Hidden in Plain Sight: Discovering MARC’s Bibliographic Secrets
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Transcript of Hidden in Plain Sight: Discovering MARC’s Bibliographic Secrets
Hidden in Plain Sight:Discovering MARC’s Bibliographic Secrets
Hidden in Plain Sight:Discovering MARC’s Bibliographic Secrets
2003 NW ILL & Resource Sharing ConferencePortland, OR
Margi MannOCLC Western Service Center
Topical OutlineTopical Outline
• Warm Up: “Standard Rules” for interpreting MARC records
• “Off the bibliographic track”: case scenarios for difficult bibliographic items
• A new bibliographic paradigm: Integrating Resources & the ILL implications
• Conclusion: Trends for MARC & ILL
Process Begins with a Citation:Process Begins with a Citation:
“The Argument Culture” by Deborah Tannen
First Challenge:
A WorldCat search finds 9 records
First Challenge:
A WorldCat search finds 9 records
Reasons for Multiple RecordsReasons for Multiple Records
• Different editions • Translations • Different physical forms
(microform, hard copy, photocopy) • Different formats
(sound recordings, video, etc.)
Reasons for Deborah Tannen’s Multiple RecordsReasons for Deborah Tannen’s Multiple Records
• Editions• Translations• Formats
• 5 books in English• 1 book in Hebrew• 2 sound
recordings• 1 videocassette
In the Case of Multiple Monographic Records:In the Case of Multiple Monographic Records:
• Match the author, title, date, & edition to your citation
• Check for microfiche, microform, etc.
• Check the format• Choose the DLC or PCC record
Common Elements to Look for in a MARC Record:Common Elements to Look for in a MARC Record:
• Format• Sub-format (aka material
designation)• Dates• Edition• Place of Publication• Language
FormatFormat
Sub-format(Material
Designation)
Sub-format(Material
Designation)
Other useful format
information
Other useful format
information
Date (book) orDates (serial)Date (book) orDates (serial)
Edition & Place of Publication
Edition & Place of Publication
Language
Language
A Simple Serial Scenario (SSS)Process Begins with a Citation:
A Simple Serial Scenario (SSS)Process Begins with a Citation:“Remembrance of Books Past: Glimpses
into Aliteracy” by Mary A. DucheinIn: Reading Research &
Instruction (v 33 no 1 pp 13-28 1993)
First Challenge:
A WorldCat search finds 4 records
First Challenge:
A WorldCat search finds 4 records
Reasons for Multiple Serial Records
Reasons for Multiple Serial Records
• Same title / different serial• Translations • Different physical forms
(microform, hard copy, photocopy)
Reasons for Multiple “Reading Research” Records
Reasons for Multiple “Reading Research” Records
• Physical forms • 2 are microform• 1 is electronic• 1 is paper
In the Case of Multiple Serial Records, Choose:In the Case of Multiple Serial Records, Choose:
• Paper format• DLC or PCC or record with 042
tag• Beginning / Ending date of serial
Common Elements to Look for in a MARC Serial Record:Common Elements to Look for in a MARC Serial Record:
• Format• Sub-format (aka material
designation)• Beginning / Ending Dates• 040 or 042 tags• Edition• Place of Publication• Language
FormatFormat
Sub-format(Material
Designation)
Sub-format(Material
Designation)
Other useful format
information
Other useful format
information
Beginning / Ending DatesBeginning /
Ending DatesOther useful date
informationOther useful date
information
040 (has DLC
code)
040 (has DLC
code)042 tag is present
042 tag is present
“Off the Bibliographic Track”:
Case Scenarios
“Off the Bibliographic Track”:
Case Scenarios
The Case of the Split Personality:
Almanacs & Monographic Series
The Case of the Split Personality:
Almanacs & Monographic Series
Our Citation Reads:Our Citation Reads:
“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (13th edition)
This is a monographic series cataloged as both a monograph and as a serial
A WorldCat search finds 40 records
This is a monographic series cataloged as both a monograph and as a serial
A WorldCat search finds 40 records
The Monograph RecordThe Monograph Record
The Serial RecordThe Serial Record
The Case of the Erudite Imposter:
Incorrect Bibliographic Citations
&Serial Linking Fields
The Case of the Erudite Imposter:
Incorrect Bibliographic Citations
&Serial Linking Fields
Our Citation Reads:Our Citation Reads:
“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (16th edition)
A WorldCat search finds no records for the 16th editionA WorldCat search finds no records for the 16th edition
16th edition is included in this title
16th edition is included in this title
The Actual Title
The Actual Title
780 / 785 Linking Fields:The Key to Serial Title
Changes
780 / 785 Linking Fields:The Key to Serial Title
Changes
780 = Former Title
785 = Next Title
The Case of the Elusive Eels:
Supplements and Indexes
The Case of the Elusive Eels:
Supplements and Indexes
Supplements & Indexes Can Be Either Independent or Dependent
Supplements & Indexes Can Be Either Independent or DependentIndependent = has its own MARC
record
Dependent = Item is with the main
title
Also: Beware the English Language!Also: Beware the English Language!
“Index Medicus” is a title that happens to have the word “Index” in it, but is it really an Index as we think of it?
Our Citation Reads:Our Citation Reads:
“New Findings in Olmec Written Languages”by Chris Keary
American Journal of Archaeology (suppl. 1, 2001)
A WorldCat search finds a record for “American Journal of Archaeology”
A WorldCat search finds a record for “American Journal of Archaeology”
Dates match
citation
Dates match
citation
Linking field confirms the relationship
Linking field confirms the relationship
Title indicates independent supplement
Title indicates independent supplement
The Case of the Fraternal Twins:
Same Title / Different Serial
The Case of the Fraternal Twins:
Same Title / Different Serial
Our Citation Reads:Our Citation Reads:
“Hell’s Bibliophiles: The 5th Way of Looking at Aliteracy” by John G. Ramsay
Change (Jan-Feb. 2002)
A WorldCat search finds 3 serials with this titleA WorldCat search finds 3 serials with this title
Is this Our Change?Is this Our Change?
Dates are incorrectDates are incorrect
Is this Our Change?Is this Our Change?
Dates indicate
“possible”
Dates indicate
“possible”
Subject heading indicates
“maybe but unlikely”
Subject heading indicates
“maybe but unlikely”
Is This Our Change?Is This Our Change?
Dates indicate
“possible”
Dates indicate
“possible”Subject heading indicates “highly likely”
Subject heading indicates “highly likely”
The Case of the Cursed Classic:
Multiple Editions and How to Cope
The Case of the Cursed Classic:
Multiple Editions and How to Cope
Our Citation Reads:Our Citation Reads:
“Sir Gawain and the Green Knight”
A WorldCat search finds 125 records with this titleA WorldCat search finds 125 records with this title
Patron really wants the original version in Middle English
Uniform Title
indicates a match
Uniform Title
indicates a match
Note confirms the
match
Note confirms the
match
The Case of the Phantom AuthorThe Case of the Phantom Author
Our Citation Reads:Our Citation Reads:
“Israel: A First View” by Tony Armstrong-Jones. Weidenfeld & Nicolson (1986)
A WorldCat search finds no items with this titleA WorldCat search finds no items with this title
An Authority File Search for Tony Armstrong-Jones Reveals:An Authority File Search for Tony Armstrong-Jones Reveals:
Author name in the
citation
Author name in the
citation
Actual name of the author
Actual name of the author
MARC Authority Record TagsMARC Authority Record Tags
100 =
400=
Correct form of author’s name
Incorrect or variant forms of the author’s name
Author and Title now
match
Author and Title now
match
Your Case Scenarios?Your Case Scenarios?
A Bibliographic Paradigm Shift:
Integrating Resources and Their ILL Implications
A Bibliographic Paradigm Shift:
Integrating Resources and Their ILL Implications
Former Bibliographic Landscape
Serials
Monographs
The New Bibliographic LandscapeThe New Bibliographic Landscape
Integrating resources Serial
s
Continuing Resources
Monographs
Definition of An Integrating ResourceDefinition of An Integrating Resource
Includes: updating Web sites, updating databases, updating loose-leafs
A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. An integrating resource may be finite or continuing.
Example: Updating Database (CatME)Example: Updating Database (CatME)
Type = aBLvl = m
(Books record)
310 and 362
Serial 006 Freq = d (Daily)
Serial 006 S/L (Entry
Convention) = 2 (Integrated
entry)
Trends for MARC and ILL?Trends for MARC and ILL?
• Non-MARC Displays of MARC records
• Serial Holdings Displays• Other?
FirstSearch DisplayFirstSearch Display
ILL Web DisplayILL Web Display
Other Trends?Other Trends?
FinisFinis