2013 Event Planner

Dads you must be at the school by MIDDAY on

Saturday 23rd March 2013

It’s on 2pm Saturday 31 March

Thanks to Mike DeYoung for his awesome artwork again this year

We’re sending it to all parents with this emailDear Parents & Friends of Good Shepherd

Please make sure you’ve got 2pm Saturday 23rd March in your diaries to bring the kids to school for the 5th Annual Hot House Challenge event.  This fun run around the school is brought to you by the Holey Fathers, the social club for dads of Good Shepherd School kids. The event has never been so popular, so if you've never taken part before, this is the year to give it a go!

What’s it all about? Our kids race around the school on a special course dotted with fun obstacles and challenges, getting drenched and earning points for their house . Who’ll take the Hot House Challenge trophy off the 2012 champions, yellow house COWLEY?

This is not a fundraising event. It’s just a great fun day out for all kids at Good Shepherd, run by their dads and enjoyed by their families. Back by popular demand will be the giant inflatable water slide from last year. Plus there will be music, sausage sizzle and drinks available plus some cool prizes for the race winners. Please feel free to bring a picnic, your own refreshments and don’t forget your water pistols (and a spare t-shirt for the kids)! There are 3 exciting races: junior, middle and senior. Plus, a not so serious race for parents and older siblings too.  It’s going ahead rain or shine, so make sure your family is part of the fun.

And finally, dads, if you’re keen on helping out, or being part of the Holey Fathers in 2013, just drop an email Paul Hickey on paul@catfish.net.nz

We’re keeping last year’s hugely popular feature

An awesome 20m long inflatable water slide

It will be the final station of the race, right before the finish line, so each kid gets to finish

on a high (and mum gets a good photo opp)

Thanks to the PTFA for hiring it for us.

5

START FINISH

Water Gauntlet

7

1

Rugby Challenge

Tennis Court Balance Beam Course

2

4

8

Wat

erS

lide

2

Top Playground Obstacle Course

Water Slid

e 1

Adventure Playground

6

3

New water cannon obstacle

Here’s the aerial view of this year’s course

Tarp Crawl 1

Tyre Alley

DIVING RUGBY TRY

Library Rooms 3 & 4 Rooms

1 & 2

Swimming Pool

School Hall

Parish Church

Rooms 5, 6, 7

& 8

Room 9

Priest’s House

Administration Block

Netball Courts

Parish Meeting Rooms Up Top Playground

NEW WATER CANNON OBSTACLE

Adventure Playground

Obstacle

Course

Water Slide 1

3 8

Water Ambush

7

Run !

Climb & slide

Get wet !

Get wet !

Run !

Climb !

Run !

Run !Run !

GO !

Hot House Chal lenge Course Map 2013At Good Shepherd School grounds - Saturday 23rd March 2013 from 2pm

2.00pm Race registration & House team cheers2.30pm Middle School Race (Years 1 & 2)3.00pm Junior School Race (Years 3 & 4)3.30pm Senior School Race (Years 5 & 6)4.00pm Parents & Siblings Race (unofficial)4.30pm Prize Giving and Sausage Sizzle

Race Schedu

le

6

Car parking

Jump tackle

bags!

START FINISH

2

4

5

Balance Beams!

1

Yay!

Wa

ter

Slid

e 2

Score a try!

MILO TENT

SCORERS

Tarp Crawl 1

TYRE ALLEY

Get wet !

We’ve simplified the scoring this year

2. Each kid shows their wristband to the scorers after they finish the race

3. The scorers cut off the wristbands and award a house point for finishing

This year we’ve scrapped giving out points at the various stations around the course. It seems black markers and water don’t mix. So now all the scoring happens after the kids cross the finish line.

1. Every kid gets a coloured wristband before the race to match their house.

UNLESS .... The kid is one of the top finishers in the race, in which case there are extra bonus points ....

Finishing = 1 house point

1 st Place Girl

5 Points

2 nd Place Girl

4 Points

3 rd Place Girl

3 Points

4 th Place Girl

2 Points

5 th Place Girl

1 Point

1 st Place Boy

5 Points

2 nd Place Boy

4 Points

3 rd Place Boy

3 Points

4 th Place Boy

2 Points

5 th Place Boy

1 Point

We simply cut up 10 bits of wood and mark them up like below. We hand them to the leading kids as they cross the finish line. The kids take them to the scorers who record the extra bonus points ON TOP of the single point they earn for their coloured wrist band.

Top 5 finishing boys and girls score extra

Prizes for the kids

Mini trophies and medals for race winnersWinning boy and girl in each race get an engraved mini trophy. 2nd and 3rd place getters earn an engraved medal.

That’s 6 trophy and medal earners per race and there are three races so that’s 18 winners in total.

An individual lolly bag for each member of the winning house teamThere could be 40-odd kids in the winning house, and each one will get a small bag of lollies each. They queue up and we hand them out.

Again this is much simpler in 2013. No more scrounging for lots of individual prizes for kids that they don’t really care that much about anyway. Here’s how it will work this year.

And a lolly scramble for the other kids!While the winning house kids are queuing up, we’ll toss lots of loose lollies to the rest of the kids.

What’s your job at the Hot House Challenge?

We’ve put you on a team with a couple of other dads

Take note of your job on the next slide and then refer to the slide coming up that describes your station and what’s

required.

We need you there at MIDDAY at the latest. Please don’t be late.

1 st Place Girl

5 Points

Start/Finish LineDads on Duty: Mike DeYoung Mob 021901320Mark Wood Mob 021834346

Equipment Required: String of flags (from PTFA shed)Poles and pegs to mount flags (from Paul Holmes)Starter’s air horn (from Rob Peeters)Individual kids wrist bandTop finishers bits of wood

What’s the idea?We borrow the PTFA’s string of coloured flags and run them up high along the top of a few tent poles and secure them with tent pegs or something. So it looks like a proper start/finish line. This is where all the kids and parents will congregate, so we need to leave a bit of decent gap between it and the classrooms.

At the start we line all the kids up here, and check they’ve all got on their coloured wristbands, so they can score a point at the end. At the end, we hand out the blocks of wood to the top finishers.

And most importantly, direct every finishing kid to the scorers’ table.

Tell the kids to do what?Follow the cones around the course, and have fun!Then walk over to the scorers to swap your coloured wrist band for a house point. Plus bonus points for a top 5 finish.

House Points on offer: 1 point for finishing, plus up to 5 bonus points for a top 5 finish (boys and girls)

Scorers

Roving Course MarshallDads on Duty: Tyrone Hale Mob 0274593411+ other helpers before the races start

Equipment Required: Tarps & tent pegs (from Paul Holmes & Wayne Stachurski)Lots of used tyres (from Tyrone Hale)Set of cones to mark out the course (from school)Laminated course maps

What’s the idea?Tyrone Hale is our Roving Course Marshall. His job is to look after the overall course between the other eight stations and take care of some logistical stuff with Sharon the school caretaker before the race, like access to classrooms, gates, locks, etc. He’ll also be supplying the tyres we need for the Tyre Alley and Station 1 and setting up the tarp crawl by the school hall. Tyrone’s going to be very useful on the new Water Cannon station 3 as well.

He may recruit other dads to mark out the course with the school’s set of cones and check it’s done right. During the race, he can rove all over the course, directing kids where to run, helping out where he’s needed.

Tell the kids to do what?Crawl under the first tarp after the start lineStep through the tyre alley carefullyAnd generally “run this way” when it’s needed

Looks after the tarps and tyres

Station 1 - Walk the planksDads on Duty: Richard Clement Mob 021 1568 472Ant Saunders Mob 029 8159590Eddie Sella Mob 021 634300Sam Irvine Mob 027 251 5200

Equipment Required: Lots of planks (from lots of dads)Lots of bricks to raise the planks (from lots of dads)A tyres between each plank join (Tyrone Hale)

What’s the idea?We set up a series of slightly raised planks that kids have to walk along (connected by tyres) in order to get to the gate and continue on to the next station. But they have to choose one of two routes without knowing which one is faster. Dads on this station, you get to design the alternate routes on the day, once you see how many planks you’ve got.

It’s the first station and the kids will arrive through the end gate in a big swarm. But they are thinned out a bit thanks to the earlier tarps & tyres.

Tell the kids to do what?Choose left or right then“Walk the planks” all the way to the far gate. They are not allowed to touch the ground, or cut corners, or they have to go back to the start again.

Route 2

Rout

e 1

Station 2 - Top Playground ObstacleDads on Duty: Rob Peeters Mob 021 1821549Mike Tibbles Mob 027 696 5546Mike Mirfin Mob 021 292 8910

Equipment Required: Tackle Bags (from Matt McHardy)

What’s the idea?The planks on station 1 will thin the kids out further before they arrive at the “up top” playground. We want the kids to run right to the far end of the playground before entering it. Giving them a couple of tackle bags to jump first helps get them to the right end. Then we make use of the existing obstacles, sending them through the playground from one end to the other. .

Tell the kids to do what?Jump the tackle bags. Then run/climb through one lane of the playground, climbing to a high point at the end before sliding down the pole to complete the station. Then run up the hill towards the big slippery slide.

Station 3 - New Water CannonDads on Duty: Kim Van Nes Mob 022 0431367Aaron Delacey Mob 029 222 0732Matt Hanrahan Mob 027 589 8822Own Doran Mob 0212 472 624

Equipment Required: Water barrel or wheelie bin (James Flexman)Hoses and water pump (Wayne Stachurski)High pressure spray nozzle (and stand?)Extension cords to power pump. (ask Tyrone about power access)

What’s the idea?Time for the kids to start getting wet. This is a new station and will require some ingenuity and planning to figure out how to do this.

The idea is that we set up wheelie bin or barrel of water on high ground, with an electric water pump and nozzle to spray kids with a high pressure burst as they climb up the little hill to the carpark.

Tell the kids to do what?Run to the slippery slide behind the priests house. That means running right past the water cannon of course.

Kim, suggest your team be the guys who park their car

here to block off the area you need for your station.

Run water and power from outside meeting rooms. Need power too!

Ask for help fromTyrone Hale Mob 0274593411Wayne Stachurski Mob 0274 916 352Wayne has offered to supply barrels, water pump and fittings. Call him on the farm in Ngatea

Station 4 - Billboard Water SlideDads on Duty: Pete Lord Mob 021 915 141Phil Howard Mob 021 975 166Marty Van Aken Mob 0211 283 478

Equipment Required: Bloody enormous billboard skins (from Phil Clemas)Water (from Priest’s house?)Bring a hose.Soapy stuff for slide (from Pete Lord)

What’s the idea?A cool downhill slippery slide. Phil Clemas provides two of his firm’s huge 12m outdoor advertising skins and we turn them into a fantastic 24m water slide down the grassy slope behind the priest’s house.

The trickiest part of this station is keeping the slide wet and slippery. There’s a hose out the back of the priest’s house but needs permission to use it. We’ll ask in advance but suggest you knock on his door as soon as you arrive and confirm it’s still OK.

Phil Clemas can’t be at the event this year, but Pete Lord had this sussed last year, so I’m sure they will again this year.

Tell the kids to do what?Get a bloody great big run-up and launch yourself!When you get to the bottom, start running back toward the main school field and Station 5, the Rugby Challenge

Needs a dad at the bottom of slide directing kids to run in the right direction next

Station 5 - Diving Rugby TryDads on Duty: Joe Tooman Mob 0276126720Tony Kelly Mob 021921887Basil Fernandez Mob 027 633 4054

Equipment Required: Rugby balls & equipment (from Matt McHardy and ARU)Hose connected to tap outside admin block.

What’s the idea?Get the kids to score an awesome diving sliding try underneath the goal posts. This station is assembled from the rugby gear Matt McHardy borrows from the Auckland Rugby Union, including a big inflatable cushion for the kids to land on. Add a hose to make a sliding try possible and we’re away. Matt can’t be at the event this year, but will still get us the gear. Tackle bags, rugby balls, goalposts, the works. Joe Tooman and Tony Kelly handled this well last year, but they could do with a couple of extra dads helping we think.

Tell the kids to do what?Catch the ball (passed to them by the dads) and score a big spectacular diving try under the goal posts. Then get off and head off to the adventure playground for station 7.

Station 6 - Adventure PlaygroundDads on Duty: Pete Barnao Mob 022 019 2386Kevin Murphy Mob 021 0292 4218

Equipment Required: None unless you think of something to add.

What’s the idea?Again we’re making use of the existing playground equipment, which the kids are all very familiar with. By now the kids will be pretty tired and they should be well spaced out, which means we’re going to keep it simple.

All we want the kids to do it run around the big tree (with the new wooden bench seat around it) then climb up the tower and slide down the slide.

BUT if you guys can add to this station or somehow improve it, then please go ahead. Want to make the seniors go along the monkey bars too?

Tell the kids to do what?Run around the big tree then climb up and slide down the slide. Then run down the back of the classrooms towards Station 7.

Station 7 - The Water Gauntlet!Dads on Duty: Kane Dickie Mob 021630573Stephen Farrell Mob 0275737689Patrick Jansen Mob 021 082 4819

And can’t attend but supplying stuffWayne Stachurski Mob 0274 916 352

Equipment Required: Hoses, sprinklers and fittings for tap Water Barrels (Wayne Stachurski)Water pistols (preferably big soakers)

What’s the idea?The idea here is to assemble every possible way to get each kid soaked as they run through the gap between the classroom blocks. Hoses, sprinklers and fittings are required to set up the ambush. Wayne Stachurski is also pr0viding some big barrels which should be filled with water to make ideal water pistol filling stations. We need to recruit the kids who aren’t running that particular race to “arm themselves” with additional water firepower.

There’s a house outlet there right outside the kids toilets, plus there’s another one outside rooms 3 & 4. We need to get the tap handles off Sharon the school groundskeeper.

Tell the kids to do what?Run through the ambush towards the finish line, and expect to get a good soaking (keep it friendly though) Then head towards our big new Crazy Cruiser slide at Station 8.

Station 8 - Crazy Cruiser SlideDads on Duty: James Flexman Mob 0275 450 191John Vaipuna Mob 02102248780Nick Booy Mob 021 991 176

Equipment Required: All supplied by slide company

What’s the idea?Add a bit of theatre to the final act of the race with a spectacular water slide down to the finish line.

The slide itself will be set up by the company we’re hiring it from, and it requires both electricity and a water supply, both of which we’ll get from the main classroom block (rooms 5 – 8).

Once it’s set up it we don’t need anybody to operate it. But two dads are needed just to help kids climb up onto it and for a bit of crowd control – keeping other kids off it during the race.

Tell the kids to do what?Play on the slide between races, lining up in an orderly fasion.But during the race it’s closed to everyone except the race competitors

Station 9 - BarbequeDads on Duty: Danny Trainor Mob 021 811 504Chris Jeffery Mob 021 449 549Joshua Jeffery (Chris’s son)Steve Simpson Mob ???

Equipment Required: Your own BBQ implementsIce and bins for cold drinks

All consumables supplied by Holey Fathers on the day

What’s the idea?This year we’re in charge of the barbecue at the Hot House Challenge, including supplying the sausages, bread, sauces, napkins, everything. So it’s worthy of being a station in itself.

The school has two BBQs and we need to ensure the gas bottles are full before we start. Bring your own BBQ implements

Sausages are free, but we are selling drinksThis is to close our budget gap a bit.

Soft drink cans will be $2 eachJuice cartons will be $1 each

Our event budgetBudget? Yes budget!This year the PTFA has granted us an overall event budget of $600. This is how it’s looking right now.

Other jobs on the day

MusicThis year our DJ will be Mr Fish’s daugher Lexi Hickey. Using her iPod and sound gear supplied by Kane Dickie.

Scorers x 4We need four official scorers to record and add up all the kids house points. We’ve had the mums do this for the last two years, but anyone can do it really. You just don’t get to add up the points for your own family’s school house. Who’s wives are keen?

Finish line wranglersWe usually get a few PTFA or mum helpers get the kids under control on the start/finish line and help identify the top place-getters. Volunteers are welcome.

Prize giversSomeone to help Mr Fish give out the prizes at the end and toss a few lollies into the swarm of kids.

Coffee GuyWe need to arrange a coffee van to turn up

1 st Place Girl

5 Points

Stuff we also need from the schoolLaminated course mapsWe supply the A3 maps (Mr Fish) a couple of days before the race and they laminate them

Access to tennis courtsWe need Sharon to make sure both gates to the tennis courts are unlocked for the race

Unlock big gates next to sandpitWe have to make sure kids have a clear run between stations 4 and 5 and not have to go through the little gate.

Access to water taps and electricityWe need Sharon to provide the handles that let us operate all the water taps around the main field. Plus keys to open a classroom for power for the slide.

Sports gearWe need access to the plastic cones for marking the course.

PTFA ShedWe need access to the shed to get the flags for the start/finish line.

BarbecuesWe need access to at least one and possibly two barbecues for the event. With full gas bottles too.

After event drinks

Bring a few beers for after the races

If each team (ie each station) brings a six pack or a dozen then all we’ll need is a tub and some ice.

Leave your beers in the car and we’ll send a volunteer up to the gas station at the last minute to grab a few bags of ice.

Does anybody have a tub or a kids paddling pool we can put the ice into? Bring it along.

Remember, be there by midday.Saturday 23rd March 2013.