Hiring Freeze Exception Request - Office of Human …...2020/04/03 · Hiring Freeze Guidelines...
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Hiring Freeze Exception Request Date Submitted: Campus: Crookston Duluth Morris Rochester Twin Cities P&A Civil Service Labor Represented Email: Collegiate or Administrative Unit: Position Title: Job Code: Employee Group: Faculty Requested By: Phone: Position Is: New Replacement Ongoing Temporary 12 months 10 months 9 months Is Position Grant-funded? No Yes Describe: Estimated Starting Salary: Estimated Start Date: REASON FOR EXCEPTION Position Is Critical To: (select box that applies): Health and safety functions Ensuring the University meets its academic priorities Meet fiduciary, legal or compliance responsibilities Collegiate or administrative units that determine a position is critical to operations should submit a copy of this completed form to the Office of Human Resources at ohrvp@umn.edu. Please review the guidelines on page 3 before proceeding. IMPORTANT: Before starting, download and make a copy of this form (File > Save As) or your changes will not be saved. Use the Tab key to move from field to field. Click on a box to check it. Authorized by: Collegiate or Administrative Unit Leader POSITION INFORMATION Date
Transcript of Hiring Freeze Exception Request - Office of Human …...2020/04/03 · Hiring Freeze Guidelines...
Hiring Freeze Exception Request
Date Submitted:
Campus: Crookston Duluth Morris Rochester Twin Cities
P&A Civil Service Labor Represented
Email:
Collegiate or Administrative Unit: Position Title: Job Code: Employee Group: Faculty
Requested By: Phone:
Position Is: New Replacement Ongoing Temporary 12 months 10 months 9 months
Is Position Grant-funded? No Yes Describe:
Estimated Starting Salary: Estimated Start Date:
REASON FOR EXCEPTION Position Is Critical To: (select box that applies):
Health and safety functions Ensuring the University meets its academic priorities Meet fiduciary, legal or compliance responsibilities
Collegiate or administrative units that determine a position is critical to operations should submit a copy of this completed form to the Office of Human Resources at [email protected]. Please review the guidelines on page 3 before proceeding.
IMPORTANT: Before starting, download and make a copy of this form (File > Save As) or your changes will not be saved. Use the Tab key to move from field to field. Click on a box to check it.
Authorized by:
Collegiate or Administrative Unit Leader
POSITION INFORMATION
Date
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Explain other options that have been explored and exhausted to avoid the exception request, including whether the responsibilities can be performed by other staff:
Describe any other relevant extenuating circumstances:
FOR CENTRAL HUMAN RESOURCES USE ONLY: Date received in Central OHR: Date approved by OHR OPV: Date approved by Executive Leadership Review Team:
Signature:
____________________________________________________ Kenneth E. Horstman, Interim Vice President for Human Resources
Cc: Unit Human Resources Lead OHR Talent Acquisition
Explain the rationale, including the function of this position, the direct impact on core and essential operations, and the negative impact on academic or administrative work of freezing the position:
Hiring Freeze Guidelines
Effective March 23, 2020, and until further notice, all vacant positions in the University of Minnesota System are subject to a hiring freeze.
• Vacancies in which a job offer has already been made and accepted may proceed.• Vacancies in which a job offer was made prior to the hiring freeze implementation (but not
accepted) may be honored, withdrawn, or the start date postponed, at unit leadership discretion.• Vacancies that are now in the hiring process should be reviewed and an exception granted prior
to continuation and job offer.• COVID-1 9̶ -related positions (direct care, research, and support) and positions that a unit has
designated as essential are not included in this freeze and can be approved to fill by unit leadership. For this purpose, the University administrative policy State of Emergency: Human Resources Implications describes what is meant by an essential position.
• Positions fully funded by a grant, foundation, or external resources may proceed.• Student workers, graduate students, teaching assistants, residents, and temp/casual employees
are not included in the hiring freeze. Postdoctoral associates who are fully funded by a grant may proceed, but those funded by other means require an exception to be approved.
• With unit leadership approval, posting and selection processes for some positions may proceed but must be paused before setting a start date. All postings must clearly state that a hiring freeze is in place and candidates may apply but job offers will not be made until the hiring freeze is lifted. (This will allow us to build our talent pools for quick response once hiring freeze is lifted.)
How will an exception request be considered? If a position is determined by the collegiate or administrative unit leadership to be critical to the mission of the University, submit this Hiring Freeze Exception Request form to the Office of Human Resources at [email protected]. The form will be reviewed by the vice president for human resources and the Executive Leadership Review Team (or designees). This team will include the President and Provost for academic hires. OHR or the review team may ask for more information, as needed. The vice president for human resources (or designee) will communicate the final decision to the collegiate or administrative unit as soon as possible.
No hiring action should be taken, outside of the exceptions noted, without completing this process.
