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Transcript of Hiawatha Homes, Inc. Hiawatha Homes Foundation ... Hiawatha Homes Chief Executive Officer, who is...

  • EMPLOYEE HANDBOOK

    Hiawatha Homes, Inc.

    Hiawatha Homes Foundation

    Effective Date: January 1, 2021

  • Hiawatha Homes

    2

    TABLE OF CONTENTS WELCOME ................................................................................................................................................... 6

    Vision Statement .................................................................................................................................. 6

    Mission .................................................................................................................................................... 6

    Core Values ........................................................................................................................................... 6

    Who We Support ................................................................................................................................... 6

    How We Support People .................................................................................................................... 6

    PURPOSE OF HANDBOOK ....................................................................................................................... 7

    EQUAL EMPLOYMENT OPPORTUNITY .................................................................................................... 8

    ADA ACCOMMODATIONS ..................................................................................................................... 9

    Pregnancy Accommodations .......................................................................................................... 9

    ANNIVERSARY DATE ............................................................................................................................... 10

    AT WILL EMPLOYMENT ............................................................................................................................ 11

    BACKGROUND STUDY ............................................................................................................................ 12

    COMPANY PROPERTY ............................................................................................................................ 13

    Agency Issued Cell Phones ............................................................................................................ 13

    CONFIDENTIALITY AND DATA PRIVACY ............................................................................................ 14

    Access to records and recorded information and authorizations ...................................... 14

    Security of information ..................................................................................................................... 15

    Visitors and Guests of employees at Hiawatha Homes .......................................................... 15

    Children in the Workplace .............................................................................................................. 16

    CONSERVATOR/GUARDIANSHIP ......................................................................................................... 17

    EMPLOYEE RELATIONS ........................................................................................................................... 18

    JOB CLASSIFICATIONS .......................................................................................................................... 19

    Regular .................................................................................................................................................. 19

    On-Call ................................................................................................................................................. 19

    Seasonal ............................................................................................................................................... 19

    MEDIA ........................................................................................................................................................ 21

    NEPOTISM ................................................................................................................................................. 22

    Relationships at Work ........................................................................................................................ 22

    ANIMALS IN THE WORKPLACE ............................................................................................................. 23

    NON-EXEMPT EMPLOYEES WORKING OR ACCESSING HIAWATHA HOMES SERVER ON

    NON-WORK TIME .................................................................................................................................... 24

    PERSONAL GIFTS...................................................................................................................................... 25

  • Hiawatha Homes

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    POLICY REVISIONS ................................................................................................................................. 26

    PROMOTIONS AND TRANSFERS ........................................................................................................... 27

    RELIGIOUS ACCOMMODATIONS ........................................................................................................ 28

    OFF DUTY WORK ...................................................................................................................................... 29

    DAYLIGHT SAVING TIME ........................................................................................................................ 30

    EMPLOYEE COMPENSATION ................................................................................................................ 31

    EXPENSE REIMBURSEMENT .................................................................................................................... 33

    MEAL PERIODS AND REST BREAKS ....................................................................................................... 34

    Meal Periods ........................................................................................................................................ 34

    Rest Breaks ........................................................................................................................................... 34

    Nursing Mothers .................................................................................................................................. 35

    ON DUTY, OFFSITE 24 HOURS OR MORE ............................................................................................ 36

    OVERTIME ................................................................................................................................................. 37

    SALARY AND WAGES ............................................................................................................................. 38

    ATTENDANCE POINT SYSTEM ................................................................................................................ 39

    TIME REPORTING...................................................................................................................................... 41

    WORK SCHEDULES .................................................................................................................................. 42

    Shift Differential ................................................................................................................................... 42

    EMPLOYEE ASSISTANCE PROGRAM (EAP) ........................................................................................ 43

    FLEXIBLE BENEFIT PLAN (CAFETERIA PLAN) ....................................................................................... 44

    GROUP HEALTH INSURANCE ................................................................................................................ 45

    ADDITIONAL INSURANCE BENEFITS..................................................................................................... 48

    PAID TIME OFF (PTO) .............................................................................................................................. 49

    Eligibility ................................................................................................................................................ 49

    Accrual ................................................................................................................................................. 49

    Holidays ................................................................................................................................................ 50

    Scheduling Time Off .......................................................................................................................... 51

    Funeral Leave ..................................................................................................................................... 51

    Emergencies ....................................................................................................................................... 52

    Illness ..................................................................................................................................................... 52

    Special Requests .................................................................