Hosting Effective Online Meetings, Part 1
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HostingEffective
Online Meetings
Stephanie Nestlerode LaDonna Coy Omega Point International, Inc. Learning for Change, Inc.
September, 2009
Part 1
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Strategic Planner
Primary Prevention
Capacity Building
Technical Assistance Alcohol and Drug Abuse Prevention:
Texas, Colorado, West Virginia, Kansas, Arkansas, Oklahoma, California, and Nevada
“The future we create is the legacy we leave our children.”
Stephanie Nestlerode, MSW
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11:00-1:00 • Lunch, Homework & Coaching
1:00-2:30• Debrief OnLine Meeting Plans• Strength-based Meeting
Management Tool• Closing Reflections • Critique
Agenda9:30-11:00
Welcome & Getting Started• What works, What doesn’t• Online Meeting Technologies
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• Provide context, definition & resources for supporting online meetings
• Discuss what works / what doesn’t
• Apply strength-based meeting management tool for creating shared leadership in community
Objectives
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Let’s teachCoalitions
to fish!
Equip them toHost Efficient
and EffectiveMeetings
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Primary Prevention Capacity building withSocial media and liveVirtual Learning/TrainingInteractionarssm
Collaborative Partners: -Kansas AAPS-Kansas Prevention Network & SPF SIG Sector Network -Kansas Family Partnership-Eagle Ridge Institute -CADCA-Paxis, Inc-Safe & Caring Schools-Collaborative Conversations -Omega Point International, Inc.-ODMHSAS -MACMHB-MASACA
The surest way to provoke the imagination is to seek out environments you have no experience with.
--author unknown
LaDonna CoyMHR, CPS, CDLA
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Our Tool Today ContentWho’s here?
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Type hereDiscussion Area
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Emoticons!
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Chat Poll
What is one word that captures how you are
feeling right now?
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Polls about Meetings
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Debrief (why?)Why do the
numbers look like they do?
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Navigating MeetingsWhere We’ve been?
Where are we heading?
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Polling x 2 + chat
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EffectivenessComparison
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Debrief
What factors influenced your choice?
Why?
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EfficiencyComparison
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Debrief
What factors influenced your choice?
Why?
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Where shall we meet? Your bowl or mine?
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they happen by
Effective meetingsdon’t happen by accident
Design.
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Online Meetings
What doesn’t?
What works?
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Best Practicesfor
Virtual Meetings
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time
Start
End timeAND
Establish both
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Be early
Be
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Info & Reminders
Reminder Meeting
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Identify yourself
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•Start on time• Identify yourself•Use the chat to document meeting
Group NormsEstablish
Group Norms
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Form QsCraft Questions
To fit the environment you’re in
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Silence & reflection
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Roles
HostConvener
Real-timeScribe
Timekeeper
ContentLead
LogisticsLead
Process Lead
Social MediaLead
Chat Spanner
PLANC
All focus on
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BP 1
Be clearAbout your
Purpose &Outcome
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practicePractice
Practice
Practice
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What questions are you holding about the transition to virtual meetings?
We will try to cover your specific concerns as best we can.
Source: margaret anne clarke
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Meetings: Love ‘em or hate ‘em
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…Seeds of Opportunity
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Choosing Tools
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RightTool For the Job
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Real Time(Synchronous)
Anytime(Asynchronous)
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An Online Meeting Starter Kit
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Planning Tools
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Sign Up
www.meetingwizard.com
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www.wikispaces.com
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Audio Tools
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www.skype.comSet up account Skype-to-Skype free
Skype me: ladonnacoywww.skype.com
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www.freeconferencecall.com
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Chat Tool
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Type hereEmoticons
www.skype.com
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Web-Meeting Platforms
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30-day free trial offer - up to 15 participants
www.gotomeeting.com
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www.vyew.com
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www.elluminate.com
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Group Discussion Tool
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Yahoo Groups
www.yahoo.com
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Yahoo Groups
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Discussion Threads
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Ask?• What is purpose of meeting?• How is attendance? • Primarily Conversation?• Will visuals add value?• What kind of interaction? • What tech is available to all?• Real time/Anytime?
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Whichever tool you Pick …
Practice, experiment and learn to use the tools well
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Poll
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s
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Debrief
What factors influenced your choice?
Why?
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Instructions
Create a plan for how you’ll incorporate on-line tools into your meetings
Each person will share when we return at 1 pm!
Call with questions during the break
Call LaDonna 918-473-6789with questions re: on-line tools
Call Stephanie 512 925 1360for coaching re: meeting challenges related to process or content issues
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Debrief technology plansafter lunch
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Photo Citations
• Teeter/Totter http://www.flickr.com/photos/mewalker/3502956250/
• Reflection http://www.flickr.com/photos/choconancy/2412689684/
• Question mark http://www.flickr.com/photos/24350382@N07/2949435839/
• All other photos from public collections or from www.istockphoto.com