Hot Work Policy Cover 08.10.09 - Ramapo College · Hot Work Policy and Procedures In Accordance...

Ramapo College of New Jersey

Environmental Health & Safety

Office of the Fire Marshal

Hot Work

Policy and Procedures

In Accordance With

New Jersey Fire Code

And

National Fire Protection Association

505 Ramapo Valley Road, Building D, Room D107 . Mahwah, New Jersey 07430

Tel.: 201. 684.6252 . Fax: 201.684.7508

E-mail: [email protected] . Website:

http://ww2.ramapo.edu/facultystaff/hr/safety/index.aspx?id=8018

mailto:[email protected]



Hot Work

Table of Contents

I. Development of Hot Work Policy &

Procedures

II. Purpose

III. Scope

IV. Definition V. Hot Work Areas

VI. Permits VII. Permit Procedures

VIII. Suspension of Hot Work

Operations

IX. Hot Work Procedures X. Emergency Maintenance

XI. Tar Kettles XII. Fire Watch

XIII. Job Safety and Training

XIV. Changes to this Policy and Procedures

Appendix

STATE – APPLICATION FOR PERMIT FORM

LOCAL PERMIT - HOT WORK FORM

Page No

1

1 1

2 2-3

4-5 5-6

7

7-9

9-10

10 11-12

12

13


HOT WORK POLICY & PROCDURES

Environmental Health and Safety – Office of the College Fire Marshal

- 1

I. Development of Hot Work Policy & Procedures

Fire Safety compliance has always been and continues to be a high priority at Ramapo

College. We continue to assess what more can be done to raise our preparedness and to

assure the safety of all members of the Ramapo College Community; and to help prevent

damages from smoke, fires or explosions to College assets.

Accordingly, the following Hot Work Policy and Procedures were developed by the

College Fire Marshal in cooperation with the College Administration, the State Fire

Marshal's Office, Public Safety, Facilities, Environmental Health and Safety and by

referencing the minimum requirements of the applicable New Jersey Fire Codes, the

National Fire Protection Association (NFPA) codes and standards and OSHA

regulations.

Failure to comply with this provision of the applicable Codes may create life and property

hazardous conditions and the College may be subject to a fine(s).

II. Purpose

The following Hot Work Policy and Procedures were developed to assist members of the

Campus Community in creating an environment that:

A. Establishes an effective Hot Work Management System that can help to prevent

Hot Work operations from becoming smoke, fire or explosion conditions. B. Outlines the proper measures to be taken during Hot Work Operations.

C. Provides proper training in Hot Work Procedures before Hot Work Operations begin.

D. Raises our fire safety preparedness.

E. Help ensures the safety of the campus community.

F. Upgrades our system of alerting building occupants when Hot Work operations are conducted. G. Provides guidance on precautions, condit ions and critical areas that shall be considered prior to

Hot Work in order to help prevent smoke, fire or explosion conditions.

H. Facilitates communications among departments involved in the Hot Work Procedures.

I. Outlines training requirements for Fire Watch personnel. J. Provides requirements for compliance with NJ Fire Code.

III. Scope

All members of the Campus Community, contractors, vendors and visitors involved in any Hot Work

Operations are required to know and follow this policy.

- 2




IV. Definition

Hot Work is any temporary operation involving open flames or the creation of excess

heat/or sparks; and includes but may not be limited to:

A. Welding (gas or arc)

B. Cutting

C. Burning

D. Grinding

E. Shrink Wrapping

F. Open flame soldering

G. Thawing pipe with an open flame

H. Use of open flame heaters in buildings

I. Hot tar operations

J. Hot riveting

K. Similar applications producing a spark, flame or heat

L. Work performed outside a building if the work will occur within 40 feet of a building or

potential hazard such as a fuel storage tank.

M. All Hot Work in confined spaces

V. Hot Work Areas

There are three general Hot Work related areas.

A. Designated Areas

Designated areas shall be specific areas designed and approved for Hot Work on a

continuing basis in accordance with the NJ Fire Code, approved by the State Fire

Marshal and registered as a type B life hazard use. Designated areas shall include

but not be limited to the following:

1. Detached outside locations that are of non-co mbustible or fire-

resistive construction, essentially free of combustible and flammable

contents.

2. Areas that are suitably segregated from adjacent areas.

- 3




B. Permitted Areas

Hot Work shall be permitted only in areas that are or have been made fire safe in

preparation for ad hoc Hot Work Operations; and for which a Local Permit has been

issued. Permitted Areas shall include but not be limited to the following:

1. Scenery Shop

2. Carpenter's Shop

3. Plumber's Shop 4. Vehicle Repair Shop (Unless in an approved designated area)

5. All offices, computer rooms and classrooms 6. Inside all buildings and trailers

7. Inside and outside locations where flammable or combustibles are stored

C. Prohibited Areas

Hot Work shall Prohibited in the following areas:

1. In areas not authorized by management

2. Storage Tanks 3. In areas that fail the provisions of Required Precautions Checklist. (See Appendix for "Hot

Work Permit" form) 4. As specified by the State Fire Marshal or designee in accordance with the Fire Code

5. In sprinkled buildings where sprinklers are impaired, unless requirements of NFPA 25, Standard for Inspection, Testing, and Maintenance of Water Based Fire Protection

Systems, are met.

6. In the presence of explosive atmospheres (i.e., where mixtures of flammable gases, vapors,

liquids, or dust with air exists)

7. In the presence of un-cleaned or improperly prepared drums, tanks, or other containers and

equipment that have previously contained materials that could develop explosive atmospheres

8. In the areas with an accumulation of combustible dusts that could develop into explosive atmospheres

9. On metal partitions, walls, ceilings or roofs having a combustible covering 10. Where pipes or other metals come in contact with combustible walls, partitions, ceilings or

roofs close enough to cause them to ignite by conduction where proper precautions have

not been implemented to prevent smoke, fire or explosion.

- 4




VI. Hot Work Permits

A Hot Work Permit is required for every Hot Work Operation conducted on Campus. The

exception is hot work conducted in a designated area pre-approved by the Division of Fire

Safety or 30 feet or more outside a building in a clear area without combustibles.

Hot Work Permits are of two types:

A. State Permits – issued by the State Fire Marshal or designee. State Permits are

required for all Hot Work Operations including but not limited to the following:

1. The use of a torch or flame-producing device used to remove paint from any building or

structure.

2. Application of roof coverings with the use of an open-flame device.

3. Public exhibitions and demonstrations where hot work is conducted.

4. Fixed-site hot work equipment such as welding booths.

5. Hot work conducted within a hazardous fire area.

6. Welding or cutting operations except where the welding or cutting is performed in areas

approved for welding by the fire official and is registered as a type B life hazard use. This

refers to areas such as Welding and Cutting shops that meet all of the required fire

protection requirements and that have been approved as such by the State Fire Marshal.

7. Hot Work in any Prohibited Areas

8. The use of portable hot work equipment inside a structure.

Exceptions: Work that is conducted under a Construction Permit or an Annual Maintenance

Permit. The exceptions to item 8 recognize that work done under a state issued Construction

Permit or Annual Maintenance Permit is already covered by the respective permit; another

permit from the state is not necessarily required. Construction and Annual Maintenance permits

shall be readily available for presentation to state inspectors by the College’s Construction

Manager or the Facilities Manager, respectively.

See Appendix for “Application for Permit”/State Permit Form

B. Local Permits – issued by the Supervisor or Construction Manager using the Hot

Work Permit form.

Local Permits are required for Hot Work performed in Permitted Areas; unless

conditions warrant the additional requirement of a State Permit as may occasionally

be communicated by the State Fire Marshal during an emergency or Imminent

Hazard. Local Permits are internal documents that are intended to insure that Hot

Work areas are confirmed safe for Hot Work operations and shall not be valid for

more than 8 consecutive hours; they are not replacements for state required Hot

Work Permits.

- 5




Note: Local Permits allow approved personnel to regulate their facility’s hot work

operations. The designated Facilities Supervisors are the College’s approved

personnel who shall be trained in the fire safety aspects denoted in this policy and

shall be responsible for issuing Local Permits requiring compliance with the

provisions the Fire Code. Local Permits shall be issued only to their employees or

contractors they hire. If the work is done on a construction project supervised by a

Construction Management Company then the Construction Manager shall issue the

Local Permit.

See Appendix for “Hot Work – Local Permit”

VII. Permit Procedures

A. State Permits

1. State Permits are issued by the State Fire Marshal or designee; and are only issued

subsequent to an onsite inspection, review and approval of the Hot Work Operation to be

performed.

2. Employees needing a State Permit should see their Supervisor.

3. Contractors or vendors needing a State Permit shall contact the Service Desk or the College

Fire Marshal for assistance with obtaining a state permit or directly contact the Division of

Fire Safety.

Note: Work shall not begin until a state permit is issued unless the State Fire

Marshal approves the start of work before a permit is obtained.

B. State Permit Processing

1. The Supervisor, construction manager, contractor or designee completes an Application for

Permit and then:

2. Submits the Application for Permit with a check attached for $42.00, the current fee. The

Application for Permit and the check shall be mailed to: The Bureau of Fire Code Enforcement

State of New Jersey Department of Community Affairs

Division of Fire Safety 101 South Broad Street, PO Box 809

Trenton, New Jersey 08625-0809 Attn: Carol Quinn

3. Shall keep a copy of the completed Application for Permit on file.

4. After receipt of the Application for Permit and check, the State Fire Marshal will dispatch a

State Fire Inspector to the College to inspect the Hot Work Operations site. Upon

satisfactory review of the site, the State Fire Inspector will issue the permit.

5. The original permit shall be available at the Hot Work Operation site.

6. A copy of each of their State Permits shall be on file at a central location and the

documents shall be available upon request by authorized individuals such as the State Fire

Marshal or his designate. See page 4, State Permit, Section A, item 8 for Exceptions.

- 6




7. The Application for Permit form in the Appendix may be duplicated or you may obtain

additional forms from Dennis Harrington, the College Fire Marshal.

C. Local Permits

1. Local Hot Work Permits are issued to Facilities employees or contractors they hire by the

designated Facilities Supervisors. If the work is done on a construction project supervised

by a Construction Management Company then the Construction Manager shall issue the

Local Permit. The permits shall be in compliance with the provisions of this policy and the

Precautions Checklist section of the permit form; and the permits shall be approved as

signified by the signature of the respective Supervisor. See Appendix for “Hot Work –

Local Permit”

D. Local Permit Processing

1. Facilities employees or a contractor hired by Facilities shall obtain a Local Hot Work

Permit Application from their respective Supervisor. The Supervisor shall go to the site

with the employee or contractor and complete the Required Precautions Checklist. See

Appendix for “Hot Work – Local Permit”, Required Precautions Checklist section of the

form.

2. A contractor in a project managed by a Construction Manager shall obtain a Hot Work

Permit Application from the Construction Manager. The Construction Manager shall go to

the construction site with the contractor and complete the Required Precautions Checklist.

See Appendix for “Hot Work – Local Permit”, Required Precautions Checklist section of

the form.

3. The Supervisor or Construction Manager signs the Required Precautions Checklist in the

"Signed (Supervisor/Construction Manager)" section of the Permit authorizing the Hot

Work Operation and issues the permit.

4. The Supervisor/Construction Manager assigns Fire Watch and gives the Permit to the

person assigned as the Fire Watch. More than one Fire Watch may be required if

combustible materials that could be ignited by the Hot Work Operation cannot be directly

observed by the initial Fire Watch.

5. Fire Watch stays 30 minutes after Hot Work Operations; and then signs the Permit in the

"Signed (Fire Watch)" section to verify that inspection was completed and area was found

safe The Fire Watch then returns the Permit to the Supervisor/ Construction Manager for

the central file.

6. Facilities shall keep a copy of each Local Hot Work Permit on file at a central location and

the documents shall be available upon request by authorized individuals such as the State

Fire Marshal or his designate. Hot Work involving construction managed by a

Construction Manager will also be kept on file with the Construction Manager for the

duration of the construction.

- 7




VIII. Suspension of Hot Work Operations

The Hot Work Operations areas may be subject to inspection by the State Fire Marshal, the

College Fire Marshal or their respective designee, for the purpose of verifying compliance

with the Fire Code. Hot Work Operations may be suspended if the area of operation is

found not to be in compliance with the NJ Fire Code. The suspension shall continue until

compliance is recognized by the person(s) conducting the inspection. In addition, the Fire

Watch can suspend Hot Work Operations that become unsafe. Suspension of Hot Work

Operations shall remain in effect until the area is made safe.

Notification of the Suspension of a Hot Work Operation shall be made as follows:

A. Permit revoked by the State Fire Marshal or designee – Notification shall be

made from the State Fire Marshal to the College Fire Marshal who shall notify

the Assistant Director of Facilities.

B. Hot Work Operations suspended by the Fire Watch – Notification shall be made

from the Fire Watch to the respective Supervisor and the College Fire Marshal.

C. The Supervisor/Construction Manger shall notify the Public Safety Dispatch to

make an entry into the CAD System noting the location of the Hot Work

Operation suspended and the time of same; and then note in the CAD entry

when the Hot Operation resumes.

IX. Hot Work Procedures

A. State Permits: The following Hot Work Procedures are applicable to operations that are State

Permitted.

1. Every feasible effort shall be made to limit the times that Hot Work is conducted during

normal operating hours. Can this job be avoided? Is there another way? Can the work be

done in the shop instead of on location?

2. A Fire Watch during and for one hour (1 hour) after the Hot Work Operations. See Fire

Watch section for details.

3. The Supervisor, Construction Manager or designee shall, at least 4 days prior to the work

being started, notify the College Fire Marshal via a completed "Fire Watch

Request/Notification" form that a request for a Fire Watch was initiated.

4. The College Fire Marshal shall notify the Division of Fire Safety via phone, fax, or e-mail at

least 3 days prior to the work being started to determine the scope of the Fire Watch.

5. The College Fire Marshal shall notify the Mahwah Fire Department via the Mahwah Police

Dispatch of the work being conducted.

6. The Supervisor, Construction Manager or designee shall notify the College Public Safety

Dispatch, just prior to the commencement of the Hot Work Operation, request ing that Public

Safety make an entry into the CAD System noting the location of each Hot Work Operation

and the start and end time of same.

- 8




7. The Supervisor, Construction Manager or designee shall provide copies of the Fire Watch

Log to the State Fire Marshal as required by the Division of Fire Safety; and inform the

College Fire Marshal that the log was sent to the state.

8. The Supervisor, Construction Manager or designee shall notify the Public Safety Dispatch

and the College Fire Marshal when work is completed.

9. During Hot Work Operations in close proximity to a sprinkler head, a wet rag shall be laid

over the sprinkler head and then removed at the conclusion of the Hot Work Operation.

10. During Hot Work, special precautions shall be taken to avoid accidental operation of

automatic fire detection or suppression systems (e.g., special extinguishing systems or fire

sprinklers). Individual fire devices shall be either disabled using the "Disable" feature on the

newer Fire Alarm Control Panels or covered to prevent activation of the fire alarm. It shall

be the responsibility of Assistant Director of Facilities, Facilities Administration or designee

to ensure that the Construction Manager shall contact the Service Desk for assistance with

making the appropriate arrangements to "Disabled" and then "Enabled" fire detection and

suppression devices and systems; which may include scheduling the Fire System

Maintenance Contractor (United Fire Co.) to respond and "Disabled" and then "Enabled" the

appropriate system or device.

B. Local Permits: The following Hot Work Procedures are applicable to Local Permits.

1. Every feasible effort shall be made to limit the times that Hot Work is conducted during

normal operating hours. Can this job be avoided? Is there another way? Can the work be

done in the shop instead of on location?

2. When the Hot Work activity involves routine system testing and maintenance where no

components of the fire detection and suppression systems are removed from service, the

following shall apply:

a. A Fire Watch during and for one half hour (1/2 hour) after the Hot Work Operations. It

is likely that in most cases, the Fire Watch will be conducted by a qualified Facilities’

employee. See Fire Watch section for details.

b. The Supervisor/Construction Manager or designee shall notify the College Public Safety

Dispatch, just prior to the start of the Hot Work Operation, requesting that Public Safety

make an entry into the CAD System noting the location of each Hot Work Operation

and the start and end time of same.

c. The Supervisor/Construction Manager or designee shall notify the Public Safety

Dispatch and the College Fire Marshal when work is completed.

3. When the Hot Work activity involves the shutdown of a fire protection system, the

following shall apply:

a. A Fire Watch during and for one half hour (1/2 hour) after the Hot Work Operations. It

is likely that in most cases, the Fire Watch will be conducted by Public Safety. See Fire

Watch section for details.

- 9




b. The Assistant Director of Facilities, Facilities Administration, Construction Manager or

designee will also require the requestor to complete a "Fire Watch Request/Notification"

form to initiate a request for a "Fire Watch". In those situations, the provisions of the

Fire Watch Policy and Procedures shall be followed in addition to the applicable

provisions of the Hot Work Policy and Procedures.

c. The Assistant Director of Facilities, Facilities Administration, Construction Manager or

designee, shall at least 4 days prior to the work being started, notify the College Fire

Marshal and Public Safety via a completed "Fire Watch Request/Notification" form that

a request for a Fire Watch was initiated.

d. The College Fire Marshal shall notify the Division of Fire Safety at least 3 days prior to

the work being started to determine the scope of the Fire Watch.

e. The College Fire Marshal shall notify the Mahwah Fire Department via the Mahwah

Police Dispatch of the planned Fire Watch .

f. The Supervisor, Construction Manager or designee shall notify the College Public

Safety Dispatch, just prior to the commencement of the Hot Work Operation, requesting

that Public Safety make an entry into the CAD System noting the location of each Hot

Work Operation and the start and end time of same.

g. The Fire Watch shall provide copies of the Fire Watch Log to the State Fire Marshal as

required by the Division of Fire Safety; and notify the College Fire Marshal that the Fire

Watch Log was sent to the State Fire Marshal.

h. The Supervisor, Construction Manager or designee shall notify all parties when work is

completed.

i. During Hot Work Operations in close proximity to a sprinkler head, a wet rag shall be

laid over the sprinkler head and then removed at the conclusion of the Hot Work

Operation.

j. It shall be the responsibility of the Assistant Director of Facilities, Facilities

Administration, Construction Manager or designee to ensure that the Supervisor shall

contact the Service Desk for assistance with making the appropriate arrangements to

"Disabled" and then "Enabled" fire detection and suppression devices and systems;

which may include scheduling the Fire System Maintenance Contractor (United Fire

Co.) to respond and "Disabled" and then "Enabled" the appropriate system or device.

k. When a fire device is “Disabled” by a Facilities employee, it shall be the responsibility

of the Supervisor to ensure that the fire device is properly an expeditiously “Enabled”.

X. Emergency Maintenance

The following shall apply to emergency maintenance, including but not limited to fire

detection or suppression system activations, system failures, etc.:

A. During regular business hours, the Associate Director of Facilities/designee or Construction

Manager or shall notify the College Fire Marshal about the emergency. The College Fire

Marshal shall notify the Division of Fire Safety at 1-877-NJ- Fires (1-877-653-4737) as soon as

- 10




possible, to advise the dispatch of the situation and determine whether the building must be

evacuated as an “Imminent Hazard” or if a Fire Watch may be instituted.

B. During non-regular business hours or when the College Fire Marshal is not on Campus, the

Associate Director of Facilities or designee shall notify the Public Safety Dispatch about the

emergency. The Public Safety Dispatch shall notify the Division of Fire Safety at 1-877-NJ-

Fires (1-877-653-4737) as soon as possible, to advise the dispatch of the situation and determine

whether the building must be evacuated as an “Imminent Hazard” or if a Fire Watch may be

instituted.

C. When a Fire Watch is required, it shall be conducted by College Public Safety who shall notify

the College Fire Marshal during regular business hours. During non-regular business hours, the

College Public Safety Dispatch shall notify the Division of Fire Safety at 1-877-NJ-Fires (1-

877-653-4737) as soon as possible, to advise the dispatch of the situation and determine

whether the building must be evacuated as an “Imminent Hazard” or if a Fire Watch may be

instituted.

D. The College Fire Marshal shall notify the Mahwah Fire Department via the Mahwah Police

Dispatch of the work being conducted.

E. The Supervisor/designee or Construction Manager or designee shall notify the College Public

Safety Dispatch, just prior to the commencement of the Hot Work Operation, requesting that

Public Safety make an entry into the CAD System noting the location of each Hot Work

Operation and the start and end time of same.

F. The Fire Watch shall provide copies of the Fire Watch Log to the State Fire Marshal as required

by the Division of Fire Safety; and notify the College Fire Marshal that the Fire Watch Log was

sent to the State Fire Marshal.

G. The Supervisor, Construction Manager or designee shall notify all parties when work is

completed.

XI. Tar Kettles

There are specific requirements for tar kettles. Those requirements are:

A. Tar kettles are not permitted to be located inside or on the roof of any building.

B. The kettle must be operated in a controlled area which must be identified by the use of traffic

cones, barriers, and other suitable means.

C. An operating kettle must be attended by a minimum of one employee who is knowledgeable of

the operations and hazards.

D. The employee must be within 25 feet of the kettle and have the kettle within sight.

E. Two 20-B: C type fire extinguishers must also be located and visible within 25 feet of the

operating kettle.

F. Kettles must not block, or be closer than 10 feet from, exits or means of egress.

G. Kettles must not block roadways, gates or entrances.

- 11




XII. Fire Watch

A. Definition in the context of Hot Work

A Fire Watch is a qualified individual assigned to the site of Hot Work

Operations and he/she shall ensure that safe conditions are maintained during and directly following the Hot Work Operation.

1. State Permits: during the entire Hot Work Operation and for one hour (1hour)

directly following Hot Work Operations.

2. Local Permits: during the entire Hot Work Operation for one half hour (1/2 hour) directly

following Hot Work Operations when a Fire Watch is required.

B. Qualifications in the context of Hot Work

The individual performing as the Fire Watch shall be trained by the College Fire

Marshal or provide certification of comparable training in the following:

1. Hot Work Awareness Training Class

2. Portable Fire extinguisher Procedures

3. Procedures for reporting an emergency

4. Evacuation Procedures

5. General knowledge about where the Hot Work Operation site is located

6. Fire awareness and recognition of obvious hazards

C. Personnel

Personnel assigned to Hot Work Operations shall include but not be limited to

the following.

1. Hot Work Operations permitted by the State Fire Marshal, generally will require a Fire

Watch conducted by a properly trained member(s) of College Public Safety; especially

when the Fire Detection and Suppression Systems are shut down or when an Imminent

Hazard is declared.

2. When Hot Work Operations are conducted under a Local Permit, in most cases, the Fire

Watch can be a properly trained member of Facilities or contractor.

3. The Fire Watch for Hot Work Operations conducted by a contractor or vendor shall be

established on a job per job basis; after a meeting is held with at least the contractor’s

representative, Facilities and the Director of Environmental Health & Safety and the

College Fire Marshal. See page 4, State Permit, Section A, item 8 for Exceptions.

- 12




D. Duties

During Hot Work Operations, the Fire Watch shall perform the following duties:

1. Ensure that safe conditions are maintained during Hot Work Operations.

2. Stop the Hot Work Operation if unsafe conditions develop and notify the Supervisor.

3. Have portable fire extinguishing equipment immediately available for use.

4. Watch for fires in all area of the Hot Work Operations.

5. Search the Hot Work Operations area and adjacent areas where sparks or flame may have

traveled for signs of smoke or fire.

6. When required by the State Fire Marshal, complete a Fire Watch log. See Section IX B, 3g

for details.

7. Maintain watch for at least 30 minutes (1/2 hour) after completion of Hot Work Operations

by Local Permit and one hour (1hour) after completion of Hot Work Operations by State

Permit to detect and extinguish smoldering or flaming fires.

8. Public Safety conducting a Fire Watch under the provisions of the Fire Watch Policy and

Procedures shall perform those duties specified in the Fire Watch Policy and Procedures.

9. Any attempts to extinguish a fire shall only be initiated when the Fire Watch is not placed

at risk and the size of the fire is within the capacity of the equipment available to extinguish

it.

10. As in any case, the College Fire Marshal shall be notified about any smoke, fire or

explosion that may result during Hot Work Operations or any other condit ions. Notification

shall be made by the Fire Watch to Public Safety; who shall immediately notify Mahwah

Police Dispatch and follow established related protocols.

XIII. Job Safety and Training

The following, shall include but not be limited to, the applicable references in

connection with Job Safety and Training:

A. Occupational Health and Safety requirements for welding, cutting and brazing -

29 CFR, Part 1910, Subpart Q

B. National Fire Protection Association 51 and 51B. Standard for Fire Prevention during welding,

cutting, and other Hot Work

C. New Jersey Uniform Fire Code following section:

International Fire Code-New Jersey Edition, Chapter 26

- 13




XIV. Changes to this Policy and Procedures

Any changes to this policy shall:

A. Meet the minimum fire safety code requirements referenced in the above Section

XIII, A, B and C.

B. Involve the participation of at least the following:

1. Office of Facilities Management

2. Public Safety

3. Environmental Health and Safety

4. College Fire Marshal

Failure to comply with this provision of the applicable Codes may create life and

property hazardous conditions and the College may be subject to a fine(s).

Date Adopted: February 8, 2008

Revised: March 6, 2009

Revised: July 30, 2009

Revised: April 23, 2012

Revised: May 15, 2012

Department of Community Affairs

Division of Fire Safety

CN809

Trenton, N.J. 08625-0809

Application

For Permit

Location Information

Municipal Code: 0233 Registration No.: 0233-59272- -

Name: Ramapo College of New Jersey Street Address: 505 Ramapo Valley Road

Municipality: Mahwah County: Bergen

State: New Jersey Zip Code: 07430 Area Code & Phone No.:

Applicant Information

Applicant's Name: Applicant's Home Street Address:

Municipality: County:

State: Zip Code: Phone No.: Fax No.:

[ X ] Permit requested for the following date(s):

[ ] Permit requested for one year – Expiration Date: Leave Blank

NOTE: Attach additional signed sheet if space is insufficient

The above named applicant hereby requests permission to conduct the following activity at the above location: Hot Work

Provide the Building Name: and the location within the Buil ding:

And / or for the storage, occupancy, use, sales, handling or manufacturing of the following:

Leave Blank

State quantities and method for each category or material to be stored or used:

Leave Blank

I hereby acknowledge that the information given is correct, and agree to comply with the applicable requirements of the fire code as well as any specific conditions imposed, and, if not, this permit may be revoked and I will be subject to penalties as provided by law.

Applicant's Signature Title Date

See reverse side for information concerning your administrative appeal rights

Make check payable to: Treasurer, State of New Jersey and Mail check to: Bureau of Fire Code

Enforcement, State of New Jersey, Department of Community Affairs, Division of Fire Safety, 101 South

Broad Street, P.O. Box 809, Trenton, New Jersey 08625-0809, Attn: Carol Quinn

For Official Use Only Permit Type: [ ] Conditions Imposed [ ] Denied [ ] Approved pending payment of $ Permit Fee

Inspector

REQUIRED PRECAUTIONS CHECKLIST

YES NA

Available sprinklers and extinguishers are in service/operable.

Hot Work equipment in good repair Requirements within 35 ft. (11 m) of work

Flammable liquids, dust, lint, and oily deposits removed.

Explosive atmosphere in area eliminated.

Floors swept clean.

Combustible floors wet down, covered with damp sand or fire-restrictive sheets.

Remove other combustibles where possible. Otherwise

protect with approved welding pads, blankets, and curtains, fire-resistive tarpaulins or metal shields.

All wall and floor openings covered

Approved welding pads, blankets, and curtains installed under and around work.

Protect or shut down ducts and conveyors that might carry sparks to distant combustibles.

Work on walls, ceilings or roofs

Construction is noncombustible and without combustible covering or insulation.

Combustibles on other side of walls, ceilings or roofs are moved away.

Work on enclosed equipment

Enclosed equipment cleaned of all combustibles

Containers purged of flammable liquids/vapors.

Pressurized vessels, piping and equipment removed from service, isolated and vented.

Fire watch/Hot Work area monitoring

Fire watch will be provided during and for 30 minutes after work, including any coffee or lunch breaks.

Fire watch is supplied with suitable extinguishers, and where practical, a charged small hose.

Fire watch is trained in use of equipment and in sounding alarm.

Fire watch may be required in adjourning areas, above and below.

Other precautions taken (explain below if checked)

HOT WORK - LOCAL PERMIT

THIS HOT WORK PERMIT is required for any temporary operation involving open flames or producing heat and/or

sparks. This includes, but is not limited to: BRAZING, CUTTING, GRINDING, SOLDERING, TORCH Applied Roofing

and Welding

INSTRUCTIONS

Facilities Supervisor/Construction Manager:

A. Verify precautions listed at right (or do

not proceed with the work)

B. Notify Public Safety x7432 at beginning and end of hot work

C. Complete Permit and retain on file

HOT WORK BEING DONE BY: (Print Name)

EMPLOYEE

CONTRACTOR

DATE Work Order Number

LOCATION/BUILDING AND FLOOR

I verify that the Hot Work area has been examined, the applicable precautions checked on the Required Precautions Checklist have been taken to prevent fire, and permission is authorized for this work.

SIGNED (Facilities Supervisor/Construction Manager

Work area and all adjacent areas to which sparks and heat might have spread were inspected during the Fire Watch Period and were found safe.

SIGNED (Fire Watch)

PERMIT EXPIRES*

DATE TIME AM

PM

NATURE OF JOB

* Permit is good for a maximum of 8 hours.

Hot Work Policy Cover 08.10.09 - Ramapo College · Hot Work Policy and Procedures In Accordance...

Documents

Transcript of Hot Work Policy Cover 08.10.09 - Ramapo College · Hot Work Policy and Procedures In Accordance...