JULY-31 AUGUST 2016)
8.2 HUMAN RESOURCES MANAGEMENT ADMINISTRATION
Table: Headcount
DEPARTMENT NUMBER OF POSTS ON APPROVED ESTABLISHMENT
NUMBER OF POSTS FILLED
EPWP/ TEMPORARY
TOTAL NO OF VACANT POSITIONS
CEO’S OFFICE 6 4 0 2 OPERATIONS AND MAINTANANCE 92 85 0 7 MARKETING AND COMMUNICATIONS 34 26 0 8 LEGAL SERVICES 4 3 0 1 FINANCE 78 70 0 8 HRM 12 5 2 7 ICT 3 3 0 0 RISK 7 5 0 2 WASTE WATER TREATMENT PLANTS 67 42 16 25 TOTAL 303 243 18 60
Table: Reasons why staff left the entity
Termination Type Number
Retirement 01 Resignation 01 Death 00 Contract Expired 00 Dismissal-misconduct 00 Dismissal-inefficiency 00 Discharge due to ill health 00 Dismissal-operational changes 00 Other 00 Total 02
Company Contributions
Names
Basic
Salary
Vehicle
Allowance
Cellphone
Allowance
Medical
contribution
Retirement
Fund
Contributions
Risk
Benefits
Housing
Bond
/Allowance UIF SDL
Spouse
Cover
Acting
Allowance
Expense
Allowance
Leave
Paid
Out
Prorata
Annual
Bonus Total
A.G Singo (HR Manager) 147,930.00 57,846.00 3,348.00 16,167.90 18,165.81 12,219.03 13,489.32 446.16 2,153.78 798.81 - - - - 272,564.81
S Baronian(Operations Manager) 152,442.00 57,846.00 3,348.00 19,584.60 18,719.88 12,591.72 11,310.21 446.16 2,207.65 823.20 - - - - 279,319.42
G.J Modise (Marketing Manager) 147,930.00 57,846.00 3,348.00 17,572.80 18,165.81 12,219.03 7,884.51 446.16 2,111.78 798.81 - - - - 268,322.90
L.M Dichaba (Risk Manager) 147,930.00 57,846.00 3,348.00 16,167.90 18,165.81 12,219.03 7,115.34 446.16 2,090.04 798.81 - - - - 266,127.09
SF Mathibela (ICT Manager) 145,755.00 57,846.00 3,348.00 17,572.80 17,898.72 12,041.85 13,287.66 446.16 2,278.68 787.23 - - - - 271,262.10
EG Molefe (Company Secretary) 120,648.00 50,496.00 3,003.00 5,411.70 14,815.56 9,965.52 7,113.00 446.16 1,669.22 - - - - - 213,568.16
Z Zwedala (Acting CEO) - - - - - - - 148.72 200.00 - 20,000.01 4,541.04 - - 24,889.77
AT Phiri (Acting CFO) - - - - - - - 80.89 80.89 - 8,088.30 10,001.10 - - 18,251.18
Total 862,635.00 339,726.00 19,743.00 92,477.70 105,931.59 71,256.18 60,200.04 2,906.57 12,792.04 4,006.86 28,088.31 14,542.14 - - 1,614,305.43
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Table: Injury on duty
Nature of injury on duty Number
Required basic medical attention only 04 Temporary Total Disablement 00 Permanent Disablement 00 Fatal Disablement 00 Total 04
8.3 EMPLOYEE RELATIONS
Table: Collective Agreements Concluded
Subject Matter Date
None
Table 11 Disciplinary Action
Disciplinary Action
Male Female Total
Total African Coloured Indian White African Coloured Indian White
1 0 0 1 0 0 0 0 2
Table: Misconduct and disciplinary hearings finalized
Outcomes of Disciplinary Hearing
Number Total
TOTAL 0 1
Table: Types of Misconduct addressed at disciplinary hearing
Type of misconduct Number Total
Absence without leave 0 0 Abscondment 0 0 Failed to follow the correct supply chain management process
1 1
Financial misconduct 0 0 TOTAL 0 0
Table: Grievance logged
Number of grievances addressed Number
Number of grievance resolved 0 Number of grievance not resolved 0 Total number of grievances lodged 0
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Table: Disputes logged
Number of dispute addressed Number
Number of disputes Upheld 0 Number of disputes Dismissed 0 Number of disputes in progress 2 Number of disputes withdrawn 0 Total number of disputes lodged 0
Table: Strike actions
Strike Actions
-
Total number of person working days lost 0 Total cost(R’000) of working days lost R0.00 Amount (R’000) recovered as a result of no work no pay R0.00
Table: Precautionary suspensions
Precautionary Suspensions
-
Number of people suspended 0 Number of people whose suspension exceeded 30 days 0 Average number of days suspended 0 Cost (R0’000) of suspensions R0.00
.
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9. RISK MANAGEMENT AND INTERNAL CONTROLS
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Strategic Risk
Root Cause
IR RR Management Action Plan Action Owner Time Frame Q4 Progress Evidence
Strategic Objective – Promote Sustainable Service Infrastructure and Human Settlement Management
1. Failure to continuously and consistently supply of quality water and sanitation services
*Dependency on Randwater to supply bulk water *No Capital expenditure allocation (CAPEX) *No mandate to execute CAPEX within area of supply *Aging infrastructure *Current infrastructure unable to meet the demand due to growing population. * Shortage of national water resource * Unclear roles and responsibility on the sewer collection (sanitation services) between CoT and SWA C
riti
cal
Cri
tica
l
1. Upgrade WMS system to assist in the identification of maintenance including leakages
1.Operations Manager
1. 31.03.17
Cancelled due to Disestablishment
Council Resolution dated 27 October 2016
2. SWA to provide input on CAPEX budget for the 2017/18 financial year.
2. CFO
2. 31.12.16
Completed in Q1
3. Engage CoT in order to clarify the roles and responsibility of SWA in terms of Sanitation Services
3. Operations Manager
3. 31.12.16
Cancelled due to Disestablishment process
Council Resolution dated 27 October 2016
Strategic Objective – Improve Financial Sustainability
2. Threat to going concern
*Declining collection levels *Poor data integrity *Mandate is limited to unsustainable areas of supply (Mabopane, Wintervelt & Ga-Rankuwa) * Failure of the CoT to pay operational grant timely *Continuous dependency on CoT operational losses funding due to the following: a. Inability to shift costs to customer due to fact that tariff are uniformed and determined at the parent municipal level b. Inadequate cross subsidisation amongst customers due to growing levels of registered indigents * Illegal connections and non-revenue water *High maintenance costs due to aging infrastructure *Fraud, theft and corruption
Cri
tica
l
Hig
h
1. Participate in the CoT transversal contract for debt collectors.
1. CFO
1. 30 September 2016
1. 19 Debt collectors have been appointed through the CoT transversal contract
Debt Collectors contract
2. Procure IT solution to improve revenue management.
2. IT Manager
2. 30 June 2017
2. Cancelled due to Disestablishment process
Council Resolution dated 27 October 2016
3. Conduct the data cleansing exercise.
3. Revenue Manager
3. 30 June 2017
3. Data cleansing project is 95
completed and the remaining
data is now collected as the
meter readers are reading and
thus updated in the system.
Forms available and information also captured in the system
4. Engage CoT to pay operational grant timely.
4. CFO
4. Quarterly
4. CoT has been engaged by the ACFO
4- Letter to CoT
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Strategic Risk
Root Cause
IR RR Management Action Plan Action Owner Time Frame Q4 Progress Evidence
3. Inadequate human capital capacity to deliver on the strategy
*Structure not aligned to operations *Functions overlapping *Lack of Retention and Recruitment Strategy
Cri
tica
l
Hig
h
1. HR Manager
1. 31 December 2016
1. Cancelled due to Disestablishment process and
1- Council Resolution dated 27 October 2016
2. HR Manager
2. 30 June 2017 2. WWTW critical positions have been advertised on the 19 May 2017
2- Advert
Strategic Objective – Promote Governance and Active Citizenry
4. IT Infrastructure not supporting the operations of the organisation
*Internal processes not aligned to changes in technology *Legacy system *Unreliable system **Failure of Information Technology systems *Over-reliance on third party service provider C
riti
cal
Hig
h
1. Procure the IT solution to improve SWA IT infrastructure.
ICT Manager 1. 30 June 2017 1. Cancelled due to Disestablishment process
Council Resolution dated 27 October 2016
Strategic Objective – Promote sustainable service infrastructure and human settlement management
5. Non reduction of unaccounted water
*Illegal connections (by-passing) *Leaking meters on RDP and new developments *Delay in handing over new development (future connections) to ODI & delay in meter installations at the new development , Dept. of Housing not reporting handing over of houses to SWA areas to SWA directly * Overflow of reservoirs *Inaccurate meter reading and billing *Fire hydrants are not locked and as a results the community and contractors are drawing water from the water fire hydrants *Wintervelt peri-uburn area not metered due to houses inside plots not formalised
Cri
tica
l
Hig
h
1. Inspections to be made on new developments (mainly RDP as it is the main contributor of water loss)
1.Project Coordinator
1. Quarterly
1. Inspections on RDP houses that do not have meters has been conducted
1- List of inspections made
2. Establish relationship with Housing Company Tshwane (for new connections) and CoT Housing and human settlement department during the planning phase
2.Operations Manager
2. 31 March 2017
2. Cancelled due to disestablishment process
2- Council Resolution dated 27 October 2016
3. Study to investigate illegal connections on areas where our network runs through other municipalities (Appointing consultants
3. Operations Manager
3. 31 March 2017
3.Cancelled due to disestablishment
3- N/A
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Strategic Risk
Root Cause
IR RR Management Action Plan Action Owner Time Frame Q4 Progress Evidence
4. Relocation of meters from inside the yard to outside yard
4.Operations Manager
4. 30 June 2017
4.Relocation of meters is a CAPEX project which will be done by CoT. The activity will be conducted by CoT after the disestablishment process.
4- N/A
5. Conduct study on Water Conservation and Demand Management
5.Operations Manager
5. 30 June 2017 5. Cancelled due to disestablishment process
5- N/A
Strategic Objective – Promote Sustainable Service Infrastructure and Human Settlement Management
6. Failure to continuously comply with the effluent quality standard
*Aging infrastructure *Theft of assets and vandalism to infrastructure *Lack of security systems *Insufficient funds for operational maintenance *Lack of skilled personnel as per legal requirements (regulation 17 of water services act)
Cri
tica
l
Hig
h
Implement the preventative maintenance plan 2. Implement the following measures to improve security at WWTW: a) Monthly monitoring of the securing contract b) Participate in a CoT transversal security contract for electronic security 3. Capacitate the WWTP in terms of regulation 17 Water Service Act requirements
1. Acting Manager: WWTP
1. Quarterly
1. Introduction of scheduled preventative maintenance for equipment’s has commenced
1- Maintenance schedules
2. Asset Manager/Risk Manager
1. (a) Monthly
2 (a) Performance monitoring of security was monitored internally and meeting was held with the service provider to discuss the performance of the contract.
2- Security compliance checklist
Risk Manager
(b)31 December 2016
Due to delay in finalizing the CoT new tender, the Council has approved the extension of the current contract. The contract has been extended and will cease when the disestablishment process ends or when the CoT contract is finalized, whichever comes first.
(b) N/A
3.Acting Manager: WWTP
3. 30 June 2017 3. WWTW critical positions have been advertised on the 19 May 2017
3 Advert
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10. SUPPLY CHAIN MANAGEMENT
10.1 DEVIATION REPORT APRIL 2017 – JUNE 2017 SCM: REGULATION 36(2) OF THE SCM REGULATIONS
SCM REPORTING : SCM REGULATION 36(2):
NO
DATE DEPARTMENT/BUSINESS UNIT
ORDER NO
SERVICE PROVIDER
ITEM DESCRIPTION
AMOUNT REASON FOR DEVIATION
B-BBEE LEVEL CONTRIBUTOR
SMME
CONTROL MEARSURE
PROGRESS ON STATUS UP TO DATE
COMMENTS/REMARKS
April -June 2017
1 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R 0.00
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10.2 SCM COMPLIANCE IN TERMS OF SCM REGULATIONS (SCMR) 12
SCM REPORTING Q3: REGULATION 6(3)
Apr-17
DATE OF ORDER
ORDER NO COMPANY NAME DESCRIPTION OF SERVICE/QUOTE/TENDER AMOUNT B-BBEE SMME TSHEPO 10 000
07/04/2017 9087
Kabelo & Kopano Cleaning Sewerage Projects
Supply and delivery of operations material: Adaptors, washer rubber and coupling R189 618.90
EME/Level 1 Yes, very small
N/A, National Treasury CSD
24/04/2017 9088
Gola ka Kitso
Supply and delivery of operations material: shovel round nose, hacksaw frame, adaptors, fire hydrant R196 946.40
EME/Level 1
Yes Micro
N/A, National Treasury CSD
May-17
03/05/207 9094 A Kutumela CC
Supply, delivery and installation of Mesh fence and Tools and Cleaning Equipment at SWA stores R 32 125.20 Level 3
Yes, medium
N/A, National Treasury CSD
04/05/2017 9089-9091 Malaka Pipes
Supply and delivery of operations material: Galvanised elbow, nipple and plugs, red bush, galvanised socket, PVC, cutting disk, polly pipe and couplings R 199 348.88 EME/Level 1 N/A
N/A, National Treasury CSD
04/05/2017 9092 Ndzaka Transportation (Pty) Ltd
Removal of safes from central city to SWA Regional Office R 13 100 EME/Level 1
Yes, medium
N/A, National Treasury CSD
03/05/207 9094 A Kutumela CC
Supply, delivery and installation of Mesh fence and Tools and Cleaning Equipment at SWA stores R 32 125.20 Level 3
Yes, medium
N/A, National Treasury CSD
Jun-17
R 631 139.38
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11. CONCLUSION AND RECOMMENDATIONS130
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Taking to account the council resolution dated 27th October 2017 to disestablish SWA, SWA will continue
with the endeavors of debt collection and service delivery until the official handover of SWA to Cot.
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ANNEXURE A: FINANCIAL PERFORMANCE
STATEMENT OF FINANCIAL POSITION AS AT 31 MAY 2017
Works Association - Table F2 Monthly Budget Statement - Financial Performance (revenue and expenditure) – M08 May 2017
Description
Monthly actual
YearTD actual
YearTD budget
YTD variance
YTD variance
Full Year Forecast
R thousands
%
Revenue By Source
Service charges - water revenue 10,692 116,463 163,025 (46,562) -28.6% 179,632
Service charges - sanitation revenue 4,305 45,168 49,752 (4,584) -9.2% 54,820
Interest earned - external investments 61 303 929 (626) -67.4% 1,000
Interest earned - outstanding debtors 5,779 57,990 47,238 10,752 22.8% 50,870
Transfers recognised - operational 21,983 264,496 160,591 103,905 64.7% 172,940
Other revenue 54 244 26,579 (26,335) -99.1% 28,623
Total Revenue (excluding capital transfers and contributions) 42,874 484,663 448,112 36,551 8.2% 487,884
Expenditure By Type
Employee related costs 7,639 89,315 82,879 6,435 7.8% 90,025
Remuneration of Directors – 864 1,025 (161) -15.7% 1,080
Debt impairment 15,340 132,925 54,275 78,650 144.9% 56,762
Collection Cost – 852 2,836 (1,984) -70.0% –
Depreciation & asset impairment 155 1,734 – 1,734 #DIV/0! 3,130
Finance charges – – – – –
Bulk purchases 18,503 203,529 190,929 12,600 6.6% 207,873
Other materials 178 2,699 9,873 (7,174) -72.7% 10,980
Contracted services 2,497 19,023 41,935 (22,912) -54.6% 46,612
Transfers and grants – – – – –
Other expenditure 1,145 17,390 63,978 (46,588) -72.8% 71,422
Total Expenditure 45,458 468,331 447,731 20,600 4.6% 487,884
Surplus/(Deficit) (2,584) 16,332 382 15,950 4178.0% –
Surplus/(Deficit) before taxation (2,584) 16,332 382 15,950 4178.0% –
Surplus/(Deficit) for the year (2,584) 16,332 382 15,950 –
EXPENDITURE BY TYPE AS AT 31 MAY 2017
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Vote Description
2015/16 Current Year 2016/17
Audited Outcome
Original Budget
Adjusted Budget
YearTD actual
Full Year Forecast
R thousands
ASSETS
Current assets
Cash 12,510 17,786 18,710 17,271 18,710
Consumer debtors 15,875 13,456 13,456 30,200 13,456
Other debtors 19,963 55,000 55,000 566,251 55,000
Current portion of long-term receivables – – –
–
Inventory 3,478 3,826 3,826 3,556 3,826
Total current assets 51,827 90,068 90,992 617,278 90,992
Non current assets
Property, plant and equipment 22,116 15,494 15,494 4,878 15,494
Intangible – 5,000 5,000 41 5,000
Total non current assets 22,116 20,494 20,494 4,919 20,494
TOTAL ASSETS 73,943 110,562 111,486 622,198 111,486
LIABILITIES
Current liabilities
Consumer deposits 3,700 4,000 4,000 3,962 4,000
Trade and other payables 60,730 83,780 83,780 589,401 83,780
Provisions – 7,000 7,000 9,364 7,000
Total current liabilities 64,430 94,780 94,780 602,727 94,780
Non current liabilities
TOTAL LIABILITIES 64,430 94,780 94,780 602,727 94,780
NET ASSETS 9,513 15,782 16,706 19,471 16,706
COMMUNITY WEALTH/EQUITY
Accumulated Surplus/(Deficit) 9,513 15,782 16,706 19,471 16,706
TOTAL COMMUNITY WEALTH/EQUITY 9,513 15,782 16,706 19,471 16,706
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ANNEXURE B: MUNICIPAL ENTITIES BUSINESS PLAN 2016/17
SANDSPRUIT WORKS ASSOCIATION
2016/17 APPROVED ADJUSTED BUSINESS PLAN
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TSHWANE ECONOMIC DEVELOPMENT AGENCY
4th QUARTER REPORT
(April - June 2017)
SIGN OFF
CHIEF FINANCIAL OFFICER
Mr. Thami Mkhwanazi
CHIEF EXECUTIVE OFFICER
Mr. Solly Mogaladi
DATE
ANNEXURE C135
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TABLE OF CONTENTS
Contents
CONTENTS ...................................................................................................................................................................................... 2
1 EXECUTIVE SUMMARY ......................................................................................................................................................... 3
2 PERFORMANCE AGAINST THE ENTITY BUSINESS PLAN ............................................................................................ 4
3 PERFORMANCE AGAINST THE CORPORATE SDBIP .................................................................................................. 5
4. FINANCIAL PERFOMANCE ............................................................................................................................................... 7
5. GOVERNANCE ...................................................................................................................................................................... 8
5.2 BOARD AND COMMITTEES ........................................................................................................................................................... 8
INDICATED IN THE TABLE BELOW ARE THE BOARD AND COMMITTEE MEETINGS HELD DURING THE PERIOD UNDER REVIEW.
ATTENDANCE AT MEETINGS HELD DURING THE QUARTER UNDER REVIEW WAS AS FOLLOWS: ....................................................... 8
5.3 DIRECTORS REMUNERATION ........................................................................................................................................................ 9
5.4 RISK MANAGEMENT AND INTERNAL CONTROLS .......................................................................................................... 10
5.5 LITIGATIONS ....................................................................................................................................................................................... 10
6. HUMAN RESOURCES ........................................................................................................................................................ 10
7. DEPENDENCIES AND CROSS CUTTING ISSUES ....................................................................................................... 13
8. OPERATION CLEAN AUDIT ............................................................................................................................................. 13
AOPO- OBJECTIVE PLANNED NOT INCLUDED IN THE APR ................................................................................................................ 16
9 CONCLUSION AND RECOMMENDATIONS ................................................................................................................... 17
ANNEXURE A: EXTRACT OF ENTITY’S BUSINESS PLAN REPORT FROM QPR .......................................................... 17
ANNEXURE B: STATEMENT OF FINANCIAL POSITION AND PERFORMANCE ........................................................ 18
ANNEXURE C: RISK REGISTER ................................................................................................................................................ 21
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1 EXECUTIVE SUMMARY
This 4th quarter report has been prepared against Council approved TEDA 2016/17
business plan and adjusted scorecard. The 2016/17 scorecard was adjusted and
approved by Council in April 2017 as three Strategic Objectives (SO) had to be removed.
The three SO’s had no quarterly targets and therefore no link between the business plan
and performance reporting. Furthermore, the SO’s were related to income generating
assets belonging to the City.
The adjusted scorecard had 13 KPI’s for the year and 11 KPI’s were applicable in quarter
4. The entity achieved 100% of the targeted performance in the period under review.
Performance highlights for the quarter are as follows:
The entity through its facilitation role of the Tshwane Freight Terminal and Logistics
hub has facilitated an investment commitment amounting to R1.2 billion. The
investment is expected to create 80 temporary jobs during construction and 400
permanent jobs in the first three years of operation. The investment contributes
directly towards the City of Tshwane’s SDBIP KPI’s which are rand value of investment
attracted to the city by TEDA and number of income-earning opportunities
facilitated by TEDA.
A high level feasibility study for the Tshwane Agro-processing hub bio-energy facility
as well as a pre-feasibility study of the Clothing and Textile hub have been
completed.
Export capacity building workshop was held on 26 June 2017 whereby 65 Companies
attended the workshop. The collaboration between the DTI and TEDA on the Global
Exporter Passport Programme (GEPP) has resulted in 390 companies having been
trained on export interventions in Tshwane alone. Some of the presenters on the
Export Capacity Building Workshop included ECIC, Standard Bank, Trade Invest SA,
EMIA, etc.
Two trade missions in the month of June 2017 were undertaken. The first mission was
to the Netherlands focusing on Agro-processing where seven (7) Multi Sectoral
Tshwane Based companies were selected to undergo the mission. Companies had
one on one meetings with Netherlands based companies for positive leads and
investment opportunities.
The second trade mission was to the Paris Air Show. The delegation was led by MMC
for Economic Development and Spatial Planning and consisted of Aerosud, Denel,
Electro-thread, AAT Composites, Dalif and IDC. The Paris Air show was attended by
world leading aerospace manufacturers of components and Original Equipment
Manufacturers (OEMs) like Boeing, Airbus, Safran and Martin Lockheed. TEDA held
various meetings with over 15 companies and have received positive leads and is
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currently in discussions with some of the companies for follow up discussions and
possible follow up visit to South Africa.
2 PERFORMANCE AGAINST THE ENTITY BUSINESS PLAN
2.1 SUMMARY OF PROGRESS AGAINST THE ENTITY BUSINESS PLAN TARGETS
Table 1: Summary of performance against the business plan Total Nr of
targets for the
financial year
Number of
targets for the
quarter
Nr of targets
not achieved
for the quarter
Nr of targets
achieved for
the quarter
Nr of targets
not achieved
year to date
Nr or targets
achieved
year to date
13 11 - 11 - 11
Table 2: Business plan targets not achieved KPA Indicator nr Reason for
non-
achievement
Corrective
measures
implemented
to date
Planned
corrective
measures to
be
implemented
Responsible
official for
corrective
measure
Due date
N/A
Table 3: Business plan targets achieved Output Indicator 4th Quarter Target 4th Quarter Actual
Export development
and promotion
services provided.
Number of capacity
building initiatives
held for SMME export
readiness.
1 1
Trade and investment
missions undertaken.
Number of trade and
investment missions
participated in.
1 2
Investment attracted.
Rand value of
investment attracted
to the City by TEDA.
R1b R1.2b investment
commitment.
Facilitate economic
growth that is labour
absorptive
Numberof income
earning opportunities
facilitated by TEDA.
300 400 jobs to be
created.
Tshwane Agro-
processing Hub.
Preliminary design of
the Hub produced.
Preliminary design of
the Hub signed off.
Preliminary design
report completed
and signed-off.
Tshwane intermodal
Freight Terminal and
logistics Hub.
Development
facilitation. Project reports.
Project progress
report produced.
Revitalisation of inner
city and designated
areas.
Preparation work on
refurbishment
completed.
Statutory approval
(EIA and PHRA-G
permit).
Application
documents of EIA
opinion and PHRA-G
permit.
Clothing and Textile
Hub.
Pre-feasibility study
produced.
Pre-feasibility study
developed
Pre-feasibility study
report completed
Tshwane Agro-
processing hub bio
energy facility.
Feasibility study
produced.
High level detailed
feasibility study
produced.
High level detailed
feasibility study report
completed.
City’s increased Number of exhibitions 3 Actual achievement
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Output Indicator 4th Quarter Target 4th Quarter Actual
competitiveness. and trade shows
participated in.
as at end of quarter 3
was 7 exhibitions.
Approved quarterly
risk control matrix.
% of strategic risks
monitored against the
approved strategic
risk register.
100% 100%
3 PERFORMANCE AGAINST THE CORPORATE SDBIP
3.1 PERFORMANCE AGAINST THE SDBIP TARGETS
TEDA’s contribution to SDBIP targets is now measured at the entity’s level and has been reported
accordingly in the entity’s Business Plan.
Table 4: Summary of performance against the SDBIP targets Total Nr of
targets for the
financial year
Number of
targets for the
quarter
Nr of targets
not achieved
for the quarter
Nr of targets
achieved for
the quarter
Nr of targets
not achieved
year to date
Nr or targets
achieved
year to date
N/A
Table 5: SDBIP targets not achieved KPA Indicator
nr
Reason for
non-
achievement
Corrective
measures
implemented
to date
Planned
corrective
measures to be
implemented
Responsible
official for
corrective
measure
Due
date
N/A
3.2 SUMMARY OF PROGRESS ON PROJECTS
TEDA did not have Capital Projects in the current financial year.
Table 6: Summary of projects Total nr of
Projects
Nr of projects
that achieved
planned non-
financial
milestones for
the quarter
Nr of projects that
did not achieve
planned non-
financial
milestones for the
quarter
Nr of projects that
achieved planned
non-financial
milestones year to
date
Nr of projects that
did not achieve
planned non-
financial
milestones year
to date
N/A N/A N/A N/A N/A
Table 7: Non achieved milestone targets on projects and corrective measures
IDP project
nr
Corrective
measures
implemented for
non-achieved
milestone
Corrective
measures to be
implemented
Date of
implementation
Responsible
official
N/A N/A N/A N/A N/A
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4. FINANCIAL PERFOMANCE
PLEASE REFER TO ANNEXURE B.
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5. GOVERNANCE
5.1 BOARD COMPOSITION
Table 8: TEDA Board of Directors
Board Member
Capacity:
Executive / Non-
Executive Race Gender Board Committee Membership
Prof. DL Mosoma
(Chairperson) Non-Executive African Male Social & Ethics
Bahula-Ermias, RS
(Retired 30 June 2017) Non-Executive African Female Finance & Risk
Projects
Gouvelis, H Non-Executive White Male Remuneration
Projects
Mpungose, ZG Non-Executive African Female Trade & Investments
Remunerations
Mpyane, CR (Retired
30 June 2017) Non-Executive African Male Projects
Trade & Investments
Mzizi, SP Non-Executive African Female Projects
Finance & Risk
Sibanda, FK Non-Executive African Male Remuneration
Trade & Investments
Singh, N Non-Executive Indian Female Finance & Risk
Social & Ethics
Thubakagale, JL Non-Executive African Male Finance & Risk
Remunerations
Yates, M Non-Executive White Male Projects
Trade & Investments
5.2 BOARD AND COMMITTEES
Indicated in the table below are the Board and Committee meetings held during the period under review. Attendance at meetings held during the quarter under review was as follows:
Table 9: Board and committee meetings for the quarter and year to date.
Meetings Board REMCO Projects Trade &
Investment
Fin, Risk &
Governance
Social &
Ethics
AGM
Total
Board Members
Mosoma LD (chairperson) 2 - - - - - 1 3
Bahula-Ermias RS 1 - 1 ˗ 1 -
- 3
Gouvelis H 1 ˗ 1 - - ˗
1 3
Mpungose ZG 2 - - 1 - - 3
Mpyane CR 2 - 1 ˗ ˗ ˗ 1 4
Mzizi SP 2 - 1 - 1 - 1 5
Sibanda FK 1 ˗ - - ˗ ˗ 1 2
Singh N 2 ˗ ˗ ˗ 2 - 1 5
Thubakgale JL 2 - ˗ ˗ 2 - 1 5
Yates MW 2 - 1 1 ˗ ˗ 1 4
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5.3 DIRECTORS REMUNERATION
Table10: of TEDA Board remuneration for the quarter
No Surname Initials Year to date
1 Mosoma LD (chairperson) ZG R 66 704.20
2 Bahula-Ermias RS RS R 17 140.00
3 Gouvelis H H R 53 563.10
4 Mpungose ZG LD R 62 133.10
5 Mpyane CR C R 51 849.10
6 Mzizi SP SP R 53 563.10
7 Sibanda FK FK R 29 594.10
8 Singh N N R 53 563.10
9 Thubakgale JL JL R 48 421.10
10 Yates MW MW R 68 989.10
Table 11: Executive remuneration for the quarter
No Name Designation
Total cost to
company per
annum
Total cost to
company:
Monthly before
all deductions
Total cost to
company: before all
deductions for quarter
1 Solly Mogaladi Chief Executive Officer 1 910 265.72 159 188.81 477 566.43
2 Boledi Seopela
Executive Manager:
Corporate Services 1 574 892.84 131 241.07 393 723.21
3 Karin Liebenberg
Executive Manager:
Investment Promotion &
Funding 1 201 963.68 100 163.64 300 490.92
4 Lebogang Mahaye Company Secretary 1 312 410.48 109 367.54 328 102.62
5 Mogau Leshilo
Executive Manager:
Projects Portfolio
Management 1 364 583.12 113 715.26 341 145.78
6 Sello Sefuthi
Executive Manager:
Strategy Performance &
Monitoring 1 166 000.04 97 166.67 291 500.01
7 Thami Mkhwanazi Chief Financial Officer 1 557 100.00 129 758.33 389 275.00
Total 8 176 950.16 681 412.51 2 044 237.54
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5.4 RISK MANAGEMENT AND INTERNAL CONTROLS
Risk Management Division is responsible for the facilitation of risk management processes
with the entity. Strategic and operational risks have been conducted to ensure that risks
which may impede the organization to fully implement its mandate are managed and
reduced to an acceptable level. The following were the activities which took place in Q4.
5.4.1 Strategic risk register
The updated Strategic Risk Control Matrix for Q4 highlights the movements in terms of how
the Entity has implemented the agreed action plans to manage risks identified. Risk
Management Division conducted meetings with Heads of Business Units to document the
progress on the action plans.
5.4.2 Operational Risks
Risk Management Division is currently in the process of reviewing operational risk registers
for all the Business Units. Currently 90% of the business units have their own operational risk
registers that includes the response strategies to all risks that are above the acceptable
threshold level.
5.4.3 Challenges
The risks of interdependencies become critical in the success of the Entity, the Office of
Shareholder Unit should play an important role to ensure that the risks of
interdependencies are managed and reduced. There is little movement on the risk
relating to the implementation of the Financial Sustainability Model as a result of
interdependencies and non-implementation of the SDA by the City.
5.5 LITIGATIONS
The continuing litigation against the company pertains to the legal dispute brought by
Scatterlings, a company previously appointed by the company to deliver the Tshwane
International Trade and Infrastructure Investment Conference (TITIIC).
6. HUMAN RESOURCES
6.1 RECRUITMENT
Recruitment processes for vacancies were put on hold. The following resignation occurred
in Q4: Events Coordinator.
Table 12: Number of approved positions filled and vacant
Business Units Approved Posts as per
the structure
No of filled posts Vacant posts
Office of the CEO 7 4 3
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Company Secretary 3 3 0
CFO 8 6 2
Corporate Services 13 9 4
Asset Management 6 0 6
Investment Promotion
& Funding 10 7 3
Internal Audit 2 0 2
Risk and Compliance 1 0 1
Projects Portfolio 10 3 7
Total 60 32 28
6.2 SKILLS DEVELOPMENT
In the period under review, the following skills development interventions were attended
as per the approved 2016/17 Skills Development Plan:
Strategic Leadership Programme;
Finance for Non-Financial Managers;
Strategic Human Resources Management, Recruitment and Selection Masterclass;
Job evaluation and analysis;
ITIL Version 3 foundation;
US119350: Apply accounting principles & procedures in preparation of reports &
decision making; and
US 119331: Conduct working capital management activities in accordance with
sound financial management policy.
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6.3 MINIMUM COMPETENCIES FOR FINANCIAL OFFICIAL
Only one (1) employee on Senior Management level was enrolled with University of
Pretoria to complete modules that were not included in the initial MFMP course
catalogue. The following courses were successfully completed in Q4:
Conduct Supply Chain Performance to South African Municipal Environment; and
Approaches to mapping Municipal Income expenditure
6.4 RECOGNITION FOR PRIOR LEARNING (RPL) FOR EXECUTIVE MANAGEMENT LEVEL
Executives are currently enrolled with Proactive College to complete the Municipal
Finance Management Programme (MFMP) through the RPL process. The following unit
standards were submitted to Assessment & RPL College for moderation:
US116342: Applying approaches to managing municipal income and expenditure
within a multi-year framework
US116362: Manage a municipality’s assets and liabilities
US116358: Contribute to the strategic planning process in a South African
municipality
US116361: Interpret South African legislation and policy affecting municipal financial
management.
6.5 EMPLOYEE WELLNESS PROGRAMME (EAP)
The following EAP Interventions were implemented in Q4:
Stress management session
6.6 PERFORMANCE MANAGEMENT
Quarter 4 appraisals are scheduled for the first month of the new financial year that is,
July 2017. There was 100% compliance during quarter 3 review period
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7. DEPENDENCIES AND CROSS CUTTING ISSUES
There are on-going relationships between the City’s Departments and TEDA.
8. OPERATION CLEAN AUDIT
Table 3: Evidence Evidence for the quarter
submitted with report
(Yes/ No)
Entity evidence files updated,
centralised and verified in the
department (Yes/ No)
If no, indicate
corrective measure
Entity project files for the
quarter compiled, centralised
and verified (Yes/No)
If no indicate corrective
measure
Yes N/A N/A
CLASSIFICATION NUMBER OF FINDINGS REPEAT FINDINGS NO OF FINDINGS
RESOLVED
NO OF FINDINGS
NOT YET RESOLVED
Annexure A: Matters affecting the audit report 1 1 1 0
Annexure B: Other important matters 3 0 2 1
Annexure C: Administrative matters 3 0 3 0
TOTAL 7 1 6 1
Table 4: OPCA controls and interventions Number Finding Recommendations by the
Auditor General
Background Action plan Responsible
person
Due date Progress
ANNEXURE A: MATTERS AFFECTING THE AUDITOR’S REPORT
1.
Expenditure
management –
Failure to prevent the
incurrence of fruitless
expenditure.
Paragraph 20 of the
audit report on
expenditure
management:
Reasonable steps
Management should
implement measures to
avoid recurrence of the
errors made
Consider training officials
involved in the finance
division who work with tax
related matters.
Total fruitless
expenditure: R424,
272.
1. R382, 449 of the
fruitless expenditure
relates to interest
incurred and paid in
the 2015/16 financial
year. This was due to
a Voluntary Disclosure
A forensic
investigation to be
performed on the
fruitless expenditure
to assist in finalising
the corrective
measure i.e.
Recovery/write off.
Staff training by an
accredited training
Chief Financial
Officer Immediate
A forensic
investigation was
concluded by CoT;
and subsequently
presented to the
TEDA Board of
Directors where it
was recommended
that the fruitless
expenditure be
written off in line
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Number Finding Recommendations by the
Auditor General
Background Action plan Responsible
person
Due date Progress
were not taken to
prevent fruitless and
wasteful expenditure
as required by section
95(d) of the MFMA.
Paragraph 22 of the
audit report on
leadership:
The accounting
officer did not
exercise adequate
oversight over
compliance with laws
and regulations and
the implementation
of adequate internal
controls.
Paragraph 23 of the
audit report on
financial
performance
management:
Management did not
adequately monitor
the department‘s
compliance with laws
and regulations
relating to
expenditure.
Programme on VAT
the entity embarked
on in the 2014/15
financial year.
2. R14, 067 relates to
PAYE understatement
penalty due to the VIP
system not agreeing
with EMP201.
3. R27, 746 relates to
SARS VAT 201
understatement
penalty due to a
previously not
claimed invoice from
the CSIR.
provider on VAT and
PAYE related
matters.
Appointment of the
vacant senior
manager finance
position will also assist
with reviews of
expenditures.
with the
recommendations
from the
investigation report.
A municipal budget
and reporting
regulations 75 (2)
(a) certificate has
been forwarded to
the Executive Mayor
for noting.
Staff is registered
with UNISA for a VAT
course.
Senior Manager
position was
advertised and
shortlisted, but a
moratorium was
imposed which has
delayed the
appointment.
ANNEXURE B: OTHER IMPORTANT MATTERS
2.
Taxation - Wear &
Tear calculated using
the incorrect rates
Management should
perform adequate
independent reviews of
the financial statements
and ensure that all
transaction have been
recorded in accordance
to the relevant laws and
regulations.
This is an isolated error
that was picked up in
the tax asset register
whereby an incorrect
wear and tear write
off rate for lease hold
improvements, had
been inserted, thus
understating the wear
and tear allowance
No further action
required as this was
an isolated error that
was corrected.
Chief Financial
Officer
Immediate No further action
required as this was
corrected.
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Number Finding Recommendations by the
Auditor General
Background Action plan Responsible
person
Due date Progress
Prepare journals to
correct the misstatements
in the financial
statements.
claimed in the tax
calculation. This error
was corrected in the
final AFS.
3.
Taxation - Incorrect
prior year adjustment
disclosure
Management should
perform adequate
independent reviews of
the financial
statements so as
to ensure that all
transactions are
accurately recorded.
This was also an
isolated error where a
prior year adjustment
journal was reversed
in error whilst fixing the
deferred tax. This was
also adjusted.
No further action
required as this was
an isolated error that
was corrected.
Chief Financial
Officer Immediate
No further action
required as this was
corrected.
4.
Security
management
Management can
remediate a number of
patch related issues by
phasing out legacy
systems, and procuring
new hardware and
software in critical areas.
In addition, expired
software and hardware
licenses as well as vendor
specific contracts should
be renewed to mitigate
repeated issues
This finding emanates
from the fact that
TEDA’s IT platform is
hosted by the COT,
therefore the finding
was raised at the COT
and thus copied to
TEDA’s management
report. This finding has
a dependency on the
COT’s action plan.
Patching procedure
will be reviewed to
include application
owners.
Ongoing monitoring
of patching
schedule on a
monthly basis.
Consultation with the
various business
application owners is
underway to address
the storage and
backup
requirements.
To acquire the Forti-
Analyzer or similar
tool.
Pending budget
availability.
The Disaster
Recovery Plan will be
reviewed to include
the City’s firewalls.
Corporate
Services
By end of
Financial Year
30 June 2017
TEDA is currently
using CoT’s ICT
infrastructure
therefore, all IT
security
management is
done by CoT and
there is
memorandum of
understanding
between TEDA and
COT.
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Number Finding Recommendations by the
Auditor General
Background Action plan Responsible
person
Due date Progress
ANNEXURE C: ADMINISTRATIVE MATTERS
5. AOPO- Objective
planned not included
in the APR
Management should
report all planned
objectives in the annual
report, reasons for any
variances or non-
achievements should be
disclosed in the annual
report.
This finding was as a
result of the non-
inclusion of Objective
5 in the APR due to
the fact that this
objective had no KPI’s
in the period under
audit as per the
approved business
plan, the auditors
insisted that this be
included in the APR,
this was included in
the APR.
Therefore there will
be no action on this
item as it is already
fixed.
Executive:
Strategy and
Performance
Monitoring
Immediate No further action
required as this was
corrected during
the audit.
6. IT – User access
process and
procedure in draft
format
The Accounting Officer
should approve the
procedure document to
ensure that it is a final
document that entity
may apply.
This procedure
document was
approved after 30
June 2016. This was
due to the fact that
the entity was still
awaiting the
procurement and
implementation of
SAP as a financial
system.
There is no further
action required as
the document has
been approved.
Corporate
Services
Immediate No further action
required as the
document was
approved.
7. SCM - VAT vendor
suppliers listed as non-
VAT vendors
Senior Management
personnel should review
supplier records to ensure
that correct information
has been kept
This was an isolated
administrative error in
the SCM vendor
database with 200
vendors, this was the
only one that was
incorrectly classified
as a non-vendor, the
vat treatment in the
accounts was correct.
This was also fixed in
the VAT vendor status
column. No further
action required.
Senior Manager:
SCM
Immediate No further action
required as the error
was fixed.
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9 CONCLUSION AND RECOMMENDATIONS
In the quarter under review, TEDA achieved all KPIs and their related targets were met.
The City of Tshwane embarked on a review on the future of its entities in the current financial year including TEDA, this review was concluded this
quarter. The City resolved not disestablish TEDA. However, sufficient measures will be put in place to monitor and evaluate the operations of the
entities over the next twelve months, after which a re-evaluation of the mandate will be considered.
The Entity also held it’s AGM on the 30 June 2017, whereby 2 non-executive directors were retired.
The business plan for 2017/18 was approved by the COT council in the quarter under review.
Recommendations
The entity continue to operate without an operating system pending the City’s implementation plan to roll out MSCOA compliant SAP to entities.
This means that TEDA is not MSCOA compliant as at 30 June 2017. TEDA will continue to engage COT on prioritizing implementation of MSCOA
compliant SAP.
The review of the entity’s service delivery agreement as well as its mandate in the next financial year, would ensure that the issues surrounding
the entity’s direction and financial sustainability are resolved.
ANNEXURE A: EXTRACT OF ENTITY’S BUSINESS PLAN REPORT FROM QPR
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ANNEXURE B: STATEMENT OF FINANCIAL POSITION AND PERFORMANCE
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Tshwane Economic Development Agency - Table F2 Monthly Budget Statement - Financial Performance (revenue and expenditure) - M12 June
2015/16 Current Year 2016/17
Audited
Outcome
Original
Budget
Adjusted
Budget
Monthly
actual
YearTD
actual
YearTD
budget
YTD
variance
YTD
variance
Full Year
Forecast
R thousands %
Revenue By Source
Property rates – – – – – – – –
Property rates - penalties & collection charges – – – – – – – –
Serv ice charges - electricity rev enue – – – – – – – –
Serv ice charges - w ater rev enue – – – – – – – –
Serv ice charges - sanitation rev enue – – – – – – – –
Serv ice charges - refuse rev enue – – – – – – – –
Serv ice charges - other – – – – – – – –
Rental of facilities and equipment – – – – – – – –
Interest earned - ex ternal inv estments 518 194 194 40 412 194 218 112.7% 194
Interest earned - outstanding debtors – – – – – – – –
Div idends receiv ed – – – – – – – –
Fines – – – – – – – –
Licences and permits – – – – – – – –
Agency serv ices – 9,299 – – – – – –
Transfers recognised - operational 56,008 54,150 58,178 – 58,166 58,178 (12) 0.0% 58,178
Other rev enue 3,997 988 2,389 – 2,444 2,389 55 2.3% 2,389
Gains on disposal of PPE – – – – – – – –
Total Revenue (excluding capital transfers and
contributions) 60,523 64,631 60,761 40 61,022 60,761 261 0.4% 60,761
Expenditure By Type
Employ ee related costs 29,103 32,430 32,376 2,248 30,568 32,376 (1,808) -5.6% 32,376
Remuneration of Directors 1,786 1,989 1,800 96 1,114 1,800 (686) -38.1% 1,800
Debt impairment 18 – – – – – – –
Depreciation & asset impairment – – 2,000 127 2,151 2,000 151 7.5% 2,000
Finance charges 50 60 55 5 58 55 3 4.7% 55
Bulk purchases – – – – – – – –
Other materials – – – – – – – –
Contracted serv ices 1,053 1,500 374 60 561 374 187 50.1% 374
Transfers and grants – – – – – – – –
Other ex penditure 28,838 28,152 23,616 2,437 16,833 23,616 (6,783) -28.7% 23,616
Loss on disposal of PPE 15 – 40 – – 40 (40) -100.0% 40
Total Expenditure 60,864 64,131 60,261 4,973 51,284 60,261 (8,977) -14.9% 60,261
Surplus/(Deficit) (341) 500 500 (4,933) 9,738 500 9,238 1847.6% 500
Transfers recognised - capital – – – – – 3,918 (3,918) -100.0% –
Contributions recognised - capital – – – – – – – –
Contributed assets – – – – – – – –
Surplus/(Deficit) before taxation (341) 500 500 (4,933) 9,738 4,418 5,320 120.4% 500
Tax ation 23 500 500 342 492 500,000.00 (8) -1.6% 500
Surplus/(Deficit) for the year (364) – – (5,275) 9,246 3,918 5,328 –
Description
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Tshwane Economic Development Agency - Table F5 Monthly Budget Statement - Cash Flows - M12 June
2015/16 Current Year 2016/17
Audited
Outcome
Original
Budget
Adjusted
Budget
Monthly
actual
YearTD
actual
YearTD
budget
YTD
variance
YTD
variance
Full Year
Forecast
R thousands %
CASH FLOW FROM OPERATING ACTIVITIES
Receipts
Property rates, penalties & collection charges – – – – – – – –
Serv ice charges – – – – – – – –
Other rev enue 3,652 3,183 2,389 40 1,722 2,389 (667) -27.9% 2,389
Gov ernment - operating 54,150 54,150 58,178 – 57,972 58,178 (206) -0.4% 58,178
Gov ernment - capital – – – – – – – –
Interest 508 194 194 – 303 194 109 56.2% 194
Div idends – – – – – – – –
Payments
Suppliers and employ ees (61,369) (50,237) (55,246) (8,463) (56,860) (55,246) (1,614) 2.9% (55,246)
Finance charges (49) (77) (55) (5) (62) (55) (7) 13.6% (55)
Div idends paid – – – – – – – –
Transfers and Grants – – – – – – – –
NET CASH FROM/(USED) OPERATING ACTIVITIES (3,108) 7,213 5,460 (8,427) 3,074 5,460 858 15.7% 5,460
CASH FLOWS FROM INVESTING ACTIVITIES
Receipts
Proceeds on disposal of PPE – – – – – – – –
Decrease (Increase) in non-current debtors – – – – – – – –
Decrease (increase) other non-current receiv ables – – – – – – – –
Decrease (increase) in non-current inv estments – – – – – – – –
Payments
Capital assets (477) (682) (1,944) (191) (1,984) (1,944) (40) 2.1% (1,944)
NET CASH FROM/(USED) INVESTING ACTIVITIES (477) (682) (1,944) (191) (1,984) (1,944) 40 -2.1% (1,944)
CASH FLOWS FROM FINANCING ACTIVITIES
Receipts
Short term loans – – – – – – – –
Borrow ing long term/refinancing – – – – – – – –
Increase (decrease) in consumer deposits – – – – – – – –
Payments
Repay ment of borrow ing – – – – – – – –
NET CASH FROM/(USED) FINANCING ACTIVITIES – – – – – – – –
NET INCREASE/ (DECREASE) IN CASH HELD (3,585) 6,531 3,517 (8,618) 1,091 3,517 (2,426) -69.0% 3,517
Cash/cash equiv alents at the y ear begin: 9,902 4,167 4,167 6,316 6,316 4,167 4,167
Cash/cash equiv alents at the y ear end: 6,317 10,698 7,684 (2,302) 7,407 7,684 (277) -3.6% 7,684
Description
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ANNEXURE C: RISK REGISTER
Strategic Risk Root Cause IR RR Management Action Plan Action Owner Time Frame Q4 Progress Evidence
1. ailure to attract investments
1. Changes in government policies (i.e. relating to macroeconomic policies, tax regime )
2. Unfavourable Global Economic climate
3. Inadequate resources necessary for investment attraction
Cri
tica
l
Med
ium
1. To increase marketing of CoT investment opportunities e.g. projects and incentives from the policy framework
2.To undertake both inbound and outbound trade missions to attract investments and identifying foreign markets
3.To target investors for particular sectors (investor targeting) using both country and company analyses and investment seminar
4. Increased lead generation, facilitation and follow-up, company visitations as part of investment expansion and after care.
5. Information sharing on investing in CoT (assistance with business permits, access to opportunities, skills availability, etc.)
Executive Trade and
Investment
30 June 2017
Participating at various trade shows to promote opportunities in the Aerospace, Automotive, Agricultural Sector.Working with South African Netherlands Chamber to host Dutch companies on 30 March 2017.
Staged an exhibition at the Inagural Tshwane Economic Summit held in February 2017.
Produced publication in support of the Aerospace Sector and other sector including agro processing. These publication were distributed at various trade shows and exhibitions TEDA participated in. These include the Paris Airshow and Netherlands Outbound mission in June.
Undertook a trade mission to Cameroon with Wesgro. Three companies from Tshwane assisted.
Targeting investors in the logistics and Renewable energy by hosting Indonesian delegation and facilitating investment in the renewable energy. TEDA is working to convert these leads.
Have facilitated a discussion between an industrial part and a Dutch Company planning to establish a Malt House in South Africa. Awaiting feedback from the Dutch Company.
Report Pictures, Email
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Strategic Risk Root Cause IR RR Management Action Plan Action Owner Time Frame Q4 Progress Evidence
2. Inability to implement the financial sustainability model
1. Non fulfilment of SDA undertakings
2. Failure to generate alternative/ own revenue streams
Cri
tica
l
Hig
h
1. Review of the SDA towards securing CoT support to TEDA
2. Continued mobilisation of funding from external partners
Executive PPM and Asset Management
30 June 2017 Financial sustainability model recognizes other revenue streams such management fees of City of Tshwane Capital Projects as well as property management. These revenue streams have dependencies from the City of Tshwane to realise its obligation as stated in the SDA. No progress has been made regarding the allocation of project or assets from City to TEDA.
Strategic Objective – To identify, design, develop and manage projects with strategic economic and social benefits for the greater Tshwane community
3. Delays in implementation of projects
1. Lack of project oversight and monitoring
2. Failure to adequately manage risks related to interdependencies
Cri
tica
l
LO
W
1. Establishment of project oversight committees to monitor progress on projects in which TEDA is involved
2. Development of SLAs and Project Charters for business plan linked projects
Executive PPM 1. 30 June 2017 All projects are monitored and formal committees have been established and operating. The Tshwane Agro-processing project uses a Project Iniation Document (PID) entered into by GIFA, TEDA and DEC. The Tshwane Freight Terminal and Logistics Hub Project also has a monitoring committee (Technical Commiittee) which operates as a monitoring and oversight structure.
All controls and monitoring mechanism are maintained.
Project charter for the Groenkloof Nature Reserve Chalet project is used as an initial document defining the project.
PID Attached
ToR for Technical Committee acttached
Project Charter attached
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Strategic Risk Root Cause IR RR Management Action Plan Action Owner Time Frame Q4 Progress Evidence
Strategic Objective – To promote Tshwane as a viable investment destination through the implementation of an integrated Marketing and Communication.
4. Inadequate marketing of the CoT as an investment destination.
1. Limited marketing and communication strategies
2. Limited investment opportunities available for marketing.
Cri
tica
l
ME
DIU
M
1. To implement various marketing and communications strategies (digital marketing, regular postings on the web etc.)
2. Development of biannual investment bulletins
Executive : marketing and Comms
Executive : Trade & Investment
30 June 2017 Participating at various trade shows to promote opportunities in the Aerospace, Automotive, Agricultural Sector.Working with South African Netherlands Chamber to host Dutch companies on 30 March 2017.
Staged an exhibition at the Inagural Tshwane Economic Summit held in February 2017.
Produced and distributed brochures on various sectors of the economy during exhibitions and trade shows.
Reports, copies of publications, emails, pictures.
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Strategic Risk Root Cause IR RR Management Action Plan Action Owner Time Frame Q4 Progress Evidence
Strategic Objective – Promote To establish and build TEDA as a strong and effective organisation in the context of good governance best practice
5. Inadequate compliance with governance framework
1. Lack of understanding of full scope of governance.
2. Limited compliance with governance protocols
HIG
H
LO
W
1. Monitoring of OPCA action plan to address identified weaknesses.
2. Compilation of a full list of compliance indicators, norms and standards against all applicable legislative and regulatory framework.
Company Secretary
Office of the CEO
30 June 2017
OPCA resolutions are monitored to ensure compliance.
Legislative and Corporate Governance Checklist is compiled and submitted to FinRisk and Board quarterly.
Approved Q3 and Q4 Legislative and Corporate Governance Checklist
Revised Q4 Legislative and Corporate Governance Checklist. To be presented at the next FinRisk and Board meetings.
OPCA Attendance registers.
Attendance Register for King IV training
Revised Q4 Legislative and Corporate Governance Checklist.
158
INITIATOR: Fikile Rasmeni (1182)
GROUP LEGAL & SECRETARIAT SERVICES DEPARTMENT 4TH QUARTER ASSESSMENT REPORT: HOUSING COMPANY TSHWANE (HCT)
1. PURPOSE
The purpose of this report is to present the assessment of Q4 Quarterlyperformance Report of the Housing Company Tshwane (HCT) for the periodApril to June 2017.
2. STRATEGIC OBJECTIVES
2.1 PROVIDE SUSTAINABLE SERVICE INFRASTRUCTURE AND HUMANSETTLEMENT MANAGEMENT.
2.2 PROMOTE GOOD GOVERNANCE AND ACTIVE CITIZENRY.
3. BACKGROUND
The Shareholder Operations Unit is concerned with reviewing, monitoring and“overseeing” the affairs, practices, activities, behaviour and conduct of municipal-owned entities (MOEs) to ensure the City of Tshwane that the business of MOEs isbeing conducted in a manner expected in accordance with commercial legislativeand other prescribed or agreed conventions.
The unit is poised to assist the institution and its MOEs to comply with applicablelegislation by providing regular advice and reports on compliance and recommendingremedial action where required. The Division regulates the functions of MOEs andco-ordinates these with prevailing political imperatives, whilst ensuring alignment withdepartmental SDBIPs.
In terms of Section 87 of the MFMA, municipal entities are required to submit to theparent municipality on a quarterly basis against the approved budget as well as theapproved business plan. This report seeks to provide assessment of the submitted3rd quarter report by the entity and also provide recommendations based on theassessment.
The Performance Report for Quarter 3 of HCT is attached hereto as Annexure A
4. DISCUSSION
OVERALL BUSINESS PERFORMANCE
During the quarter under review HCT has appointed the contractor for the construction of Townland Social Housing and forty nine units were completed; thirty five percent of reticulation services has been completed for the Chantelle Social Housing development, and ninety percent of Timberland Social Housing detailed design has
ANNEXURE D 159
also been completed. However, the entity has challenges from Timberland Social Housing as there were objections from the community, there are delays in Chantelle as the occupant is reluctant to move from the building. There has also been challenges at Townlands as a result of contractor poor performance, however, the entity is instituting penalties in this regard. PERFORMANCE AGAINST THE SDBIP AND THE SCORECARD
In terms of the entity’s performance scorecard, the entity has 15 key performance indicators for the current financial year. Twelve targets are relevant for Quarter 3 for the quarter. Seven targets have been achieved and exceeded and five targets have not been achieved.
Summary of Business Plan Targets
Q4 Annual Target 16 17 Achieved (Unaudited results)
11 11
Not Achieved 5 5
Below is the summary of targets that have not been achieved for the quarter under review: 100 Units Completed in Townlands: not met due to contractor non-performance,
as a result penalties to be instituted against the contractor as from July 2017; the nominated sub-contractor to be appointed to expedite progress;
Detailed Designs Completed in Timberland: not achieved due to community objections, entity awaiting objection hearing date;
Bulk infrastructure Completed in Sunnyside: not met due to as result of the BAC recommendation that the tender be re-advertised. Entity had indicated in quarter 3 that it would be moved to 2017/18 financial year, as per the revised business plan;
Internal Reticulation Completed in Chantelle X39: not met due to reluctance of the building occupant to vacate, entity is currently seeking legal advice for eviction;
Management Budget Process of the Entity in Accordance with Regulatory Frameworks: not met due to supply chain tender process delays.
FINANCIAL PERFORMANCE
REVENUE Total revenue for the 4th quarter of this financial year was R36, 4 million against budgeted revenue of R36, 8 million which is below the budgeted by R400 000. Rental revenue for the quarter was R5, 4 million which is more than the budgeted rental
160
revenue of R5, 2 million, which exceeded the budgeted by R200 000. The increase in the interest earned from outstanding debtors of R136 000 against the budgeted amount of R76 000. Other revenue has increased by R127 000 this is as a result of the defaulting tenants. The Grant transferred to the entity amounting to R30, 6 million was R800 000 below the budgeted amount of R31, 4 million.
EXPENDITURE The total expenditure for the quarter is R24, 7 million, which is below the budgeted amount of R27, 6 million resulting in a shortfall of R2, 9 million. Contracted services of R8, 8 million is above the budgeted amount of R3 million resulting in an excess of R5, 8 million owing to the delays in the procurement processes (pre-construction phase) of Townlands. Employee related cost is R8 million, which is below budgeted amount of R12 million resulting in a shortfall of R4 million. The remuneration of directors of is R1, 3 million is below the budgeted amount of R1, 4 million resulting in a shortfall of R100 000. This is due to the decrease in the number of board meetings. Other expenditure has a short fall of R4, 5 million against the budgeted amount of R9, 8 million, this is mainly due to cancellation of tenders, which were not responsive in terms of pricing levels. There has been an increase in the expenditure of contracted services, is mainly due to an increase in the scope of work at Townlands wherein Social Housing units were increased from 475 to 1,200 a deviation report has been submitted to the board for approval. SOLVENCY Total assets for the quarter under review was recorded at R152 million and the total liabilities is R79, 8 million and a solvency ratio of 1.906:1 against the standard norm of 2:1. The entity is able to meet is long-term liabilities as its total assets exceeds its total liabilities by R72, 2 million. LIQUIDITY The entity’s current assets for the quarter under review are R92, 8 and the current liabilities are R78, 2 resulting in the current ratio of 1.186:1 against the standard norm of 1:1. HCT is solvent and is able to meet its short-term liabilities as its current assets exceeds its current liabilities by R14, 6 million. GOVERNANCE RELATED MATTERS There are no matters that require Shareholder interventions as the board of HCT is stable. The board held 2 meetings during the quarter under review Council of the City of Tshwane re-appointed the current board for a period of three months, that is from 01 July to 30 September 2017, with the exception of two members which were retired as at 30 June 2017, namely Ms D. Masilela and Advocate E.M. Mphahlele. The entity’s Annual General Meeting (AGM) will be held on the 28th July 2017.
The entity has 2 Auditor General Findings that are in progress to be addressed. HCT should resolve these finding before the submission of 2016/17 Annual Performance Report to AG by 31 August 2017 to avoid repeat finding in the next financial year.
161
ICT GOVERNANCE Entity has not reported ICT challenges, however, the City has to assist the entity in ensuring that it is mSCOA compliant. HUMAN RESOURCE GOVERNANCE
The position of the Chief Executive Officer (CEO), is vacant due to his resignation in February 2017; The Acting CEO has resigned 30 June 2017 due workload of Acting
Group Head: Human Settlements and CEO: HCT. However, the
The City has seconded a person to HCT to assist in the Supply Chain Management area as the position of Senior Supply Chain Manager is vacant. Improvement in the SCM function is expected in the coming quarters as there is a resource. RISK GOVERNANCE
Structure & Progress this Quarter
Strategic Risk Register & Reporting
Governance Risk Gab
The Company’s Board and the Sub-Committees are responsible for the overall risk management.
Risks identified are escalated to the Board.
Vacant key critical positions, i.e. CEO and CFO, which may have impact in the entity’s stability.
Poor contract management exists within the entity.
Supply Management related risks that have an impact in the implementation of projects as some KPIs had to be moved to the 2017/18 business plan.
Recommendation:
Entity should ensure that there is success planning in place to avoid vacant critical positions for a long time.
Adequate contract management could not be overemphasised in that it has negative
impact on the service delivery of social housing, which could result in unnecessary service delivery protests.
CONCLUSION
The purpose of this report was to present a quarterly review of Housing Company
162
Tshwane (HCT) for the 4th quarter of the 2016/17 financial year i.e. 01 April 2017 to 30 June 2017. The report assessed the matters pertaining to (i) performance; (ii) financials; and (iii) governance related aspects for the period under review.
RECOMMENDATION
1. That cognisance be taken of the content of the review of HCT Q4.
2. Filling of key and critical positions, i.e. CEO, CFO and Senior Supply Chain Manager to ensure stability at HCT as they have impact on the smooth running of the entity and service delivery.
163
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
City Manager
Insurance replacements (CTMM Contribution)
9.712449.1.001
Replacement of Capital Assets for which the claims were settled by the Insurers
City Wide
Capital Assets replaced
Capital Assets replaced
Replacement of Capital Assets Q4: Replacement of capital assets for which the claims were settled.
Capital Assets replaced
Procurement of an asset stolen / damaged is the responsibility of the Department, where the loss occurred, after the claim was settled. Departments could not Procure using Insurance Projects as they were not linked. Departmental Creators and Approvers had first to be linked to Insuranc
Reinstatement be regarded as emergency replacement. Budget be made available in order for service delivery not to be hampered. Relevant department proceed with the procurement process and the award of the tender in the financial year in
Replacement of Capital Assets for which the claims were settled by the Insurers
47.63% (Actuals + Commitments included in calculation)
No Reinstatement be regarded as emergency replacement. Budget be made available in order for service delivery not to be hampered. Relevant department proceed with the procurement process and the award of the tender in the financial year in
5,000,000
Procurement of an asset stolen / damaged is the responsibility of the Department, where the loss occurred, after the claim was settled. Departments could not Procure using Insurance
ANNEXURE E 164
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
e Projects by E-Procurement Developers. Procurement further halted by all Project Managers except SED's, ED's and RED's being removed as Approvers. Removal was reversed as it was only applicable to Cost Centres and not Projects (WBS)
which the claim was settled.
which the claim was settled.
Projects as they were not linked.
165
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
City Manager
Insurance replacements
9.712450.1.001
Replacement of Vehicles
City Wide
Vehicles replaced
None Replacement of Vehicles Q4: Replacement of Vehicles, for claims approved, by Corporate and Shared Services Department after the Tender has been awarded.
Vehicles replaced
Procurement of vehicles stollen / written-off is the responsibility of Corporate and Shared Serices Department (Coroprate Fleet). Departments could not Procure using Insurance Projects as they were not linked. Departmental Creators and Approvers had first to be linked to Insurance Projects
Reinstatement be regarded as emergency replacements.Budget be made available in order for service delivery not to be hampered. Corporate and Shared Services Department must proceed with the procurement process after the tender
Replacement of Vehicles
83, 34% (Actuals + Commitments included in calculation)
No Reinstatement be regarded as emergency replacements.Budget be made available in order for service delivery not to be hampered. Corporate and Shared Services Department must proceed with the procurement process after the tender
5,000,000.00
Procurement of vehicles stollen / written-off is the responsibility of Corporate and Shared Serices Department (Coroprate Fleet). Departments could not Procure using Insurance Proje
166
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
by E-Procurement Developers.Procurement further halted by all Project Managers except SED's, ED's and RED's being removed as Approvers. Removal was reversed as it was only applicable to Cost Centres and not Projects (WBS)
was awarded in the same financial year.
was awarded in the same financial year.
cts as they were not linked
City Manager
Brazzaville Walkways
9.712533.1.001
Construction of sidewalks
Region 3
100% kerbing / 80% paving
100% kerbing / 92% paving
Q4: Completion / Project closeout. 5Km 3meter wide walkways
100% paving complete
None
None Completion of sidewalks
100% paving complete
Yes
None 24,250,000.00
Target achieved
167
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
City Manager
Waltloo Walkways
9.712533.1.001
Construction of sidewalks
Region 6
100% kerbing / 85% paving
100% kerbing / 90% paving
Q4 Completion / Project closeout. 6Km, 3 meter wide walkways
100% paving complete
None
None Construction of sidewalks completed
100% paving complete
Yes
None 24,250,000.00
Target achieved
Community and Social Development Services: Social
Multipurpose Development Centre next to Phomolong Clinic
9.712681.1.015
To construct a development centre in each region, in compliance with relevant legislation
Region 3
Tender cancelled. Implementation of project to be put on hold due to budget limitations
Tender cancelled. Implementation of project put on hold due to budget limitations.
Q4 Construction: Complete Earthworks, Framework, Reinforcement, Precast Concrete for Administration Building, Early Childhood Development Centre, Adult Community Centre, Hall, Guard Hut, Standby Generator. Start with masonry.
Tender cancelled. Implementation of project to be put on hold due to budget limitations
• Funds allocated not spent
• Advised the Community and Social Development Department to make means to spend the allocation.
Construction: Complete Earthworks, Framework, Reinforcement, Precast Concrete for Administration Building, Early Childhood Development Centre, Adult Community Centre, Hall, Guard Hut,
Project on hold
Yes
Advised the Community and Social Development Department to make means to spend the allocation.
7,700,000.00
Tender cancelled. Implementation of project to be put on hold due to budget limitations
168
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Standby Generator. Start with masonry.
Community and Social Development Services: Social
Social Development centre in Hammanskraal
9.712948.1.017
Sustainable Communities with Clean, Healthy and Safe Environmental and Integrated Social Services
Region 2
Overall construction progress - 43%, External works -29%, Boundary wall - 5% and installation of electric conduits on the refuse yard.
Overall construction progress - 43%, External works -29%, Boundary wall - 5% and installation of electric conduits on the refuse yard.
Q4 Construction: Complete Roof covering and ceiling for Administration Building, Early Childhood Development Centre, Adult Community Centre, Guard Hut, Standby Generator . Start with partitions.
Superstructure Brickwork -100%, external works 25%, Plumbing and Electrical 80%
Budget exhausted and unable to service current claims
CoT wrote to Provincial Social Development to address funding shortfall
Construction: Roof covering and ceiling for Administration Building, Early Childhood Development Centre, Adult Community Centre, Hall, Guard Hut, Standby Generator completed. In progres
Not achieved.
No CoT wrote to Provincial Social Development to address funding shortfall
14,000,000.00
Budget exhuasted to complete planned scope. Letter sent to Provincial Social Development to address funding shortfall
169
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
s partitions.
Community and Social Development Services: Social
Social Development center in Winterveldt
9.712954.1.017
To have a development centre
Region 1
Superstructure Brickwork -98%, Plastering -89%, Plumbing 2nd Fix - 88%, Electrical and Mechanical 2nd Fix -86%, Trusses - 76%, Roof Covering - 76%, Plasteri
Superstructure Brickwork -98%, Plastering -89%, Plumbing 2nd Fix - 88%, Electrical and Mechanical 2nd Fix -86%, Trusses - 76%, Roof Covering - 76%, Plastering - 89% and Ceiling - 5%
Q4 Construction: Complete Roof covering and ceiling for Administration Building, Early Childhood Development Centre, Adult Community Centre, Guard Hut, Standby Generator . Start with partitions.
Superstructure Brickwork -98%, Plastering -89%, Plumbing 2nd Fix - 88%, Electrical and Mechanical 2nd Fix -86%, Trusses - 76%, Roof Covering - 76%, Plastering - 89% and Ceiling - 5%
Budget exhausted and unable to service current claims
CoT wrote to Provincial Social Development to address funding shortfall
Construction: Roof covering and ceiling for Administration Building, Early Childhood Development Centre, Adult Community Centre, Hall, Guard Hut, Standby Generator
Not achieved.
No CoT wrote to Provincial Social Development to address funding shortfall
14,000,000.00
Budget exhuasted to complete planned scope. Letter sent to Provincial Social Development to address funding shortfall
170
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
ng - 89% and Ceiling - 5%
completed. In progress partitions.
Community and Social Development Services: Social
Social Development centre in Mabopane
9.712955.1.017
To have a development centre
Region 1
Kerbing to parking – 95%, Brickwork to foundations – 100%, Preparations for floors and concrete to floors – 95%, Brickworks to walls – 80%, Parameter fence to ERF 70%, Paving to walkways -
Kerbing to parking – 95%, Brickwork to foundations – 100% , Preparations for floors and concrete to floors – 95%, Brickworks to walls – 80%, Parameter fence to ERF 70%, Paving to walkways - 80% and Paving to Access Road Parking-85%
Q4Construction: Complete Roof covering and ceiling for Administration Building, Early Childhood Development Centre, Adult Community Centre, Guard Hut, Standby Generator . Start with partitions.
Foundation cast Surface bed cast, Brick work to foundation 100% , Brickworks to main building 85 %,Parameter fence 95%,Paving to parking and access road 95%, Access road to institution 30%
Budget exhausted and unable to service current claims
CoT wrote to Provincial Social Development to address funding shortfall
Construction: Roof covering and ceiling for Administration Building, Early Childhood Development Centre, Adult Community Centre, Hall, Guard Hut, Standby Generator completed. In progress Not
achieved.
No CoT wrote to Provincial Social Development to address funding shortfall
13,000,000.00
Budget exhuasted to complete planned scope. Letter sent to Provincial Social Development to address funding shortfall
171
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
80% and Paving to Access Road Parking-85%
partitions.
Community and Social Development Services: SRAC
Olievenhoutbosch multi-purpose sport facility
9.711432.2.015
Completion of the existing multi-purpose sport facility
Region 4
Project completed.
Project completed.
Q4: Project complete
Project completed.
Project completed.
None required.
Completion of the existing multi-purpose sport facility
Project completed.
Yes
CAPS - requested funds for future phases.
14,225,367.00
Target achieved
Community and Social Development Services: SRAC
Solomon Mahlangu Freedom Square - Cultural Centre
9.711439.1.015
Establishment of a heritage and cultural facility - heritage square
Region 6
Project previously completed. Submission of consultant fees.
Project completed. Payment of consultant fees.
Q4 Project completed. Final payment to consultants
Project completed. Payment of consultant fees.
N/a None required.
Project completion
Project completed. Payment of consultant fees.
Yes
CAPS submission of future budget requirements.
1,589,837.00
Target achieved
172
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Community and Social Development Services: SRAC
Lotus Gardens multi-purpose sport facility
9.712260.1.015
Construction of multi-purpose sport facility
Region 3
General progress at 60%. Re-furbishment of ablutions in process. Upgrading of 2 practise fields commenced with re-grassing and upgrade of irrigation system in process. Completion projected end March 2017.
Progress at 75%. Challenges experienced on the capacity of the contractor.
Q4: Project complete
Progress at 95%. Challenges experienced on the capacity of the contractor. Practical completion by mid July 2017.
Project completion by end June 2017.
None required.
Completion of the existing multi-purpose sport facility. (Ablutions and spectator stands)
Project completion by mid July 2017.
Yes
CAPS submission of future budget requirements.
8,000,000.00
Target achieved
173
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Community and Social Development Services: SRAC
Capital Moveable's
9.712773.1.013
Purchasing of library books, furniture and IT equipment
Region 3
New book selection completed. Corporate tender for ITC equipment in place. Library furniture tender approved and appointment letter awaited.
New book selection completed. Corporate tender for ITC equipment in place. Library furniture tender approved and appointment letter awaited.
Q4 Procurement of library books, IT equipment and furniture,
Delivery of books, purchasing of IT equipment and library furniture completed.
N/a Request roll over of grant funds remaining from VAT rebaits.
Procurement of library books, IT equipment and furniture,
Annual target achieved.
Yes
Ongoing annual library grant.
6,978,229.00
Target achieved
Community and Social Development Services: SRAC
Upgrading of Zithobeni Sport Stadium
9.712883.1.015
Upgrading of existing Sport Stadiums
Region 7
Project previously completed. Submission of consultant fees.
Project completed. Payment of consultant fees.
Q4 Project completed. Retention payment to contractor and consultant fees
Project completed. Payment of consultant fees.
N/a None required.
Project completion
Annual target achieved.
Yes
Not required.
1,491,516.00
Target achieved
174
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Community and Social Development Services: SRAC
Greening of Sports Fields
9.712941.1.015
Greening of Sports fields
City Wide
Project completed.
Project completed.
Q4 Construction of clubhouse and change rooms - roofing. Completion of grass pitch.
Project completed.
N/a None required.
Ground works, fencing and construction of clubhouse and change rooms - roofing Annual
target achieved.
Yes
Ongoing Greening Programme.
11,086,363.00
Target achieved
Community and Social Development Services: SRAC
New Ga-Rankuwa library
9.712910.1.015
Increase access to libraries
Region 1
General progress at 65%. Excavations for foundations done. Platform completed. Sub-base for parking area completed. Water connec
Progress at 80%. Roof completed . Curently busy with finishes. Anticipated date of opening targeted for the Mid July 2017
Q4 Project completed
Progress at 90%. Roof completed . Curently busy with finishes. Anticipated date of opening targeted for the Mid July 2017
Slow progress by contractor due to late payments and community uproars.
Practical completion of project by end June 2017.
Establishment of a new community library
Annual target achieved.
Yes
Not required.
18,670,351.00
Target achieved
175
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
tion in place. Brickwork completed up to roof level. Commence with roof structure. Completion end June 2016.
Community and Social Development Services: SRAC
Upgrading of Caledonian Stadium
9.712915.1.015
Upgrading of the Caledonian Stadium to proper PSL standards and preservation of heritage aspects.
Region 3
Concept development completed. Survying and assesment of site done. High level estimate done. Detail design
Concept development completed. Detail design completed. Draft tender (BoQ) at 95%.
Q4New project plan to be developed. Details will be made available as soon as it is completed and approved.
Concept development completed. Detail design completed. Draft tender (BoQ) at 95%.
Detail designs completed and held up completion of tender document.
All designs completed. Submitted to Quantity Surveyor for final costing and bill of quantities.
Upgrading of the Caledonian Stadium: refurbishment of existing clubhouse, change rooms, pavilions and parking areas.
Annual target achieved.
Yes
Yes. MTREF budget alocation for 2017-18.
21,000,000.00
Project scope revised and annual target not revised. The 2016-17 achieved scop
176
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
completed. Draft tender in process.
New skating park. Preservation of heritage structures and new museum.
e is concept designs.
Community and Social Development Services: SRAC
Upgrade Refilwe Stadium
9.712916.1.015
Upgrading of existing Sport Stadiums
Region 5
Previous appointment cancelled and new tender compiled for advertising. Appointment of new contractor delayed.
Previous appointment cancelled. Extention of appointment of consultants was submitted to EAC and report refered back to provide additional information.
Q4 Excavations and foundations for main pavilion.
Previous appointment cancelled. Extention of appointment of consultants was submitted to EAC and report refered back to provide additional information.
Existing consultant team appointment to be extended and EAC approval required.
Sumbission of report to the next EAC meeting.
Upgrading of existing Sport Stadium
Not achieved.
No Yes. MTREF budget alocation for 2017-18.
745,615.00
Previous tender of contractor cancelled and existing consultant team appointment to be extended and EAC approval required.
177
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Community and Social Development Services: SRAC
Cullinan Library Park
9.712936.1.015
Construction of library park with additional indoor and outdoor sport facilities
Region 5
Project completed. Installation of IT connection.
Project completed. Commenced with IT connectivity.
Q4 Project completed. Final payment to contractor
Project completed. IT connection in process.
N/a None required.
Project completion
Annual target achieved.
Yes
Not required.
2,190,951.00
Target achieved
Community Safety
Renovation & Upgrading Of Facilities
9.711455.1.015
With this project the upgrading and renovation will bring the facilities to a standard that will be low in maintenance cost and better working conditions for all staff
Region 2
Board quote Q77-2016/17 for standby generator evaluated and awarded. Purchase orders processed for additional aircons. Board quote Q06-2016/1
Standby generator commissioned at Silvertone Station and not Rayton Station. The standby generator at Silverton broke down and could not be repaired and had to be replaced.
Q4 Payment of contractor for services rendered.
Additional aircon installations completed
None None With this project the upgrading and renovation will bring the facilities to a standard that will be low in maintenance cost and better working conditions for all staff
Annual project milestone reached. Due to unforeseen circumstances some re-prioritization had to be implemented to accommodate additional needs.
Yes
Project achieved
6,000,000.00
Target achieved
178
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
7 evaluated and awarded.
Community Safety
Emergency Services Tools and Equipment
9.712587.1.015
Obtain tools and equipment needed for daily operations. To ensure good governance. Financial management to ensure financial viability.
Region 3
Purchase order processed for three TETRA mobile radios. Purchase order processed for twelve clusters at Pieter Delport Control room.
Service provider Installing consoles at Pieter Delport Centre.
Q4 Delivery and payment of goods received.
Pieter Delport control room console installations completed
None None Obtain tools and equipment needed for daily operations. To ensure good governance. Financial management to ensure financial viability.
Annual milestone target reached.
Yes
Project achieved
5,000,000.00
Target achieved
Community Safety
Sub-project: Fire-arms
9.712500.1.015
Procurement of Metro Police equipment to capacitate Metro Police officers
Region 3
Procurement of equipment as identified during Strategic
Procurement of equipment as identified during Strategic session See
Q4 Project complete for 2016/17 Financial Year
Procurement of equipment as identified during Strategic session See
Communication from Nontando Qomoyi from the office of the CFO dated
None Procurement of an estimated 2000 x 9mm pistols and
Procurement of 1250 X 9mm pistols. 10 X Speed Law Enforcement
YES
Procurement of Policing equipment as identified during the strategi
30,000,000.00
Target achieved
179
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
to perform their duties as law enforcement officers to protect the residents of Tshwane
session See CAPEX performance presentation
CAPEX performance presentation
CAPEX performance presentation
08/11/2016: • No capital movables allocation was made to TMPD for 2016/17 financial year • However, R30 million was approved for the purchase of policing equipment and not firearms only. Funding can be used to procure all/any policing equipment in line with the
approximately 700 Shotguns
Camera with accessories 5 X Digital SLR Cameras with accessories 8 X Cardio Stationary Rowing Machines 12 X Cardio Stationary Exercise Bicycles 17 X Cardio Stationary Striders/Glyders 275 X i7 Desktop PC complete with screen 73 X i7 Laptop 42 X PC Screens
g sessions.
180
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
department’s Ward Based Deployment Strategy. • WBS’s to be broken down to specify exact items procured and update CaPS accordingly
6 X Colour Printers 88 X Mono Printers (Black) 18 X Ethernet Network Data Switch 3 X Digital Video Recorder 10 X Multi 9mm Workstation Fire Arm Safes 14 X Gymnasium Incline Benches 15 X Gymnasium Flat Benches 10 X IT Barcode Scanners
181
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Economic Development and Spatial Planning
Tshwane Packaging Facility
9.712974.1.015
The objectives of the project is to: (i) raise the productivity and quality of products; (ii) enhance the value added of the targeted products through processing and packaging; and (iii) improve producers’ access to more lucrative markets.
Region 7
% progress to date: External envelope: 100%; Internal divisions: 100%; Floor finishes: 80%; Wall finishes: 80%; Structural frame: 100%; Roof: 100%; Ceiling: 100%; Installation of electricity: 20%; and Plumbing: 20%.
Overall construction progress: 70%; External envelope: 100%; Internal divisions: 100%; Floor finishes: 80%; Wall finishes: 80%; Structural frame: 100%; Roof: 100%; Ceiling: 100%; Installation of electricity: 30%; Plumbing: 30%; Plastering: 80% and Painting: 80%.
Q4: Installation of equipment Mentorship and capacity building
Overall construction progress: 100%. External envelope: 100%; Internal divisions: 100%; Floor finishes: 100%; Wall finishes: 100%; Structural frame: 100%; Roof: 100%; Ceiling: 100%; Installation of electricity: 100%; Plumbing: 100%; Plastering: 100%; Installation of equipment: 100% and
NA NA The objectives of the project is to: (i) raise the productivity and quality of products; (ii) enhance the value added of the targeted products through processing and packaging; and (iii) improve producers’ access to more lucrative
Overall construction progress: 100%. External envelope: 100%; Internal divisions: 100%; Floor finishes: 100%; Wall finishes: 100%; Structural frame: 100%; Roof: 100%; Ceiling: 100%; Installation of electricity: 100%; Plumbing: 100%; Plastering: 100%; Installation of equipment: 100% and
Yes
NA 4,000,000
Target achieved
182
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Painting: 100%.
markets.
Painting: 100%.
Economic Development and Spatial Planning
Business Process Outsourcing (BPO) Park Construction
9.712977.1.015
Job Creation, Investment Attraction, Skills, SMME and Infrastructure development
Region 2
Overall progress on programme = 14%. Building 1: Overall: 8%; First floor: 3%. Building 2: Overall: 11%; Ground floor: 98%; First floor: 28%. External works: Bulk services: 86%. Overall
Progress as at 16 May 2017 was reported as follows: Building 2: Vertical elements Gr-1st 95%; Vertical elements 1st-2nd 30%; Brickwork Gr-1st 90%; Slab 1st floor 50%; Building 1: Foundations 95%; Vertical elements
Q4: NA Progress as at 13 June 2017, was reported as follows: Building 1: Ground – 1st: Foundations 99% Surface bed 40% Vertical elements 75% Plumbing 1st fix 20% Electrical 1st fix 20% Internal staircase
As a result of the suspended services of the professional team, work has been progressing slowly and the Contractor will eventually stop. Should work be stopped, it will result in the following additional costs: - Disestabl
NA Bulk Services Installations (continued) Roads, parking Landscaping Finishes Facades Building Trades and finishes; Facades
Progress as at 13 June 2017, was reported as follows: Building 1: Ground – 1st: Foundations 99% Surface bed 40% Vertical elements 75% Plumbing 1st fix 20% Electrical 1st fix 20% Internal staircase
No An amount of R50 million has been budgeted in 2017/18 for this project.
50,000,000
Suspension of the services of the consultant. The Contractor has issued a notification of delay, siting that, given the unavailability of sign-off by
183
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
external (excluding paving): 44%.
Gr-1st 80%; Vertical elements 1st-2nd 5%; Brickwork Gr-1st 90%; Slab 1st floor 30%. External works: Sewer line 80%; Sewer MH 10%; Storm water line 80%; Storm water MH 10%. The professional team has as of 8 May 2017 suspended their services on site, due to the outstanding
5% External staircase 5% 1st floor – 2nd floor: Slab 30% Vertical elements 5% Formwork to slab 50% Plumbing 1st fix 5% Electrical 1st fix 5% Building 2: Ground floor: Foundations 100% Surface bed 80% Vertical elements 95% Plumbing 1st fix 20%
ishment costs; - Re-establishment costs; - Waiting costs; - Professional fees; and - Legal costs, etc. The Contractor has also, as a result, issued a notification of delay, siting that, given the unavailability of sign-off by the professional team on pre-concrete and underground
5% External staircase 5% 1st floor – 2nd floor: Slab 30% Vertical elements 5% Formwork to slab 50% Plumbing 1st fix 5% Electrical 1st fix 5% Building 2: Ground floor: Foundations 100% Surface bed 80% Vertical elements 95% Plumbing 1st fix 20%
the professional team on pre-concrete and underground services, they will be unable to proceed with the work.
184
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
approval of building plans, meaning that the Contractor will no longer have daily supervision and will not receive any due information/quality check.
Electrical 1st fix 20% Internal staircase 5% External staircase 5% 1st floor – 2nd floor: Slab 40% Vertical elements 20% Formwork to slab 75% Plumbing 1st fix 5% Electrical 1st fix 5% External works: Sewer 75% Stormwater 75% Water 15% Fire 0%
services, they will be unable to proceed with the mentioned trades. The notice further indicated that in terms of Clause 32.5.5 of the Joint Building Contracts Committee (JBCC) contract, an expense and loss claim against the above will be submitted, once the full extent can be determin
Electrical 1st fix 20% Internal staircase 5% External staircase 5% 1st floor – 2nd floor: Slab 40% Vertical elements 20% Formwork to slab 75% Plumbing 1st fix 5% Electrical 1st fix 5% External works: Sewer 75% Stormwater 75% Water 15% Fire 0%
185
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Electrical 20% (Generators on site) (95 CORE cable from existing mini-sub to proposed RMU on site) Parking area 15% The Division, with the assistance of the Council for Scientific and Industrial Research (CSIR), revised the layout plans as recommended by the acting Governance and Support
ed. Massive delays in the processing of payments of the Contractor were experienced, due to interdependencies and new payment processes. This might also result in legal and financial implications for the City.
Electrical 20% (Generators on site) (95 CORE cable from existing mini-sub to proposed RMU on site) Parking area 15% The Division, with the assistance of the Council for Scientific and Industrial Research (CSIR), revised the layout plans as recommended by the acting Governance and Support
186
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Officer and the amended plans/drawings were approved by the Roads and Transport Department. Upon submission to the Building Control office, an additional letter (“Section 32 letter”) was requested, in order to obtain approval. According to the acting Group Head: Economic Development and Spatial Planning,
Officer and the amended plans/drawings were approved by the Roads and Transport Department. Upon submission to the Building Control office, an additional letter (“Section 32 letter”) was requested, in order to obtain approval. According to the acting Group Head: Economic Development and Spatial Planning,
187
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
the letter cannot be issued, as the land/property does not belong to the City yet. The effect of this continuing situation will result in site closure, non-expenditure and non-attainment of the set targets (jobs, skills development and capex spend on local SMMEs). The Division has also
the letter cannot be issued, as the land/property does not belong to the City yet. The effect of this continuing situation will result in site closure, non-expenditure and non-attainment of the set targets (jobs, skills development and capex spend on local SMMEs). The Division has also
188
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
been struggling to spend accordingly, due to interdependencies. The new systems put in place by Group Financial Services, have resulted in massive payment delays to the Contractor.
been struggling to spend accordingly, due to interdependencies. The new systems put in place by Group Financial Services, have resulted in massive payment delays to the Contractor.
Economic Development and Spatial Planning
Brick Making Facility
9.712985.1.015
Stimulate participation of youth in mainstream economy, economic growth and reduce youth
Region 3
The MMC: Economic Development and Spatial Planning has signed a letter, seeking approval for
The MMC: Economic Development and Spatial Planning has signed a letter, seeking approval for the project to be
Q4 Completed construction work and installed machinery
The MMC: Economic Development and Spatial Planning has signed a letter, seeking approval for the project to be
The project will no longer be implemented in the current financial year.
NA Technical training for beneficiaries - concrete mixing and brick
The MMC: Economic Development and Spatial Planning has signed a letter, seeking approval for the project to be
No None 4,000,000
The project declared as a saving on the basis that neither a feasibility
189
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
unemployment
the project to be declared as a savings, on the basis that neither a feasibility study nor a business plan was developed for this project.
declared as a savings, on the basis that neither a feasibility study nor a business plan was developed for this project.
declared as a savings, on the basis that neither a feasibility study nor a business plan was developed for this project.
declared as a savings, on the basis that neither a feasibility study nor a business plan was developed for this project.
study nor a business plan was developed
Economic Development and Spatial Planning
Informal Trade Market (Inner City)
9.712988.1.015
Provide economic infrastructure to informal traders
Region 3
Specifications submitted to Supply Chain Management; briefing meeting scheduled for May 2017. A letter was
Briefing of Contractors conducted.
Q4 Completion of ground and first floors: reinforced concrete footings, columns, bases, floors, brickwork and electrical, mechanical, carpentry and plumbing installation
Evaluation of panel Contractor conducted; appointment conducted and letter of recommendation submitted for signature.
Delays in the project since the beginning of the 2016/17 financial year.
None Construction at Marabastad centre Barolak (complete first upper floor construction)
Evaluation of panel Contractor conducted; appointment conducted and letter of recommendation submitted for signature.
No An amount of R6,9 million has been budgeted in 2017/18 for this project.
7,400,000
Delays in the project since the beginning of the 2016/17 financial year.
190
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
sent out on 19 April 2017, regarding the use of panel service providers by Departments. A guideline was provided that indicated that construction projects were excluded from the scope of routine panels and that no new requests to use the panels
191
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
for construction projects, would be processed.
Economic Development and Spatial Planning
Inner City Regeneration
9.713023.1.021
Regeneration of Tshwane CBD and surroundings
Region 3
Budget: R36 254 200 (85% capex portion ICD grant received March 2017). 1st proposal - R8 million to be allocated for informal trader shelters to Economic
None None A decision for the re-allocation of the funding was not established
None None, ICD funding not spent
Reprioritisation to take place in 2017/18.
None No Reprioritisation to take place in 2017/18.
36,254,200
A decision for the re-allocation of the funding was not established
192
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Development - R27 million to Dairy mall ‘Gautrans’ project 2nd proposal -To contribute the R36 million to the Housing Company Tshwane (HCT) towards the Marabastad Inner city social housing project (Townlands)
193
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Environment and Agriculture Management
Upgrading And Extension Of Market Facilities
9.710276 .1.015
Upgrading And Extension Of Market Facilities
Region 3
Two screw compressors installed at the upper cold rooms. Two chillers ordered and shipped. Expected arrival in June 2017.
Two screw compressors installed at the upper cold rooms. Two chillers ordered and shipped. Expected arrival in June 2017.
Q4 Plastered walls on western side of Hall A
Two screw compressors installed at the upper cold rooms. Two imported chillers arrived and intalled.
completed
None Completed BAC cold room and installed chiller and compressor
Two screw compressors installed at the upper cold rooms. Two chillers ordered and shipped. Expected arrival in June 2017.
Yes
5,500,000.00
Delivery delayed at harbour
Environment and Agriculture Management
Atmospheric Pollution Monitoring Network
9.711562.1.015
Procure air quality monitoring analysers
Region 3
No data recovery report received from the Service Provider
No data recovery report received from the Service Provider
Q4 CO and O3 Rosslyn station.
90% of data recovery, report received from the Service Provider
completed
None Procure air quality monitoring analysers
All instruments were delivered awaiting installations
Yes
3,000,000.00
Target achieved
Environment and Agriculture Man
240 Litre Containers
9.712092.1.015
Roll out of 240l bins
City Wide
In this month of April 2017, 1028 bins were distribu
In this month of May 2017, 1338 bins were distributed to
Q4: Distribute remaining bins as the need arises
In this month of June 2017, 1229 bins were distributed to
completed
None Procure and distribute 30 000 bins
4244 x green bins delivered
Yes
16,000,000.00
Target achieved
194
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
agement
ted to households. Therefore the total to date is 11 201 bins distributed to households
households Therefore the total to date is 12539 bins distributed to households
households Therefore the total to date is 12768 bins distributed to households The target of 10000 for this financial year has therefore been reached
Environment and Agriculture Management
Development of Klipkruisfontein Cemetery
9.712808.1.015
Development of Cemetery
Region 1
Supply and Delivery of Mobile office Data connection. Electricity connection. Work done: Comple
Planned: Supply and Delivery of Mobile office Data connection. Electricity connection. Work done: Complete
Q4 Project completed.
Planned: Supply and Delivery of Mobile office Data connection. Electricity connection. Work done: Complete
completed
None Complete construction of internal roads, sign off, payment.
Completed
Yes
400,000.00
Target achieved
195
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
ted Purchase Order for Fibre installation created
d
d
Environment and Agriculture Management
Development of Tshwane North Cemetery
9.712809.1.015
Planned: Electricity connection Beautification, Data Connection, Purchase of servitude. Work Done: Fast track implementation of all the deliverables in the last
Planned: Electricity connection Beautification, Data Connection, Purchase of servitude. Work Done: Fast track implementation of all the deliverables in the last quarter
None No, the upfront payment to Eskom has recently been effected.
electicity supply from Eskom
in talks with eskom…
No, the upfront payment to Eskom has recently been effected.
No 1,250,000.00
Target achieved
196
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
quarter
Environment and Agriculture Management
Upgrading of the market trading system
9.712868.1.015
Upgrading of the market trading system
Region 3
PlannedCommence with test packs and process development. Commence to purchase hardware Work done: 95% complete. Requisitions created for hardware and additional modules for the
System 100% developed. User Acceptance Testing to commence on 19 June 2017. Report on additional modules for the new sales system approved by the EAC. In process to install a WiFi System for the new sales system
Q4: Complete and implement sales system, project completed
System 100% developed. User Acceptance Testing to commence on 19 June 2017. Report on additional modules for the new sales system approved by the EAC. In process to install a WiFi System for the new sales system
completed
None Complete and implement sales system
Completed
Yes
5,500,000.00
Target achieved
197
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
new sales system. Report for the additional modules to be finalised with the City Manager. GICT confirmed that a tender was approved to supply hardware. Tender to be utilised for the R2.6m to procure additional hardware in Q3.
198
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Environment and Agriculture Management
Refurbishment of landfill sites
9.712964.1.015
Planned: Finalization of transaction with CoT Group Legal Services Work done: Finalized/Completed Payments in process
Planned: Finalization of transaction with CoT Group Legal Services Work done: Finalized/Completed Payments in process
Q4: Installation of weighbridge at Bronkhorstspruit landfill site
Title deed received from Deeds office (Acquisition of Bronkhorstspruit
completed
None Completed
Yes
5,000,000.00
Target achieved
Environment and Agriculture Management
Extension of Garankuwa Cemetery
9.712983.1.015
Extension of Cemetery
Region 1
Planned: Completing Installation of Concrete Palisade Fence Work done: Purchase
Completing installation of Concrete Palisade Fence
Q4 Project completed
Completed installation of Concrete Palisade Fence
Completed
None Construction of disabled ablution facilities and guard house
Completed
Yes
1,200,000.00
Target achieved
199
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Order created and Service Provider to resume with the works on 03 April 2017.
Environment and Agriculture Management
Upgrade infrastructure Nature Reserves
9.713024.1
.015
Upgrade security at Klapperkop Nature Reserve
Region 3
None Security upgrades Klapperkop Nature Reserve
No
Funds were reprioritized to other key priority project in the Department
650,000.00
Funds were reprioritized to other key priority project in the Department
Group Financial Services
Buildings & Equipment
9.712444.1.001
Upgrading of buildings
City Wide
Q4 Project completed
Modification of Council chambers in Sammy marks into a custom
20,000,000
Report not submitted
200
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
er care center
Group Financial Services
Buildings & Equipment (security at the stores)
9.712444.1.015
Improved security at stores
City Wide
Q4 Improved security at stores
Replacement of doors and installation of burglar bars
10,000,000
Report not submitted
Group Financial Services
BPC and SCOA
9.712961.1.015
Comply with regulation changes
Region 3
Closed. Configuration of software according to SCOA requirements
30,000,000
Report not submitted
Group Financial Services
Automation of supply chain
9.712978.1.015
Elimination of SCM risks
City Wide
Q4 support and maintenance phase 2 go live
Elimination of SCM risks
30,000,000
Report not submitted
Group Financial Services
Corporate capital movables
9.712989.1.007
Procurement of movable assets
City Wide
Q4 Procurement of furniture
Procurement of movable assets
18,500,000
Report not submitted
201
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Group Property Management
Replacement/Modernisation of all the lifts within various council buildings(City Wide)
9.712743.1.015
For public and employees to be able to access all CoT owned buildings, and to adhere to OHS standards.
Region 1
Q4 Complete existing installations and technical specs for outstanding lift installations
Complete existing installations and technical specs for outstanding lift installations
Tender non responsive
No
Re-Advertisement
2,000,000
Tender non responsive
Group Property Management
City Hall Renovations
9.712960.1.015
Renovation of City Hall
Region 3
Q4Continuation of project depended on availability of additional funding.
ICT installation. Security Installation. Office Building Work.
Department not informed about its progress. No handover was done from the EM'S office
Not identified
20,000,000
Official handover not done from City Planning
Health
New clinic in Doornpoort
9.710075.1.015
Purchase Order already created.
Contractor on site, work in progress
Q4 Project Completed
Project completed
None None
Project completed
Yes
N/A
661,714.00
Target achieved
202
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Health
Upgrading Of Clinic Dispensaries
9.712278.1.015
Ensure Sustainable, Safer Cities and Integrated Social Development
Region 6
Contractor appointed on the 18th April 2017
Site handover: 08 May 2017, Clearing of site and setting out has started.
Q4 Construction: Continue with Earthworks/ Concrete/framework/reinforcement, Precast Concrete
Earthworks underway
None None Construction of clinic dispensaries completed. Site handed back. Assets delivered.
Busy with earthworks
Yes N/A
11,341,343.00
Project was delayed due to removal of illegal occupants
Health
Upgrade and extension of Zithobeni Clinic
9.712683.1.015
Purchase Order already created.
Contractor on site, work in progress
Q4 Project Completed
Project completed
None None
Project completed
Yes N/A
3,158,657.00
Target achieved
Health
Refurbishment of Rayton Clinic
9.712684.1.015
To develop health services infrastructure, Primary Health Care clinic, in compliance with relevant legislation
Region 5
Awaiting Executive Adjudication Committee meeting
Waiting for Approval from the City Manager
Q4: Construction: Start with Earthworks
Earthworks underway
None None Construction: Earthworks completed. Start with masonry
Busy with earthworks
Yes N/A
7,038,286.00
Project delayed due to late appointment of contractor
203
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Housing and Human Settlement
Water Rama City
9.710863.2.005
Construction of water reticulation
Region 1
Excavation, bedding, pipe laying, blanket and backfilling. % achieved for April 2017: 6%. Overall % achieved: 12%.
Excavation, bedding and pipe laying in progress. % achieved for My 2017: 18%. Overall % achieved: 37%.
Q4:Testing and inspections.
280 stand connections. % achieved in June 2017: 18%. Overall % achieved: 55%
None None Installation of water services (300 stands)
280 stand connections
Yes
R21 000 000.00 budgeted for the 2017/18 financial year
-
Target achieved
Housing and Human Settlement
Water Sunnyside
9.710863.2.005
Water infrastructure
Region 3
Procurement process commenced, however all bids were way above the estimated project cost.
None Q4: None None The project did't pass project financial viability because of design cost estimation for the project which is above SHRA prescribed rates.
Project has been put on hold.
Completion of laying of pipes in Sunnyside
None No
0
Project has been put on hold.
204
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Housing and Human Settlement
Water Mabopane Ext 1
9.710863.2.005.C
Construction of water reticulation
Region 1
None. % achieved for April 2017: 0%. Overall % achieved: 15%.
190 water connections. % achieved for May 2017: 1%. Overall % achieved: 45%.
Q4: The budget allocated for water & sewer reticulation has been exhausted which will affect completion of the project.
None. % achieved for June 2017: 0%. Overall % achieved: 45%.
Allocated budget has been exhausted.
The contractor has reduced pace on site to ensure that the are no community unrests.
Construction of water reticulation (646 stands)
190 stand connections
No R26 000 000.00 budgeted for the 2017/18 financial year
0
Allocated budget has been exhausted.
Housing and Human Settlement
Water Kopanong phase 2
9.710863.2.005.D
Construction of water reticulation
Region 1
Excavation, bedding and laying of pipe. % achieved for April 2017: 4%. Overall % achieved: 92%.
620 water connection. % achieved for May 2017: 5%. Overall % achieved: 93%.
Q4: Completion, inspection, practical completion and handover
70 stands connections. % achieved for June 2017: 6.5%. Overall % achieved: 99.5%.
The contractor is busy with final testing and remedial works on the main lines and commissioning of the reservoir so that the system can start to work.
Practical completion certificate will be issued on 14 July 2017.
Construction of water (315 stands)
690 stand connections
Yes
0
Target achieved
Housing and Human Settl
Water Chantel x39
9.710863.2.005.L
Development of Chantel X39 water network
Region 1
None, the construction of the units is planne
None Q4: Completion, inspection, practical completion and handover.
None. Project is still at planning stage, township establishment
City Legal Department preparing POA.
completion of water network
None No R4 691 297.00 budgeted for the 2017/18
0
Project delayed by township estab
205
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
ement
d for 2017/18 financial year.
processes.
financial year
lishment processes
Housing and Human Settlement
Water Fortwest 4&5
9.710863.2.005.L
Construction of water network
Region 3
None. % achieved for April 2017: 0%. Overall % achieved: 99%.
None. % achieved for May 2017: 0%. Overall % achievexd: 99%.
Q4: Completion, inspection, practical completion and handover
None. % achieved for June 2017: 0%. Overall % achieved: 99%.
Outstanding WULA approval from the Department of Water and Sanitation and allocated budget for the 2016/17 financial year exhausted.
HDA has been requested to unblock the challenges with the Department of Water and Sanitation.
completion of water network
None No R25 000 000.00 budgeted for the 2017/18 financial year
0
Outstanding WULA approval from the Department of Water and Sanitation and allocated budget for the 2016/17 financial year exhausted.
206
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Housing and Human Settlement
Water Winterveldt
9.710863.2.005.L
Water infrastructure Winterveldt
Region 1
Excavation and pipe laying in progress. % achieved for April 2017: 15%. Overall % achieved: 60%.
Excavation and pipe laying in progress. % achieved for May 2017: 15%. Overall % achieved: 75%.
Q4:Laying of pipes
170 stands connections. % achieved for June 2017: 25%. Overall % achieved: 100%.
Area is densely populated and the extent of obstructions and existing structures is vast.
Ongoing intensive consultation with residents and local community structures.
completion of water network
170 stand connections
Yes
R25 000 000.00 budgeted for the 2017/18 financial year
0
Target achieved
Housing and Human Settlement
Water Zithobeni Heights
9.710863.2.005.L
Water infrastructure; Zithobeni Heights
Region 7
None. % achieved for April 2017: 0%. 16% for both Northern side and southern side.
None. % achieved for May 2017: 0%. Overall % achievexd: 16%.
Q4:Laying of pipes
None. % achieved for June 2017: 0%. Overall % achieved: 99%.
None None completion of water network
None No R42 000 000.00 budgeted for the 2017/18 financial year
0
Late appointment of contractor
Housing and Human Settl
Water Refilwe Manor (Waste Water
9.710863.2.005.L
Water Infrastructure: Refilwe WWTW
Region 5
Waiting for final completion certifica
None, waiting for final completion certificati
Q4:Laying of pipes
None, waiting for final completion certificati
None None Construction of WWTW
Upgraded WWTW
Yes
None
0
Target achieved
207
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
ement
Treatment Works)
tion. % achieved for April 2017: 1%. Overall % achieved: 99%.
on. % achieved for May 2017: 0%. Overall % achieved: 99%.
on. % achieved for June 2017: 0%. Overall % achieved: 99%.
Housing and Human Settlement
Water Refilwe Manor Resevoir
9.710863.2.005.L
Water infrastructure: Resevoir
Region 5
Revised reservoir drawings finalised and reinforcing still ordered and delivered to revised specifications. % achieved for April 2017: 0%. Overalll % achieved: 28%.
Shutters for reservoir walls first cast, construction of valve chamber/control room, excavation of trench for feeder and delivery pipes, construction of staircases from parking. . shaping of reservoir floor area.%
Q4:Laying of pipes
Shutters first cast and excavation for feeder on the southern part. % achieved for June 2017: 2%. Overall % achieved: 36%.
No allowance was made in the bill of quantities for electrical connection to the reservoir.
Variation order has been submitted by the contractor, waiting for the approval of the variation order.
Construction of Reservoir
None, construction still in progress, multi-year progress.
Yes
R42 000 000.00 budgeted for the 2017/18 financial year.
0
Target achieved
208
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
achieved for May 2017: 8%.
Housing and Human Settlement
Water Zithobeni 8&9
9.710863.2.005.M
Construction of water and sewer reticulation, bulk water and sewer line
Region 7
None. % achieved for April 2017: 0%. Overall % achieved: 81%.
None. % achieved for May 2017: 0%. Overall % achieved: 81%.
Q4: Allocated budget has been exhausted.
210 stand connections . % achieved for June 2017: 1%. Overall % achieved: 81%.
None None Construction of water and sewer reticulation, bulk water and sewer line (100 stands connections)
210 stand connections
Yes
R5 500 000.00 budgeted for the 2017/18 financial year.
0
Target achieved
Housing and Human Settlement
Sewer Rama City
9.710864.2.005
Sewer reticulation
Region 1
Excavation, bedding , blanket and backfilling. % achieved for April 2017: 6%.
Excavation, bedding and pipe laying in progress. % achieved for May 2017: 18%. Overall %
Q4: Completion, inspection, practical completion and handover
280 houses connections. % achieved for June 2017: 18%. Overall % achieved: 37%.
None None Completion of laying of pipes in Rama City
280 stand connections
Yes
R21 000 000.00 budgeted for the 2017/18 financial year
-
Target achieved
209
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Overall % achieved: 12%.
achieved: 37%.
Housing and Human Settlement
Sewer Sunnyside
9.710864.2.005
Water infrastructure
Region 3
Procurement process commenced, however all bids were way above the estimated project cost.
None Q4: Completion, inspection, practical completion and handover
None The project did't pass project financial viability because of design cost estimation for the project which is above SHRA prescribed rates.
Project has been put on hold.
Completion of laying of pipes in Sunnyside
None No
0
Project has been put on hold.
Housing and Human Settlement
Sewer Chantel x39
9.710864.2.005.
Development of Chantel X39
Region 1
None, the construction of the units is planned for 2017/18 financial year.
None, the construction of the units is planned for 2017/18 financial year.
Q4: Completion, inspection, practical completion and handover
None Project is still at planning stage, township establishment processes.
City Legal Department preparing POA.
Completion, inspection, practical completion and handover
None No R7 175 471.00 budgeted for the 2017/18 financial year.
0
Project delayed by township establishment processes
210
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Housing and Human Settlement
Sewer Winterveldt
9.710864.2.005.
Sewege provision
Region 1
Excavation and pipelaying in progress. % achieved for April 2017: 15%. Overall % achieved: 60%.
Excavation and pipe laying in progress. % achieved for May 2017: 15%. Overall % achieved: 75%.
Q4: Project completed
119 stand connections. % achieved for June 2017: 25%. Overall % achieved: 100%.
Area is densely populated and the extent of obstructions and existing structures is vast.
Intensive consultation with residents and local community structures.
Upgrading of sewer network
119 stand connections
Yes
R25 000 000.00 budgeted for the 2017/18 financial year
0
Target achieved
Housing and Human Settlement
Sewer Mabopane Ext 1
9.710864.2.005.C
Sewer reticulation
Region 1
None. % achieved for April 2017: 0%. Overall % achieved: 45%.
464 connections. % achieved for May 2017: 1%. Overall % achieved: 45%.
Q4: Completion, inspection, practical completion and handover
464 stand connections. % achieved for June 2017: 1%. Overall % achieved: 45%.
Allocated budget has been exhausted.
The contractor has reduced pace on site to avoid the risk of community unrests.
Completion of sewer reticulation
464 stand connections
No R26 000 000.00 budgeted for the 2017/18 financial year
0
Allocated budget has been exhausted.
Housing and Human Settlement
Sewer Kopanong Ext 1
9.710864.2.005.D
Sewer reticulation
Region 1
Construction of sewer house connections. %
620 water connection. % achieved for May 2017: 5%. Overall %
Q4: Completion, inspection, practical completion and handover
70 stand connections. % achieved for June 2017: 5%. Overall %
The contractor is busy with final testing and remedial works on the main
Practical completion certificate will be issued
Completion of sewer reticulation
690 stand connections
Yes
0
Target achieved
211
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
achieved for April 2017: 4%. Overall % achieved: 92%.
achieved: 93%.
achieved: 99%.
lines and commissioning of the reservoir so that the system can start to work.
on 14 July 2017.
Housing and Human Settlement
Sewer Zithobeni Heights
9.710864.2.005.H
Sewer infrastructure
Region 7
The contractor is busy blasting the rock on site and dumping the stockpiles at a dumping site. % achi.eved for April 2017: 0%. Overall % achieved: 94%.
1137 connections. % achieved for May 2017: 5%. Overall % achieved: 99%.
Q4: Completion, inspection, practical completion and handover
15 stand connections. % achieved for June 2017: 0.5%. Overall % achieved: 99.5%.
Contractor is busy with snagging.
None Completion of laying of pipes in Zithobeni Heights
1152 stand connections
Yes
0
Target achieved
212
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Housing and Human Settlement
Sewer Fortwest 4&5
9.710864.2.005.L
Construction of water network
Region 3
None. % achieved for April 2017: 0%. Overall % achieved: 99%.
None. % achieved for May 2017: 0%. Overall % achieved: 99%.
Q4: Completion, inspection, practical completion and handover
None. % achieved for June 2017: 0%. Overall % achieved: 99%.
Outstanding WULA approval from the Department of Water and Sanitation and allocated budget for the 2016/17 financial year exhausted.
Application has been assessed however the contractor must re-submit the engineering designs as requested by Water and Sanitation Department. Budget provision has been set aside for the 2017/18 financial year.
Completion, inspection, practical completion and handover
None No
0
Outstanding WULA approval from the Department of Water and Sanitation and allocated budget for the 2016/17 financial year exhausted.
213
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Housing and Human Settlement
Sewer Zithobeni 8&9
9.710864.2.005.M
Water infrastructure
Region 7
None. % achieved for April 2017: 0%. Overall % achieved: 81%.
None. % achieved for May 2017: 0%. Overall % achieved: 81%.
Q4: Project complete
224 stand connections completed. % achieved for June 2017: 0%. Overall % achieved: 81%.
None None Completion of laying of pipes in Zithobeni Ext 8&9
224 stand connections
No R5 500 000.00 budgeted for the 2017/18 financial year.
0
Contractor suspended work on site due to outstanding roads invoice
Housing and Human Settlement
Refilwe Manor Ext 9 - 2 x pump stations
9.710864.2.005.N
Upgrading of Sewer infrastructure
Region 5
Repair leaking sand trap, 255mm scour pipe from emergency tank to wet well installed. % achieved for April 2017: 1%. Overall %
Stripping & erecting shutters for emergency tank concrete walls, cleaning of concrete surfaces & reinforcing bar, leak test of emergency tank. % achieved
Q4: None Compacted filling around sand trap. % achieved for June 2017: 3%. Overall % achieved: 55%.
No allowance was made in the bill of quantities for electrical connection to the pump stations.
Variation order has been submitted by the contractor, waiting for the approval of the variation order.
Upgrading of Water Waste Treatment Works (WWTW)
None, construction still in progress, multi-year project.
Yes
R22 000 000.00 budgeted for the 2017/18 financial year.
0
Target achieved
214
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
achieved: 53%.
for May 2017: 2%. Overall % achieved: 55%.
Housing and Human Settlement
Sewer Kudube unit 9
9.710864.2.005.O
Construction of water infrastructure and sewer infrastructure
Region 5
None. % achieved for April 2017: 0%. Overall % achieved: 98%.
None. % achieved for May 2017: 0%. Overall % achieved: 98%.
Q4: Continue with concrete works.
None. % achieved for June 2017: 0%. Overall % achieved: 98%.
Contractor still has to connect sewer reticulation to the bulk line, which is currently under construction.
Sewer line will be connected once current bulk line is completed.
Construction of 10ML water reservoir & two sewer pump stations.
Sewer reticulation line completed
Yes
R40 000 000.00 budgeted for the 2017/18 financial year.
0
Target achieved
Housing and Human Settlement
Roads & Stormwater Winterveldt
9.710865.2.005.
Construction of roads and stormwater
Region 1
Box cutting, road bed preparation, construction of layer works. % achieved for April 2017: 75%. Overall %
Box cutting, road bed preparation, construction of layer works. % achieved for May 2017: 34%. Overalll % achieved: 90%.
Q4: Project completed
2.624 km roads and 1.795 km stormwater completed.
None None Construction of 2.19km of roads
2.624 km Yes
R43 000 000.00 budgeted for the 2017/18 financial year.
-
Target achieved
215
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
achieved: 83%.
Housing and Human Settlement
Roads & Stormwater Thorntreeview
9.710865.2.005.B
Construction of roads and stormwater
Region 1
None, roads construction and bridge crossing completed. % achieved for April 2017: 0%. Overall % achieved: 100%.
None, roads construction and bridge crossing completed. % achieved for May 2017: 0%. Overall % achieved: 100%.
Q4: Project completed
None None None Construction 1.9Km roads, 40m bridge crossing (roadlink)
2.5 km roads & 40m bridge crossing
Yes
R50 000 000.00 budgeted for the 2017/18 financial year.
0
Target achieved
Housing and Human Settlement
Roads & Stormwater Fortwest 4&5
9.710865.2.005.H
Construction of roads
Region 3
Construction of stormwater pipe, roadbed and subbase. % achieved for
None. % achieved for May 2017: 0%. Overall % achieved: 40%.
Q4: Phase 1 completed
None. % achieved for June 2017: 0%. Overall % achieved: 40%
Allocated budget for the 2016/17 financial year has been exhausted.
Budget provision provided in the 2017/18 financial year.
Phase 1 completed
None No R40 000 000.00 budgeted for the 2017/18 financial year.
0
Allocated budget has been exhausted.
216
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
April 2017: 7%. Overall % achieved: 40%.
Housing and Human Settlement
Roads & Stormwater Soshanguve X5
9.710865.2.005.I
Construction of roads and stormwater
Region 1
Preparing for conducting practical completion certification. % achieved for April 2017: 5%. Overall % achieved: 95%.
3.485 km of roads completed. % achieved for May 2017: 4%. Overall % achieved: 99%.
Q4: Project completed
0.34 km constructed in June 2017.
Project is practically completed.
Contractor busy addressing the snags.
Construcion of phase 1: 3,825 km of roads and stormwater systems.
3.825 km Yes
R72 000 000.00 budgeted for the 2017/18 financial year.
0
Target achieved
Housing and Human Settlement
Roads & Stormwater Soshanguve X12
9.710865.2.005.J
Construction of Roads
Region 1
None. % achieved for April 2017: 0%. Oversall % achiave
None. % achieved for May 2017: 0%. Oversall % achieved: 69,5%.
Q4: Project completed
None. % achieved for June 2017: 0%.
Dispute between the contractor and Engineer regarding the work done .
Assessment has been done and accepted by both parties.
Completion of construction of Roads in Soshanguve X12
None No R26 422 432.00 budgeted for the 2017/18 financial year
0
Dispute between the contractor and Engineer
217
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
d: 69,5%.
regarding the work done .
Housing and Human Settlement
Roads & Stormwater Soshanguve X13
9.710865.2.005.K
Construction of roads
Region 1
Construction of kerbs and subbase layer. % achieved for April 2017: 1%. Overall % achieved: 79%.
The contractor on site is currently finalising the surface over a stretch of 3000m. % achieved for May 2017: 1%. Overall % achieved: 80%.
Q4: Project completed
3 km of roads completed.
Project is practically completed.
Contractor busy addressing the snags.
Completion of construction of Roads in Soshanguve X13
3 km Yes
R32 000 000.00 budgeted for the 2017/18 financial year.
0
Target achieved
Housing and Human Settlement
Roads & Stormwater Zithobeni Ext 8&9
9.710865.2.005.L
Construction of roads and stormwater
Region 7
None. % achieved for April 2017: 0%. Overall % achieved: 84%.
None. % achieved for May 2017: 0%. Overall % achieved: 84%.
Q4: Project completed
5.5 km of roads completed.
Project is practically completed.
Contractor busy addressing the snags.
Completion of stormwater drainage in Zithobeni Ext 8&9
5.5 km Yes
0
Target achieved
218
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Housing and Human Settlement
Land acquisitions (Region 7, 5 and 4)
9.710868.2.005.A
Acquisition of land for housing development
Region 4
None None Q4: Project completed
None None None Acquisition of land
None None
31,428,993.00
Progress report not submitted
Housing and Human Settlement
Development of Saulsville hostels
9.711712.2.005
Development of social housing
Region 6
None. % achieved for April 2017: 0%. Overall % achieved: 0%.
None. % achieved for May 2017: 0%. Overall % achieved: 0%.
Q4: Project completed
None Consultant still busy with urban development framework.
Budget provision provided in the 2017/18 financial year.
Approval of designs
None None
R10 000 000.00 budgeted for the 2017/18 financial year.
10,000,000.00
Consultant still busy with urban development framework.
Housing and Human Settlement
Development of Mamelodi hostels
9.711713.1.005
Development of social housing
Region 6
None. % achieved for April 2017: 0%. Overall % achieved: 0%.
None. % achieved for May 2017: 0%. Overall % achieved: 0%.
Q4: Project completed
None Consultant still busy with urban development framework.
Budget provision provided in the 2017/18 financial year.
Final approval of designs
None None
R10 000 000.00 budgeted for the 2017/18 financial year.
10,000,000.00
Consultant still busy with urban development framework.
Housing and Human Settl
Townlands, Marabastad
9.713003.1.005
Water infrastructure
Region 3
None. Installation of infrastructure service
Site establishment.
Q4: Completion, inspection, practical completion
Construction of platforms.
Contractor behind schedule, unable to reach
The client is exploring implementing
Completion of laying of pipes in
None No
10,258,750.00
Contractor behind sche
219
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
ement
s and platforms underway..
and handover
target of 100 units by end June 2017.
penalties.
Marabastad
dule, unable to reach target of 100 units by end June 2017.
Regional Operations and Coordination
Jojo Tanks - Re Aga Tshwane
9.713021.1.005
None
3,000,000.00
Report not submitted
Roads and Transport
Contributions: Services For Township Development
9.710115.1.015
City Wide
Q4: payment of contributions to Ptn 1 of erf 2 Verwoerdburgstad and Hondsrivier 508 JR:
Payment of contributions to Ptn 1 of erf 2 Verwoerdburgstad and Hondsrivier 508 JR: and Portion 379
100% Yes
Amount of R 678 337.87 need to be paid to Developer of Boardwalk x 18 in 2017/2018
6,967,621.00
Target achieved
220
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
and 378 of the farm Olievenhoutbosch 389-JR
Roads and Transport
Rehabilitation Of Stormwater Systems & Sidewalks
9.710220.2.015
City Wide
None No work planned
Q4: Payment of court order
Court order not paid
Company no longer exists and no longer registered.
Funds will be transferred to the perfoming projects.
Payment of court order
Court order not paid
NO Court order will be paid once the company exists and e procurement registered.
5,525,100.00
Company no longer exists and no longer registered.
Roads and Transport
(710657) Mabopane Station Modal Interchange
9.710657.2.015
Provide modal transfer facilities
Region 1
Site Establishment, Hoarding around the Site, Tacky survey, Testing and Quality Assurance of existing
Fencing clear VU 200m, 20% stormwater manholes, 5% brickwork of hawkers stalls, 5% Administration building, 10% paving
Q4 Drainage and erosion protection (1000m3 2.0m x 2.0m x 0.3m Gabions), Pavement layers, and completion of 20 food stalls
30% stormwater manholes, 30% sewer manholes, 20% sewer pipes, 25% brickwork hawkers stalls, 5% administration building,
The contractor could not start with any work according to his program before the integrity of the existing work were properly
Construction program to be adjusted
Construction of 2033m² block paving. Water reticulation(725). Electrical work installations, construction of 2 traffic circles
Site Establishment, Hoarding around the Site, Tacky survey, Testing and Quality Assurance of existing layer works. 200m
NO Scope of work for 2016/17 financial year will be in cooperated on 2017/18 final year and the construction progra
29,097,344.00
The contractor could not start with any work according to his program before the integr
221
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
layer works.
(relocation of informal traders), 40% of electrical sleeves, 5% demolition of stub columns
35% paving ( relocation of informal traders), 40% electrical sleeves, 20% demolition of existing stub columns
investigated and actions decided on.
at Buitekant street and 56 food stalls
clear VU Fencing, 30% stormwater manholes, 30% sewer manholes, 20% sewer pipes, 25% brickwork hawkers stalls, 5% administration building, 35% paving ( relocation of informal traders), 40% electrical sleeves, 20% demolition of existing stub columns
m will be adjusted accordingly
ity of the existing work were properly investigated and actions decided on.
222
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Roads and Transport
(711164) Block W - Stormwater Drainage (Soshanguve)
9.711164.2.005
Provide access roads and appurtenant stormwater drainage as part of the stormwater system
Region 1
No work done.
No work done.
Q4 Road = 0.5km and Stormwater = 1.2km completed
No work done.
The budget has been transferred to other projects
None Design Review
The detail design review has been completed.
Yes
Constuctioon stage
805,376.00
Target achieved
Roads and Transport
Doubling Of Simon Vermooten
9.711800.1.002
Region 6
Q4: Expropriation on Portion 253 Equestria Ext 61. Expropriation on Portion 2, Samcor Park Township. Expropriation of Erf 42, Willow Park Manor, Extension
• Expropriation on Portion 253 Equestria Ext 61 • Expropriation on Portion 2, Samcor Park Township • Expropriation of Erf 42,
1,567,296.00
Report not submitted
223
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Willow Park Manor, Extension
Roads and Transport
(711863) Internal Roads: Northern Areas
9.711863.2.005
To reduce road and stormwater backlogs in these areas
Region 1
Q4 busy preparing 4.5km Pavement layers
6.4 km of Stormwater and preparing 4.5km Pavement layers
48,749,601.00
Roads and Transport
Internal Roads: Northern Areas
9.711863.2.015
Q4 Busy Preparing 4km of pavement Layers
4km of pavement Layers
42,915,683.00
Roads and Transport
Separation: Airside/Landside: Required legislative compliance with Civil Aviation Regulations, and the National Aviation Security Program (NASP)
9.711953.2.001
To enhance legislative compliance requirements
Region 2
Q4 Complete installation of access point canopies, fencing, paving, security/screening equipment, upgrade of permit office
Complete installation of access point canopies, fencing, paving, security/screening equipment, upgrad
7,000,000.00
224
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
e of permit office
Roads and Transport
Flooding Backlogs: Sosh & Winterveldt Area
9.712220.1.005
239,488,284.00
Roads and Transport
Flooding Backlogs: Sosh & Winterveldt Area
9.712220.1.015
76,096,955.00
Roads and Transport
Soshanguve Block BB North West (A)
9.712220.1.005.A
Address roads and stormwater backlogs
Region 1
Snaglist
Snaglist Q4 Project completed
Project completed
Project completed
Project completed
Road = 1.6km, Sidewalks = 0.84km; Speed humps = 10No. and Road signs = 10No. completed. Project completed.
Road = 1.68km, Sidewalks = 2.694km; Speed humps = 25No. and Road signs = 12No. completed. Project completed.
Yes
Project completed
-
Target achieved
225
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Roads and Transport
Soshanguve Block BB Central South (C)
9.712220.1.005.C
Address roads and stormwater backlogs
Region 1
Sidewalks = 0.50km and Speedhumps = 12No. completed
Sidewalks = 0.10km and Roadsigns = 12No. completed
Q4 Project completed
Snaglist Slow progress of the contractor. Certificate of practical completion has been issued on10 May 2017.
Contractor has been put under terms
Stormwater .103km Road = 0.3km, Sidewalks = 0.3km; Speed humps = 10No. and Road signs = 14No. completed
Road = 0.457km, Sidewalks = 2.10km; Speed humps = 12No. and Road signs = 12No. Completed. Snaglist underway.
No Snaglist outstanding
-
Slow progress of the contractor.
Roads and Transport
Soshanguve Block BB North East (E)
9.712220.1.005.E
Address roads and stormwater backlogs
Region 1
Project completed
Project completed
Q4 Project completed
Project completed
Project completed
Project completed
Sidewalks = 0.6km completed. Project completed
Sidewalks = 1.578km completed. Project completed.
Yes
Project completed
-
Target achieved
Roads and Transport
Soshanguve Block GG North West (F)
9.712220.1.005.F
Address roads and stormwater backlogs
Region 1
Project completed
Project completed
Q4 Project completed
Project completed
Project completed
Project completed
Road = 1.042km; Sidewalks = 0.5km; Speed humps = 6No. and Road signs =
Road = 1.042km; Stormwater = 0.16km; Sidewalks = 2.401km; Speed humps = 16No. and Road
Yes
Project completed
-
Target achieved
226
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
6No. completed
signs = 14No. completed. Project completed.
Roads and Transport
Soshanguve Block GG Central North (G)
9.712220.1.005.G
Address roads and stormwater backlogs
Region 1
Project completed
Project completed
Q4 Project completed
Project completed
Project completed
Project completed
Sidewalks = 0.3km. Speed humps = 10No. and Road signs = 10No.
Road = 0.069km; Sidewalks = 2.546km; Speed humps = 23No. and Road signs = 31No. completed. Project completed.
Yes
Project completed
-
Target achieved
Roads and Transport
Soshanguve Blocks GG, LL & NN North (H)
9.712220.1.005.H
Address roads and stormwater backlogs
Region 1
Roads = 1.378km; sidewalks = 0.274km; Speedhumps = 5No. And Roadsigns = 10No. completed
Road = 0.001km; sidewalks = 0.265km; Speedhumps = 5No. And Roadsigns = 22No. completed
Q4 Road = 1.294km, Sidewalks = 1.9km; Speed humps = 20No. and Road signs = 40No. completed
Stormwater = 0.002km; sidewalks = 1.010km; Speedhumps = 2No. And Roadsigns = 13No. completed
None None Road = 4.535km, Sidewalks = 1.9km; Speed humps = 15No. and Road signs = 15No. completed
Roads = 5.843km, Stormwater = 0.551km; Sidewalks = 2.810km; Speed humps = 45No. and Road signs = 45No. Completed. Snaglist
Yes
None
-
Target achieved
227
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
underway.
Roads and Transport
Soshanguve Block NN North Central (I)
9.712220.1.005.I
Construction of roads
Region 1
Project completed
Project completed
Q4 Project completed
Project completed
Project completed
Project completed
Sidewalks 2.1km; Speed humps = 5; No. and Road signs = 5 completed
Road = 0.525km, Stormwater = 0.525km; Sidewalks = 5.30km; Speed humps = 24No. and Road signs = 44No. completed. Project completed.
Yes
Project completed
-
Target achieved
Roads and Transport
Soshanguve Block NN Central (J)
9.712220.1.005.J
Address roads and stormwater backlogs
Region 1
Project completed
Project completed
Q4 Project completed
Project completed
Project completed
Project completed
Snag list
Project completed
Yes
Project completed
-
Target achieved
Roads and Transport
Soshanguve Block NN South (K)
9.712220.1.005.K
Address roads and stormwater backlogs
Region 1
Sidewalk preparations
Sidewalk preparations
Q4 Project completed
Sidewalk = 0.80km completed
Slow progress of the contractor. Certificate of practical
Contractor has been put under terms
Sidewalks = 2.2km; Speed humps = 5; No. and
Road = 0.519km, Sidewalks = 0.80km and Speed humps =
No Reduction of scope
-
Slow progress of the contractor.
228
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
completion has been issued on 05 June 2017.
Road signs = 5 completed
11No. completed. Snaglist underway.
Roads and Transport
Soshanguve Block BB East (L)
9.712220.1.005.L
Address roads and stormwater backlogs
Region 1
Roads = 0.382km completed
Layerworks
Q4 Road = 4.1km, Stormwater = 0.154km, Sidewalks = 3.7km; Speed humps = 30No. and Road signs = 30No. completed
Layerworks and laying of kerbs.
Community disruptions
Engage the community through the Project Steering Committee (PSC) meetings
Stormwater .504km - Road = 2km, Sidewalks = 1.6km; Speed humps = 5No. and Road signs = 10No. completed
Road = 3.340km and stormwater = 0.230km completed.
No Balance of the scope to be completed in the 2017/18 financial year
-
Community disruptions
Roads and Transport
Soshanguve Block IA East (M)
9.712220.1.005.M
Address roads and stormwater backlogs
Region 1
Project completed
Project completed
Q4Project completed
Project completed
Project completed
Project completed
Road = 1.75km completed; Speed humps = 5No. and Road signs = 5No.
Road = 1.750km; Sidewalks = 0.30km; Speed humps = 13No. and Road signs = 63No. completed. Project
Yes
Project completed
-
Target achieved
229
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
completed
completed.
Roads and Transport
Soshanguve Block IA West (N)
9.712220.1.005.N
Address roads and stormwater backlogs
Region 1
Stormwater = 0.35km and sidewalks = 0.40km completed
Project completed
Q4: Project completed
Project completed
Project completed
Project completed
Stormwater .36km; Road = 3.1km, Sidewalks = 1.0km; Speed humps = 5; No. and Road signs = 5No. completed
Roads = 3.10km, Stormwater = 0.37km; Sidewalks = 3.842km; Speed humps = 22No. and Road signs = 44No. completed. Project completed.
Yes
Project completed
-
Target achieved
Roads and Transport
Soshanguve Block LL South (O)
9.712220.1.005.O
Address roads and stormwater backlogs
Region 1
Q4: Roads = 1.575km Sidewalks = 1.6km; Speed humps = 10No. and Road signs = 20No
Stormwater = .09km; Road = 4.575km, Sidewalks = 1km; Speed humps = 5; No. and Road signs =
-
Report not submitted
230
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
5No. completed
Roads and Transport
Soshanguve Block GG East Area 1 (P)
9.712220.1.005.P
Address roads and stormwater backlogs
Region 1
Project completed
Project completed
Q4: Project completed
Project completed
Project completed
Project completed
Roads = 3.4km completed; Sidewalks = 2.2km; Speed humps = 10No. and Road signs = 10No. completed
Roads = 3.50km; Sidewalks = 1.50km; Speed humps = 20No. and Road signs = 44No. completed. Project completed.
Yes
Project completed
-
Target achieved
Roads and Transport
Soshanguve Block GG East Area 2 (Q)
9.712220.1.005.Q
Address roads and stormwater backlogs
Region 1
Project completed
Project completed
Q4: Project completed
Project completed
Project completed
Project completed
Road = 1.044km, Sidewalks = 2.0km; Speed humps = 5No. and Road signs = 5No. completed
Road = 1.445km; Sidewalks = 3.22km; Speed humps = 34No. and Road signs = 63No. completed. Project completed.
Yes
Project completed
-
Target achieved
231
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Roads and Transport
Soshanguve Block GG Central (R)
9.712220.1.005.R
Address roads and stormwater backlogs
Region 1
Q4: Roads = 1.2km Sidewalks = 2.2km; Speed humps = 10No. and Road signs = 20No
Road = 1km and Stormwater = 2.127km completed
-
Report not submitted
Roads and Transport
Soshanguve Block BB Central (S)
9.712220.1.005.S
Address roads and stormwater backlogs
Region 1
Project completed
Project completed
Q4: Road = 0.829km, Speed humps = 5No. and Road signs = 6No. completed
Project completed
Project completed
Project completed
Stormwater 1.1km - Road = 1.229km, Sidewalks = 0.6km; Speed humps = 4No. and Road signs = 6No. completed
Roads = 3.229km; Stormwater = 1.465km; Sidewalks = 1.482km; Speed humps = 30No. and Road signs = 51No. completed. Project completed.
Yes
Project completed
-
Target achieved
Roads and Transport
Flooding Backlogs: Mabopane Area
9.712221.1.015
Q4: None Design Review
1,100,000.00
Report not submitted
Roads and Transport
(712506) Flooding backlog: Network 5A, Matenteng
9.712506.1.015
Roads to reduce backlogs
Region 2
Q4: 1000 m of Stormwater
0
285,000.00
Report not submitted
232
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Roads and Transport
Upgrade and replacement of all runway and taxiway lights, Papi lights, apron lights, security and lighting system to meet legislative compliance
9.712884.1.001
Improvement on runway to meet legislative compliance requirements
Region 2
Q4: Complete ground lighting replacements
Ground lighting replacements completed
2,500,000.00
Report not submitted
Roads and Transport
Upgrading of Road from gravel to tar in Ekangala Ward 11 & 12
9.712895.1.015
Region 7
Q4: Design review
Design Review
100% complete
Yes
Construction to commence in 2018/2019 Financial year
150,000.00
Target achieved
Roads and Transport
Improvement of dirt road leading to Clover hill club, Bronkhorstspruit dam
9.712947.1.015
Region 7
Q4: Designs of approximately 2.3 km of roads and Stormwater and a 10m bridge
Designs of approximately 2.3 km of roads and Stormwater
0% Complete
No No budget allocated in the 2018/2019 financial year
2,500,000.00
Reasons not provided
233
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
and a 10m bridge
Roads and Transport
Construct improved security accesses to restricted maintenance areas with CCTV system and upgraded control room to meet CAA compliance requirements
9.712998.1.015
Improved security accesses to restricted maintenance
Region 2
Q4: Complete installation of person intruder identification system, CCTV installation and upgrade of control room according to available budget
Complete installation of person intruder identification system, CCTV installation and upgrade of control room according to available budget
6,500,000.00
Report not submitted
Roads and Transport
Elevator/escalator for main terminal building
9.713000.1.015
Improved access at main building
Region 2
Q4: Continue with construction and installation
Access options for installation of an elevator for the main terminal building
2,000,000.00
Report not submitted
234
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
(construction partially completed)
Roads and Transport
Fire sprinklers and smoke detectors in the main terminal building required to meet legislative compliance requirements
9.713002.1.015
Improved fire safety equipment to meet legislative compliance requirements
Region 2
Q4: Complete installation of fire detection system
Complete installation of fire detection system
1,500,000.00
Report not submitted
Roads and Transport
Provision, upgrade and replacement of security fences/gates, fence lighting, alarm and related systems/equipment
9.713004.1.015
Improvement on security to meet legislative compliance requirements
Region 2
Q4: Completed fourth phase installation of fences/gates, fence lighting and equipment
Completed fourth phase installation of fences/gates, fence lighting and equipment
2,000,000.00
Report not submitted
235
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Roads and Transport
Rainbow Junction and Rehabilitation of the Apies River
9.712920.1.015
City Wide
Q4: Payment of Expropriation of land
Payment of Expropriation of land
3,354,265.00
Report not submitted
Roads and Transport
Spoorview - Re Aga Tshwane
9.713022.1.005
Contruction of Roads
Region 1
Q4: None Road designs
1,000,000.00
Report not submitted
Roads and Transport
CBD and Surrounding Areas (TRT)
9.712591.1.002
748,432,704.00
Roads and Transport
Construction of Line 1A: CBD to Rainbow Junction Section 1A-4B (Rainbow Junction Bypass road)
9.712591.1.002.AA
Improved public transport facilities
Region 2
Q4: 80% Completion of Roads and Ancillary works
80% Completion of Roads and Ancillary works
-
Report not submitted
Roads and Transport
Line 2B: Atterbury Rd (btw Lois Avenue and January Masilela)
9.712591.1.002.AC
Improved public transport facilities
Region 6
Q4: 65% Completion of Roads and Ancillary works
65% Completion of Roads and Ancillary works
-
Report not submitted
236
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Roads and Transport
BRT Line 2C - Watloo Rd (btw Simon Vermooten & Denneboom Station)
9.712591.1.002.C
Improved public transport facilities
region 6
Q4: 47% Completion of Roads and Ancillary works
47% Completion of Roads and Ancillary works
-
Report not submitted
Roads and Transport
Belle Ombre CNG Bus Depot: Building Works
9.712591.1.002.J
Improved public transport facilities
Region 3
Q4: Project completed and Snags 100% complete
Project completed and Snags 100% complete
-
Report not submitted
Roads and Transport
Belle Ombre CNG Bus Depot: Civil Works
9.712591.1.002.L
Improved public transport facilities
Region 2
Q4: Project completed
Project completed
-
Report not submitted
Roads and Transport
NMT Facilities Line 2A (Park Street)
9.712591.1.002.O
Improved public transport facilities
Region 3
Q4: Project completed
Project completed
-
Report not submitted
Roads and Transport
The Design, Supply, Installation, Operation and Maintenance of an automated fare
9.712591.1.002.P
Improved public transport facilities
city wide
Q4: On going Operations on Line 1A, 2A and TBS
On going Operations on Line 1A, 2A and TBS
-
Report not submitted
237
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Collection (AFC) System
Roads and Transport
Design, supply and install of APTMS system
9.712591.1.002.Q
Improved public transport facilities
city wide
Q4: On going system maintenance Operational support
On going system maintenance Operational support
-
Report not submitted
Roads and Transport
Belle Ombre CNG Bus Depot -Bulk Earthworks
9.712591.1.002
Improved public transport facilities
Region 3
Q4: None Project completed
-
Report not submitted
Roads and Transport
Kopanong Intermodal Facility-West of the City
9.712591.1.002
Improved public transport facilities
Region 2
Q4: 100% overall completion of the Intermodal Facility
100% overall completion of Kopanong Intermodal Facility
-
Report not submitted
Roads and Transport
Design and Construction of Hatfield Taxi Facility
9.712591.1.002
Improved public transport facilities
Region 3
Q4: 100% overall completion of the Taxi Facility
100% overall completion of the Taxi Facility
-
Report not submitted
238
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Roads and Transport
Design and Construction of Menlyn Overpass
9.712591.1.002
Improved public transport facilities
Region 6
Q4: 40% overall completion
40% overall completion
-
Report not submitted
Roads and Transport
Design of Line 3-CBD to Atteridgeville
9.712591.1.002
Improved public transport facilities
Region 3
Q4: Tender Documentation finalised
Tender Documentation finalised
-
Report not submitted
Roads and Transport
Design of Wonderboom Intermodal Facility-Permanent Phase 1
9.712591.1.002
Improved public transport facilities
Region 2
Q4: None 100% Completion of the Intermodal Facility (Phase 1)
-
Report not submitted
Roads and Transport - TRT
Design of Wonderboom Intermodal Facility-Permanent Phase 2
9.712591.1.002
Improved public transport facilities
Region 2
Q4: Site Establishment, and construction kickoff
Site Establishment, and construction kickoff
-
Report not submitted
Shared Services - GICT
Upgrade of IT Networks
9.710200.1.015
Enhancement of network services
City Wide
No work was done for the period
No work was done for the period
5 network sites upgraded
Network equipment ordered for various buildings requirement
Not applicable
none Procurement and migration of network equipment
Procured network equipment
Yes
10,000,000
Target achieved
239
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Shared Services - GICT
One Integrated Transaction Processing System
9.710213.1.015
One Integrated Transaction Processing System
Region 3
Development on SAP solution is completed
UAT for SAP e-recruitment system
Q4 Integrate city's transactional legacy systems into SAP
Development and testing of the solution is completed succesfully the solution is at the pre production area.
Not applicable
none Integrate city's transactional legacy systems into SAP
Development and testing of the e-Recruitment solution is completed succesfully the solution is at the pre production area.
No Waiting for hardware
25,000,000
Delays in the delivery of hardware
Shared Services - GICT
Computer Equipment Deployment - End user computer hardware equipment
9.710268.1.015
Procurement of desk top equipment
Region 3
Deployment of desktop Equipment
Deployment of desktop Equipment
Q4 Project completed
Deployment of desktop Equipment
Not applicable
none Procurement of desk top equipment as per request
Equipment was deployed according to user requests
Yes
15,500,000
Target achieved
Shared Services - GICT
Implementation Of Storage Area Network
9.710344.1.015
Enhance storage capacity
Region 3
Regulation 32 was submitted for approval
Regulation 32 was submitted for approval
Q4 Operational and sizing review underway
Server and storage equipment purchased and delivered
Not applicable
none Upgrading of Storage Area Network at Tshwane Wide
Server and storage procured
Yes
10,000,000
Target achieved
Shared Services -
E-Initiative Supporting the Smart City
9.712554.1.015
E-initiative supporting the Smart
Region 3
Developed functional
Investment Facilitation System
Q4 1 business process automated.
UAT completed
Not applicable
none One business process
Investor portal Competed
Yes
20,000,000
Target achieved
240
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
GICT
City at City Wide
specifications for investment facilitation system developed
developed
automated
Shared Services - GICT
Credit Control Solution
9.712969.1.015
Deliver Credit Control module
City Wide
Meter reading solution completed
UAT for Meter reading was completed.
Q4 Integrate city's transactional legacy systems into SAP
Development and testing of the solution is completed succesfully the solution is at the pre production area.
Not applicable
none Integrate city's transactional legacy systems into SAP
Development and testing of the solution is completed succesfully the solution is at the pre production area.
No Waiting for hardware
8,286,712
Delays in the delivery of hardware
Shared Services - GICT
Smart Connect
9.712981.1.010
Service Improvement
Region 3
Project closed
Project closed
No activity Q4: Project complete
Project closed
Training and support on Smart Connect system
Yes
200,000 Target achieved
Shared Services -
Tshwane House IT Infrastructure
9.713005.1.015
Provide ICT services to
City Wide
Regulation 32 was submitt
Regulation 32 was submitted
Q4 Commissioning and closure
Network, Server and storage equipmen
Not applicable
Procurement of data centre infrastr
Datacentre infrastrucrure procurem
Yes
85,713,288
Target achieved
241
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
GICT
Tshwane House
ed for approval
for approval
t purchased and delivered
ucture and commissioning
ent complete
Shared Services - GHC
Tshwane Leadership and Management Academy (City Wide)
9.712953.1.020
To execute technical training which is in accordance with the set standards. Therefore the necessary machinery needs to be available
City Wide
Power pipe cutter as well as spot welding machine were purchased.
2 x Ford Ranger Bakkies, Pre-wired fault finder and Chain drive modules were purchased.
Q4 Procurement of technical machinery and tooling equipment: Needs still to be prioritise in order of importance.
1 x Ford Figo 1.6 sedan and Upgrade of Men's and Women's ablutions were purchased and completed respectively
Underspending is due to delays of approving Q-files and tender documents from SCM office. Not all the Q-files have been advertised and approved as expected and none of the tenders that we submitted have been approved for the division to proceed
Unspent funding from the LGSETA Grant will be rolled-over to 2017/2018
Procurement of technical machinery and tooling equipment: Needs still to be prioritise in order of importance.
3 x vehicles ( 2 x Ford Ranger Bakkies & 1 x Ford Figo 1.6 sedan), Upgrade of Men's and Women's ablutions, Pre-wired fault finder, Electrical Pipe threader, Power pipe cutter, Petrol engine on stand, Gear driven pedestal and Chain drive modules
No The technical machinery of technical training purposes will be purchased during 2017/2018
10,000,000
Delays in approving Q-files and tender documents from SCM office
242
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
with spending funds. There are commitments that will be finalized before the end of the financial year elapses.
as well as spot welding machine were purchased.
Utility Services - Energy & Electricity
Upgrading/ Strengthening of Existing Network Schemes
9.710005.1.016
Upgrading and Strengthening of the existing Electrical Network. Application Driven.
City Wide
Q4: Process 100% of applications received
Process customers paid application to upgrade and strengthen the existing network (application Driven)
4,000,000
Report not submitted
Utility Services - Energy &
Payments to Townships for Reticulated Towns
9.710006.1.016
Supply external infrastructure for new township
City Wide
Q4: Project complete for 2016/17 Financial Year
Supply external infrastructure for new townshi
3,500,000
Report not submitted
243
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Electricity
(City Wide)
developments as per application.
p developments as per application.
Electr
icity
for All
9.710178.2.
005
142,664,750
Programme
Electr
icity
for All
9.710178.2.
006
40,000,000
Programme
Utility Services - Energy & Electricity
710178 (005) Electricity for All - Region 1
9.710178.2.005.D
Upgrading of electricy network
Region 1
Construction of the electricity network backbone structure with 100 connections Q4: Construction on the electricity network backbone structure with 900 connections
Construction on the electricity network backbone structure with 4061 connections
-
Report not submitted
Utility Services - Energy & Electricity
710178 (005) Electricity for All - Region 5
9.710178.2.005.E
Upgrading of electricy network
Region 5
Construction of the electricity network backbone structure with 300 connections Q4:
Construction on the electricity network backbone structur
-
Report not submitted
244
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Construction of the electricity network backbone structure with 440 connections
e with 500 connections
Utility Services - Energy & Electricity
710178 (005) Electricity for All - Region 6
9.710178.2.005.F
Upgrading of electricy network
Region 6
Construction of the electricity network backbone structure Q4: Construction of the electricity network backbone structure with 1400 connections
Construction of the electricity network backbone structure with 4571 connections
-
Report not submitted
Utility Services - Energy & Electricity
710178 (005) Electricity for All - Region 7
9.710178.2.005.G
Upgrading of electricy network
Region 7
Q4: Construction of the electricity network backbone structure and commissioning with 1023 connections
Construction of the electricity network backbone structure with 1023 connections
-
Report not submitted
245
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services - Energy & Electricity
710178 (006) Electricity for All - Region 1
9.710178.2.006
Upgrading of electricy network
City Wide
Complete installation of building roof and equipment support structures. Receive delivery of equipment Q4: Complete installation of support structures and building
Construction of the network backbone structure completion of the platform.
-
Report not submitted
Utility Services - Energy & Electricity
710178 (006) Electricity for All - Region 2
9.710178.2.006
Upgrading of electricy network
City Wide
Q4: Project completed
Funds will be transferred during adjustment however the targets for this projects are moved to other regions
-
Report not submitted
Utility Services - Ener
710178 (006) Electricity for All - Region 3
9.710178.2.006
Upgrading of electricy network
City Wide
Q4: Project completed
Completion of 1490 connections
-
Report not submitted
246
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
gy & Electricity
Utility Services - Energy & Electricity
710178 (006) Electricity for All - Region 4
9.710178.2.006
Upgrading of electricy network
City Wide
Q4: Project completed
Funds will be transferred during adjustment however the targets for this projects are moved to other regions
-
Report not submitted
Utility Services - Energy & Electricity
710178 (006) Electricity for All - Region 5
9.710178.2.006
Upgrading of electricy network
City Wide
Q4: Project completed
Funds will be transferred during adjustment however the targets for this projects are moved to other regions
-
Report not submitted
247
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services - Energy & Electricity
710178 (006) Electricity for All - Region 6
9.710178.2.006
Upgrading of electricy network
City Wide
Q4: Project completed
Completion and energizing the network with 90 connections
-
Report not submitted
Utility Services - Energy & Electricity
710178 (006) Electricity for All - Region 7
9.710178.2.006
Upgrading of electricy network
City Wide
Q4: Project completed
Funds will be transferred during adjustment however the targets for this projects are moved to other regions
-
Report not submitted
Utility Services - Energy & Electricity
Communication Upgrade: Optical Fibre net
9.710325.1.005
Upgrading of the existing fibre optic and network expansion
City Wide
Q4: Installation of optical fibre and load testing equipment
To install 25km of optical fibre, installation of Microwave equipment, Substat
8,000,000
Report not submitted
248
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
ions Load Testing Devices
Utility Services - Energy & Electricity
Communication Upgrade: Optical Fibre net
9.710325.1.016
Upgrading of the existing fibre optic and network expansion
City Wide
Finalise outstanding Installation for the Comms System, Scada upgrade, FOX Interface Cards Q4: Installation of 25km Optical Fibre Cables and Communication System.
To install 25km of optical fibre, installation of Microwave equipment, Substations Load Testing Devices
5,000,000
Report not submitted
Utility Services - Energy & Electricity
Strengthening 11kV Cable network
9.710480.1.015
Strengthening of the 11kv cable network to address additional capacity for new developments
2; 3; 5
Install 2km of cable Q4: Install 6,5km of cable
To install of 6,5km of 11kV cables
10,000,000
Report not submitted
249
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services - Energy & Electricity
Strengthening 11kV Overhead Network
9.710481.1.015
Upgrading of 11kV Overhead
Region 3
Install 2km of line Q4: Install 3.5km of line
Upgrading of 11kV Overhead as per identification of needs. This total will contribute to the yearly target of 8km.
10,000,000
Report not submitted
Utility Services - Energy & Electricity
Substations
9.710484.1.005
Construct additional substations to address electricity needs
1 & 6
N/A Q4: Close out of all projects, finalize all outstanding payments
To complete 3x new satellite substations
4,000,000
Report not submitted
Utility Services - Energy & Electricity
Tshwane Public Lighting Programme
9.710556.2.005
Installation of new Streetlights and high masts in Tshwane
City Wide
Construction of the Network Backbone infrastructure, 200 Streetlights and 3 High masts Q4: 700 Streetlights
To install 1700 streetlights and 25 high masts
45,000,000
Report not submitted
250
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
and 18 High masts
Utility Services - Energy & Electricity
Tshwane Public Lighting Program
9.710556.2.016
Installation of new Streetlights and high masts in Tshwane
City Wide
Construction of the Network Backbone infrastructure, 200 Streetlights and 2 High masts Q4: 400 Streetlights and 10 High masts
To install 400 streetlights and 10 high masts
15,000,000
Report not submitted
Utility Services - Energy & Electricity
Pre-paid Electricity Meters
9.711862.1.005
Receive and pay order (100% of requested prepaid meters installed)
Project completed Q4: Receive and pay order (100% of requested prepaid meters installed)
17,000,000
Report not submitted
Utility Services - Energy & Electricity
Pre-paid Electricity Meters
9.711862.1.015
Receive and pay order (100% of requested prepaid meters
Project completed Q4: Receive and pay order (100% of requested prepaid meters installed)
36,995,429
Report not submitted
251
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
installed)
Utility Services - Energy & Electricity
Replacement of Obsolete And non functional Equipment
9.712006.1.016
Replacement of obsolete and non functional equipment
Region 3
Q4: Milestone not submitted
Replacement of Non-Functional Equipment at All 7 ward and regions
4,000,000
Report not submitted
Utility Services - Energy & Electricity
New Bulk Infrastructure (USDG)
9.712279.1.005
Q4: No activity
26,000,000
Programme
Utility Services - Energy & Electricity
New Bulk
Electricity
Infrastructur
e
9.712279.1
.015
133,100,000
Programme
252
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services - Energy & Electricity
Eldonraigne 132/11kv substation (3 x 40MVA Power Transformers)
9.712279.1.015
Upgrading of substation
Region 4
Delivery, Installation and commissioning of transformers Q4: Installation and commissioning of transformers
Installation and commissioning of transformers
-
Report not submitted
Utility Services - Energy & Electricity
Kentron 132/11kv Substation refurbishment
9.712279.1.015
Upgrading of substation
Region 4
None Q4: Project completed
Substation building construction and substation equipment
-
Report not submitted
Utility Services - Energy & Electricity
Monavoni Power Line Servitude
9.712279.1.015
Acquisition of land for power land
Region 4
Q4: Project completed
Payment for land for the power line servitude
-
Report not submitted
Utility Services - Energy &
Mamelodi-3 132/11kv substation (2 x 40MVA Power
9.712279.1.015
Upgrading of substation
Region 5
Installation and commissioning of power transformers Q4: Delivery, installation
Installation and commissioning of power
-
Report not submitted
253
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Electricity
Transformers)
and commissioning of power transformers
transformers
Utility Services - Energy & Electricity
Eldoraigne 132/11kv Substation
9.712279.1.015.1.E
Upgrading of substation
Region 4
Commission line feeder bay and existing 20MVA transformer Q4: Commissioning and testing including commissioning of existing 20 MVA transformers
Commission line feeder bay and new transformer
-
Report not submitted
Utility Services - Energy & Electricity
Hatherley 132/11KV substation
9.712279.1.015.1.G
Upgrading of substation
Region 6
String the Wildebees - Elland lines Q4: Complete the stringing of the Wildebees - Hatherley/Elland lines
Test and commission of the power line
-
Report not submitted
Utility Services - Energy &
Soshanguve JJ 132/11KV Substation
9.712279.1.015.1.J
Upgrade of substation
Region 1
Construction of Building and delivery of Steel and equipment Q4: Complete installation of
Complete installation of support structures and building
-
Report not submitted
254
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Electricity
support structures and building
Utility Services - Energy & Electricity
Monavoni 132/11KV Substation
9.712279.1.015.1.M
Upgrading of substation
Region 4
Commission line feeder bay and existing 20MVA transformer Q4: Commissioning and testing including commissioning of existing 20 MVA transformers
Installation of 132kv equipment
-
Report not submitted
Utility Services - Energy & Electricity
Mamelodi-3 132/11KW Substation
9.712279.1.015.1.M
Upgrading of substation
Region 6
Q4: Commission of the substation
Substation hand over
-
Report not submitted
Utility Services - Energy & Electricity
New Connections
9.712483.1.016
Installations of new electricity connections
Region 3
To achieve 200 Residential connections as well as 20 non residential connections for the month
To achieve a yearly target of 2295 Residential connections as
22,000,000
Report not submitted
255
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Q4: To achieve 465 Residential connections as well as 55 non residential connections connections for the month
well as 205 non residential connections.
Utility Services - Energy & Electricity
Replacement of Obsolete Protection and Testing Instruments
9.712861.1.016
To provide quality services and infrastructure, in respect of obsolete instruments being replaced/refurbished
City Wide
Project close up Q4: Receive and pay order (100% of obsolete equipment Replaced according to the 2015/1615 action-plan)
Purchase testing equipment
1,500,000
Report not submitted
Utility Services - Energy & Electricity
Substation Peripheral Equipment Programme
9.712906.1.016
City Wide
Installation and commissioning of 20 Power Quality sites and server configuration and commissioning Q4:
To procure, install and commission Power Quality Monitoring System which
6,000,000
Report not submitted
256
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Installation, commissioning of 100 Power Quality sites
monitors 130 sites connected to the control centre
Utility Services - Energy & Electricity
AMVI Infrastructure (Smart Meter Project)
9.713020.1
.001
Installation of smart meters to improve revenue collection
City Wide
Q4: Milestone not submitted
Acquire the front and back end system that is used for the Security of Revenue Project from the Service Provider in terms of the Interim Services and Termination Agreement.
950,000,000
Report not submitted
257
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services: Water & Sanitation
(710022) Township Water Services Developers: Tshwane Contributions (City Wide)
9.710022.1.001.T.2.02S
Developers enter into service agreements with the CoT for each new township. In some cases the CoT requires upsizing or new services that will require repayment for additional capacity created in this way.
Region 5
none 2.2km of 355mm and 400mm diameter water pipe
Q4: Project measured according to the % expenditure for contributions towards township developments. Estimated at 30% expenditure for June 2017 - with a total expenditure of 70% in Qtr4.
Payment to Developers R5 000 000.
None None Developers enter into service agreements with the CoT for each new township. In some cases the CoT requires upsizing or new services that will require repayment for additional capacity created in this way.
Payment to Developers R5 000 000.
Yes
5,000,000
Target achieved
258
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services: Water & Sanitation
(710023) Lengthening Of Network & Supply Pipelines
9.710023.1.016.W.7.GAR
The purpose of this project is to extend pipelines to areas where water connections are required, or areas without any pipe in the street reserve available to connect to. Pipes are also laid to areas where the water supply has become insufficient and the
Region 1
600m of water pipes were installed in Ga-Rankuwa for April 2017
Water pipes were installed in Ga-Rankuwa for May 2017 but was booked under 710026 since both IDP's are utilised for this project.
Site cleaning Q4: 300m water pipeline (upgrade)
36 m of water pipe has been installed for June 2017
The project were funding from 710023 and 710026, therefore more pipes have been installed than what was projected.
Penalties have been issued for late completion of the work.
400m water pipeline (upgrade)
A total 1336m of water pipes have been installed till 28 June 2017
Yes
1,000,000
Target achieved
259
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
problem can be solved by extending the supply pipe to the affected area.
Utility Services: Water & Sanitation
(710026) Replacement Of Worn Out Network Pipes
9.710026.1.015.S
The purpose of this project is to replace sections of the existing water reticulation that has deteriorated to such an extend that it has become unserviceable.
City Wide
923m of water pipes were installed in Clubview and Hennopspark for April 2017
882m of water pipes were installed in Clubview and Hennopspark and 500m of water pipes were installed in Ga-Rankuwa for May 2017
550m water pipeline (upgrade) Q4: 1460m Water Reticulation pipes Upgraded
1372 m of water pipe has been installed for June 2017
The Ga-Rankuwa project was also funding from 710026, if those extra pipes that have been installed are added to 710026
No mitigations required
5965m Water Reticulation pipes Upgraded
A total 7679m of water pipes have been installed till 28 June 2017
Yes
R284 080 is a saving.
15,000,000
Target achieved
Utility Services: Wat
(710026) Replacement Of Worn Out
9.710026.1.016
The purpose of this project is to
City Wide
923m of water pipes were
882m of water pipes were installed
550m water pipeline (upgrade) Q4: 1460m Water
1372 m of water pipe has been installed
The Ga-Rankuwa project was also funding
none 5965m Water Reticulation pipes
A total 7679m of water pipes have
Yes
R284 080 is a saving.
1,000,000
Target achieved
260
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
er & Sanitation
Network Pipes
replace sections of the existing water reticulation that has deteriorated to such an extend that it has become unserviceable.
installed in Clubview and Hennopspark for April 2017
in Clubview and Hennopspark and 500m of water pipes were installed in Ga-Rankuwa for May 2017
Reticulation pipes Upgraded
for June 2017
from 710026, if those extra pipes that have been installed are added to 710026
Upgraded
been installed till 28 June 2017
Utility Services: Water & Sanitation
Replacement, Upgrade, Construct Wwtw Facilities
9.710411.1.015
650,000
Utility Services: Water & Sanitation
Replacement, Upgrade, Construct Wwtw Facilities
9.710411.1.016
11,817,700
261
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services: Water & Sanitation
(710411A1) Sunderland RidgesWWTW new 30ML BNR
9.710411.1.015.
Bulk water supply
Region 4
Tender closure and administration compliance
'Finalize specification
Appointment of consultants Q4: Administration compliance, Technical Evaluation and appointment of consultant
Specification and TAR prepared
The project has been put on hold as there is no budget allocated in 2017/18 FY
Budget need to be allocated for both urgent upgrade work and construction of 50 Ml/d Module 6 to reduce pressure on the existing work and to accommodate future development
It is projected that 20% of the overall Civil structures, the Mechanical and Electrical works will be completed in this period. With an 80% expenditure in Qtr4.
Specification and TAR prepared
No
0
The project has been put on hold as there is no budget allocated in 2017/18 FY
Utility Services: Water & Sanitation
(710411F) Baviaanspoort waste water treatment works
9.710411.1.016.
Upgrading of the Baviaanspoort to the required 66ML Capacity
Region 6
15% Design Stage 15% WULA Application 20% Repair work to existing module
'15% Design Stage '20% WULA Application
15% Design Stage 20% WULA Application 30% Repair work to existing module Q4: 90% Design Stage 70% WULA Application
3% Design Stage '10% WULA Application
The approved budget for the project for the 3 years on the MTREF is only about R53
Sufficient budget should be made available.
90% Design Stage completed and 70% WULA application completed. and complet
98% Design Stage 50% WULA Application
yes
0
T
262
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
90% Repair work to existing module
million, while the estimated project budget is about R530 million. Other options has to be explored as the project has no sufficient budget.
ion of repair work to existing module
Utility Services: Water & Sanitation
(710411I) Temba/Babelegi WWTW Upgrade/Extension
9.710411.1.016.
Cable damages -insurance claim
Insurance paid and cables replaced. Civil and Mechanical contractor instructed to return on site to complete their remaining scope of work.
Q4: Cable damages -insurance claim
Insurance paid and cables replaced. Civil and Mechanical contractor on site completing their remaining scope of work.
Delays are experienced by the EOH contractor with the insurance claim for the theft of cables on site. The contractor was instructed to provide feedback on their
The contractor was instructed to provide feedback on their insurance claim. All the other contractors are instructed to be visible on site in
Insurance paid and cables replaced. Civil and Mechanical contractor planing to go back on site to complete their remaining scope of work.
Yes
0
Delays due to the insurance claim for the theft of cables on site.
263
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
insurance claim.
preparation of testing and commisioning.
Utility Services: Water & Sanitation
Refurbishing of Water Networks and Backlog Eradication
9.710878.2.005
13,101,
442
Utility Services: Water & Sanitation
Refurbishing of Water Networks and Backlog Eradication
9.710878.2.015
13,800,
000
Utility Services: Water & Sanitation
(710878C) Mabopane water reticulation and bulk pipeline
9.710878.2.005
Upgrading of a feeder bulk pipeline and construction of Valve Chambers linking the 3 reservoi
Region 1
Construction work complete
Buzaphi Kagom JV completed with their works, pipe installed and tested. Kamo is still onsite completei
Project completed Q4: Project Hand-over
Project completed
Cash-flow and community challenges experienced by Kamo construction is the cause of delays on site.
The contractor is advised to concider ceding the remaining works to a capable
Completion of Mabopane water reticulation and bulk pipeline
Project completed
Yes
6,970,1
07
Target achieved
264
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
rs Mabopane Main, Mabopane and Mabopane Central
ng their scope.
The contractor is advised to concider paying all outstanding subcontractors' invoices and cede the remaining works to a capable contractor.
contractor.
Utility Services: Water & Sanitation
(710878E) Soshanguve DD bulk water pipeline (emergency pipeline to Stinkwater)
9.710878.2.005
Installation of bulk supply pipeline for Soshanguce Dd Reservoir to Stinkwater Extension 2-8
Region 2
90% construction of chambers complete
78% of chambers constructed 100% pipes installed 0% pipe tested
Q4: Construction work complete
80% project completed
Contractor's poor performance has led to the project not being completed on the due cmpletion date of 26 June 2017. A nominated sub-contractor to be
The department to ensure that contractor with suitable experience and csahflow are appointed. Constant meeting with all
Installation of 1.4 km of bulk water pipeline
80% project completed against 100% testing of pipleine
Yes
n/a 18,300,
000
Slow progress by contractor
265
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
appointed to complete the project. A meeting between contractor and sub-contracor to take place on 3 July 2017 to discuss way forward.
community stakeholders to prevent possible disruptions before they occur.
Utility Services: Water & Sanitation
(710878RM) Ramotse-Marokolong waterborne sanitation
9.710878.2.005
Installation of waterborne sanitation services Ramotse and Marokolong
Region 2
The appointment of the Professional Service Provider(Consulting Engineers) has been completed.
None Q4: Perusal and correction of the Preliminary Design Report.
Appointment of Professional Service Provider(Consultants)
The design phase of the project cannot commence due to the unavailability of the approved lay-out plans
The availing of the approved lay-out plans must be accelerated Housing Department.
Approval of inception report
Appointment of Professional Service Provider(Consultants)
Yes
0
The design process cannot commence due to the delay by the inavailability of approved Gene
266
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
ral Layout Plans.
Utility Services: Water & Sanitation
(710878T) Temba Water Purification Plant Extension
9.710878.2.005
The extension and upgrading of the Temba Water Purification Plant to improve water quality and to provide adequate water supply capacity to facilitate the backlog eradication in the Northern areas of Tshwane and the
Region 2
Apron Slabs completed at the Decanter Building, at the Settling tanks brickwork was completed and installations of baffle plates. At the DAF 50% of installation of pipework was achieved.
The structural of the inlet tower was completed only mechanical is outstanding. At Kudube Dam all concrete walls were completed and at the raw water pump station the brickwork is also completed.
3% testing of civil structures, electrical and Mechanical Equipment Q4: 98% overall completion
The structural of the inlet tower was completed only mechanical work is outstanding. At Kudube Dam all concrete walls were completed and at the raw water pump station the brickwork is also completed.
The contractor is behind schedule and the program has been revised for him to catch up.
Liquid air service provider has to be appointed without any further delays.
98% overall completion
The contractor is behind schedule and the program has been revised for him to catch up.
Yes
237,519
,944
The contractor is behind schedule
267
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Greater Temba area. Upgrading of the Temba Purification plant from 60Ml/day to 120Ml/day
Utility Services: Water & Sanitation
(710878Z) Garankuwa water bulk pipeline
9.710878.2.005
All pipes installed and tested. Outstanding fittings delivered onsite.
All pipes installed and tested. Outstanding fittings delivered onsite. Rand water and 2 reservoir connections in planning.
Q4: Milestone not submitted
All pipes installed and tested. Outstanding fittings delivered onsite. Rand water and 2 reservoir connections in planning.
Cash-flow and community challenges by both contractors were the cause of delays on site. Both contractors ceded the remaining works which resulted in progress on site.
Rand Water and ODI Water were invited to a meeting to discuss and plan the switch over process.
All pipes installed and tested. Outstanding fittings delivered onsite. Rand water and 2 reservoir connections in planning.
Yes
4,543,6
09
Cash-flow and community challenges
268
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services: Water & Sanitation
(710878EK) Ekangala Block A sewer reticulation and toilets
9.710878.2.005.
Construction of Sewer Lines and toilets
Region 7
Project completed.
Project completed.
Appointment of contractor Q4: Project completion, appointment of consultant and contractor.
The contractor completed the defects corrections for all the sections.
The final CCTV is still being done, therefore practical completion could not be issued.
The project will only complete in the next financial year.
Installation of 33 000m of pipe and 912 toilets structures.
The contractor completed the defects corrections for all the sections.
Yes
6,128,3
08
Target achieved
Utility Services: Water & Sanitation
(710878EK) Ekangala Block A sewer reticulation and toilets
9.710878.2.015
Construction of Sewer Lines and toilets
Region 7
The cleaning and CCTv for section 8 and 9
The CCTV and cleaning is 100% complete
Q4: Appointment of contractor
Project has been completed
no variance
none Installation of 33 000m of pipe and 912 toilets structures.
Yes
2,659,0
01
Utility Services: Water & Sanitation
(710878T) Temba Water Purification Plant Extension
9.710878.2.015
The extension and upgrading of the Temba Water Purification Plant to improve water quality and to provide adequate water
Region 2
Apron Slabs completed at the Decanter Building, at the Settling tanks brickwork was completed and installations of
The structural of the inlet tower was completed only mechanical is outstanding. At Kudube Dam all concrete walls were complete
Q4: 2% testing of civil structures and Mechanical Equipment's
The structural of the inlet tower was completed only mechanical work is outstanding. At Kudube Dam all concrete walls were complete
The contractor is behind schedule and the program has been revised for him to catch up.
Liquid air service provider has to be appointed without any further delays.
98% overall completion
The contractor is behind schedule and the program has been revised for him to catch up.
Yes
28,640,
999
The contractor is behind schedule
269
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
supply capacity to facilitate the backlog eradication in the Northern areas of Tshwane and the Greater Temba area. Upgrading of the Temba Purification plant from 60Ml/day to 120Ml/day
baffle plates. At the DAF 50% of installation of pipework was achieved.
d and at the raw water pump station the brickwork is also completed.
d and at the raw water pump station the brickwork is also completed.
Utility Services: Water & Sanitation
(710878T) Temba Water Purification Plant Extension
9.710878.2.016
The extension and upgrading of the Temba Water Purificat
Region 2
Apron Slabs completed at the Decanter Building, at
The structural of the inlet tower was completed only mechanic
Q4: 2% testing of civil structures and Mechanical Equipment's
The structural of the inlet tower was completed only mechanic
The contractor is behind schedule and the program has been revised
Liquid air service provider has to be appointed without
98% overall completion
The contractor is behind schedule and the program has been revised
Yes
11,182,
300
270
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
ion Plant to improve water quality and to provide adequate water supply capacity to facilitate the backlog eradication in the Northern areas of Tshwane and the Greater Temba area. Upgrading of the Temba Purification plant from 60Ml/day to 120Ml/day
the Settling tanks brickwork was completed and installations of baffle plates. At the DAF 50% of installation of pipework was achieved.
al is outstanding. At Kudube Dam all concrete walls were completed and at the raw water pump station the brickwork is also completed.
al work is outstanding. At Kudube Dam all concrete walls were completed and at the raw water pump station the brickwork is also completed.
for him to catch up.
any further delays.
for him to catch up.
271
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services: Water & Sanitation
Replacement and Upgrading: Redundant Bulk Pipeline Infrastructure
9.711335.1.015
0
Utility Services: Water & Sanitation
Upgrade of the Moreleta Bulk Water Pipeline
9.711335.1.015
The upgrading and repair of the feeder main Valve Chamber and related pipework
Region 6
None None 600m water pipe installation Q4: None
none The project has been postpone to the 2017/18 financial year due to the issues that were encountered with panel appointments.
'The project has been postpone to the 2017/18 financial year due to the issues that were encountered with panel appointments.
'The project has been postpone to the 2017/18 financial year due to the issues that were encountered with panel appointments.
Yes
'The project has been postpone to the 2017/18 financial year due to the issues that were encountered with panel appointments.
2,600,000
'The project has been postpone to the 2017/18 financial year due to the issues that were encountered with panel appointments.
272
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services: Water & Sanitation
(711335P) Heights Iscor Feeder
9.711335.1.015.3.P.C5A
The upgrading and repair of the Iscor feeder main Valve Chamber and related pipework
Region 3
Design Development Report
Provisional approval of the detail design
Tender closed Q4: Table tender to BSC, Tender advertised & tender closed
Provisional approval of the detail design
Awaiting for final approval of the detail design by the department.
Daily follow-ups with the Department (Bulk Water) for the approval of the detail design.
Tabling of tender completed
Awaiting for final approval of the detail design by the department.
No
0
Delays in the final approval of designs by department
Utility Services: Water & Sanitation
(711335N) Garsfontein pipe reinforcement
9.711335.1.015.E.N
Tie-ins at Waverly, Parkmore, Genl. Louis Botha avenue and Rubenstein.
Region 6
Project completion
Project complete
Q4: Project Complete
The project has been completed
None None Completion of all tie-ins and completion of project.
Project has been completed
Yes
None 3,092,6
74
Target achieved
Utility Services: Water & Sanitation
(711335D) Bulk Water Pipeline Wonderboom
9.711335.1.015.N
Installation of Wonderboom/Rooiwal Bulk Water Supply pipeline
Region 2
3%progress
4% progress
Q4: Project Complete
8% complete
Although the contractor has allocated sufficient resources to the project, the delays were
'The supplier has delivered most of the fittings, so the project will progress as
Complete installing 30 m length pipeline;100% Installation installation of fittings;
Overall project is 96% complete with Pipeline Installation is 95% (1000 bends) complete, Fittings is
No. target was 100%
9,833,0
00
Delays experienced in manufacturing and coating of
273
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
experienced in manufacturing and coating of fittings.
planned.
100% testing
60% complete, Cleaning of pipelines – 90% complete, Testing is planning phase, Concrete work – 50%
fittings.
Utility Services: Water & Sanitation
(711542) Information Management system (upgrading of Ibis software) (Water demand management) (City wide)
9.711542.1.
The Development a new Maintenance Management System
City Wide
3% Development of Software
6% Development of Software for May 2017
5% Development of Software Q4: 20% development
Development practically completed
The development is practically completed, with a few items that still needs to be tested by CoT personnel.
Depot personnel will need to run the new system together with the old system in order to test all the required outputs.
68% The Development a new Maintenance Management System
Development practically completed
Yes
9,000,0
00
Target achieved
Utility Services: Water & Sani
(712124) Establishment of Water Distribution Depots
9.712124.1
Establishment of Water Distribution Depots
City Wide
The BPJ memo for allocation the project through
The BPJ memo for allocation the project through CB90/2014 has
Q4: Project completed
None The project will be done under OPEX from now on
none Completion of Water Distribution Depots
none no
none 4,000,0
00
The appointment of the contractor was
274
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
tation
CB90/2014 has been submitted for approval
been submitted for approval
therefore the water depot is handling it.
delayed due to cancellation of the consultant appointment
Utility Services: Water & Sanitation
Reservoir
Extensions
9.712534.1
.015
1,100,0
01
Utility Services: Water & Sanitation
(712534J) New Klipgat Reservoir
9.712534.1.001.S.J.C2A
New reservoir
Region 1
The contractor is busy with the 8th of 9 lifts of the reservoir.
Lift 8 of 9 lifts was completed after a month of delay, at lift 9 the inside shutters have been completed and the steel fixing complete
Defect liability period Q4: Defects Liability
70% overall progress, all lifts have been completed and the shatters have been removed. The contractor is busy with
Delays were due to the Contarctor being very slow due to the disturbance from the Local Emerging Contractors which resulted
Meeting was convened between the stakeholders and issues were resolved, now the Contractor
Completion of new Klipgat Reservoir
70% overall progress, all lifts have been completed and the shatters have been removed. The contractor is busy with
no
11,430,
489
Disruptions from local sub-contractors delayed progress on site
275
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
d all around.
scaffolding for the roof structure and steel fixing for the remaining columns. The floor has been fixed and it has passed specifications.
in the floor slab of the reservoir not meeting the COT specifications and was rejected.
needs to follow the program.
scaffolding for the roof structure and steel fixing for the remaining columns. The floor has been fixed and it has passed specifications.
Utility Services: Water & Sanitation
(712534E) Installation of telemetry, bulk meters and control equipment at reservoirs (City Wide)
9.712534.1.015
Upgrading of reservoirs
City Wide
Control Room installations
Reservoir Systems installed
Installation of data loggers Q4: Installation of data loggers for flow control valve chambers
No variance
none Installation of data loggers for flow control valve chambers
Completed
Yes
none 5,000,0
00
Target achieved
Utility Services: Water & Sanitation
(712534D) Mooikloof Reservoir
9.712534.1.015.E.D.C4A
The construction of a 15Ml/day reservoir.
Region 6
Project onhold due to insufficient budget in the next
Project onhold due to insufficient budget in the next financial year.
Bulk earthworks 30% Q4: Site Establishment, and construction kickoff
'Project onhold due to insufficient budget in the next financial year.
No variance
none Site Establishment, and construction kickoff
'Project onhold due to insufficient budget in the next financial year.
No
0
'Project onhold due to insufficient budget in
276
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
financial year.
the next financial year.
Utility Services: Water & Sanitation
(712534U) Grootfontein Water Reservoir, tower and pipework
9.712534.1.015.E.U.C4A
New reservoir
Region 6
None None Q4: Tender award
Tender Advertisment Request and Bid Specification complete and captured on e-procurement.
The tender process is on hold due to the unavailability of funding for the project in the next coming 3 years.
The project should be allocated budget in the coming next financial years.
Contractor's Site Establishment and 50% earth works
Tender Advertisment Request and Bid Specification complete and captured on e-procurement.
no
0
The tender process is on hold due to the unavailability of funding for the project in the next coming 3 years.
Utility Services: Water & Sanitation
(712534A) Annlin Reservoir Extension
9.712534.1.015.N.A.O4B
Expansion of Reservoir
Region 2
4%progress
4% progress
Q4: Project complete
3% progress
The contractor's rate of progress is very slow, the project has been put on penalties
Overall project is 95% complete: Landscaping is 80% complete,
Completion of reservoir
A specialist contractor was subcontracted by the main contractor to repair and
No
8,369,5
12
Slow progress by contractor
277
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Fencing 100% complete, Mass Earthworks 100% complete, Construction (Water Reticulation and Water mains) 99% complete, Testing (Water Reticulation and Water mains 100% complete, Gravel Pavement Layers 100% complete Guardrails 100%
install the reservoir bandage
278
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
complete, False work, Formwork and Concrete finish 95% (Connection box) complete, Steel Reinforcement for Structures 100% complete, Concrete 95% (Connection box) complete, Concrete Reservoirs (Sundry Works) 100% complete, Building
279
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Work90% (connection box – BPT door)Nominated Sub-Contractors 80% (Ritz) complete
Utility Services: Water & Sanitation
(712534W)
9.712534.1.015.N.W.17N
New Reservoir and Water Tower
Region 1
Project has no funding in the 2017/18 FY and therefore is on hold.
None 30% completion of repair work to reservoir and steel tank. Q4: 100% completion of repair work to reservoir and steel tank.
No physical work on site. However, the Memo requesting project allocation is now at SCM awaiting them to allocate the project to one of the service providers from Housing Panel.
There was a delay with indetifying the correct panel to use for the project. Delays were encountered due to the lengthy process of appointing the contractor through regulatio
Sufficient budget should be made available in 2017/18 for the project to be completed. SCM to fast track the project allocation process.
Installation of water pipeline, valve chambers, house connections, water meters and yard taps
There was a delay with indetifying the correct panel to use for the project. Delays were encountered due to the lengthy process of appointing the contractor through regulation
no
228,895
Delays were encountered due to the lengthy process of appointing the contractor through regulation 32
280
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
n 32, the department has now opted to utilize the recently approved panel of contractors from Housing Department for the finishing of the outstanding works. The PBJ is now at SCM awaiting them to allocate the project to one of the service providers from Housing Panel.
32, the department has now opted to utilize the recently approved panel of contractors from Housing Department for the finishing of the outstanding works. The PBJ is now at SCM awaiting them to allocate the project to one of the service providers from Housing Panel.
281
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
Utility Services: Water & Sanitation
(712534C) Doornkloof Reservoir
9.712534.1.015.S.C.C3A
New reservoir
Region 4
The tender was advertised on 18 April 2017.
Tender Evaluation
5% Reservoir Construction Q4: 8% Reservoir Construction
'Tender Evaluation
'Revision of tender document and role mapping/ e-procurement delayed the progress.
Non expenditure of R 1 100 000 will be transeferred to project : 712534A Annlin reservoir extension.
8% Reservoir Construction
Tender evaluation
no
0
'Revision of tender document and role mapping/ e-procurement delayed the progress.
Utility Services: Water & Sanitation
Water
Conservatio
n and
Demand
Managemen
t
(Installation
of water
meters
Steve
9.712896.1
.005
17,000,
000
Report not submitted
Utility Services: Water & Sani
RE - AGA -
Tshwane
9.712970.1
.005
11,257,
346
Programme
282
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
tation
Utility Services: Water & Sanitation
Midas - 580 housing units - water provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 1
Project specification and detail designs completed and approved.
Project specification and detail designs completed and approved.
Installation of water pipeline, valve chambers, house connections, water meters and yard taps Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
Project specification and detail designs completed and approved.
Project allocation could not be done due National Treasury directive and an instruction has been given to the consultant to prepare a tender documents, for a normal tender process.
Constant communication with community leaders in briefing them with all the construction processes.
Installation of sewer pipeline, manholes and house connections
Project specification and detail designs completed and approved.
no
275,507
Project allocation could not be done due National Treasury directive and an instruction has been given to the consultant to prepare a tender documents, for
283
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
a normal tender process.
Utility Services: Water & Sanitation
Midas - 580 housing units - sewer provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 1
Project specification and detail designs completed and approved.
Project specification and detail designs completed and approved.
installation of sewer pipeline, manholes and house connections Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
Project specification and detail designs completed and approved.
Project allocation could not be done due National Treasury directive and an instruction has been given to the consultant to prepare a tender documents, for a normal tender process.
Constant communication with community leaders in briefing them with all the construction processes.
Installation of water pipeline, valve chambers, house connections, water meters and yard taps
Project specification and detail designs completed and approved.
no
646,600
Project allocation could not be done due National Treasury directive and an instruction has been given to the consultant to prepare a tender docu
284
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
ments, for a normal tender process.
Utility Services: Water & Sanitation
Soshanguve South Ext 1 (Plot 67) - 398 housing units - water provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 1
Testing of pipeline
The overall progress is at 79% complete
Q4: Project completed
The overall progress is at 79% complete
The project has experienced various community disruptions. The matter of community disruption will be excalated to the MMC
The matter of community disruption will be excalated to the MMC
Installation of sewer pipeline, manholes and house connections
The pipe installation is 83% complete. A total of 292 water connection were completed.
Yes
2,303,0
11
Target achieved
Utility Services: Water & Sanitation
Soshanguve South Ext 1 (Plot 67) - 398 housing units - sewer provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 2
Project completed
160m sewer pipe installed, 5 main holes completed
Q4: Project completed
160m sewer pipe installed, 10 main holes completed
The project has experienced various community disruptions and hard rock
The matter of community disruption will be excalated to
Installation of sewer pipeline, manholes and house connections
Blasting is 100% completed, 70 manholes completed, internal 250Ø bulk sewer pipe
Yes
2,543,5
85
Target achieved
285
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
conditions. The matter of community disruption will be excalated to the MMC
the MMC
installation is at 96%, 160Ø Network is at 80% and external bulk sewer upgrades is at 0%. Total physical progress is at 43%
Utility Services: Water & Sanitation
Kudube Unit 8 - 1784 Housing Units - Water Provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 2
Site establishment, setting out. Installation of water pipeline, valve chambers, house connections, water meters and yard taps
Site establishment. Sourcing of labours, subcontractors and 1200m of 315 diameter installed.
Q4: Installation of water pipeline, valve chambers, house connections, water meters and yard taps
Site establishment. Sourcing of labours, subcontractors and 2300m of 110mm, 1400m of 160mm and 1160m of 315mm diameter installed.
Late appointment of the contractor caused the delay in terms of establishing site and commencing with work on site.
Constant communication with community leaders in briefing them with all the construction processes.
Installation of water pipeline, valve chambers, house connections, water meters and yard taps
Site establishment. Sourcing of labours, subcontractors and 2300m of 110mm, 1400m of 160mm and 1160m of 315mm diameter installed.
Yes
10,595,
400
Late appointment of the contractor caused the delay in terms of establishing site and commencing with
286
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
work on site.
Utility Services: Water & Sanitation
Hammanskraal Ext 10 - 2767 Housing Units - Water Provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 2
Preliminary Design Report
Preliminary Design Report
installation of water pipeline, valve chambers, house connections, water meters and yard taps Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
Preliminary Design Report
There was a delay with regards to the design route for the Bulk Sewer. The CoT and the consultant agreed on the meeting held on 24 May 2017 to proceed with the existing design route. The consultant is finalising the detail designs currently at 80%
No impact on allocated budget. Furthermore the project will be co-funded by Housing and Human Settlement together with Water and Sanitation.
Installation of sewer pipeline, manholes and house connections
Preliminary Design Report
Yes
544,408
There was a delay with regards to the design route for the Bulk Sewer
287
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
complete.
Utility Services: Water & Sanitation
Hammanskraal Ext 10 - 2767 Housing Units - Sewer Provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 2
Preliminary Design Report
Preliminary Design Report
installation of sewer pipeline, manholes and house connections Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
Preliminary Design Report
There was a delay with regards to the design route for the Bulk Sewer. The CoT and the consultant agreed on the meeting held on 24 May 2017 to proceed with the existing design route. The consultant is finalising the detail designs currently at 80%
No impact on allocated budget. Furthermore the project will be co-funded by Housing and Human Settlement together with Water and Sanitation.
Installation of water pipeline, valve chambers, house connections, water meters and yard taps
Preliminary Design Report
Yes
1,094,4
45
There was a delay with regards to the design route for the Bulk Sewer
288
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
complete.
Utility Services: Water & Sanitation
Hammanskraal Ext 2 Stand 3505 - 61 Housing Units - Water Provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 2
Appointment of a Service Provider (Contractor )
Appointment of a Service Provider (Contractor )
installation of water pipeline, valve chambers, house connections, water meters and yard taps Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
Tender Document is complete, and the TAR was circulated for signatures.
This project cannot proceed due to a directive from National Treasury and no provision is made for budget in the 2017/18 financial year.
A contractor will be appointed by following the conventional open tender procedure. Tender Document is complete, and the TAR was circulated for signatures due by 30 June 2017.
Installation of sewer pipeline, manholes and house connections
Tender Document is complete, and the TAR was circulated for signatures.
Yes
99,444
This project cannot proceed due to a directive from National Treasury to appoint through open tender and no provision is made for budget in the 2017/
289
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
18 financial year.
Utility Services: Water & Sanitation
Hammanskraal Ext 2 Stand 3505 - 61 Housing Units - Sewer Provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 3 & 4
Appointment of a Service Provider (Contractor )
Appointment of a Service Provider (Contractor )
installation of sewer pipeline, manholes and house connections Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
Tender Document is complete, and the TAR was circulated for signatures.
This project cannot proceed due to a directive from National Treasury and no provision is made for budget in the 2017/18 financial year.
A contractor will be appointed by following the conventional open tender procedure. Tender Document is complete, and the TAR was circulated for signatures due by 30 June 2017.
Installation of water and sewer pipeline
Tender Document is complete, and the TAR was circulated for signatures.
Yes
71,861
This project cannot proceed due to a directive from National Treasury to appoint through open tender and no provision is made for budget in the 2017/
290
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
18 financial year.
Utility Services: Water & Sanitation
Atteridgeville Ext 16 - Bulk water plus outfall sewer to service future stands
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 3
Site establishment, installation of water and sewer pipeline, manholes Q4: Installation of water and sewer pipeline, manholes
Project specification and detail designs completed and approved.
This project cannot proceed due to a directive from National Treasury and no provision is made for budget in the 2017/18 financial year.
Constant communication with community leaders and local emerging contractors in briefing them with all the construction processes.
Installation of water pipeline, valve chambers, house connections, water meters, yard taps and testing of pipeline
Project specification and detail designs completed and approved.
Yes
480,000
This project cannot proceed due to a directive from National Treasury to appoint through open tender and no provision is made for budget in the 2017/
291
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
18 financial year.
Utility Services: Water & Sanitation
Atteridgeville Ext 19 - Water network
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 3
Practical Completion and Handover
Testing of pipeline(110Ø)=733.8m, Laying of 20mm HDPE pipes to connect to the Toilet and Yard Taps from the water meters= 1272.5m
Q4: Project Completed
Testing of pipeline(110Ø)=733.8m, Laying of 20mm HDPE pipes to connect to the Toilet and Yard Taps from the water meters= 1272.5m
The contractor is currently waiting for fittings to be delivered.
The toilet structures and toilet systems will done when the stands are handed over to the beneficiaries
Installation of sewer pipeline, manholes & house connections and testing of pipeline
Testing of pipeline(110Ø)=733.8m, Laying of 20mm HDPE pipes to connect to the Toilet and Yard Taps from the water meters= 1272.5m
Yes
15,000,
000
Target achieved
Utility Services: Water & Sanitation
Atteridgeville Ext 19 - Sewerage network
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 5
Practical Completion and Handover
Air Testing of pipeline=3135.09m,CCTV Inspection=5630.3m
Q4: Project Completed
Air Testing of pipeline=3135.09m,CCTV Inspection=5630.3m
Most of the toilet structures were vandalized and it was resolved that the toilet structures and toilet systems will done
The contractor will be put on terms to complete the project
Installation of sewer pipeline, manholes and house connections
Air Testing of pipeline=3135.09m,CCTV Inspection=5630.3m
Yes
26,000,
000
Target achieved
292
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
when the stands are handed over to the beneficiaries
Utility Services: Water & Sanitation
Kameeldrift 174 & 175 - 356 Housing Units - Sewer Provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 5
Preliminary report
Preliminary Design Report
installation of sewer pipeline, manholes and house connections Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
Preliminary report approved
Preliminary report was had to be revised to comply with planning specification
A follow up will be made with the consultant to fast track completion of planning documents
Installation of water pipeline, valve chambers, house connections, water meters and yard taps
Preliminary report approved
No
140,000
The consultant has delayed in finalizing the overall service design for the project.
Utility Services: Water & Sanitation
Kameeldrift 174 & 175 - 1000 Housing Units - Water Provision
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 6
Preliminary report
Preliminary Design Report
installation of water pipeline, valve chambers, house connections, water meters and yard taps Q4: Site establishmen
Preliminary report approved
preliminary report was had to be revised to comply with planning specification
A follow up will be made with the consultant to fast track completion of plannin
Installation of sewer pipeline, manholes and house connections
Preliminary report approved
no 318,160
The consultant has delayed in finalizing the overall servic
293
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
t, installation of water pipeline, valve chambers, house connections, water meters and yard taps
g documents
e design for the project
Utility Services: Water & Sanitation
Mahube Valley Ext 15 - Sewer provision for 2 353 stands
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 6
No progress
No progress
Installation of sewer pipeline, manholes and house connections Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
No progress
The layout has not been approved and housing still needs to relocate the people.
The sewer project does not have a budget in the 2017/18 fy. Therefore, the project will only be done in the financial year where budget is allocated.
Installation of water pipeline, valve chambers, house connections, water meters and yard taps
none No Request funds in the MTREF.
6,000
The layout has not been approved and housing still needs to relocate the people.
Utility Services: Wat
Mahube Valley Ext 15 - Water provision
9.712970.1.005
Formalisation : Provision of Water
Region 6
No progress
No progress
installation of water pipeline, valve chambers,
No progress
The layout has not been approved
The project does not have a
Installation of sewer pipeline,
none No Request funds in the MTREF. 0
The layout has not been
294
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
er & Sanitation
for 2 353 stands
and Sanitation services
house connections, water meters and yard taps Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
and housing still needs to relocate the people.
budget in the 2017/18 fy. Therefore, the project will only be done in the financial year where budget is allocated.
manholes and house connections
approved and housing still needs to relocate the people.
Utility Services: Water & Sanitation
Mamelodi Ext 11 (Mahube Valley) - Sewerage network line for 1 859 stands
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 6
none none Installation of sewer pipeline, manholes and house connections Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
No progress
The appointment through panels was stopped by National Treasury which affected the appointment of the contractor.
Request funds in the MTREF.
Installation of water pipeline, valve chambers, house connections, water meters and yard taps
None No
Request more funds 0
The appointment through panels was stopped by National Treasury which affected the appointment of
295
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
the contractor.
Utility Services: Water & Sanitation
Mamelodi Ext 11 (Mahube Valley) - Water network link for 1 859 stands
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 6
none none Installation of water pipeline, valve chambers, house connections, water meters and yard taps Q4: Site establishment, installation of water pipeline, valve chambers, house connections, water meters and yard taps
No progress
The appointment through panels was stopped by National Treasury which affected the appointment of the contractor.
Request funds in the MTREF.
Completion of outfall sewer pipeline
none no
requast more funds
3,343,106
The appointment through panels was stopped by National Treasury which affected the appointment of the contractor.
Utility Services: Water & Sanitation
Nellmapius Ext 24 - Outfall sewer pipeline for 2 640 stands
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
Region 6
none The pipe installation is 100% and the toilet top structures are 99.9%
Q4: None Completed all the oustanding toilet top structures.
no variance
none Bulk water supply pipeline
Completed all the oustanding toilet top structures.
Yes
1,400,0
00
Target achieved
296
Department
Project Name
Project Number
Project objective
Region
Work done in April 2017
Work done in May 2017
Adjusted Milestone Jun 2017
Work done in June 2017
Reason not completed/ over achieved
Mitigation plan
Annual Delivery Target
YTD Progress against Annual Target
Annual Target Achieved Yes/No
Project Future plans for next MTREF (Projects not achieved 2016-17)
Adjusted Budget
Reasons Annual Target not achieved
completed.
Utility Services: Water & Sanitation
Mamelodi Ext 11 - Upgrading of bulk water supply pipeline
9.712970.1.005
Formalisation : Provision of Water and Sanitation services
none The last tie-in was completed.
Q4: None Completed all the works and issued practical completion and completion certificate.
no variance
none Complete all the entire scope of works.
completed the entire scope of works.
yes
1,767,7
17
Target achieved
297
ANNUAL REPORT 2016/17
SIGN - OFF DATE SIGNATURE
Acting Chief Executive Officer (Amolemo G. Mothoagae)
ANNEXURE F 298
Table of Contents GLOSSARY OF TERMS ..................................................................................... Error! Bookmark not defined.
ACRONYMS ................................................................................................................................................... 5
PURPOSE ........................................................................................................ Error! Bookmark not defined.
CHAPTER 1 FOREWORD OF THE CEO AND EXECUTIVE SUMMARY............................................................... 6
1.1 FOREWORD OF THE CEO ............................................................................................................... 6
1.2 EXECUTIVE SUMMARY .................................................................................................................. 9
CHAPTER 2 GOVERNANCE ..................................................................................................................... 14
2.1 CORPORATE GOVERNANCE......................................................................................................... 14
2.2 LEGISLATIVE BACKGROUND PRESCRIBING THE FUNCTIONS OF THE ENTITY ............................. 15
2.2.1 FUNCTIONING OF THE BOARD AGAINST THE WORK PLAN ................................................ 16
2.2.1.1 PROJECTS COMMITTEE ....................................................................................................... 16
2.2.1.2 RISK MANAGEMENT AND INTERNAL CONTROLS ................................................................ 16
2.2.1.3 ENTITY’S SUPPLY CHAIN PROCESSES AND PROCEDURES .................................................... 21
CHAPTER 3 SERVICE DELIVERY PERFORMANCE .......................................................................................... 24
3.1 PERFORMANCE AGAINST SCORECARD FOR THE HOUSING COMPANY TSHWANE FOR 2016/1724
3.1.1 Performance Overview ....................................................................................................... 25
3.1.2 Performance Assessment (Scorecards) ............................................................................... 29
3.1.3 Performance Improvement Measures ................................................................................ 30
CHAPTER 4 ORGANISATIONAL DEVELOPMENT PERFORMANCE ........................................................... 31
4.1 THE HCT ORGANOGRAM AND STAFF COMPONENT ................................................................... 31
4.2 MANAGING THE ENTITY’S WORKFORCE ..................................................................................... 32
4.2.1 Totals on injuries, sicknesses, suspensions, capacity building, employee expenditure, skills
development and training ..................................................................... Error! Bookmark not defined.
4.2.2 Employee expenditure ........................................................................................................ 32
4.2.3 THE HCT’S employee totals, vacancies turnover ................................................................ 32
4.2.4 EEA report on (Female positions, people with disabilities, ................................................ 32
4.2.5 No of approved positions, filled and vacancies .................................................................. 32
4.2.6 Highlights, challenges and interventions ............................................................................ 33
4.3 THE HCT’S TURN AROUND STRATEGY ON RECRUITMENT .......................................................... 33
4.4 DISCLOSURES.............................................................................................................................. 34
299
4.1.1 Disclosures concerning THE HCT ......................................................................................... 34
In order to ensure good governance practices, the entity is required to make financial disclosures.
Therefore; this section should discloses the remuneration packages of the entity’s executives for the
2016/17 financial year. ....................................................................................................................... 34
4.5 REMUNERATION AND ETHICS COMMITTEE ................................................................................ 34
4.6 DIRECTOR’S REMUNERATION ..................................................................................................... 34
4.6.1 Housing Company Tshwane Board of Directors ...................................................................... 34
4.7 HTC BOARD COMMITTEE MEETINGS 2016/17 FINANCIAL YEAR ................................................ 35
4.7.1 Board Committee Meetings 2016/17 Financial Year ........................................................... 35
4.8 MANAGEMENT OF LEAVE ........................................................................................................... 36
4.9 HUMAN RESOURCES .................................................................................................................. 36
5 FINANCIAL PERFORMANCE ................................................................................................................. 38
5.1 ENTITY’S FINANCIAL PERFORMANCE .......................................................................................... 38
5.2 SUMMARY OF THE ENTITY’S MTREF RESULTS FOR 2016/17 FY ................................................. 39
5.3 INTRODUCTION TO SPENDING AGAINST CAPITAL AND OPERATIONAL BUDGET ....................... 40
5.3.1 Capital budget ..................................................................................................................... 40
5.3.2 Operating budget ................................................................................................................ 41
5.3.4 Staff vs Contracted Services Expenditure ........................................................................... 41
5.4 REVENUE ..................................................................................................................................... 42
5.5 ASSETS ......................................................................................................................................... 43
5.6 EVENTS & INTERNATIONAL TRIPS ............................................................................................... 43
CHAPTER 6 AUDIT MATTERS .................................................................................................................. 38
6.1 INTERNAL AUDIT ......................................................................................................................... 44
6.1.1 Findings for FY 2015/16 ...................................................................................................... 44
6.1.2 Finding for FY 2016/17 ........................................................................................................ 44
6.2 AUDITOR GENERAL ..................................................................................................................... 49
6.2.1 Response to AG findings for FY 2015/16 ............................................................................ 50
APPENDICES ................................................................................................................................................ 54
National Treasury Circular 63: Appendices ................................................................................................. 54
CONCLUSION ............................................................................................................................................... 54
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List Tables Table 1: Board of Directors ................................................................................................................................... 15
Table 2: HCT’s supply chain committees and functions ....................................................................................... 22
Table 3: HCT’s Bid Adjudication Committee Structure and non-compliance with the requirements .................. 23
Table 5: Table: THE HCT Board of Directors .......................................................................................................... 34
Table 6: Table: THE HCT Board Committee Meetings .......................................................................................... 35
Table 7: Human Resources Head count per unit .................................................................................................. 35
Table 8: Training and Development ...................................................................................................................... 35
Table 9: Leave Records ......................................................................................................................................... 36
Table 10: Staff movements ................................................................................................................................... 36
Table 11: Employee totals, vacancies and turnover ............................................................................................. 36
Table 12: Budget expenditure............................................................................................................................... 40
Table 13: Capital Projects expenditure ................................................................................................................. 40
Table 14: Opex budget per group ......................................................................................................................... 41
Table 15: Staff vs. Contracted Services Expenditure ............................................................................................ 41
Table 16: Table: Economic Activity (Not applicable the entity) ............................................................................ 43
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ACRONYMS
Abbreviation Full Name
ARC Audit and Risk Committee
BBBEE Broad Based Black Economic Empowerment Act
BEE Black Economic Empowerment
CEO Chief Executive Officer
Constitution Constitution of the Republic of South Africa
CoT City of Tshwane
CSI Corporate Social Investment
EE Employment Equity
EEA Employment Equity Act
THE HCT Housing Company Tshwane
HDI Historically Disadvantaged Individuals
IDP Integrated Development Plan
LRA Labor Relations Act
MFMA Municipal Finance Management Act
MSA Municipal Systems Act, 2000 (Act No. of 2000)
NDHS National Department of Human Settlements
OHSA Occupational Health and Safety Act
SCM Supply Change Management
SDA Service Delivery Agreement
SDBIP Service Delivery and Budget Implementation Plan
SHRA Social Housing Regulatory Authority
SLA Service Level Agreement
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CHAPTER 1 FOREWORD OF THE CEO AND EXECUTIVE SUMMARY
1.1 FOREWORD OF THE CEO
General Performance
HCT has seen a generally commendable improvement in the performance of it’s operations in the period under
review. Although capacity constraints still remain a challenge, the entity has made remarkable improvement in
the implementation of its catalytic projects. The Townlands project has broken ground and currently under
implementation. Timberlands is at advanced planning stage and will finalise the detailed designs in the new
financial year. Chantelle Extension 39 is also under implementation with internal reticulation of infrastructure.
Although it advanced to procurement stage, the Sunnyside project could not proceed with implementation due
to financial non-viability. There are three other Social Housing projects in the pipeline which are under the
planning by CoT Department of Housing and Human Settlements that will be handed over to HCT for
construction upon completion of planning. As much as there is remarkable improvement in HCT’s performance,
HCT has not achieved during the year under review
Operations
HCT is continuously and systematically improving its operations in terms of policies, procedures, processes and
systems were developed or reviewed. A diagnosis of operational weakness was done and an operations
turnaround plan crafted. It is being implemented on an on-going basis. The existing procurement bottlenecks
were unblocked by strengthened the supply chain management unit, which included revision of the Supply
Chain Management Policy and appointing a Senior Supply Chain Officer. The Senior Supply Chain Officer
unfortunately resigned from his post in March 2017. However this gap has been closed by capacity deployed
from the City. Vacancy rate unfortunately increased during the third and fourth due to uncertainty on the future
of the entity. HCT has maintained 90% compliance to its turnaround times when dealing with complaints. A
collection rate varies from one building to the other, with all other buildings having achieved rental collection of
not more than 4.7%, except for Clarina. HCT is managing Clarina building on behalf of the City to house ex-
Schubart Park tenants in its court order obligation to provide short term alternative accommodation. The entity
has commenced with proper implementation of its debt collections mechanisms and non-paying tenants have
been handed over to debt collectors. Legal capacity has also been insourced to bring eviction orders where
applicable. Tenant Management has been improved through regular tenant meetings and a tenant newsletter.
In its efforts to improve property management standards in the stock managed by the HCT, a decision was
taken to upgrade cleaning and security staff into permanent staff. This was also to bring certainty in the
organization. The Council resolution to transfer affordable rental stock from the Coty to HCT is slowly but surely
being implemented. Only one out of the 3 planned buildings were transferred to HCT during the period under
review. This was due to violent resistance by tenants in the other targeted buildings. A total of 120 self-sufficient
elderly (SSEs) rental units to the HCT for management and the rest 284 SSEs will be managed by HCT
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effective in 2017/18 financial year. HCT is improving in functions such as marketing of units, take-on of clients,
rental collection, and management of client relationship and terminating of the lease agreements.
HCT has prioritized compliance with MFMA, Municipal Systems Act, Social Housing Act and Rental Housing
Act. Cost-to-ratio is still high but once more rental units are added, this will begin to decline. Although declined,
effort is made to preferably procure from black businesses in line with our strategic objective of developing BEE
SMME’s.
HCT continues to engage with other Social Housing Institutions and benchmarking against them in improving of
its operations efficiencies. Social Housing in South Africa has been fraught with uncertainties pertaining to
income bands and Reconstruction Capital Grant (RCG) quantum. The economic climate also has an impact on
our tenants and cost of doing business. However, the Minister of Human Settlements recently approved the
increase of the income bands and the RCG. HCT will be able to traverse this climate and continue its growth
path.
Units under Management
HCT owns an affordable rental property, Eloff (95 units), manages a transitional accommodation property,
Clarina Estate (160 units) on behalf of the CoT and took over 120 self-sufficient elderly units from CoT during
the 2016/17 financial year. The entity strives to adhere to best practices of property management.
Risk Assessment
HCT adopted the Enterprise Risk Management (ERM) Strategy and Policy of the Shareholder CoT. A risk
register is updated annually, an action plan to address the risks developed and quarterly reports on the action
plan presented to the Finance, Risk and Ethics Committee before it is approved by HCT Board. HCT endeavors
to embed risk in all its operations. Employees are made aware of how to identify, monitor and mitigate risk in
their functional area of work.
Previous Financial Years Audit
HCT has been able, through MLAP, to address clear the audit findings and has reduced them by 50% from 26
in 2014/15 to 13 in 2015/16. 11 of these findings have been resolved and resolution of the other 2 is on-going.
This represents improvement and indication of the seriousness with which HCT treats the AG report.
The Year Ahead
In the light of the recent resolution by the shareholder that HCT will not be discontinued and will remain a going
concern, the HCT will prioritise the implementation of the following turnaround strategies:
Appointment of a new Board of Directors;
Filling of critical vacant positions;
Development of affordable rental housing strategy;
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Implementation of performance management;
Upscaling of the delivery of social housing stock;
Increasing its property portfolio, in order to achieve a degree of financial sustainability; and
Improving collection of revenue rate in buildings that are currently experiencing low collection rate.
I would like to thank HCT Board of Directors for their ethical stewardship. A special thanks to the former
CEO, Mr. Anthony Ngcezula who resigned in February 2017 for playing a key role in the efforts to turn-
around HCT. Moreover, I would also like to convey gratitude to the management and staff of HCT who
continue to play a key role in the growth of HCT. Lastly, I would like to thank the shareholder for its
commitment to HCT continuous improvement.
Ms Amolemo G. Mothoagae Date: July 2017
Chief Executive Officer (Acting): HCT
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1.2 EXECUTIVE SUMMARY
1.2.1 Background of the entity HCT was established as a section 21 company by the CoT to implement the City of Tshwane’s institutional/social housing programme as per the Housing Act, No 107 of 1997. The Housing Company Tshwane (HCT) is a municipal owned entity. The City of Tshwane (COT), its sole shareholder, established The HCT to develop and manage social housing, which is recognised as a pivotal tool in restructuring the city. The value proposition of The HCT is its ability to offer the CoT a flexible and efficient mechanism of accessing the social housing development opportunities that exist as result of the human settlements policy framework that has been developed in South Africa. The HCT also represents the platform that ensures the City stays focused on its agenda to offer accommodation to poorer communities who have been historically marginalised from the inner-city precinct’s and business development districts that have grown within the city. This document outlines the planning that will guide the growth and development trajectory of HCT over the financial year (2016/2017). It analyses the strategic context within which The HCT operates and articulates a strategic focus that is aligned to perform on its mandate and recognises the opportunities that currently exists toward making HCT the leading social housing institution in the CoT. In order to understand the overall objectives of the entity and to assess its ability to deliver on its promises, a vision, mission and the organizational structure of the entity needs to be understood. How are we organized? HCT is governed by an independent board of non-executive and executive directors, in terms of the Companies Act of 2008 (as amended), and related legislation such as Municipal Systems Act, Municipal Finance Management Act and Treasury Regulations. The company is bound by the City’s approved “reporting framework for municipal entities”, the Service Delivery Agreement (hereinafter referred to as “SDA”) concluded between HCT and CoT, and also abides by industry-specific legal and regulatory frameworks (e.g. the compliance and reporting regime of the Social Housing Regulatory Authority). HCT’s constitutional-statutory-regulatory framework for planning, operation and compliance is also defined by the applicable City of Tshwane by-laws, judgments of the High Court, the Supreme Court of Appeal, and the Constitutional Court insofar as they relate to social housing.
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1.2.2 Functions of the entity and environmental overview
1.2.3 Summary of financial operating results The overall financial performance for the financial year period resulted into an accumulated surplus of R38
million. This was attributed to the capital grant expenditure on Townlands project for the development of
1,200 Social Housing units. Below is the graphical presentation of operating results:
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1.2.3.1 Operating revenue
Recorded variances from the budget were from revenue categories such as rental revenue, operational grant,
interest income, and other revenue and capital grant transfers. The variances can be explained as follows:
1.2.3.2 Rental income
For the financial period under review, the Company realized revenue of R5, 5 million as compared to the
budgeted amount of R5, 2 million. The variance is as a result of improved vacancy rate on buildings under
management, the budgeted vacancy rate was 5% and the entity has reduced it to 2%. The performance will be
maintained.
1.2.3.3 Operational grant
The Company recognized an operational grant of R30, 6 million as compared to the budgeted amount of R31,
5 million. The variance was attributed to certain tenders that were cancelled as they were not responsive in
terms of pricing. The grant is recognized once the entity has fulfilled the mandate as per the Service Delivery
Agreement between the City and the entity. The variance amounts to R912, 272.00. To mitigate cancellation
of tenders, proper costing and bench-marking exercise will be done once specifications are drafted and
completed.
-
20,000,000.00
40,000,000.00
60,000,000.00
80,000,000.00
100,000,000.00
120,000,000.00
Inco
me
Exp
end
itu
re
Surp
lus
Origional Budget
Actual
Variance
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1.2.3.4 Interest Income
For the period under review, the Company earned interest income of R136, 000.00 as compared to the
budgeted figure of R76, 000.00. The variance of R60, 000.00 is attributed to interest charged to Clarina tenants
on outstanding levies payment. Clarina building is the complex transferred to Housing Company Tshwane by
the City. The complex is utilized to provide alternative accommodation to ex-Schubart Park residents. The
residents are charged levies of R566 per month for services offered by the entity i.e. security and cleaning. The
collection rate at Clarina building is very poor. As a mitigation strategy towards non-payment of levies,
residents have been handed over to Legal Service Providers for collection. In the new financial year
2017/2018, the report will be tabled to Council to rescind the Clarina Court order and introduce rental
payments.
1.2.3.5 Other Income
The Company realized revenue of R208, 000.00 as compared to the budget figure of R82, 000.00. The variance
of R126, 000.00 was as a result of a sale of tender documents for the advertised tenders. In the future, the
entity will include the sale of tender documents as a revenue stream.
1.2.3.6 Capital Grant Transfers The Company realized capital grant revenue of R27 million as compared to the budget figure of R70 million.
The variance of R43 million was as a result of non-performance on projects. However, most of these projects
did not perform due to various reasons.
Timberlands projects were put on hold due to objections from the community on the development of
Timberland Social Housing. These objections caused some delays in the completion of detailed design.
There has been a delay in the completion of internal reticulation for Chantelle project as the existing building
could not be demolished due to the current occupant refusing to vacate the building. Legal advice is sought
from Attorneys to evict the person. The contractor has been instructed to re-schedule the portion of works to
a later stage whilst the matter is been resolved.
On the Sunnyside project, the BAC recommended that the tender be re-advertised due to high cost and the
professional team is currently looking for alternative building technologies in order to reduce the high cost.
1.2.3.7 Operating expenses
1.2.3.7.1 Expenditure
Major expenditure variances were recorded from broad expenditure categories such as employee related
costs, remuneration of directors, finance charges, contracted services and other expenditures.
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1.2.3.7.2 Employee related costs The Company has spent R8 million as compared to the budgeted figure of R12 million. The variance of R4
million is due to the resignation of the CEO at the end of February 2017 and unfilled vacant positions as a
result of moratorium from City on the filling of vacant positions and the review process of entities. The review
process has now been finalised and the City has taken a decision to keep the HCT. The process to fill the
vacant positions will thus commence in the new financial year.
1.2.3.7.3 Remuneration Of Directors The Company has spent R1, 3 million on Directors’ remuneration as compared to the budgeted amount of R1,
4 million. Directors’ remuneration is lower than the budgeted amount due to a reduction in the number of
board and committee meetings hence the variance of R100, 000. Budget management will be maintained.
1.2.3.7.4 Debt Impairment The provision for debt impairment is higher as a result of Clarina tenants who are not paying their levies.
Tenants allocated at Clarina did not go through the normal HCT processes of affordability assessments as the
city needed to abide by a Court ruling to find alternative accommodation to ex-Schubart Park residents. A
majority of the residents are unemployed and of those who are employed some, do not earn enough to even
pay the levied amount hence the variance of R157 000.00. As a mitigation strategy towards non-payment of
levies, residents have been handed over to Legal Service Providers for collection. In the new financial year
2017/2018, the report will be tabled to Council rescind the Clarina Court order to enforce rental payments of
these residents.
1.2.3.7.5 Depreciation
For the period under review, the entity has recorded depreciation of R215, 000.00 as compared to the budget
amount of R376, 000.00. The variance of R161, 000.00 is as a result of reviewed useful life of assets.
1.2.3.7.6 Finance Charges
For the period under review, the entity has paid R 285, 000.00 as compared to the budgeted amount of R284,
000.00 in finance charges with the variance of R1, 000.00. This relates to the loan with National Housing
Finance Corporation (NHFC).
1.2.3.7.7 Contracted Services
The Company has spent R8, 8 million on contracted services as compared to the budgeted amount of R3
million. The variance of R5, 8 million was due to scope of work for pre-construction phase of Townlands
project whose size was increased from 475 Social Housing units to 1,200 Social Housing units. A mitigation
strategy was implemented by taking deviation report to the board for approval.
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1.2.3.7.8 Other Expenditures
The Company has spent R5,3 million on other expenditures as compared to the budgeted amount of R9,8
million. The variance of R4, 5 million was as a result of tenders being cancelled for not being responsive in
terms of pricing and less expenditure on maintenance of properties under management. To mitigate on
cancellation of tenders and less maintenance expenditure, proper costing and bench-marking exercise will be
performed once specifications are drafted and completed and property maintenance plan will be
implemented as per the budget.
CHAPTER 2 GOVERNANCE
2.1 CORPORATE GOVERNANCE The Board of Directors and Executives recognises and are committed to the principles of openness, integrity and accountability advocated by the King III Code on Corporate Governance. Through this process, shareholders and other stakeholders may derive assurance that the entity is being ethically managed according to prudently determined risk parameters in compliance with generally accepted corporate practices. By and large, the entity has complied with the Code in all respect during the year under review.
The Board of Directors has incorporated the City of Tshwane’s Corporate Governance Protocol (the Protocol) in its Board Charter, which inter alia regulates its relationship with the City of Tshwane as its sole member and parent Municipality. The Protocol is premised on the principles enunciated in the King Report for Corporate Governance for South Africa 2002 (“King III report”). The Board of Directors is committed to good corporate governance and ethics and has steadfastly consolidated its position in respect of adherence to the King III code on Corporate Governance. On-going steps are taken to align practices with the Code’s recommendations and the Board continually reviews progress to monitor and ensure improvement of Corporate Governance. During the year under review the HCT finalized its risk management reviews as well as reporting and compliance assessments in terms of the Companies Act and the Municipal Finance Management Act (MFMA). Company Policies and Operational Procedures were duly developed and some reviewed and approved for implementation by management. However, limited human resources continued to undermine the Company’s ability to comply with inter alia certain provisions of the Companies Act and the Municipal Finance Management Act (MFMA) in some areas.
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Table 1: Board of Directors
Board Member Capacity: Executive/ Non-Executive
Race Gender Board Committee Membership
Mr. T.S Phetla Board
Chairperson
Black Male None
Adv. E.M Mphahlele Board
Member
Black Male Development & Projects Committee and Human
Resources & Remuneration Committee
Adv S.T Kholong Board
Member
Black Male Finance, Risk and Social Ethics Committee and
Development & Projects Committee
Adv A. Singh Board
Member
Indian Male Development & Projects Committee
Dr. W. Rowland Board
Member
White Male Human Resources & Remuneration Committee
Dr. M. Matlou Board
Member
Black Male Human Resources & Remuneration Committee and
Finance, Risk and Social Ethics Committee
Ms D.M Masilela Board
Member
Black Female Finance, Risk and Social Ethics Committee
2.2 LEGISLATIVE BACKGROUND PRESCRIBING THE FUNCTIONS OF THE ENTITY
The entity is governed by the following legislative prescripts and policies:
The Constitution of the Republic of South Africa (Act 108 of 1996) Section 26 & 29
The National Housing Act (Act 107 of 1997)
The Rental Housing Act (Act 50 of 1999)
The National Housing Code of 2009
The White Paper: New Housing Policy and Strategy for South Africa
The Social Housing Act (Act 16 of 2008)
The Comprehensive Plan for the Creation of Sustainable Human Settlements (BNG)
Prevention of Illegal Evictions and Unlawful Occupation of Land Act (Act 19 of 1998) (PIE)
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The Municipal Structures Act (Act 33 of 2000)
The Municipal Systems Act (Act of 32 of 2000)
The Municipal Finance Management Act (Act 56 of 2003)
2.2.1 Functioning Of the Board against the Work Plan
2.2.1.1 Development and Projects Committee
The function of the committee is to:
Fulfill the functions of Bid Adjudication Committee, responsible for the Evaluation/Adjudication of
procurement of Bids/Tenders/Proposals for the procurement of goods and services in excess of R 200
000.00 in accordance with the frameworks for Supply Chain Management Framework and Treasury
Regulations issued in terms of Municipal Finance Management Act 56 of 2003.
Monitor the adherence to the internal control procedures, compliance plans and bid deliverables.
Development and monitoring of projects approved by the Board for the purposes of ensuring that the
Board fulfils its mandate and achieves its strategic goals and objectives set in its strategic plan and service
level agreements with its shareholders.
2.2.1.2 Risk management and internal controls
Effective risk management is integral to the Company’s objective of consistently adding value to the business.
Management is continuously developing and enhancing its risk and control procedures to improve the
mechanisms for identifying and monitoring risks.
Operating risk is the potential for loss to occur through a breakdown in control information, business
processes and compliance systems. Key policies and procedures which are in place to manage operating risk
involve segregation of duties, transaction authorization, supervision, monitoring and financial and managerial
reporting.
In order to meet its responsibility with respect to providing reliable financial information, the entity maintains
financial and operational systems of internal controls. These controls are designed to provide reasonable
assurance that transaction are concluded in accordance with management authority, that the assets are
adequately protected against material loss or unauthorized acquisition, use or disposal and that transactions
are properly authorized and recorded.
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The system includes a documented organization structure, division of responsibility, established policies and
procedures, including a Code of Ethics to foster a strong ethical climate, which is communicated to the parent
Municipality. It also includes the careful selection, training and development of people.
Internal auditors monitor the operation of the internal control systems and report findings and
recommendations to management and the board of directors. Corrective actions are taken to address control
deficiencies and other opportunities for improving the system as they are defined.
The board, operating through the audit and performance committee of the City of Tshwane, provides
oversight of the financial reporting process and internal control systems. There are inherent limitations in the
effectiveness of any system of internal control, including the possibility of human error and the circumvention
or overriding of controls.
The City of Tshwane appointed a single Audit and Performance Committee servicing all City of Tshwane
departments and Municipal Entities during 2016/17.
The City of Tshwane’s Internal Audit Department has a specific mandate and independently appraises the
adequacy and effectiveness of the Company’s systems, financial internal controls and accounting records,
reporting its findings to local and divisional management and the auditor-general as well as the audit
committee.
The Internal Audit coverage plan is based on risk assessment performed at each operating unit. The coverage
plan is updated annually, based on the risk assessment and results of the audit work performed. This ensures
that the audit coverage is focused on and identifies areas of high risk.
The City of Tshwane’s Internal Audit department reports regularly to the Audit and Performance Committee.
The Auditor General is invited to all meetings of the Audit and Performance Committee.
The role of the Audit and Performance Committee is to assist the Boards of Municipal Entities by performing
an objective and independent review of the functioning of the organizations’ finance and accounting control
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mechanisms. It exercises its functions through close liaison and communication with corporate management
as well as the internal and external auditors.
The Finance & Risk Committee operates in accordance with a written charter authorized by the City of
Tshwane as well as the other Entities of the Municipality, and provides assistance to the board with regards to:
a. Ensuring compliance with applicable legislation and the requirements of regulatory authorities;
b. matters relating to financial accounting, accounting policies, reporting and disclosures;
c. internal and external audit policy;
d. activities, scope, adequacy and effectiveness of the Internal Audit function and audit plans;
e. review/ approval of external audit plans, findings, problems, reports and fees;
f. compliance with the Code of Corporate Governance and Conduct; and
g. Compliance with Code of Ethics.
The Finance & Risk committee carried its responsibilities in terms of the charter during the year under review.
No changes to the charter were adopted during the year under review. Management has reviewed the
financial statements with the audit committee and the audit committee has reviewed them without
management or the external auditors being present.
The Finance & Risk committee considered the annual financial statements of the entity to be a fair
presentation of its financial position on 30 June 2017 and of the results of its operations, changes in equity
and cash flow (where applicable) for the period ended and thus in accordance with GRAP and the Companies
Act requirements.
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RISK REGISTER
No Strategic and Business Objectives
Date Risk Identified
Risk Description Root Cause Consequence
1 Provide new Social Housing units on a sustainable basis
08-Jul-16 Inability to provide Social Housing units and affordable housing units
1. Delays in obtaining approved plans and designs from the relevant authorities.
2. Inadequate funding. 3. Lack of Capacity in Supply Chain/Procurement of
Professional Teams and Main Contracts.
1. Non accreditation from Social Housing Regulatory Authority (SHRA).
2. Poor service delivery. 3. Reputational damage.
2 Promote effective and efficient management of THE HCT and Social Housing Portfolio
08-Jul-16 Non-compliance with MFMA, Social Housing Act and Rental Housing Act
1. Non-adherence to Financial Procedures and Processes.
2. Non-adherence to Supply Chain Policy. 3. Non-existence of Finance and Supply Chain
templates 4. Critical Finance Posts not filled. 5. Non-adherence to Tenant and Property
Management Processes, Procedures and Good Practices.
6. Lack of knowledge and competence in rental and Social Housing by middle and senior managers.
1. Adverse audit opinions 2. Loss of accreditation from SHRA.
3 Strive for Financial sustainability by 2019
08-Jul-16 Inadequate levies and rental revenue.
1. Delay in construction of Social Housing projects in order to increase number of Greenfields units.
2. Delay in transfer of rental stock from CoT to THE HCT in order to increase number of Brownfield’s units
3. Poor levies collection by THE HCT because of low levies payment rate by Clarina residents.
1. Over-reliance on CoT Operational Grant.
2. Non-achievement of breakeven point.
4 Promote sound governance 08-Jul-16 Lack of IT governance 1. The HCT Board has not been responsible for IT Governance as required by Chapter 5 of King III.
1) Noncompliance to relevant Regulations, Acts and Codes of
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No Impact Likelihood Inherent Risk
Existing Control Control Type
Perceived Control effectiveness
Residual Risk
1 Severe/Catastrophic 5 Almost Certain
5 Critical 25 1. Property development policy. SLA with developers.
2. Service Delivery Agreement with CoT. Detailed designs
3. Conditional accreditation on level 2 has been granted by SHRA.
4. Funding secured for 100 units for 2016/17 Financial year.
5. Supply Chain Policy 6. SDA with CoT.
Preventative Good 0.30 Low 8
2 Severe/Catastrophic 5 Likely 4 Critical 20 1. Finance Policies and Processes 2. Supply Chain Policy 3. Tenant Management Policy, Processes and
Procedures 4. Organizational Performance Management
System 5. Quarterly Compliance Checklist
Detective Satisfactory 0.50 Medium 10
3 Severe/Catastrophic 5 Almost Certain
5 Critical 25 1. Service Level Agreements with Project Teams.
2. Council Resolution for transfer of Silverkroons (units), Ou/Nuwe Stalshoogte (units) and Bosmanshuis (units).
3. Rent Collection Policy. 4. Arrears Management Policy. 5. Rental Housing Tribunal.
Corrective Weak 0.70 High 18
4 Severe/Catastrophic 5 Almost Certain
5 Critical 25 1. Quarterly ICT Governance report. 2. Quarterly Compliance Checklist.
Preventative Satisfactory 0.50 High 13
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2.2.1.3 Entity’s Supply Chain Processes and Procedures During the current financial 2016/2017, the entity developed the new Supply Chain Policy that is aligned
with the provisions of the MFMA and the National Treasury: Municipal Supply Chain Management
Regulations, 2005 and the policy was approved by the Board. The entity’s SCM policy provides for the
exclusion of awards to persons in the service of the state subject to the exemptions and regulations
issued by National Treasury from time to time. The entity has started implementing bidding processes
with separate Bid Specification, Bid Evaluation and Bid Adjudication Committees having been set up.
To capacitate Supply Chain Management, the HCT employed a Senior Supply Chain Officer in quarter 1
who unfortunately resigned in March 2017. There is a need for a Supply Chain Manager to manage and
oversee that the Bid Committees are well functions and efficient.
The Board has ensured that the Procurement Policy embraced the objectives of Broad-Based Black
Economic Empowerment (B-BBEE) and the CEO, as the Accounting Officer of the Company, was tasked
as the custodian for effective implementation. The Capital projects implemented during this period
served as valuable foundations for ensuring community participation in the HCT’s BEE programmes.
This process will be enhanced and the Company will continue to be sensitive to the financial constraints
facing emerging black owned businesses.
The entity has made a number of quotations-based awards for property maintenance and management
projects that the entity undertakes from time to time. The HCT is committed to the development of BEE
and SMME’s. No unsolicited bids were made by the Company in the period under review.
In instances where there are deviations from the Supply Chain processes, irregular, wasteful and
fruitless expenditure, management report these to the board and consequence management is
undertaken where money will be recovered from responsible employees.
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Table 2: HTC’s supply chain committees and functions
Supply Chain Management Committees:
Guidelines Functions and purpose of the
Committee
No of Meetings targeted
Actual Reasons Intervention
/ Action Taken
Bid Specification Committee (BSC).
Municipal Finance Management Act, Board Terms of Reference
Consideration and approval of the project’s scope of works for upcoming tender/bid.
5 Consideration of bid specification for: 1. Tender for Development of a Social Housing
Scheme on ERF 708 & 709 in Sunnyside. 2. Tender for Development of a Social Housing
Scheme at Townlands in Marabastad. 3. Tender for Installation of the internal Civil
Services: Water, Sewer and Storm water in Chantelle.
4. Hiring of the Copier Machines. 5. Provision for Geotechnical Investigation for
the Development of a Social Housing Scheme at Townlands in Marabastad.
All 5 Bids specifications were considered and approved.
None.
Bid Evaluation Committee (BEC).
Municipal Finance Management Act, Board Terms of Reference
Receive tenders from bid specification Committee and Evaluate tenders according to the criteria determined by the BSC
5 Evaluation of Bids: 1. Tender for Development of a Social Housing
Scheme on ERF 708 & 709 in Sunnyside. 2. Tender for Development of a Social Housing
Scheme at Townlands in Marabastad. 3. Tender for Installation of the internal Civil
Services: Water, Sewer and Storm water in Chantelle.
4. Hiring of the Copier Machines. 5. Provision for Geotechnical Investigation for
the Development of a Social Housing Scheme at Townlands in Marabastad.
All 5 Bids were evaluated according to the criteria specified in the tender document.
None.
Bid Adjudication Committee (BAC).
Municipal Finance Management Act, Board Terms of Reference
Considers the evaluation report from the Bid evaluation committee and make awards.
5 4 Bids were awarded namely: 1. Tender for Development of a Social Housing
Scheme at Townlands in Marabastad. 2. Tender for Installation of the internal Civil
Services: Water, Sewer and Storm water in Chantelle.
3. Hiring of the Copier Machines. 4. Provision for Geotechnical Investigation for
the Development of a Social Housing Scheme at Townlands in Marabastad.
1 Bid was not awarded as a result that the bids received were higher than the estimated cost, the BAC then resolved that the bid be referred back to BSC for the review of specification and be re-advertised. Name of the bid: 1. Tender for Development of a Social Housing Scheme on ERF 708 & 709 in Sunnyside.
None.
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Table 3: HTC’S Bid Adjudication Committee Structure and non-compliance with the requirements
Supply Chain Management procurement threshold and delegations (Table 10) Value of Purchase
Procurement method and requirements
Delegated Authority
Oversight role Procurement requirements defaults
Reasons Intervention/ Action Taken
0 to R2,000 Petty cash (One quotation)
Accounting Officer Senior Finance Officer None. None. None.
R2 0001 to R10 000 Three quotations system Accounting Officer Senior Finance Officer R 5,182.58
R 3,118.01
R 9,945.36
R 7,313.00
Non-compliance • Is was emergencies
whereby it was impractical to follow the procurement processes
Approved by the CEO and board
R10,000 to R30 000 Three quotations system Accounting Officer Senior Finance Officer R 11003.23
R 16,500.00
Non-compliance • Is was emergencies whereby it was impractical to follow the procurement processes
Approved by the CEO and board
R30 001 to R200 000 Three quotations system (80/20 Point system)
Accounting Officer Senior Finance Officer R 51,509.99
R 53,709.96
Non-compliance • The service provider is a sole supplier/ it was impractical to follow the procurement processes
Approved by the CEO and board
Tenders above R200 000 to R10 million and long term contracts
Competitive Bidding (Advertised for 14 days in the website, notice board and 3 Newspapers). (90/10 Point system)
Accounting Officer Accounting Officer None. None. None.
Tenders above R10 million Competitive Bidding (Advertised for 30 days in the website, notice board and 3 Newspapers).
Accounting Officer Accounting Officer None. None. None.
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CHAPTER 3 SERVICE DELIVERY PERFORMANCE
INTRODUCTION
The HCT’s performance rating has improved compared to the previous period in 2015/2016 in terms of
meeting some pre-determined objectives of the entity. Even though some of the performance objective
could not be achieved by the entity, The HCT for the first time since its inception, have appointed a main
contractor for the construction of one of its Greenfield projects.
3.1 PERFORMANCE AGAINST SCORECARD FOR THE HOUSING COMPANY
TSHWANE FOR 2016/17
The HCT has appointed a contractor for the construction of Townlands Social Housing. The contractor
has managed to deliver 49 completed foundations compared to the target of 100 units. The entity has
also managed to appoint the contractor to provide internal civil services reticulation for the
development of Chantelle Social Housing and the progress was at 35% completion. The detailed design
for Timberland Social Housing is at 90% completion.
The entity faced challenges which contributed to its non-performance. The objections received on the
Timberland Social Housing Development, the delays caused by the person who occupied the land in
Chantelle and the poor performance of the contractor in Townlands.
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3.1.1 PERFORMANCE OVERVIEW
Department Key performance
indicator Project Name Q4 Target Q4 Actual Annual Target Actual
Comments on work done / Reasons for non-performance
Mitigation plan
Property Development (Construction of Social Housing Units)
100 units completed in Townlands
Townlands 100 Units completed
49 completed foundations in block A1, F2 and 3H (see item 9 of the attached report).
100 units completed in Townlands
49 completed foundations in block A1, F2 and 3H (see item 9 of the attached report).
Contractor's non-performance Not achieved
Contractor to be put on terms starting July 2017 and applying penalties. Cession will be applied and a nominated sub-contractor will be appointed to assist expediting progress
Detailed Designs completed in Timberland
Timberlands Detailed designs 100% complete
Detailed design at 90% completed
Detailed Designs completed in Timberland
Detailed design at 90% completed
Objections on the development. Not achieved
Awaiting hearing date to resolve the objections
Bulk infrastructure provision completed in Sunnyside
Sunnyside Erf 708 and 709
Bulk Infrastructure provision completed
Bulk infrastructure provision is not completed
Bulk infrastructure provision completed in Sunnyside
Bulk infrastructure provision is not completed
The BAC recommended that the tender should be re-advertised due to high cost. Not achieved
The professional team is currently looking for alternative building technologies in order to reduce the high cost.
Internal reticulation completed in Chantelle X39
Chantelle X39 Internal reticulation 100% completed
Internal reticulation at 35% completion.
Internal reticulation completed in Chantelle X39
Internal reticulation at 35% completion.
Delayed due to the person occupying the building on site which should be demolished to make ways for the contractor. Not achieved
Legal advice is sought from Attorneys to evict the person. The contractor has been instructed to re-schedule the portion of works to a later stage while the matter is been resolved.
Property Management (Management of Housing Stock)
Number of CoT's transferred to THE HCT for management(brownfields
Ellofsdal( Silwerkroon)
N/A N/A 120 rental units transferred from CoT to THE HCT
120 rental units were transferred from CoT to THE HCT effective on the 1st of July 2016
Performance will be sustained Achieved
N/A
Occupancy level in units under management
Eloff 95% 97% 95% 98%
Performance will be sustained Achieved
N/A
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Department Key performance
indicator Project Name Q4 Target Q4 Actual Annual Target Actual
Comments on work done / Reasons for non-performance
Mitigation plan
Clarina 90% 97% 90% 96%
Performance will be sustained Achieved
N/A
Silwerkroon 95% 98% 95% 97%
Performance will be sustained Achieved
N/A
Turnaround in resolving tenant complaints
Eloff , Clarina and Silwerkroon
90% 100% 90% of the complaints resolved within the approved timeframes
100% Performance will be sustained Achieved
N/A
Finance (Financial Management)
Development of BEE SMME’s
31% 114% 31% of total expenditure spent on procurement from BEE & SMME’s
45% Performance will be sustained Achieved
Manage budget processes of the entity in accordance with regulatory frameworks
25% 155% Budget management and implementation: 90% of Budget spent
57% The delay in the tender process for both Chantelle X39 and Sunnyside has impacted the budget spending. Not achieved
Procurement plan must be submitted to the Supply Chain Department in the beginning of the new financial year
Rental collection rate of billed units above baseline
Eloff 2.5% 6% 2.5% Rental collection rate of billed units above baseline of 94%
4.7% Performance will be sustained Achieved
N/A
% of Levies collection of billed units above baseline
Clarina 4% -30.50% 4% of Levies collection of billed units above baseline of 46%
-23.9% Tenants allocated at Clarina do not go through the normal HCT processes of affordability assessments. Their allocation is as per the court ruling. A majority of the residents are unemployed and of
In the new financial year 2017/2018, the report will be tabled to Council to rescind the Clarina Court order to enforce rental payments on residents.
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Department Key performance
indicator Project Name Q4 Target Q4 Actual Annual Target Actual
Comments on work done / Reasons for non-performance
Mitigation plan
those who are employed, some do not earn enough to even pay the Levied amount. Continuous engagements with the Residents sub-Committee, working with them to drive through the massage of complying with their obligation to pay the Levies. Re –education about Levy payments and the consequences of non- payment. A Junior credit controller has been appointed to engage the residents and facilitate payment arrangements. Furthermore, the residents who are employed and are intentionally defaulting on their payments are handed over to the Lawyers for eviction Not achieved
Rental collection rate of billed units above baseline
Silwerkroon 2% 8.28% 2% Rental collection rate of billed units above baseline of 90%
8.71% Performance will be sustained Achieved
N/A
Maintaining entity asset liquidity to an acceptable level
Liquidity ratio of 1.1
Liquidity ratio of 1:1,2
Achieving Liquidity Ratio of 1:1 Liquidity ratio of
1:1,2
Performance will be sustained Achieved
N/A
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Department Key performance
indicator Project Name Q4 Target Q4 Actual Annual Target Actual
Comments on work done / Reasons for non-performance
Mitigation plan
Governance
Review of Internal
Governance
Structures and
Processes.
Entity annual
strategic review
and approval
N/A N/A Review
Reviewed and approved
Performance will be sustained Achieved
N/A
Policy review and approval
Review
Policies reviewed
and approved -
Performance
Management
policy, Petty cash
policy, Rent
collection policy
Cell phone and
data Policy, Bad
debts Write -off
Policy, Code of
Conduct, Code of
Ethics Policy,,
Training and
Development
Policy, Arrears and
Debtors Policies
and Procedures,
Anti-Corruption
and Anti -Fraud
Policy
Policy review and
approval i.e.
Supply Chain,
Delegations of
Authority, Human
Resources,
Marketing &
Communication,
Management ,
Financial and
Internal control
Policies reviewed
and approved –
Supply Chain,
Delegation of
Authority,
Performance
Management policy
,Petty cash policy,
Rent collection
policy, Cell phone
and data Policy ,Bad
debts Write -off
Policy, Code of
Conduct, Code of
Ethics Policy,
Training and
Development Policy
,Arrears and debtors
Policies and
Procedures, Anti-
Corruption and Anti -
Fraud Policy,
Marketing and
Communication
Policy, Employee
Rent Discount Policy,
Travel & Subsistence
Policy, Property
Development Policy,
Financial & Internal
Control Policies and
Procedures, Asset
Management Policy,
Performance will be sustained Achieved
N/A
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Department Key performance
indicator Project Name Q4 Target Q4 Actual Annual Target Actual
Comments on work done / Reasons for non-performance
Mitigation plan
Leave Management
Policy, Risk
Management Policy
3.1.2 PERFORMANCE ASSESSMENT (SCORECARDS)
Annual Targets Actual Reasons for non-achievement Corrective measures
100 units completed in Townlands 49 completed foundations
Contractors poor performance Appointment of sub-contractor and sign a cession with the main contractor.
Charge penalties to the main contractor.
Detailed design 100% completed for Timberland
Detailed design 90% completed
Delays cause by the objections on the development Objections referred to tribunal and a waiting for a hearing date.
Internal civil services reticulation for Chantelle
Internal reticulation at 35% completion
Delays due the person occupying the building on site which should be demolished to make ways for the contractor
Legal advice sought from Attorneys and the person has been given a 60 days’ notice to vacate the site.
The contractor has been instructed to re-schedule the portion of the work to a later stage.
Provision of Bulk infrastructure completed for Sunnyside
None The BAC recommended that the tender should be re-advertised due to high cost.
The professional team is looking for alternative technologies in order to reduce the high costs.
Budget management and implementation: 90% of Budget spent
57% The delay in the tender process for both Chantelle X39 and Sunnyside has impacted the budget spending.
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3.1.3 PERFORMANCE IMPROVEMENT MEASURES
Develop a rental strategy
Implementation of current policies and procedures
Introduction of a performance management mechanisms
Appointment of key personnel
Improvement of levy collection at Clarina by appointing a debt collection agent and handing over to legal firms for possible evictions
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CHAPTER 4 ORGANISATIONAL DEVELOPMENT PERFORMANCE
4.1 THE HCT ORGANOGRAM AND STAFF COMPONENT
Human Settlements
(COT)
HCT Board
Chief Executive Officer
Chief Financial Officer
(2015/16)
Finance Manager
Bookkeeper
Accounts Clerk
Supply Chain Officer
Chief Operating Officer (2015/16)
Compliance Officer
Human Resource
Officer
Office Assistant/Receptio
nist
Marketing Officer
Property Manager
Leasing Officer
Maintenance Officer
Caretaker Caretaker General Worker
Building Manager (2015/1)
Property Development
Manager
Project Co-ordinator (2015/16)
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4.2 MANAGING THE ENTITY’S WORKFORCE
4.2.1 Employee expenditure
FY
2012/2013
FY
2013/2014
FY
2014/2015
FY
2015/2016
FY
2016/2017
Total Salary Cost (inclusive of directors
remuneration) R 4,098,771 R 4,914,447 R 4,689,811 R 8,247,740.29 8,003,656.19
4.2.2 THE HCT’S employee totals, vacancies turnover
Employee total 2016/2017 Vacancies 2016/2017 Turnover 2016/2017
37 4 2
4.2.4 EEA report on (Female positions, people with disabilities
Employment Equity figures
African Coloured Indian White Total
Male 16 1
17
Female 19
1 20
Total 35 1
1 37
Actual % 97.3% 2.5% 0% 2.5% 90%
Target % 86.05% 4.65% 4.65% 4.65% 100%
Gap 2 1 2 1 6
Target Total 37 2 2 2 43
Change Totals
Staff Levels:
Senior Management 4 1 0 0 5
4.2.5 No of approved positions & filled vacancies
No of positions
approved
No of positions as per the amended
structure not approved by the board,
the positions were included in the
adjustment budget
Filled positions Vacancies
22 55 37 18
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4.2.6 Highlights, challenges and interventions.
4.2.6.1Highlights:
The Townlands project and Chantelle x39 projects obtained capital grant funding for the implementation of
the Social Housing Units. The development of 1200 units in Townlands has commenced. The contractor has
been appointed and the projects has received the Restructuring Grant & Institutional Subsidy approval.
Infrastructure Upgrade for the Chantelle x39 has commenced. The contractor has been appointed to install
internal reticulation.
The transfer of 284 self-sufficient was successfully completed and the lease agreements signed.
Due to the Improved reporting to the SHRA, the entity consequently received 2 years’ conditional
accreditation with the SHRA.
4.2.6.2 Challenges:
The high Electricity & Water tariffs at the Eloff Complex, which is due to the building being zoned as
Business Premises. This places an unfair financial strain and burden on the Tenants. The COO has for several
months been engaging the City, to change the Electricity tariffs to mainly residential zoning.
Management Structure that is not capacitated, there are key positions in the Entity that have not been field.
Reliance on CoT Grants- Financial constraints experienced poses a great challenge in the implementation of
new stock.
Poor company marketing & branding- The entity has developed a negative reputation due to previous experience.
Operational Inefficiencies- Poor implementation & management of policies & procedures
4.2.6.3 Interventions:
Filling of key positions
The CEO will further intervene with both City Planning and Finance Department in this regard regarding.
Introduction of performance management mechanisms.
4.3 THE HCT’S TURN AROUND STRATEGY ON RECRUITMENT
The entity took a decision to implement a phased human capacitation approach. Firstly a decision was taken to upgrade contractual posts to permanent posts to create certainty and skills retention. The 2nd phase was to undertake a proper skills gap analysis that led to the revision of the entire organizational structure which the Board approved in May 2017. The Shareholder placed a moratorium on the filling of all vacant posts pending the review of the entities. The review
has been concluded and recommended that HCT continues to function as a going concern and approved by Council
on 29 June 201. Preparations for the recruitment processes will now commence for the following critical and vacant
posts, in line with the organizational structure approved by the Board and Council, as part of the HCT’s 2017/18
Business Plan.
Chief Executive Officer
Chief Financial Officer
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Supply Chain Manager
Marketing and Communications Manager
Accountant
Clerk of Works
Housing Officers
PA to CFO
4.4 DISCLOSURES
4.1.1 Disclosures concerning THE HCT
In order to ensure good governance practices, the entity is required to make financial disclosures. Therefore; this
section should disclose the remuneration packages of the entity’s executives for the 2016/17 financial year. 4.5 REMUNERATION AND HUMAN RESOURCES COMMITTEE
4.6 DIRECTOR’S REMUNERATION
4.6.1 HCT’s Board of Directors
Table 4: Table: THE HCT Board of Directors
Name Designation Q1 Meeting
Fee
Q2 Meeting
Fee Q3 Meeting Fee
Q4 Meeting
Fee Total
Mr T.S Phetla Chairperson 47,833.60 54,774.98 51,531.42 69,239.58 223,379.58
Dr M. Matlou Non-Executive 52,728.56 47,203.24 39,583.30 35,896.66 175,411.76
Dr W Rowland Non- Executive 47,110.94 37,784.92 22,619.20 39,790.46 147,305.52
Dr A.J Singh Non-Executive 43,757.42 41,090.40 34,621.59 52,468.94 171,938.35
Adv. T.S Kholong Non-Executive 39,684.94 54,761.50 54,730.34 62,365.95 211,542.73
a. Providing the Board with the assurance that management and employees are fairly rewarded for their individual contributions to Housing Company Tshwane’s Performance;
b. Assessing the remuneration strategy of The HCT by determining the incentive remuneration structures in both the short and long term in accordance with trends in local and international markets;
c. Monitoring and development, alignment, satisfaction and productivity of the Company’s employees in order to ensure competitive excellence; and
d. Review and make recommendation to the Board regarding the total remuneration of the CEO and other senior managers.
331
Adv. E.M
Mphahlele
Non-Executive 59,163.45 31,691.34 37,143.58 66,759.82 194,758.19
Ms D Masilela Non-Executive 42,956.34 58,925.48 65,220.68 34,937.20 202,039.70
Total 333,235.25 326,231.86 305,450.11 361,458.61 1,326,375.83
4.7 HTC BOARD & COMMITTEE MEETINGS 2016/17 FINANCIAL YEAR
4.7.1 Board & Committee Meetings 2016/17 Financial Year Table 5: Table: THE HCT Board Committee Meetings
Name of Board Member
Finance and Risk Committee
Development & Projects Committee
REMCO Board TOTAL Challenges Comments
T. Phetla ( Chairperson)
- - - 8 8
The unpredictable & forever changing reporting times of the City made it difficult to stick to the scheduled meeting calendar
More cooperation between the City ( Shareholder Operations Unit) APC Secretariat and relevant departments in order to report and comply effectively
A. Signh 5 8 13
S. Kholong 7 5 7 19
W. Rowland 6 7 13
D. Masilela 6 8 14
E. Mphahlele 5 5 7 17
M. Matlou 6 5 5 16
Table 6: Human Resources Head count per unit
Units Units Nr posts Nr of filled posts Nr of vacancies Vacancies %
Chief Executive Officer 1 0 1
Office of the Chief Executive Officer 5 4 1
Office of Chief Finance Officer 8 4 4
Office of the Chief Operations Officer 6 3 3
Office of the Property Development Manager 2 1 1
Office of the Property Manager 24 22 3
Office of the Client Service Manager 8 3 5
TOTALS 55 37 18
Table 7: Training and Development
332
Company Name Degree or diploma Male Female Total
A C I W A C I W
Classic Seminars CC. Training x 1
Wits School of Governance
Training x 1
Unisa Training- Basic Project Management
X 1
Nosa Training- Samtrac x 2
Classic Seminars CC Training- MS Projects X 2
4.8 MANAGEMENT OF LEAVE Table 8: Leave Records
Types of leave
2016/17
Days Description Total Sick Leave
On special and sick leave (medical certificate provided, death
certificate and study leave info)
Sick 118 43 118
Vacation 740 0 740
Study 26 13 26
Special 0 0 0
Family responsibility 28 16 28
4.9 HUMAN RESOURCES Table 9: Staff movements
Staff movements African Coloured Indian Whites
Male Female Male Female Male Female Male Female
Appointments 1
Resignations 2
Suspension
Sick leave 60 47 8 3
Table 10: Employee totals, vacancies and turnover
Position Status Plan
Chief Executive Officer Vacant – CEO has resigned at the end of February 2017
Acting CEO in place. To be filled in 17/18.
Personal Assistant to CEO Filled N/A
Chief Finance Officer Vacant Strategic position. To be filled in 17/18
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PA to CFO Vacant To be filled in 17/18
Property Development Manager
Filled N/A
Project Support Officer Filled (30 March 2017) N/A
Chief Operations Officer Filled N/A
PA to COO Filled N/A
Supply Chain Officer Vacant Resigned after 6months. Position upgraded to Manager in the new structure. To be filled in 17/18
Finance Manager Filled N/A
Bookkeeper Filled N/A
Accounts Clerk Filled N/A
Human Resource Support Officer
Filled N/A
Property Manager Filled N/A
Client Service and Office Supervisor
Vacant To be filled in 18/19
Maintenance Officer Filled (Internal Staff deployment) N/A
Housing Supervisor 1 Filled (Internal Staff deployment) N/A
Housing Supervisor 2 Filled (Internal Staff deployment) N/A
Housing Supervisor 3 Filled (Internal Staff deployment) N/A
Security Guard Supervisor Filled N/A
Security Guards x11 Filled N/A
Security Guards x6 Vacant (new) To be filled in 17/18
General Workers x6 Filled N/A
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5 FINANCIAL PERFORMANCE
5.1 ENTITY’S FINANCIAL PERFORMANCE
5.1.1 Revenue
The entity posted revenue of R 63 million for the financial year 2016/2017, an increase of 118% (2016: R24 million)
as compared to the previous financial year. The increase is attributable mainly to Silwerkroon building that was
transferred to the entity by the City in the current financial year and utilizing more operational grant from the City
for the management of buildings under its control as well construction of Townlands project. The operation grant
from the City remains significantly high and contributes up to 92% of the total revenue, this being an increase of
190% as compared to the previous financial year. The revenue earned from interest income is R136, 262, an
increase of 43% (2016: R 94,644) due to an increase on interest charged on defaulting tenants. The collection rate
has improved at both Eloff (101%) and Silwerkroon (100%) but declined at Clarina building (23.92%).
5.1.2 Results of Operations
Operational costs decreased by 3, 6% as compared to the previous financial year to R24, 7 million (2016: R 25, 6
million). The key operational costs that contributed to the decrease were mainly employee costs, directors’
remuneration, depreciation and other expenditures. Employee costs were lower by 9% as compared to the previous
financial year due to the resignation of the CEO at the end of February 2017 and unfilled positions as a result of
moratorium from City on the filling of vacant positions and the review process of entities. Directors’ remuneration
General Workers x2 Vacant (new) To be filled 17/18
Office Cleaner Filled N/A
Company Secretary Filled N/A
Community Development Officer
Vacant N/A
Marketing and Communication Manager
Vacant Strategic position. To be filled in 17/18
Office Assistant Filled (Internal Staff deployment) N/A
Supply Chain Manager Vacant Critical positions. To be filled 17/18
Information and Communications Technology (ICT) specialist (not in structure)
The HCT is currently utilizing the City’s ICT infrastructure and resources
In future a permanent post must be created to oversee the ICT requirements of the entity.
335
was 10% lower as compared to the previous financial due to a reduction in the number of board and committee
meetings. Depreciation decreased by 5% as a result of reviewed useful life of assets.
Finance charges on the National Housing Finance Corporation (NHFC) decreased by 15% due to reduction in the
capital portion of the loan. Contracted services increased by 21% due to scope of work that has been increased for
pre-construction phase of Townlands project from 475 Social Housing units to 1,200 Social Housing units. Other
expenditures decreased by 37% due less maintenance expenditure on properties under management.
Capital expenditure increased by 100% due construction of Townlands project. In terms of the target, the entity was
supposed to have delivered 100 Social Housing units but only 49 foundations were completed due to contractor’s
non-performance. The remedial action has been implemented whereby the contractor will be put on terms starting
July 2017 and applying penalties. Cession will be applied and a nominated sub-contractor will be appointed to assist
expediting progress. The entity has also received Restructuring Capital Grant (RCG) from SHRA for the construction
of 767 units by the end of 2017/2018 but the money is not yet released pending financial closure.
The entity posted a surplus of R 38 million for the period under review, against a deficit of R 2 million in the
previous financial year.
5.1.3 Cash Flow
The entity has received operational and capital grant to the value of R82 million from the City. The collection rate at
Silwerkroon building is very good sitting at 8.71% above the targeted collection rate of 92%.
The entity ended the financial year in a favourable cash position with cash on hand being R 39, 4million (2016: R 14,
1 million). The cash position of the entity has increased due to capital grant contribution from the parent
Municipality. The entity is waiting for 10% of the grant contribution from SHRA for the construction of Townlands
project.
5.1.4 Statement of Financial Position
The financial position reflects that the entity is capable of meeting its financial obligations given that the total assets
exceed total liabilities by R 72 million. This is a reflection that the Company could be not be plunged into insolvency
as long as it receives the necessary support from the shareholder. Current assets exceed current liabilities by R 13
million which indicates that the entity is liquid. The current ratio is currently 1:1, 2 versus standard norm of 1:1.
5.2 SUMMARY OF THE ENTITY’S MTREF RESULTS FOR 2016/17 FY
Budget Summary
The entity must provide summary of capital and operational expenditure for housing related services provided by the entity, as per the following tables:
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Table 11: Budget expenditure
Budget Items 2015/16
Budgeted
2015/16
expenditure
2016/17
Budgeted
Actual expenditure
2016/17
Operating expenditure 595,303.70 1,115,187.00 1,151,250.00 388,741.64
General expenditure 27,805,573.00 16,688,555.00 14,118,381.13 15,460,950.18
Capital expenditure 14,000,000.00 13,753,812.00 74,596,457.00 30,085,628.23
Salaries and Wages 10,103,203.00 8,996,240.00 13,576,148.90 9,328,968.09
Totals 52,504,079.70 40,553,794.00 103,442,237.03 55,264,288.14
NB: Operating expenditure relates to all expenses incurred in the procurement of any capital items other that the service delivery Capex. This includes amongst others, furniture, computer equipment and others.
NB: General expenditure relates to all expenses incurred by the entity to enable functioning.
5.3 INTRODUCTION TO SPENDING AGAINST CAPITAL AND OPERATIONAL BUDGET
5.3.1 Capital budget
The Board and the Council approved the budget of R76 million for the implementation of Townlands, Sunnyside,
Timberlands and Chantelle projects during the financial year 2016/2017. However, most of these projects did not
perform due to various reasons. The Timberlands project was put on hold due to objections from the community
on the development of Timberland Social Housing. These objections caused some delays in the completion of
detailed design.
There has been a delay in the completion of internal reticulation for Chantelle project as a result of the person
occupying the building on site which should be demolished to make ways for the contractor. Legal advice is sought
from Attorneys to evict the person. The contractor has been instructed to re-schedule the portion of works to a
later stage while the matter is been resolved. On Sunnyside project, the BAC recommended that the tender be re-
advertised due to high cost and the professional team is currently looking for alternative building technologies in
order to reduce the high cost.
Table 12: Capital Projects expenditure
Project Name
Project Number Source of Funding Budget 2016/17 Expenditure 2016/17
Townlands SHRA - 12,561,500 GDHS – 11,000,000 COT – 10,258,750 THE HCT – 6,133,814
39,954,064.00
30,085,628.23
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Sunnyside COT 6,000,000.00
Chantelle COT
19,375,000.00
Timberlands
THE HCT
10,760,291.00
TOTAL
76,089,355.00 30,085,628.23
5.3.2 Operating budget
Table 13: Opex budget per group
Description 2016/17
Approved Budget
2016/17
Expenditure
Employee related costs 13,576,148.90 9,328,968.09
Debt impairment 571,233.00 728,665.45
Depreciation 376,024.00 214,697.83
Finance charges 284,029.47 285,026.64
Bulk Purchases
Other materials
Contracted services 3,072,503.27 8,888,321.69
Transfer & grants
Other expenditure 9,814,591.39 5,344,238.57
Loss on disposal of PPE
TOTAL EXPENDITURE 27,694,530.03 24,789,918.27
5.3.3 Staff vs. Contracted Services Expenditure
The table below shows the human resource expenditure in terms of staff and contracted services.
Table 14: Staff vs. Contracted Services Expenditure
DESCRIPTION 2015/16
Expenditure
2016/17
Approved Budget
2016/17
Expenditure
Salaries And Wages 7,404,989.00 12,094,370.97 8,003,656.19
Contracted Services 7,328,752.00 3,072,503.27 8,888,321.69
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TOTALS 14,733,741.00 15,166,874.24 16,891,977.88
5.4 REVENUE Planned target 2016/17 : 36,867,008
Actual 2016/17 : 36,394,015
5.4.1 Rental Income
For the financial period under review, the Company realized revenue of R5, 5 million as compared to the budgeted
amount of R5, 2 million. The variance is as a result of improved vacancy rate on buildings under management, the
budgeted vacancy rate was 5% and the entity has reduced it to 2%. The performance will be maintained.
5.4.2 Operational Grant
The Company recognized an operational grant of R30, 6 million as compared to the budgeted amount of R31, 5
million. The variance was attributed to certain tenders that were cancelled due to not been responsive in terms of
pricing. The grant is recognized once the entity has fulfilled the mandate as per the Service Delivery Agreement
between the City and the entity. The variance amounts to R912, 272. To mitigate cancellation of tenders, proper
costing and bench-marking exercise will be performed once specifications are drafted and completed.
5.4.3 Interest Income
For the period under review, the Company earned interest income of R136 thousands as compared to the budgeted
figure of R76 thousands. The variance of R60 thousands is attributed to interest charged to Clarina tenants on
outstanding levies payment. Clarina building is the complex transferred to Housing Company Tshwane by the City.
The complex is utilized to provide alternative accommodation to ex-Schubart Park residents.
The residents are charged levies of R566 per month for services offered by the entity i.e. security and cleaning. The
collection rate at Clarina building is very poor. As a mitigation strategy towards non-payment of levies, residents
have been handed over to Legal Service Providers for collection. In the new financial year 2017/2018, the report will
be tabled to Council rescind the Clarina Court order to enforce rental payments on residents.
5.4.4 Other Income
The Company realized revenue of R208 thousand as compared to the budget figure of R82 thousand. The variance
of R126 thousand was as a result of a sale of tender documents for the advertised tenders. In order to mitigate this,
the entity will do a proper budgeting taking into account the sale of tender documents.
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5.5 ASSETS
The fixed asset register is kept and maintained to safeguard the fixed assets of Housing Company Tshwane and to ensure the effective use of the existing resources. The asset register contain different categories of assets and they are as follows: a. Investment Property (Eloff building) - R13,500,000 b. Office Equipment - R123,682 c. Furniture and Fitting - R501,943 d. Computer Equipment - R429,174 e. Other Assets - R1,285,500 f. Intangible assets - R16,276 g. Motor vehicle - R177,096 h. Building under construction (Townlands) - R43,839,440
Total value of the assets excluding depreciation is - R59, 873,111. To ensure the reliability of the information on the asset register, management maintains a fixed asset identification system for easy reference to the fixed assets register. The practice of tagging or coding is used to accomplish the following goals: a. Provide accurate method of identifying individual assets; b. control the location of all physical assets; and c. Assist in maintaining fixed asset.
Tags or codes are assigned in chronological order as assets are acquired. To ensure the completeness and correctness of assets on the fixed asset register, all assets are physically verified as the end of the quarter and the resultant report is submitted to management declaring that all assets listed are on hand and are in a useful working condition.
5.6 EVENTS & INTERNATIONAL TRIPS The entity did not have any events and international trips for the 2016/17 financial year Table 15: Table: Economic Activity (Not applicable the entity)
Economic Activity by Sector R’ 000
Sector 2015/16 2016/17 Challenges Comments
Marketing N/A N/A N/A N/A Wholesale and retail trade
N/A N/A N/A N/A
Travel and subsistence N/A N/A N/A N/A Total N/A N/A N/A N/A
T3.11.2
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CHAPTER 6 AUDIT MATTERS
6.1 INTERNAL AUDIT
6.1.1 Findings for FY 2015/16
341
342
343
344
345
6.1.2 Finding for FY 2016/17
346
6.2 AUDITOR GENERAL
6.2.1 Response to AG findings for FY 2015/16
347
348
349
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APPENDICES
National Treasury Circular 63: Appendices
The entity is required to complete the circular 63 Appendices below:
Appendix I Municipal Entity/Service Provider Performance Schedule
Please provide Top 4 priority indicators as articulated in the IDP
Name of Entity & Purpose
(i)
(a)Service Indicators
(b) Service Targets
(ii)
2014/15 2015/16 2016/17
Target Actual Target
*Previous Year
(v)
*Current Year
(vi)
(vii)
*Current Year
(viii)
Current Year
(ix)
Following Year
(x)
CONCLUSION
The HCT is well on its way to being a social housing institution of choice in Tshwane. There’s improvement towards closing down number of finding….
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