HMIS DATA COLLECTION

Tamara CartwrightUNL-Center on Children Families and the Law

Nebraska Management Information System (NMIS)

NMIS - Collaboration

• Panhandle Partnership for health and human services (PPHHS)

• Community Services Management Information System (CS-MIS)

• Community Action Nebraska (CAN)• Metro Area for the Continuum of Care for the

Homeless (MACCH)

Who should use NMIS?

Who uses the data?

How can I use my data?

“You can have data without information, but you cannot have information without data.”

Daniel Keys Moran

Data Quality

Nebraska Universal

Assessment

• Timeliness for some may not be for others. With data collection, “The sooner the better” is always the BEST answer.

Timeliness

• NEBRASKA UNIVERSALCompleteness

• Run data quality reports regularlyAccuracy

Data Quality – Timeliness, Completeness and Accuracy

Data Quality - ART

• Advanced Reporting Tool (ART)

• ART Gallery Index

• Executive Directors, Program Managers, Case managers, implementation and Data Quality

Data Quality – ART

Data Quality

• Date of Birth and Date of Birth Type are required questions

• UNKNOWN is only used if a consumer does not know.

• Primary and Secondary race are never the same – Race is consumer reported.

• HUD/ESG NHAP answers must have HUD in parenthesis. (HUD)

Data Quality

• When should we update a consumers data?

– Most grants have guidelines for when data needs to be updated.

– NMIS policy is every 6 months or each time you serve a consumer and are aware of changes you update/make the appropriate changes.

Only remove people that will be gone for 30

days or more

Everyone is in a household

Households

NEVER delete a household member

Entry/Exits

• Designed to show data that was entered AT or BEFORE the Entry/Exit Entry Date.

• ALL consumers entering in a household must have the same Entry/Exit Group ID to keep them as a family.

• Designed to show a comparison between Entry and Exit.

Summary

• Data quality – is what we all strive for

• Users understanding the need for data – are critical to every program

• Reports/Monitoring– run often, know your data

QUESTIONS?