Hostel Management SystemSubmitted By:- Guided By:-

Ketan.M.Tapkirkar Prof. Mrs. P.RaneDhiraj.WaghatOmkar.G.Walavalkar

Submited To:- S.S.P.M College of Engineering.

Introduction This system is designed in favor of the hostel management which

helps them to save the records of the students about their rooms and other things. It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information of about the those ones who had left the hostel three years before.

We design this system on the request of the hostel management, through this they cannot require so efficient person to handle and calculate the things.

This system automatically calculates all the bills and issued the notifications for those students who are against some rules.

Existing SystemThe existing system is a manually maintained system. All the Hostel Records are to be maintained for the

details of each student, Fee details, Room Allocation, Attendance etc. All these details are entered and retrieved manually(On Paper Work).

Time consuming.Updating processInaccuracy of data.

The New system is computerized version of the existing system.

Provides easy and quick access over the data.

Authorization schemes.

Admin is easy to change or update the students details.

New System

Functional Requirement Admin :-Show the all data.Handle the data(Insert , Update , Delete).

Student :-Visit the system.Registration.Show the basic information of the Hostel & Mess.

Non-Functional Requirement Recommended Hardware Requirements :-Processor : 2.0GHzRAM : 512MBHard Disk : 320GB

Recommended Software Requirements :-Operating System : Windows XP Professional, 7, or aboveFront End : Visual Basic 2010Back End : MS Access

0 10 20 30 40 50 60 70 80 90

Requirements(0-10)

Analysis(10-20)

Designing(20-40)

Coding(35-70)

Testing(35-80)

Implementation(80-90)

Documentation(20-90)

DAYS

ACTIVITY

Time line chart (Gantt chart) HMS

Data Flow Diagram of HMS

DFD Level -0

DFD Level -1

DFD Level -2

Data Dictionary Of HMS

Sr.no

Field Datatype(Size)

Constrains Description Control name Validation

1 uid int(6) primary key/Auto

Unique id Auto_gen

2 fname varchar(20) NotNull Firstname Textbox NotNull

3 mname varchar(20) NotNull Middlename Textbox NotNull

4 lname varchar(20) NotNull Lastname Textbox NotNull

5 dob varchar(10) NotNull Date of birth Dropdownlist

6 Add varchar(50) NotNull Address of student

Textarea NotNull

9 pin varchar(6) NotNull Pincode no Textbox Fixedlength

10 Mob varchar(10) NotNull Student mobile no

Textbox Fixedlength

11 Fno int(10) Not null Father mobile no Textbox Fixedlength

Table Name : Stu_regDescription : This table show information about Student Registration form

Sr.no

Field Datatype(Size)

Constrains Description Control name Validation

12 photo Mblob(15KB) Not null Image of student Fileupload NotNull

15 uname varchar(50) Not null University name Textbox NotNull

16 clgname varchar(50) Not null College name Textbox NotNull

17 cors varchar(20) Not null Cource Textbox NotNull

18 sem int(2) Not null Semester Dropdownlist NotNull

19 year int(4) Not null Current year Dropdownlist NotNull

20 lcors varchar(20) Not null Last year cource Textbox NotNull

21 per float(5,2) Not null Percentage Textbox NotNull

22 regdate timestamp Not null Reg_date Dropdownlist NotNull

23 username varchar(50) Not Null Username Textbox NotNull

24 Upass varchar(50) Not Null Password Textbox NotNull

25 email Varchar(50) Not Null Email Textbox NotNull

Table Name : Stu_regDescription : This table show information about Student Registration form

Activity Diagram of HMS

State Machine Diagram of HMS

Idle

Checking

Waiting details Obtaned

Processing Update Details

Calculate room expenditure

Report Generator

get_details

system_in_idle state

all details are correct

some details are missed

room details

details_verfied

details_obtained

update details

room_bills

report

State Sequence Diagram of HMS

StudentStudent HMSHMS AdiministratorAdiministrator

register/login

stud_registration

registration done

registraton succesful

login

student_information

room_information

Alert_msg_hostel_fees

payment through

updation_stud_info

payment_fees

account_updation

payment done

payment_succesful

sign/logout

Class Diagram of HMS

Studentstud_idstud_nameroom_noyearagemob_no

getstud_info()setstud_info()room_allot()

Administratorstud_idroom_idbalancedepositduration

updatestud_info()updateroom_info()reciept_gen()

Room_allotroom_nono.of.studstud_id

update_room()room_allot()

reciept_genreceipt_idreceipt_amountstud_id

receipt_gen()

Displaystud_idroom_idreceipt_id

dispstud_info()disproom_info()dispreceipt()

Use Case Diagram of HMS

maintain warden details maintain students records

include

exclude exclude

maintain student details

maintain fees details

check/view the rooms allotment

allot rooms to student

generate bill

maintain mess details

maintain the monthly mess bill

enter the warden details

maintain records

Student

maintain room status

Admin

Component Diagram of HMS

Documents.mdb<<documentation>>

personal_details form.vb

<<documentation>>

Main Program.exe

<<executable>>

rooms.sql<<Availiability>>

Registration.vb<<registration>>

receipt.vb<<receipt generation>>

reportgenerate.db

receiptgenerate.db

Deployement Diagram of HMS

Backup

SERVER

Print Receipt &Scan ID/Documents

AdministratorDisplaying Information

scanner Keyboard MouseMonitor

Printer

Conclusion

Thus,we have Design and Analyse Hostel Management System on Basic Prototype Requirements.

Also, System works on Automation Technique and had reduce manual work.

BIBLOGRAPHY

REFERENCE SITE• http://www.TutorialPoint.com • http://www.w3schools.com

-Murach’s PHP and MySQL – Joel Murach &Ray Harris.-Software engineering - Roger S. Pressman.-PHP and MySQL- Bible.

ThankYou…