HOSPITAL INTEGRATED BUSINESS UNIT HIBLUe … 2014 HIBLUe Newsletter... · Most training is already...
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News See Service, See Integration, See Blue HOSPITAL INTEGRATED BUSINESS UNIT JULY 18, 2014 HIBLUe The Big Move will take place August 8th! The HIBU Office will be moving from its current location in A-117 of the Kentucky Clinic to a new renovated area inside Emergency Medicine, H43. The HIBU would like to thank Denise Quandt and the Department of Radiology for welcoming us into their space. The HIBU opened for business on 12/12/13 and has appreciated the use of their wonderful space. This open concept room has benefited our team from Day 1 and enabled us to collaborate with each other, have team meetings and welcome our visitors! Coders from the SIBU will be moving into our current location.
Transcript of HOSPITAL INTEGRATED BUSINESS UNIT HIBLUe … 2014 HIBLUe Newsletter... · Most training is already...
News See Service, See Integration, See Blue
HOSPITAL INTEGRATED BUSINESS UNIT JULY 18, 2014
HIBLUe
The Big Move will take place August 8th!
The HIBU Office will be moving from its current location in A-117 of the Kentucky
Clinic to a new renovated area inside Emergency Medicine, H43. The HIBU would
like to thank Denise Quandt and the Department of Radiology for welcoming us
into their space. The HIBU opened for business on 12/12/13 and has appreciated
the use of their wonderful space. This open concept room has benefited our team
from Day 1 and enabled us to collaborate with each other, have team meetings and
welcome our visitors! Coders from the SIBU will be moving into our current
location.
Happy New Year to our awesome departments!
Pathology & Laboratory Medicine
Emergency Medicine
Radiology
Radiation Medicine
HIBU FY 2015 New Year Resolutions………
Continue to improve upon existing workflows
Eliminate processing errors
Emphasis on communication of our services
Ongoing training and development
HIBU customer service branding
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Fiscal Year 2015
FY2014 Year-End
As the HIBU concludes our first fiscal year-end cycle, we want to
thank our Department Administrators and staff who have
assisted us in making sure we had the appropriate documentation
necessary to process departmental business transactions and
meet all university scheduled deadlines.
CONTACT METHOD S
Phone: 859-323-8586
Email: [email protected] Online Submission:
https://careweb.ukhc.uky.edu/ITdefault.aspx
UKHC IT Help Button
Only available on windows devices on the MC
Domain
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Customer Service Training in the HIBU
The HIBU strives to provide excellent customer service at all times. HIBU
attended a Customer Service training on July 16th. Maria Fischer-Boothe was
able to put each team member to the test; making us put our best face on when
providing customer service! We learned different techniques on
determining needs, exceeding expectations, and checking for results!
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The HIBU would like to extend a warm
welcome to Lekishia McAllister. She is
working as a Senior Coder in the
Radiology Department and joined the HIBU
team on 6/2/2014.
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From the Finance side:
Please be sure to state Business Purpose in “Business Purpose” column on ProCard Worksheet
Please be sure to state when the product was “Received” in the “Received” column on the ProCard Worksheet
Please send Packing slips to HIBU and remind all end users to do the same
When submitting orders in Sharepoint – Please put the “Business Purpose” in the “Business Purpose” note section of Sharepoint.
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IRIS Training Plan Validity Period Change Currently, when an approved IRIS Training Plan is received and processed by IRIS Training, the required SAP courses indicated on the training plan are added to an employee’s training records and the employee has twelve (12) months to complete the required training. As long as the employee remains in the same position identified on the training plan and successfully completes a required course within that twelve (12) months, the corresponding access should be available within 1-2 business days after completion. If a required course is completed after the twelve (12) months period and the corresponding access is still needed, a new IRIS Training Plan must be submitted prior to the corresponding access being provisioned to the employee. Effective July 1, 2014, the timeframe to complete a required course w/out having to submit a new IRIS Training Plan is being reduced to six (6) months. Most training is already being completed within six (6) months, so this is going to have very little (if any) effect on employees. IRIS Training Plan Basics
An IRIS Training Plan indicates the required course(s) and corresponding SAP access an employee needs to perform the job responsibilities for his/her current position. When an employee leaves a position, the Business
Officer should send an IRIS Training Plan Request Form (http://myhelp.uky.edu/rwd/HTML/Training_Plan_Request.html requesting all SAP access be removed (selecting the Access Removal ONLY option in section #2 of the form).
If the employee has transferred to another position at UK (whether in the same department or not), the Business
Officer for the employee’s new position must submit a new IRIS Training Plan indicating all of the required course(s) and corresponding SAP access needed for that position.
Any course the employee has never completed and had access from would need to be successfully completed prior to obtaining the corresponding access. Any access for which the employee has had within the past six (6) months will be reinstated within 1-2
business days of IRIS Training receiving the ASO-approved IRIS Training Plan with no need for the employee to retake the corresponding course(s).
If the employee has completed a course more than six (6) months ago and not had the corresponding access within the past six (6) months, the course must be retaken prior to the access being reinstated.
Dates to Remember …
July 27 Parent’s Day
July 28 National Milk Chocolate Day
July 29 National Lasagna Day
July 30 National Cheesecake Day
July 30 Father-in-Law Day (is this celebrated more than
Mother-in-Law Day?)
August 3 National Watermelon Day
August 7 Sister's Day
August 13 Left Hander’s Day
August 15 Relaxation Day (perfect if you have the day off)
August 21 Employee Appreciation Picnic
August 30 National Toasted Marshmallow Day
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Summertime Trivial Facts
In ancient Rome, July was the fifth month of the year. It was originally called Quintilis which means fifth in
Latin. When the Gregorian calendar was adopted, it became the seventh month of the year. It still kept the
name of Quintilis until the death of Julius Caesar. The seventh month of the year was Julius Caesar's birth
month so it was renamed in his honor.
Parents' Day is celebrated on the fourth Sunday of July. President Bill Clinton established this in 1994.
One of the more annoying parts of summer are the mosquitoes, which have been around for 30 million
years. It’s said they can find warm-blooded mammals from 100 feet away.
France’s Eiffel Tower can grow by more than 6 inches in summer due to expansion of iron on hot days.
Watermelon is not a fruit, but a vegetable.
Many people enjoy throwing Frisbees in summer, but they were originally designed as pie plates in the
1870s. Students started throwing them in the 1940s.
In ancient times, most people swam in the nude; laws about decent swimming attire were created
progressively from the 17th century onwards.
The first Summer Olympic were held in 1896 in Athens. Women were first allowed to compete in 1900.
Ice pops were invented by accident in 1905 by 11 year old Frank Epperson. He mixed soda and water and
left the mixture out overnight with the stirring stick still in it. Since the temperature was low, the mixture
froze. He patented the idea in 1924.
July is the month where most ice cream is sold in the US. That’s why it’s National Ice Cream Month.
Americans eat about 5.5 gallons of ice cream per year on average.
Neil Armstrong had the honor of being the first man on the moon. This memorable historic event took
place on July 20, 1969.
2014-15 University Holiday Schedule An updated version of the University of Kentucky’s 2014-15 holiday schedule is now available online here. Looking ahead to the winter holiday season, please note the University will close our main academic campus after the work day on Wednesday, December 24 and re-open on Monday, January 5. For eligible campus (non-UK HealthCare) employees, the extended closure will provide one additional special holiday – Friday, January 2 – beyond the four (December 26-31) typically provided in most years. It will also generate significant savings on energy and transportation costs during what would otherwise be a one-day work week. Because the University’s clinical facilities remain open throughout the special holiday period, this additional one-day closure will not affect UK HealthCare areas. As a result, employees on the UK HealthCare payroll system (hospitals, clinics, College of Medicine clinical departments, Continuing Medical Education, University Health Service, corporate offices) and Clinical Faculty will receive the standard four days of holiday leave. For more details on employee use of holiday leave, please see HR Policy & Procedure #83.0: Holiday Leave.
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HIBU CUSTOMER SERVICE SURVEY
Thank you to everyone who provided valuable feedback! The survey generated responses from 48 individuals representing all departments serviced
by the HIBU:
Pathology - 7 Emergency Medicine - 14 Radiology - 21 Radiation Medicine - 6
The survey was sent to 142 faculty and staff resulting in a 34% participation rate. We’ve all had a chance to review the responses and feel the
questions below best represent the general consensus that the HIBU is meeting expectations. The HIBU team will continue to have surveys and
monitor how we are meeting your needs as well as continuously finding ways to improve.
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CAREWEB FOR MANAGERS, SUPERVISORS,
HIRING OFFICIALS AND ALL EMPLOYEES
http://www.hosp.uky.edu/policies/
Please refer to the Careweb for all hospital and COM
policies. Nearly all of the HIBU employees are category
1500 which means that we are all HealthCare when it
comes to enforcement of policies. Please refer to the
Careweb for the most current policies such as:
A09-050 Attendance (updated 7/14)
A09-055 Plan B (updated 7/14)
A09-070 Payout Option for Subject-to-Loss Vacation
Time (important for upcoming 9/30/14 deadline)
A09-085 Dress and Appearance
A09-125 Employee Performance Management Process
The HIBU Added A Run!
The HIBU will perform another scheduled run
Monday-Friday between 10:30-11AM as well as the
current run time of 2:30-3PM. We will
gladly come to your office at any other
time you need. Please give us a call!
Below is a new email scam that may be making it’s rounds through the university again. In prior months, there were cases of Individuals pay checks being rerouted and deposited into accounts that were not established by the employee. It appears that this new scam asks specifically for bank information. PLEASE notify all employees of this scam and remind them that the university will NEVER send these types of emails. They should not click on the link or provide any information through these types of communica-tions. Thank you for ensuring all employees are aware of this situation.
Hello, The University is having a salary increment program again this year with an average of 2.5%. The Human Resources department evaluated you for a raise on your next paycheck. Click below to confirm and access your salary revision documents: Click Here to access the documents Sincerely, Human Resources University of Kentucky
Important News!
Don’t get Scammed! Be Aware!
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Name Role Email Phone Rhonda Sewell HIBU Lead [email protected] 257-7135
Sheila Giles HR Lead [email protected] 218-5262
Janice Goldenberg HR/PR [email protected] 218-5270
Annete Muniz HR/PR [email protected] 218-5264
Da Norm FI Lead [email protected] 218-5263
Kim Paske FI/Travel [email protected] 218-5265
Pete Rogers FI/Travel [email protected] 218-5269
Kevin Downs FI/Proc [email protected] 218-5267
Taryn Money FI/Proc [email protected] 218-5268
Missie York FI/Proc [email protected] 218-5266
Not Sure Who to Contact?
Email the HR/PR Team: [email protected]
Email the FI/Proc Team: [email protected]
HIBU Fax: 257-5303
HIBU NEW Location & Hours
800 Rose Street Emergency Medicine, H43 Lexington, KY 40536-0284 Mon - Fri 8:00am - 4:30pm
The HIBU staff goes on a daily round to all the departments at 10:30am every morning and again at 2:30pm every afternoon, picking up any documents left in the “HIBU Out” boxes and answering any questions that may arise. We are happy to come by for any additional needs at your convenience so please don’t hesitate to ask.
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