Pre-DeploymentBrief

HMCS Winnipeg

24 Nov 16

Sandra PinardDeployment Coordinator

Your Community, Your Resource Centre

“offering programs and services unique to the military lifestyle. ”

We support those who are important to you

The MFRC proudly honours the diversity of “families”

Key to Successful Deployments

Research shows that families that are well prepared, know where to turn in case of emergencies and have strong support systems deal most successfully with deployments.

A few tips from our families:• Put contact and emergency information on

your fridge• Include the MFRC 24/7 number (fridge

magnet)• For the partner at home, consider unlocking

the cell phone and putting emergency contact information on the phone

• If you live alone leave your key with someone you trust, give your landlord the MFRC 24/7 number…we will find you!

• What about your pets?

The MFRC’s Top 3 Tips

1. Plan well - Ensure your family knows how to contact us

2. Learn about the available resources3. Get connected

Plan and Prepare• General checklists as well as

specific ones for Single Members and Parents of Military Members

• Pick up a MFRC Magnet• Download the “Everything

Binder”• Make sure eligible family

members have their MFID• Fill out your Family information

form

Know what resources are available

• HMCS WINNIPEG Family Network

• MFRC Sea Deployment Handbook

• MFRC Resource and Information tables

• MFRC website: www.esquimaltmfrc.com

Get Connected

• Join the HMCS WINNIPEG Family Network– Network volunteers: Sophia, Danielle & Jazsmin

winnipeg.family@shawcable.com• Weekly Away Café Sessions• Bon Voyage “Brown bag” dinner Monday March 6

5:30-8:00pm• HMCS WINNIPEG Meet and Greet Session

Monday March 13th 6:30-8:30pm.

“Helping another is always the best way to help yourself”

Upcoming Activities• Preparing for Deployment Workshops :

– Part 1 (all adults) & Part 2 (those with children) Wednesday January 11 or February 15, 6:30-8:30pm

• Children’s Deployment Workbook Session– In house Wednesday Feb 27 6:30-8:30pm– WebEx Thursday Feb 28 6:00-8:00pm

• Build your own “Everything Binder” Wednesday February 1 6:30-8:30pm

• Weekly Drop In Coffee Sessions• Monthly Deployment Dinner by donation

Join the HMCS WINNIPEG Family Network to receive emails and updates on activities and information from the ship.

Children’s Workbooks / WorkshopsComplete the “Pre-Deployment activities with your children.Two options for offering your child support throughout the Deployment

- Onsite Children’s Workshops- At Home Children’s Workbooks with virtual

support for the “at home” parent via the web.

Parent Session February 27 6:30pm (In house)February 28 6pm (WebEx)

Top Four Service requests by loved ones of Deployed Members

1. Free Mail drop off2. Staying in Touch Service3. Networking Opportunities4. Respite Childcare (including

Saturdays)Don’t forget to get your Military Family ID Card before your member deploys

Single MembersYou are part of a family too!

Services Provided• SIT service for loved ones – wherever they may

be• Postal services and VTCs• Information services such as; pet care, car

storage, etc. • Virtual updates for those that live out of area.

Be sure to give our contact information to your loved ones.

Virtual Deployment Services

Virtual Deployment Services• Parenting Support• Online Workshops• Sunday Session Follow-ups• Children’s Workbooks

Children’s Deployment Workbook Session February 28 6pm (WebEx)

Contact

Esquimalt MFRC24-hours a day / seven days a

week (250) 363-2640

Or toll-free anywhere in Canada1-800-353-3329

mfrc@shawcable.comwww.esquimaltmfrc.com

The Esquimalt MFRC is on Facebook and Twitter!!

DEPLOYMENTPOSTAL BRIEFING

Deployment Mail

TWO WAYS TO SEND YOUR MAIL:

Canadian Forces (CF) morale mail service

Canada Post

CF MORALE MAIL SERVICE

Free Service

Drop off at the local MFRC or Fleet / Naden Mail Offices

No special services available withCF Morale Mail (i.e. parcel tracking or express post)

WEIGHT AND SIZE FOR PARCELS

The maximum weight for parcels is 20kgs

Oversize and overweight parcels will not be accepted.

Example

40 CM

Max weight: 20Kgs 100 CM40 CM

MAXIMUM SIZE FOR MORALE MAIL PARCEL

Aye Missew123 My StVictoria BC V9A 7N2Tel-765-4567

Smith A.Pte 123 (Mess #)HMCS WINNIPEGPO BOX 17000 STN FORCESVICTORIA BC V9A 7N2

CORRECT MAILING ADDRESS FOR HMCS WINNIPEG PERSONNEL

Contents:ChipsNewspapersBooks

Sender’s address

AddresseeDescription of contents

MAIL SENT VIA CANADA POSTProcess at any Canada Post outlet

Postage is required on all parcels

Special services including insurance, Registered Mail, Xpresspost, Priority, etc are only in effect until it reaches FMO

Proof of delivery to a Military Post Office

Currently free letter mail

John Doe123 My StVictoria BC V9A 7N2

Bloggins B.PO1 123 (Mess #)HMCS WINNIPEGPO Box 17000 STN FORCESVICTORIA BC V9A 7N2

MAIL GOING THROUGH CANADA POST

Return address

Addressee

Canada Post Custom Declaration is MANDATORY!

CANADA POST CUSTOMS DECLARATION

Sender:Same as on parcel

Destination:Same ason parcel

Description of contents$20.00*NCV

Sign here

x

*NCV = No Commercial Value

IMPORTANT IMPORTANT IMPORTANT IMPORTANT

ON THE CUSTOMS FORM REMEMBER TO FILL

OUT THE LIST OF CONTENTS AND DO NOT

FORGET TO SIGN AT THE BOTTOM

• Alcoholic beverages and tobacco products

• Corrosive liquids/solids, flammable liquids/solids

• Pornographic material

• Knives

• Drugs and narcotics (including prescription drugs)

• Compressed Gases (aerosols)

• Perishable items

Supplementary restrictions according to host country

PLEASE NOTE:

Note: Batteries are permitted only if they are in their original sealed package

ALL PARCELS WILL BE SCREENED

CF MAIL ROUTINGSMail will be sent via CMTT

Timings are unpredictable

CF MORALE MAIL DROP OFF POINTS Signal Hill MFRC

CPAC MFRC

Fleet Mail Office Naden Mail Room

A list of out of area locations is available at all drop off locations

Note: Wrapping paper and tape are available at all drop off locations.

CONTACT INFORMATION:

FMO (250) 363-2176

MFRC (250)363-2640

• AJAG Legal Assistance• Power of Attorney (POA)• Wills• SDB Beneficiary Form• Travel Authorization Letter

Discussion Points

• Legal Officers may provide assistance to CF members in case of urgent / operational necessity

• Personal Legal Assistance not intended to replace civilian legal services available downtown

Spectrum of ServicesRef: CFAO 56-5

Allows a person (the donor) to appoint someone 19 years of age or older (BC) to be their representative (the attorney), for the purposes of financial transactions or business arrangements on his/her behalf

Power of Attorney (POA)

• The financial or business arrangements that can be conducted with a POA include:– Insurance for car or home– Bank loans– Mortgage payments– Buying or selling property, including cars and houses– Pay issues

* Some banks have their own “in house” power of attorney forms so check with your bank first

Power of Attorney

• The financial or business that cannot be conducted with a POA

– Health care decisions– Child care decisions

Power of Attorney

• Give clear instructions

• Make sure it will be accepted by the institutions where it would be used

POA Tips for the Deploying Member

• You must act in good faith• Follow the members instructions • Perform transactions with due skill and

care• Cannot delegate the power of attorney to

anyone else• Must respect the member’s property and

money• Must keep proper accounts/records

Tips for the Representative of the POA

• SAFEGUARD THE ORIGINAL POA

• DON’T TAKE IT WITH YOU ON DEPLOYMENT

The Power is in the Document

• How does a Power of Attorney end?– It expires– The marriage or marriage-like relationship

ends and the spouse is the POA holder– Death or bankruptcy of the holder– Death of the military member

Termination of POA

*You can advise them in writing (email is ok)- make sure to tell your bank- get the original document

back

What is a Will?

The written statement by which a person instructs how his or her estate should be distributed after death

WILLS

Wills

• Basic CF Will is adequate for:

First marriageSingle membersSimple financesNo children

• We suggest you get a Will from a Civilian Lawyer if you:– Are not in your first marriage– Are a home owner– Have RRSPs, trust funds, stocks etc.– Have Children– Wish to have several persons as beneficiaries

Will Kits May or May Not be Valid

Wills

• You should re-do or revisit your Will if:– Children are born– Death (of executor or beneficiary)– Change of life circumstances– You move to another province– You get divorced (or your marriage-like relationship

ends)

Need to Re-Do Your Will?

• Review SDB Beneficiary form – changes in circumstances (i.e. marriage) will not automatically change SDB beneficiary

Supplementary Death Benefit (SDB) Beneficiary

• Can be signed by any Reg Force Commissioned Officer

• Example letter available for download from the AJAG webpage

• Is proof that you consent to your child traveling with a spouse or another person

• May assist you when crossing border to US or other borders with children

Travel Authorization Letter

Benefits

Leave Travel AssistanceLTA

HMCS WINNIPEG– Deployment 2017

Reference

• What is the reference for LTA?

– It is the Compensation and Benefit Instruction for the CAF. CBI 209.50

Purpose of LTA

• The purpose of LTA is to reimburse CAF members for some expenses paid while on leave to meet a family member.

• Any members sailing with WINNIPEG who reside with their dependants and are not normally entitled, will be entitled to claim LTA.

Definitions • Family member (hierarchy for LTA)

– Dependant (as defined in CBI 208.997) is a member’s spouse or common-law partner

– In respect of a member who has no dependant, a member’s child

– In respect of a member who has no dependant and no child, the member’s parent

– In respect of a member who has no dependant, no child and no parent, the member’s sibling

Definitions (cont’d)• Place of Duty

A place of duty as defined in CBI 208.80(3)

• Place of duty means the place at which an officer or non-commissioned member usually performs their normal military duties, i.e. Esquimalt

Definitions (cont’d)• Principal Residence

– In respect of a member with a dependant:

• (a) is located:– (i) at the place to which the member’s HG&E were last

moved at public expense;– (ii) at the place of the member’s HG&E on the date the

member enrolled in the Regular Force unless the member has subsequently moved at public expense; or

• In respect of a member without a dependant, a residential property that a family member occupies for more then 183 days in a continuous 365 day period.

Definitions (cont’d)

• Commercial Carrier

– Is any commercial airplane carrier, train or bus carrier.

– Bus must be at least a provincial line, not a local metro transit system.

Who is Eligible to LTA?• A member of the Regular Force; or

• A member of the Reserve Force who is both on Class B or C Reserve Service and authorized to move household goods and effects at public expense for the purposes of that Class B or C Reserve Service.

Conditions for LTA• The member must be on leave under QR&O Chap 16

• Member has a family member.

• During leave, either the member travels to see a family member, or a family member travels to see the member (Reverse LTA).

• The member provides proof of travel to an authorized destination.

• The member is not entitled to a payment under MFSI (Military Foreign Service Instructions) Section 21.

• Only in respect of a member with a dependant, the member is for 60 continuous days, either entitled to SE under CBI 208.997 (Separation Expense) or absent for service reasons from their place of duty.

How Many Persons & How Many Trips?

• LTA is authorized in respect of the travel expenses of only one person.

• LTA is authorized once every fiscal year and travelling that spans two fiscal years is deemed to have occurred in the fiscal year in which the travel commenced. A fiscal year runs from 01 Apr XX – 31 Mar XX.

– Example: LTA commences 22 Mar 16 ends 4 Apr 16. The LTA is deemed to have occurred in FY 15/16 (last year) and the member is also entitled to an LTA during FY 16/17 (this year)

Authorized Destinations – (cont’d)

• In respect of a member with a dependant, LTA is authorized for travel:

– By the member to their principal residence, to a spouse’s or common-law partners' place of duty, or to a third location where a dependant is; or

– By a dependant to the member’s place of duty or to a third location where the member is. (Reverse LTA)

Authorized Destinations – (cont’d)

• In respect of a member without a dependent:

– By the member to a principal residence or to a third location where a family member is; or

– By a Family member to the member’s place of duty or to a third location where the member is. (Reverse LTA)

Amount – Travel within Canada and USA

• The amount of the LTA is the lesser:

• of the actual cost of return travel by commercial carrier; and

• of the amount determined by the following formula:

{({D x 2} – 800km) –P} x OLKR

(It should be noted that if D x 2 is less then 800km there is no reimbursement.)

Amount – Traveling from outside CANUS

• WINNIPEG members will be travelling from outside CANUS, and IAW para (9) of ref, the monetary entitlement will be the lesser of:

– The actual cost of return travel by commercial carrier from the member’s place of duty to the principal residence; and

– The amount of 13092 km x OLKR (Ontario low kilometric rate)

– Example: Current OLKR is 18.5 cents; using the calculation above (13092 km x OLKR), it would be 13092 x 0.185= $2422.02;

– Meaning the maximum any member would be entitle to claim for LTA would be $2422.02.

What Do You Need to Initialize the Claim?• Authorized Leave Pass

• Flt itinerary/quote if flying

• Come to the PAY Office

• Verification of Entitlement by completing and signing the form

Verification of Entitlement for LTA

Refs: CBI 209.50

SN: ___________ Last Name: ___________ First Name:_____________ Unit:______________ COS/Posted since:_____________ TD/Attached Posted since: _______________ 1. Have you taken an LTA during this Fiscal year (1 Apr 14 to 31 March 15)?

Yes / No 2. Do you have a Spouse/Common Law partner and/or children?

Ref: CBI 209.50(2)

Yes / No IF YES Do they live with you? Yes / No

3. Are you separated from your family member for service reasons such as

TD/Course/Attach Posting/Posting?

Yes / No 4. Who are you going to visit during your LTA? Full Name ___________________________________ Relationship (specify: dependant (spouse), child, parent, sibling): ___________________________________ Full Address _____________________________________________________

_____________________________________________________

5. Will YOUR marital status or family situation change during your LTA (For

reasons such as marriage, birth of a child, etc…)

YES / NO

6. I am requesting an advance of ________________. I recognize that in the event that my flight is less than the requested advance that recovery action may be taken against my pay for the difference.

What Do You Need to Finalize the Claim (cont’d)

• Boarding passes• If you traveled by commercial transportation.

– If you bought directly from WestJet, or Air Canada or through a third-party, you need to bring the itinerary and proof that you made the purchase.

– *Note: Additional booking fees from a third-party will not be reimbursed

What Do You Need to Finalize the Claim?(cont’d)

• For Reverse LTA, you must bring in the arrival boarding passes for the family member who visited you.

If you traveled by PMV, receipts along the way and at the destination will be required. Proof that you drove to your authorized location is at the Pay office discretion. Keep your receipts!

Sick Bay

Care Provided

• Daily “sick parade”: Much like you would receive in a walk in clinic,

• Urgent care: Staff is trained to provide urgent care such as suturing, IV therapy, IV antibiotics etc;

• Emergent care: Staff is trained in Advanced Cardiac Life Support, Advanced Trauma Life Support, & Advanced Military Trauma Resuscitation. If a situation outside the skill set of the PA there is a 24 hour line that will connect them to any specialist they require.

EVAC

• There is a helicopter on board that can fly the injured or sick sailor to the nearest advance care facility. This could be ashore or to another ship (such as a US Carrier) that can provide a higher level of care.

• The senior leadership of the ship takes the crews health as a priority.

• The patient will always travel with a medic and an escort.

Rx

• Every member should have enough medication on board to last until Jan 2018.

• This does not include over the counter medication such as Tylenol or Motrin.

Family Support

• If you ever feel that your family member is ill or their mental health has changed please feel free to get in touch with the MFRC, Base Duty Officer or Padre.

• They will inform me of your concerns and I in turn will see that your loved one gets the help they need.

CHAPLAINPadre Lt(N) David Godkin

ChaplainCANFLTPAC

Areas of Assistance

• The chaplain may be of assistance to you and your family in order to:– Offer pastoral care and counselling– Assist with referrals for social worker or Mental

Health– Family counselling referrals– Religious/Spiritual Care

Chain of Command

• The chaplain has unfettered access to the CO, XO, and Cox’n.– This means that the CO, XO, and Cox’n maintain

an open door policy for the chaplain.– The chaplain does not need to speak with anyone

else in the member’s chain of command in order to speak with the CO, XO, or Cox’n in order to address concerns.

– The chaplain will, however, attempt to resolve issues at the most appropriate level within the chain of command.

Chaplain Assistance

• Regular Business Hours (0800 hrs–1600 hrs)• Phone: 250-363-4030• Coverage: All of CANFLTPAC• Reason: Any pastoral need• Access: CF personnel or family members

Emergency Duty Chaplain

Phone: 250-363-2640 Time: After-hours, 365 days a yearCoverage: All of CANFLTPACReason: Any pastoral emergencyAccess: CF personnel or family members