Herndon High NJROTC - …internet.savannah.chatham.k12.ga.us/schools/jhs... · 100 THE NJROTC...

REV. 6 12 AUG 2014

JOHNSON HIGH SCHOOL

NJROTC

STANDARD OPERATING PROCEDURE

Standard Operating Procedure

Rev. 6 12 AUG 2014

Table of Contents

100 THE NJROTC PROGRAM ............................................................................................................. 5

101 GENERAL ...................................................................................................................................... 5 102 PROGRAM GOALS AND OBJECTIVES ...................................................................................... 5 103 ENROLLMENT REQUIREMENTS ............................................................................................... 5 104 PROGRAM BENEFITS .................................................................................................................. 5

Advanced Pay Grade ............................................................................................................................... 5 Service Academy Nominations ............................................................................................................... 6 ROTC Scholarship ................................................................................................................................... 6 Service Academy Appointments ............................................................................................................. 6 Student Transfers ..................................................................................................................................... 6

105 CURRICULUM............................................................................................................................... 6 106 WEEKLY ROUTINE ...................................................................................................................... 7 107 ANNUAL CALENDAR OF EVENTS ............................................................................................ 7 108 PLAN OF THE MONTH ................................................................................................................. 7 109 PLAN OF THE WEEK AND DAILY ANNOUNCEMENTS ......................................................... 7 110 UNIFORM DAY ............................................................................................................................. 7 111 CADET RECORD ........................................................................................................................... 7 112 DISCIPLINE ................................................................................................................................... 8

Counseling ............................................................................................................................................... 8 Push-ups .................................................................................................................................................. 8 Reduction in Rank ................................................................................................................................... 8 Referral .................................................................................................................................................... 8 Probation and Disenrollment ................................................................................................................... 8

200 PROGRAM ADMINSTRATION .................................................................................................. 10

201 PHILOSOPHY .............................................................................................................................. 10 202 NJROTC SPACES ......................................................................................................................... 10 203 CADET ETIQUETTE ................................................................................................................... 11 204 GROOMING STANDARDS ......................................................................................................... 11 205 GRADING POLICY ...................................................................................................................... 11

Academic Grade .................................................................................................................................... 11 Military Grade ....................................................................................................................................... 12 Final Grade ............................................................................................................................................ 12

206 CERTIFICATE OF COMPLETION ............................................................................................. 12 207 UNIFORM INSPECTIONS........................................................................................................... 12

Inspection Guidelines ............................................................................................................................ 12 208 CLASSROOM RULES, DUTIES, AND PROCEDURES ............................................................ 13

General .................................................................................................................................................. 13 Unit Do’s ............................................................................................................................................... 13 Classroom Duties ................................................................................................................................... 14 Classroom Procedures ........................................................................................................................... 14

209 FIELD TRIPS ................................................................................................................................ 14 Eligibility ............................................................................................................................................... 14 Cost ........................................................................................................................................................ 15 Conduct ................................................................................................................................................. 15

210 FUNDRAISING ............................................................................................................................ 15 211 OPERATIONAL TASKING ......................................................................................................... 15

Tasking Order (TO) ............................................................................................................................... 15 Cadet Officer-In-Charge (COINC) ........................................................................................................ 16 Task List ................................................................................................................................................ 16 Debrief ................................................................................................................................................... 16 Passdown Folders .................................................................................................................................. 16

212 TEAM ADMINISTRATION ......................................................................................................... 17


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Drill Team ............................................................................................................................................. 17 Rifle Team ............................................................................................................................................. 17 Physical Fitness Team ........................................................................................................................... 17 Academic Team ..................................................................................................................................... 17 Orienteering Team ................................................................................................................................. 17 Color Guard Team ................................................................................................................................. 17

213 ACADEMIC WARNING SYSTEM ............................................................................................. 17

300 UNIT ORGANIZATION ................................................................................................................ 18

301 GENERAL .................................................................................................................................... 18 Unit Organization .................................................................................................................................. 18 Administrative Organization ................................................................................................................. 18

302 BILLET RANK AND RESPONSIBILITIES ................................................................................ 20 Headquarters Section ............................................................................................................................. 20 Administrative Department ................................................................................................................... 23 Supply Department ................................................................................................................................ 26 Operations Department .......................................................................................................................... 27 Recruiting and Retention (R&R) Department ....................................................................................... 28 Maintenance and Material Management (3M) Department ................................................................... 31

400 CADET ADVANCEMENT SYSTEM ........................................................................................... 33

401 GENERAL ........................................................................................................................................ 33 402 PERSONNEL ADVANCEMENT REQUIREMENTS (PAR) CARD ............................................................... 33 403 ADVANCEMENT EXAMINATIONS ..................................................................................................... 33 404 TIME-IN-RATE REQUIREMENTS ........................................................................................................ 33 405 PRACTICAL FACTORS ...................................................................................................................... 34

APPENDIX 1: EXPECTATIONS FOR ENROLLMENT AS AN NS-4 ................................................ 35

APPENDIX 2: SAMPLE PLAN OF THE MONTH (POM)................................................................... 36

APPENDIX 3: SAMPLE PLAN OF THE WEEK (POW) ..................................................................... 37

APPENDIX 4: SAMPLE DAILY ANNOUNCEMENTS ........................................................................ 38

APPENDIX 5: TASKING ORDER FORM ............................................................................................. 39

APPENDIX 6: CADET OFFICER-IN-CHARGE (COINC) EVALUATION FORM ......................... 41

APPENDIX 7: GENERIC ACTION PLANS ........................................................................................... 46

New Cadet Introduction Course (NCIC) ............................................................................................... 46 Savannah State University Field Meet at Johnson ................................................................................. 47 Parent’s Night Award Ceremony ........................................................... Error! Bookmark not defined. Military Ball .......................................................................................................................................... 49 Area Manager’s Inspection (AMI) ........................................................................................................ 51 Area Twelve Drill, Athletic, and Academic Meet ................................................................................. 53 Spring Awards Night Ceremony ........................................................................................................... 57 Car Wash Procedure .............................................................................................................................. 58

APPENDIX 8: DRILL TEAM SOP .......................................................................................................... 59

APPENDIX 9: RIFLE TEAM SOP .......................................................................................................... 60

APPENDIX 10: PHYSICAL TRAINING TEAM SOP ........................................................................... 67

APPENDIX 11: ACADEMIC TEAM SOP .............................................................................................. 68

APPENDIX 12: ORIENTEERING TEAM SOP ..................................................................................... 69

APPENDIX 13: COLOR GUARD TEAM SOP ...................................................................................... 70


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APPENDIX 14: ACADEMIC WARNING SYSTEM ............................................................................. 71

APPENDIX 15: CHAIN OF COMMAND DIAGRAM .......................................................................... 72

APPENDIX 16: DEPARTMENT HEAD MEETING PROCEDURE ................................................... 73

APPENDIX 17: CADET ADVANCEMENT SYSTEM .......................................................................... 74

APPENDIX 18: PERSONNEL ADVANCEMENT REQUIREMENTS (PAR) CARD ....................... 79

APPENDIX 19: PHYSICAL TRAINING DAY GAME RULES ........................................................... 81

APPENDIX 20: NEW CADET INTRODUCTION COURSE (NCIC) SOP ......................................... 82

APPENDIX 21: METHOD FOR SELECTION OF SENIOR LEADERSHIP POSITIONS .............. 90

APPENDIX 22: METHOD OF COMPUTATION FOR ANNUAL NJROTC AWARDS................... 91

APPENDIX 23: PHYSICAL FITNESS TESTING PROCEDURE ....................................................... 92

APPENDIX 24: TEAM ATTENDANCE POLICY ................................................................................. 94


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100 THE NJROTC PROGRAM

101 GENERAL

This Standard Operating Procedure (SOP) contains the rules and regulations that will guide the administration and discipline

the NJROTC program at Sol C. Johnson High School. Emphasis is placed on areas that are subject to misinterpretation as

well as those that are necessary for the efficient running of our unit. All NJROTC Cadets are expected to be familiar with

this SOP and with the NJROTC Cadet Field Manual (CFM), and to comply with the rules and regulations contained therein.

Finally, this handbook is a “living document” - it is your guide on how things are done, so you can recommend additions

and deletions via the chain of command whenever you feel they will improve our unit.

102 PROGRAM GOALS AND OBJECTIVES

The primary goal of the NJROTC Program is to develop skills and attributes that will help you face life’s many challenges.

Program objectives are:

1. To develop informed and responsible citizens.

2. To strengthen character and self-esteem.

3. To promote an understanding of our national security through historical studies.

4. To help form habits of self-discipline.

5. To develop respect for adult and peer authority.

6. To assist all who express a need for guidance.

7. To develop follower and leadership skills.

8. To promote TEAMWORK.

103 ENROLLMENT REQUIREMENTS

To be eligible for the NJROTC Program at Johnson High School, a student must:

1. Be enrolled in high school, in grades 9-12.

2. Be a United States Citizen.

3. Be able to participate in the school’s PE program.

4. Comply with NJROTC grooming and uniform wear standards.

5. Special Needs students may enroll on a selective basis as determined by the Senior Naval Science Instructor

and the Principal.

6. Be of good moral character.

7. Be willing to follow and lead.

Requirements for enrollment as an NS-4 are detailed in Appendix 1.

104 PROGRAM BENEFITS

The major benefit to be gained from participation in the NJROTC Program is the development of responsibility and

leadership. Other program benefits include:

Advanced Pay Grade

Students who earn a three year certificate are entitled to pay grade E-3 in the U.S. Navy (E-2 in the USMC) after successful

completion of their basic training. A two year certificate entitles an enlistee to pay grade E-2.


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Service Academy Nominations

Students who successfully complete three years in NJROTC may compete for nomination and appointment to Annapolis,

West Point, and the US Air Force Academy under the Honor School/NJROTC quota. The minimum requirements are as

follows:

1. US Citizen.

2. Of good moral character.

3. At least 17 years of age.

4. Unmarried and have no dependents.

5. Recommended by the SNSI.

ROTC Scholarship

Participation in NJROTC supports applications for three and four year ROTC scholarships. Details are announced at the

end of each school year by the school counselors. The SNSI and NSI will provide recommendations.

Service Academy Appointments

The SNSI will provide assistance information and letters of recommendation to deserving cadets who are interested in

applying.

Student Transfers

Cadets who transfer into NJROTC from another JROTC program will be allowed to advance to their Navy-equivalent

rank/rate immediately upon completion of Personnel Qualification Standardization (PQS) requirements; however, the Time-

in-Rate (TIR) requirement will be waived. Awards previously earned that are similar to those in NJROTC will be applied

to unit advancement requirements and cadets may wear these awards in accordance with the CFM.

105 CURRICULUM

Naval Science at JHS is an elective course that awards one credit for each semester completed and covers the following:

1. Naval Science I:

Military Orientation Foundations of Our Government

Followership Navy Ships

PT, Drill & Ceremonies Navy Aircraft

Citizenship Survival

2. Naval Science II:

Leadership Meteorology

Maritime History Astronomy

Oceanography Physical Science

Maritime Geography PT, Drill & Ceremonies

3. Naval Science III:

Leadership Ship Construction & Damage Control

Sea Power & National Security Shipboard Organization & Watch Standing

Naval Operations & Support Seamanship & Navigation

Military Law PT, Drill & Ceremonies

International Law & the Sea Event Planning


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4. Naval Science IV:

Leadership Practicum

PT, Drill & Ceremonies

Event Planning

106 WEEKLY ROUTINE

Monday ......................................... Classroom Instruction/Drill

Tuesday ......................................... Classroom Instruction

Wednesday .................................... Classroom Testing/Drill

Thursday ....................................... Uniform Day/Inspection/Drill

Friday ............................................ Physical Training (PT)

107 ANNUAL CALENDAR OF EVENTS

A master calendar of NJROTC events is developed each spring after the Change of Command, maintained in the Cadet Staff

Office, and published on the website. Changes will be announced as they occur.

108 PLAN OF THE MONTH

A Plan of the Month (POM), highlighting awards, ceremonies, competitions, practices, and other events will be published at

the end of each month for the following month. It is composed by the Operations Officer with input from the SNSI/NSI,

Department Heads and Team Commanders, NJROTC cadets, and approved by the Executive Officer. A sample POM is

shown in Appendix 2.

109 PLAN OF THE WEEK AND DAILY ANNOUNCEMENTS

A detailed Plan of the Week (POW) will be prepared by the Operations Department and receive final approval and signature

from the Commanding Officer or the Executive Officer. Its purpose is to keep the unit informed of upcoming week unit

activities, team practices, uniform of the week, and times/places of meetings. The POW will be posted on the unit bulletin

board and on the website. It will be prepared no later than Thursday of the preceding week. Further detail from information

found on POW will be published by the Operations Department in the form of Daily Announcements which will be posted

in each classroom no later than the beginning of each school day. A sample POW is shown in Appendix 3; a sample Daily

Announcements sheet is shown in Appendix 4.

110 UNIFORM DAY

The Navy uniform is the distinctive dress of the NJROTC Cadet. It must be worn properly and with pride. Instructions on

how to wear and care for the uniform are contained in the NJROTC Cadet Field Manual. Designated uniforms will be worn

ALL DAY on Thursday by ALL NJROTC cadets. They may be temporarily removed for classes such as Physical

Education, Art, or where the normal classroom activity lends itself to soiling the uniform. Uniform inspections missed due

to any reason must be made up prior to the following uniform day to receive grade credit.

111 CADET RECORD

A Cadet Record is maintained on each cadet enrolled in NJROTC. The Personnel Officer keeps the record current by

entering promotions, awards earned, billets assigned, participation in special activities, etc. as they occur in the JUMS

computer data base. Cadet Records will be maintained on file for three years after a student leaves the program. Copies can

be obtained upon written request.


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112 DISCIPLINE

Counseling

The goal of imposing any disciplinary measure is to change negative behavior. The first course of action for all but the most

severe cases of misbehavior should be counseling, to be performed by the lowest member in the cadet’s chain of command.

If the squad leader is unable to effect a change in behavior through this method, then the matter shall be referred to cadets

higher up the chain of command. If the matter cannot be resolved in this manner, then it should be referred to the

SSNSI/NSI for resolution. The intention is that minor disciplinary matters be handled at the lowest possible level in the

chain of command. All counseling sessions should be documented for future reference.

Push-ups

Push-Ups are not considered hazing. Per Marine Corps Order 1700.28, Hazing is defined as follows:

3. Definition

a. Hazing is defined as any conduct whereby one military member, regardless of Service or rank, causes another

military member, regardless of Service or rank, to suffer or be exposed to an activity which is cruel, abusive,

humiliating, or oppressive. Hazing includes, but is not limited to, any form of initiation or congratulatory act

that involves physically striking another to inflict pain, piercing another’s skin in any manner, verbally berating

another, encouraging another to excessively consume alcohol, or encouraging another to engage in illegal, harmful,

demeaning or dangerous acts. Soliciting or coercing another to participate in any such activity is also considered

hazing. Hazing need not involve physical contact among or between military members; it can be verbal or

psychological in nature.

b. Hazing does not include mission or operational activities; the requisite training to prepare for such missions or

operations; administrative corrective measures; extra military instruction as defined in the reference; command

authorized physical training; authorized incentive training permitted at the Marine Corps Recruit

Depots; and other similar activities authorized by the chain of command.

The most basic form of discipline after counseling will be push-ups. This is not to be used indiscriminately, but as a method

of focusing attention and correcting minor infractions or lapses in concentration. ONLY THE SNSI OR NSI CAN

AUTHORIZE PUSH-UPS. They will not exceed twenty, two-count repetitions for each infraction (no more than fifty

for a single session). Senior Cadets who wish to impose push-ups must: (1) ensure that the SNSI/NSI is present to award

punishment and (2) perform the push-ups with cadets they wish to discipline. In the event a cadet is unable to properly

perform push-ups, an alternative such as leg-lifts or sit-ups is authorized.

It is important to note that this Physical Fitness Exercise is a routine aspect of the NJROTC Physical Fitness Program, and is

used in Recruit Training for both the U.S. Navy and the U.S. Marine Corps. This selective utilization of Physical Exercise

to focus a cadet, change disruptive behavior, and build physical strength falls well outside the published definition of hazing

and will be administered by the SNSI/NSI following the protocols established above.

Reduction in Rank

Cadets who fail to demonstrate the leadership and motivation commensurate to their rank may be reduced by the SNSI/NSI.

Remember, rank is a privilege that is difficult to attain and easy to lose.

Referral

Cadets who pose a disciplinary problem in class, to include repeated or flagrant disrespect towards SNSI/NSI or Cadet

officers and unexcused absences, will be referred to their respective Assistant Principal for appropriate school action.

Probation and Disenrollment

A cadet who consistently fails to meet academic, grooming, or disciplinary standards will be placed on probation. This

action will be taken provided the deficiencies are considered temporary in nature and do not present a threat to discipline

and morale of the morale of the unit. Cadets who are placed on probation will be notified in writing with copies to their


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parents/guardians, their assistant principal, and their guidance counselor. Probation for cadets with a rank will also mean a

reduction or a full loss of rank for a period of time as the SNSI/NSI sees fit. Any NJROTC Cadet who fails to correct noted

academic and disciplinary deficiencies or refuses to wear the uniform will be dis-enrolled from the Program.


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200 PROGRAM ADMINSTRATION

201 PHILOSOPHY

The basic philosophy of the NJROTC Program at Sol C. Johnson High School is as follows:

1. The Cadet Corps is run for the Cadets, by the Cadets. This is a student led Program. The SNSI and NSI are

primarily co-equal teachers and counselors. Therefore, the keys to our success as a unit are: cadet

participation, motivation, and TEAMWORK.

2. The “military” portion of the program will be run by Senior Cadets under the supervision of the SNSI/NSI. It

is important to remember that this requires considerable maturity, communication, cooperation, and

TEAMWORK among cadets and between cadets and the SNSI/NSI. Problems must be identified early and

resolved quickly.

3. As leaders of fellow students you will have much more success by setting a good example and explaining your

orders than by yelling at people, talking down to them, playing favorites, or by telling them how good you

think you are. Rank alone will not guarantee you the respect of your fellow cadets-you have to respect them

first and show that you are willing to help them. As a follower, you will gain a lot of self-satisfaction and

respect from your peers and superiors just for being a team member who gives every task his/her best effort.

4. The administration of this program will be accomplished firmly and fairly. Advancements will be based on

completion of standard requirements. Assignment to leadership positions will be based on proven abilities and

merit. Participation in extracurricular events and field trips will depend on satisfactory performance in the

NJROTC Program, overall school performance, and parental consent. Awards and ribbons will only be given

to those who meet established criteria.

202 NJROTC SPACES

NJROTC spaces are provided by the school for the exclusive use of our program. They consist of an SNSI/NSI office, a

store room, two classrooms, two changing rooms, one supply space, and an armory.

1. Cadet Staff Office. Access is limited to official business meetings or when a cadet wishes to talk privately

with a member of the cadet staff. Only those cadets listed on the door may enter without permission.

2. Instructor’s Office. All Cadets desiring access will request to do so in accordance with procedures posted

outside the door. Cadets Officers and Chief Petty Officers may knock and state their business. All other

cadets must knock three times on the door frame and sound-off in a clear voice:

“Sir, Cadet (name and rate) requests permission to come aboard.”

Once permission is granted they will move by the most direct route to the front of the instructor’s desk and

stand at the position of “Attention” until given further instructions. Do not interrupt. Under no circumstances

is a Cadet permitted to touch or lean on an instructor’s desk.

2. Classrooms 616 and 618 will be used primarily for instructional purposes. Cadets may schedule these for

meetings, study, or for departmental work during lunch periods, Instructional Focus (IF) periods or after

school.

3. Access to the supply rooms / armory will be granted only to Supply Department / Weapons Department

personnel and cadets on official business.

a) Routine business will be conducted as scheduled by the Supply Department / Weapons Department

personnel and cadets on official business.

b) When drill rifles are drawn, cadets will form a single line in the NJROTC passageway and wait until

called forward to draw their rifles. They will not cross the yellow chain or enter the armory. After

the last rifle is issued, the senior cadet will ensure that the door is properly secured.

c) When drill rifles are returned, the process described in paragraph (3.b) will be repeated. After

securing the door, the senior cadet will ensure that all rifles are present.

4. The quarterdeck is located immediately inside the door leading into the NJROTC spaces.

5. The Unit Bulletin Board is on the Quarterdeck’s right bulkhead. This board is controlled by the Executive

Officer. Items that require immediate cadet attention are normally placed here for highest visibility. This

board is controlled by the SNSI.


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6. Food and drinks will NOT be allowed in NJROTC spaces. Food and drinks may not be brought to NJROTC

spaces during scheduled lunch periods.

203 CADET ETIQUETTE

Cadets are expected to conduct themselves with decorum and pride throughout the school, whether they are in uniform or

not. Many of you will attain leadership status and commensurate rank and it is your duty and responsibility to set the proper

example for all students and correct any NJROTC student who is violating our rules.

1. The SNSI/NSI, all cadet officers and any adult encountered in the performance of duties will be addressed as

“Sir” or “Ma’am”.

2. Cadets will come to the position of “Attention” any time an instructor, the school Principal, Assistant

Principal, commissioned officer or senior cadet officer enters the NJROTC space. The first cadet to see one of

these individuals will sound off with, “ATTENTION ON DECK.”

3. When approaching the SNSI/NSI, any commissioned officer in uniform, or cadet officer in uniform anywhere

on or off campus, cadets will sound off with a hearty “Good Morning, Sir / Ma’am”, “Good Afternoon,...,” or

“Good Evening,...,” in accordance with the rules of service etiquette. If out of doors and in uniform (with

cover on), a crisp salute will accompany the verbal greeting.

4. When the command “Eyeballs” or “Eyes” is given by the principal instructor, all cadets will immediately cease

talking and moving and respond loudly and UNIFORMLY with, “SNAPPED, SIR/CHIEF” and focus their

attention on the instructor.

5. When the command “Ears” is given by the principal instructor, all cadets will immediately cease talking and

moving and respond loudly and UNIFORMLY with, “Ears, Aye Sir/Chief” and focus their attention on the

instructor.

6. The Public Display of Affection (PDA) between cadets leads to breakdown of authority, cohesion, and

discipline. It is natural to have boyfriends and girlfriends and to feel deep affection for another person. But it

is not permissible to flaunt your relationship in front of others who may take orders from you. Therefore, the

PDA between cadets will not be permitted in the presence of other cadets, on or off campus. Cadets are

advised to also be discreet about PDA with persons who are not cadets.

204 GROOMING STANDARDS

Because you are representing the United States Naval Service in your school and community, you are held to a higher

standard than your peers. While we follow the standard set in the NJROTC Field Manual and Navy Regulations, a few

items need to be re-emphasized in this SOP.

1. All Cadets should come to school prepared ready to learn. While proper diet and adequate sleep are

recognized as physical necessities that affect alertness in class, proper grooming is also important since it is an

indicator of an individual’s self-esteem and pride. High self-esteem generally indicates a willingness to take

on other challenges of new learning experiences. Cadets should make every effort to “look good” in and out of

uniform.

2. All Cadets are expected to conform to the standards set forth in the CFM while in uniform. Out of uniform,

cadets are expected to conform to the standards set forth in the Student Rights and Responsibilities. They

should also avoid the display of excessive body piercing, tattoos, and hairstyles/colors.

205 GRADING POLICY

The Naval Science Department at Johnson High School is dedicated to developing a well-rounded person. Therefore, the

SNSI/NSI are working for a balance between the academic and military curriculum. A numerical grading system that

corresponds to that of the school system will be used.

Academic Grade

This grade will be determined by averaging the following: homework; exams; drill/unit participation; and assigned projects.

The academic grade counts 20% of the final grade.


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Military Grade

This grade will include items such as military drill, uniform wear and inspections, professional development, and physical

fitness. The military grade counts for the other 60% of your final grade.

Final Grade

This grade is the average of your academic and military performance. Each is weighed equally. The advantage of this

system is that strength in one area can compensate for a weakness in the other and lessen the impact on your final grade.

This also ensures that every cadet has a better-than-even chance to succeed. C’s and D’s should be rare and F’s virtually

non-existent. All it takes is a little bit of dedication and responsibility on your part!

206 CERTIFICATE OF COMPLETION

All cadets who pass course; have not had any major disciplinary problems; and who have turned in all their uniforms and

books will be awarded a Certificate at the end of the school term (a word of caution - it is possible to pass the course but not

receive a Certificate). Returning cadets will also receive their year star for wear with their ribbons.

207 UNIFORM INSPECTIONS

Since these form the basis a large part of your grade, the following information should give you a better understanding of

what to expect.

Inspection Guidelines

Uniform inspections will be conducted once a week on Thursdays. Every cadet is expected to be in the designated Uniform-

of-the-Day and properly groomed. The class will be given a short period of time to prepare. It is expected that shoes and

brass have already been shined… preparation period is not intended for that purpose. Further, cadets should not expect to be

able to obtain missing ribbons/uniform items on a uniform day; those functions should be completed prior to that time.

Individual cadets should be pre-inspected by their squad leader and the class Leading Petty Officer (LPO) to ensure graded

items such as tuck, gig line, device placement, lint removal, buttons fastened, etc. have all been taken care of. The Senior

Cadet in each class will conduct that actual uniform inspection under the supervision of the SNSI/NSI. A semester grade of

90 will qualify the cadet for the Exemplary Personal Appearance Ribbon.


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208 CLASSROOM RULES, DUTIES, AND PROCEDURES

General

In order for learning to occur, the classroom environment must be one of open-mindedness and respect for each other’s right

to make well thought out, intelligent, comments and observations. Everyone who has something to contribute will be given

the opportunity to be heard without interruption. The following rules are intended to foster open communications and a

positive learning environment.

1. Be Prepared! Cadets will come to class with all the necessary tools of the student’s trade: books, manuals,

NJROTC notebook, paper and sharpened pencils. Preparedness also includes completing your homework

assignments and being ready to contribute to everyone’s learning in class.

2. Participate! Your ideas are important and will help you and your classmates better understand our

material. Your contribution is a part of the TEAMWORK that is so critical to our unit’s success.

3. Be on time! Ten minutes is a lot of time to get to one end of the school to the other. So, planning your day

ahead of time will ensure that unnecessary stops between classes are minimized. You are expected to be in the

classroom and in your seats when the final bell rings.

4. Late to Class! - If you are late to class, do NOT knock on the door or request to “come aboard” unless you

have already been to Room 401 and have a Late Pass.

5. Cooperate! Each class will have a quarterly Leading Petty Officer (LPO), Mustering Petty Officer (MPO),

squad leaders and assistant squad leaders. Each of these individuals has duties and responsibilities and he/she

will need your personal attention to get their jobs done. Most Cadets will get an opportunity to be in one of

these leadership positions and be evaluated on their performance, so when your turn comes to lead, just

remember how well you behaved as a follower.

6. Show that you care! Caring for and respecting one another means that we give our classmates the

opportunity to speak without interruption, we help them when they falter, and we show the proper military

courtesies towards our instructors, our cadet superiors, and our classmates. But before we can truly care for

others, we must first have self-confidence to care for ourselves. If we are confident in our abilities and are

willing to “look good” and “be good”, we will want to share this positive thinking with our classmates so that

we can be good as a unit. TEAMWORK comes from the collective self-confidence of all members of our unit.

Unit Do’s

The following are positive actions that all NJROTC cadets “Do” in order to get the most out of the NJROTC program.

1. Participate the more you participate, the more experiences and fun you get out of the NJROTC.

2. Take the Initiative Doing things without being told to do them earns respect and admiration.

3. Help Others Succeed When we work as a team we feel good about ourselves and our unit.

4. Respect One Another Others will respect you.

5. Strive for Excellence Be the best you can be.

6. Accept Responsibility Owning up to your actions earns the trust of your fellow cadets and instructors.

7. Exhibit Pride and Bearing Show others you are proud to be who you are in the NJROTC.

8. Be Prepared for Class Bring all necessary items everyday; it makes learning easier and more meaningful.

9. Be Creative Use your imagination; we’re always looking for new ideas.

10. Show Integrity Be truthful and honest.

11. Be Loyal Show your faith in your fellow cadets and your unit.

12. Have Fun NJROTC can be lots of fun, but remember there is a time for fun and a time to be serious.

13. Display Good Followership and Leadership You must be a good follower before you can be a good

leader.


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Classroom Duties

Each class will fall in next to their seats before the tardy bell rings. The Leading Petty Officer (LPO) is in charge of the

class.

1. Leading Petty Officer (LPO) the LPO is the class commander. He/she is responsible for setting the

highest standards of personal appearance and conduct for the class and for ensuring that the assigned

Mustering Petty Officer and Squad Leaders are performing their duties in a responsible manner. In addition

he/she will:

a) Read the Daily Announcements to the class.

b) Act as the Commanding Officer’s representative in the classroom by explaining policies, motivating

cadets to participate in unit activities, and helping those with academic or discipline problems.

c) Supervise Drill, allowing others to conduct the drill, but critiquing and assisting in any way necessary.

d) On uniform inspection days, ensure that the squad leaders prepare their squads for inspection.

2. Mustering Petty Officer (MPO) the MPO is the principal assistant to the LPO and will assist him/her in

the performance of his/her duties. In addition, he/she will:

a) Maintain an accurate muster of the class.

b) Assist in maintaining discipline and decorum in the classroom.

c) Be the last cadet out of the classroom. With assistance of the squad leaders, he/she will ensure that

the chairs are properly dressed and covered no gear is left adrift and the classroom is in a high state of

police. All of these actions need to be accomplished rapidly and efficiently so that they are not late to

their next class.

3. Squad Leaders this is the most basic leadership position in the unit. Squad Leaders have the same level of

responsibility and accountability as does the LPO, only with fewer cadets. In the performance of their duties

they will:

a) Maintain an accurate roster of the members of their squad and render accurate reports when required.

b) Assist the LPO with helping squad members who have academic and disciplinary problems.

c) Ensure that their squad is kept informed on unit activities, academic schedules, and uniforms for

inspections.

d) Prepare their squads for inspection.

Classroom Procedures

1. Call “Attention on Deck” the first time the SNSI/NSI enters the room.

2. MPO take an accurate muster. Be sure to modify the muster sheet as required to properly account for cadets

who are marked absent but subsequently enter the classroom and must then be recorded as tardy.

3. LPO read the daily announcements.

4. At the conclusion of class (when the bell rings), the LPO will post himself/herself to the center of the room,

and after ensuring that the classroom is ready in all respects (policed, desks returned to proper alignment, etc.)

he/she faces the class, calls to the class to “Attention” and gives the command: “Class Dismissed”

209 FIELD TRIPS

A number of extracurricular and educational field trips are scheduled during the school year and summer. Some are day

trips to local military installations and points of interest as well as to various NJROTC competitions and community events.

Others are overnight orientation/training visits to naval vessels and bases. Transportation may be by school bus, military

airlift, or parent volunteers.

Eligibility

The following guidelines apply:

1. Have a signed Parental Permission Form.

2. Have all required NJROTC forms completed and submitted.


Rev. 6 12 AUG 2014

3. For field trips that involve missing classes, the Cadet must be passing all classes with minimum of a “C” and

not be in any disciplinary status. If a Cadet is in danger of failing any course(s) that will be missed, special

permission must be obtained from the teacher of that course(s). For weekend, school holiday or summer trips,

the cadet must be passing NJROTC and not be in any disciplinary status.

4. Meet all grooming requirements specified in the Cadet Field Manual (CFM).

Cost

Cost to cadets will be kept to a minimum by using military or parental transportation whenever possible and by

supplementing Navy funds with money raised through NJROTC Laboratory Fees and unit fundraisers. Those cadets who

actively participate in fundraising events will be subsidized in direct proportions to their efforts in community service and

unit fund raising.

Conduct

Each Cadet’s conduct will be above reproach and reflect the high standards of the Johnson High NJROTC Cadet Corps.

During our field trips we will adhere to military procedures and customs and courtesies. In addition, the following

guidelines apply.

1. All movement will be done in platoon formation. When circumstances dictate, Cadets will stay with their

squads. Boarding vehicles, aircraft, and vessels will be accomplished in a military manner and conform to the

customs of the service visited.

2. Noise aboard all modes of transportation will be kept to a minimum. Horseplay will not be tolerated. Senior

Cadets will be in charge and maintain order.

3. Drugs, alcohol, weapons, profanity, and tobacco products of any kind will not be permitted.

4. When civilian clothing is authorized, it will be conservative and in good taste.

5. All locations will be policed before departing and left in a better condition than what was found upon arrival.

6. Specific instructions will be published by the SNSI/NSI for each trip.

210 FUNDRAISING

The cost of operations off-campus is partially offset by funding from the Navy; however, a large portion of these costs must

come from other sources. In order to reduce the cost to individual Cadets for participation in activities and trips conducted

throughout the year, Cadets are expected to contribute to the fundraising effort. Events such as Tag Days, direct mail

campaigns, corporate sponsorships, Spirit Days, candy sales, car-washes, letter writing, etc., are held to raise funds

throughout the year. Cadets who do not participate in one or more of these fundraisers will either be prohibited from

attending offsite events, or can expect to pay a premium to attend subsidized events.

211 OPERATIONAL TASKING

The unit conducts well over 100 events annually. Some are small, requiring the participation of only a few Cadets and

others are very large – involving the entire unit. Each event is detailed in an Operations Order, normally initiated by the

Operations Officer and approved by the SNSI/NSI. All events are assigned a Cadet Officer-In-Charge (COINC) and the

larger events are also given an Assistant Cadet Officer-In-Charge (ACOINC). The seniority of the COINC/ACOINC will

be commensurate with the importance and complexity of the task to be accomplished.

Tasking Order (TO)

Operations Orders (TO) are printed on yellow paper for high visibility and include all of the details necessary for the

COINC (as assigned by the CO or XO) to perform the task. Routing instructions are included on each Op Order in order to

ensure that all members of the chain of command necessary to perform the task are informed and all participants are given

credit for their participation. A sample Op Order may be found in Appendix 5.


Rev. 6 12 AUG 2014

Cadet Officer-In-Charge (COINC)

The responsibilities of the Cadet Officer-In-Charge may be simple or complex, but the goal of any tasking is the same –

successful mission accomplishment. Assignment as a COINC gives a Cadet the opportunity to utilize and demonstrate

his/her leadership skills in a highly visible forum. The duties of the COINC are outlined in the COINC Evaluation Sheet, a

sample of which may be found in Appendix 6.

Task List

For complex events, COINCs are required to develop and utilize a detailed task list. Sample Task Lists for typical major

events may be found in Appendix 7. Task Lists shall be approved by the SNSI/NSI as far in advance of the event as

possible. COINCs are required to keep the chain of command, up through the SNSI/NSI, regularly informed as to the

progress of task completion. It is the responsibility of the COINC to seek additional assistance if necessary to meet timeline

goals and to obtain chain of command approval to modify any task and/or due date.

Debrief

The purpose of an event debrief is to highlight those areas that were executed well and to document those areas that did not

turn out as planned and/or specify things to consider in planning for subsequent events. A detailed debrief is the key

component in ensuring that errors in planning and execution are not repeated. The debrief should take place as soon as

possible following the completion of an event and all key participants should be present. Items should be categorized under

“Good” (things that went well), “Other” (things that need improvement) and “Ugly” (things that resulted in or could have

resulted in injury to personnel or loss of or damage to equipment).

Passdown Folders

The COINC shall produce and save for future reference both paper and electronic Passdown Folders. These folders should

contain, at a minimum, copies of tasking orders, muster rosters, receipts, working notes, debrief details, diagrams, programs,

etc. and be organized in such a manner as to facilitate the execution of this task for future COINCs.


Rev. 6 12 AUG 2014

212 TEAM ADMINISTRATION

One of the benefits of membership in the NJROTC program is the opportunity to compete against some of the best teams in

the region as well as on the national level in military drill, rifle marksmanship, physical fitness, academic excellence,

orienteering, and color guard performance. Details of each program are outlined in the following sections. The team

attendance policy may be found in Appendix 24.

Drill Team

The Drill Team is our premier competitive element and involves nearly 40 cadets annually. We compete in at least five drill

meets each year and our major goal is to compete and place in one of the top two spots of the Area Twelve Drill, Athletic,

and Academic competition. The Drill Team SOP is contained in Appendix 8.

Rifle Team

The Rifle Team competes in postal matches (targets are mailed to the sponsoring school after the event and the results are

mailed back) and shoulder-to-shoulder matches (Fairfax County JROTC League, Area Twelve Championships, Princess

Anne Match) throughout the year. This very popular activity has very strict guidelines to ensure the safety of all

participants. The Rifle Team SOP is contained in Appendix 9.

Physical Fitness Team

The Physical Fitness Team competes in push-up, curl-up, distance running, and sprint relay events. They also form the core

of other teams used in Australian Trolley and tug-of-war competitions both at Johnson and at the Area Twelve Drill,

Athletic, and Academic competition. The Physical Fitness Team SOP is contained in Appendix 10.

Academic Team

The Academic Team competes against other NJROTC units in postal competitions (completed exams are mailed to the

sponsoring school after the event and the results are mailed back) and is a major element in the Area Twelve Drill, Athletic,

and Academic competition. The Academic Team SOP is contained in Appendix 11.

Orienteering Team

The Orienteering Team competes against other organizations in the area in completing land navigation courses of various

levels of difficulty. The Orienteering Team SOP is contained in Appendix 12.

Color Guard Team

The Color Guard is the most visible element of our NJROTC unit. They perform in numerous public events throughout the

year and are a competitive event at all drill meets. They routinely provide services for local veteran’s groups, football

games, tournaments, and other school events. The Color Guard Team SOP is contained in Appendix 13.

213 ACADEMIC WARNING SYSTEM

The primary goal of every student at Johnson High School is to achieve academic excellence. In order to keep our cadets’

focus on that primary goal, the Academic Warning System was instituted. Program details can be found in Appendix 14.


Rev. 6 12 AUG 2014

300 UNIT ORGANIZATION

301 GENERAL

The Johnson High School NJROTC unit is organized along military lines. The complete chain-of-command can be seen in

Appendix 15.

Unit Organization

Our organization is based on a company sized unit of up to 150 cadets. It includes a company staff, a color guard and three

platoons.

1. Company Staff The staff is composed of the Company Commanding Officer, the Company Executive

Officer, the Command Master Chief Petty Officer, the Operations Officer, the Administrative Officer, the

Supply Officer, the Public Affairs/Recruiting and Retention Officer, the Weapons/Maintenance and Material

Management (3M) Officer, and their respective cadet junior officer and senior enlisted assistants. The

Commander and his/her staff supervise the forming of the company, assist in presentation of awards, and train

for and execute the appropriate drill movements in accordance with the Marine Corps Drill and Ceremonies

Manual and the NJROTC Cadet Field Manual.

2. Color Guard The Color Guard is composed of four cadets: the National Color Bearer Color Guard

Commander, the Unit Color Bearer, and two Color Escorts with rifles. It participates in most school

ceremonies where the colors are presented to the student body, in community events and parades, and at the

opening of sporting events. It also competes in drill meets.

3. Platoons Platoons are the principal sub-units of the company and consist of members of each class period.

They are composed of the Platoon Commander, Platoon Executive Officer, Platoon Senior Chief Petty Officer,

and three squads.

a) The Platoon Senior Chief Petty Officer is responsible for forming the platoon and accounting for all

cadets by receiving a report from the squad leaders.

b) The Platoon Executive Officer assists the Platoon Commander and is responsible to him/her for

accurate muster.

c) The Platoon Guide is responsible for the proper alignment of his/her platoon and assists the Senior

Chief Petty Officer in his/her duties.

d) Each squad is commanded by a Squad Leader who is responsible for mustering the cadets in his/her

squad, accounting for their whereabouts, and reporting the results to the Senior Chief Petty Officer,

Platoon Executive Officer, or Platoon Commander.

Administrative Organization

Administratively, the company is broken down into functional areas called Departments and Sections.

1. Headquarters Section the Headquarters consists of the Commanding Officer, his/her principal executive

assistant and second in command - the Executive Officer and the Company Command Master Chief Petty

Officer. Collectively, this section provides direction and guidance to the unit, develops, and monitors long-

term and short-term goals, resolves conflicts, and maintains discipline. Individual responsibilities and duties

are listed in section 302 that follows.

REV. 6 12 AUG 2014

2. Administrative Department The Administrative Department is headed by the

Administrative Officer and consists of Personnel, Awards, Advancement, and Finance

Sections. The Administrative Officer is assisted by an Administrative Senior Chief and each

Section has a cadet Officer-in-Charge assisted by a cadet Chief or Petty Officer and any

number of cadet assistants. This Department handles personnel action (awards and

promotions) of the company, keeps the personnel records up to date, and operates the snack

mess.

3. Supply Department the Supply Department is headed by the Supply Officer and consists

of a Supply Section. The Supply Officer is assisted by a Supply Senior Chief and

Storekeepers for the male and female supply rooms. This Department accounts for all supply

items and assists with the issue and recovery of uniforms and team equipment such as warm-

ups, PT team t-shirts and shorts, and drill team bags.

4. Operations Department the Operations Department is headed by the Operations Officer

and is assisted by an Assistant Operations Officer. The competitive team commanders all

report to the Operations Officer for administrative matters. This Department is charged with

the scheduling of all events and ceremonies and producing planning documents such as the

annual schedule, Plan of the Month, Plan of the Week, and Daily Announcements.

5. Public Affairs/Recruiting and Retention (R&R) Department – the R&R Department is

headed by the R&R Officer and is assisted by the Assistant R&R Officer. The department is

made up of the Public Affairs, Web Services, Community Services, and Fundraising Sections.

The primary function of the R&R Department is to ensure that all activities related to the

recruiting and retention of top personnel and publicity of the unit are completed in an efficient

and professional manner.

6. Weapons/Maintenance and Materials Management (3M) Department – the 3M

Department is headed by the 3M Officer and is comprised of the Minor Property Control

Custodian (MPCC) and Armory Officer. This department is responsible for the

accountability, care, and cleaning of all equipment in the unit, including computers, printers,

audio/visual devices, rifles, swords, athletic items, and office supplies.


Rev. 6 12 AUG 2014

302 BILLET RANK AND RESPONSIBILITIES

The information given below are guidelines for the qualifications and responsibilities of personnel assigned

to the various billets. Variation from these guidelines should be the exception rather than the rule and must

be approved by the SNSI/NSI prior to implementation. The ranks and rates associated with the billets

described herein are temporary in nature, i.e., the cadet wears the rank associated with the billet only so

long as the cadet holds the billet. Following reassignment, cadets will wear their permanent rank/rate or the

temporary rank/rate associated with their new billet, whichever is higher.

Headquarters Section

COMPANY COMMANDER Cadet Lieutenant Commander

Qualifications 1. Must be a rising NS-IV with an exemplary record in NJROTC.

2. Should be a Leadership Academy graduate.

3. Must have been either a team commander, a platoon commander or a

department/section head.

4. Must be selected by the SNSI/NSI.

5. Must be available to devote a minimum of 1 hour of work daily to his/her

duties.

Chain of Command The Cadet Commanding Officer is the senior cadet in the company and is

responsible to the SNSI/NSI.

Responsibilities 1. The Commanding Officer is in charge of the Cadet Corps and is

responsible for everything his/her company does and fails to accomplish in

all Departmental areas.

2. Takes charge of all company formations.

3. Keeps unit officers and Senior Chief Petty Officers informed by holding

monthly All Officers Meetings (AOM’s) to discuss goals, clarify policy,

evaluate progress, and solicit suggestions.

4. In cooperation with his/her department heads, interviews, and recommends

qualified cadets to the SNSI/NSI for officer and Senior Chief billets and

approves cadets all other enlisted billets.

5. Reviews and approves all cadet-generated requests and reports.

6. Recommends appropriate disciplinary action to SNSI/NSI for cadets who

have violated the provisions of this SOP.

7. Meets on a regular basis with selected senior cadets and the SNSI/NSI to

receive guidance, discuss upcoming events, and resolve problems.

8. Chairs the weekly department head meeting. Department Head meeting

procedures are contained in Appendix 16.

EXECUTIVE OFFICER Cadet Lieutenant

Qualifications 1. Must be a rising NS-IV with an exemplary record in the NJROTC.

2. Should be a Leadership Academy graduate.

3. Must have been either a team commander, platoon commander, or



5. Must be available to devote a minimum of 1 hour of work to his/her daily

duties.

Chain of Command The Company Executive Officer is the second highest ranking officer in the


Rev. 6 12 AUG 2014

company and must be capable of assuming the duties of the commanding

officer in his/her absence.

Responsibilities 1. Is responsible to the Commanding Officer for administrative and logistics

functioning of the company and the discipline of the Cadet Corps.

2. Ensures the preparation for the presentation of awards and promotions at

company formations.

3. Checks on the administrative functioning of all departments and offers

assistance and suggestions with particular attention to record-keeping and

personnel matters.

4. Resolves disciplinary problems and recommends appropriate action to the

Commanding Officer.

5. Recommends event Cadet Officers-In-Charge to the Commanding Officer.

6. Conducts weekly zone inspections of the unit spaces.



8. Runs the weekly department head meeting. Department Head meeting

procedures are contained in Appendix 16.

COMMAND MASTER CHIEF PETTY OFFICER Cadet Master Chief Petty Officer

Qualifications 1. Must be a NS-III or NS-IV with an exemplary record in the NJROTC.

2. Must have actively participated in the unit as a team or department

member and demonstrated exceptional maturity and ability to

communicate with others.

3. Must be recommended by the Commanding Officer and selected by the

SNSI/NSI.


duties.

Chain of Command The Command Master Chief Petty Officer is the senior enlisted cadet in the

unit and works directly for the Commanding Officer.

Responsibilities 1. Advises the Commanding Officer on matters affecting the discipline and

morale of the unit.

2. Participates as a member of the promotion board.

3. Resolves disciplinary problems with enlisted cadets, recommends

appropriate action to the Executive Officer and supervises the cadet

disciplinary system.

4. Ensures that NJROTC spaces are kept clean and orderly.



6. Maintains an accurate chain of command roster and produces muster

sheets for all unit formation events.

PLATOON COMMANDER Cadet Lieutenant Junior Grade

Qualifications 1. Must be a NS-IV, NS-III, or NS-II with an exemplary record in the

NJROTC.

2. Must have been an active team or department member. Platoon Leaders

may hold other billets in the unit.

3. Must be recommended by the Commanding Officer and selected by the

SNSI/NSI.


Rev. 6 12 AUG 2014

4. Must be available to devote 1 hour of work to his/her daily duties.

Chain of Command Works directly for the Executive Officer.

Responsibilities 1. Accounts for the whereabouts of his/her platoon members at company

formations and in class.

2. Leads the platoon in company formations.

3. Keeps the platoon informed on all unit activities and motivates members

to participate.

4. Recommends qualified cadets to be Platoon Executive Officer, Senior

Chief Petty Officer and Squad Leaders.

5. Meets with his/her Executive Officer, Senior Chief Petty Officer and

Squad Leaders to pass information and discuss problem areas.

6. Mentors cadets who are having problems with academics, attendance, or

discipline.

PLATOON EXECUTIVE OFFICER Cadet Ensign

Qualifications 1. Must be a NS-III or NS-II with an exemplary record in the NJROTC.

2. Should be an active team or department member and may hold other

billets in the unit.

3. Must be recommended by the Platoon Commander and approved by the

Commanding Officer, in coordination with the SNSI/NSI.

4. Must be available to devote a minimum of 1 hour of work, twice a week.

Chain of Command Works directly for the Platoon Commander.

Responsibilities 1. Assists the Platoon Commander in the performance of his/her duties..

2. Ensures that the Squad Leaders can account for the whereabouts of their

squad members.

PLATOON SENIOR CHIEF PETTY OFFICER Cadet Senior Chief Petty Officer

Qualifications 1. Must be a NS-III or NS-II with an exemplary record in the NJROTC.




Chain of Command Works directly for the Platoon Executive Officer.

Responsibilities 1. Assists the Platoon Executive Officer in the performance of his/her duties.

2. Conducts an accurate muster of the platoon at company formations.

3. Ensures that the Squad Leaders can account for the whereabouts of their

squad members.

SQUAD LEADER – No rate assigned

Qualifications 1. Must be an NS-II with an exemplary record in NJROTC.




Chain of Command The squad leader works directly for the Platoon Senior Chief Petty Officer.

Responsibilities 1. Conducts an accurate muster of the squad at company formations.

2. Accounts for the whereabouts of their squad members.


Rev. 6 12 AUG 2014

Administrative Department

ADMINISTRATIVE OFFICER Cadet Lieutenant

Qualifications 1. Must be a NS-IV or NS-III with an exemplary record in the NJROTC.





duties.

Chain of Command The Company Administrative Officer works for the Executive Officer.

Responsibilities 1. Ensures that cadet records are properly maintained.

2. Ensures that participation rosters from all Tasking Orders are submitted by

the Operations Officer to the Personnel Officer for the appropriated

annotations of personnel records.

3. Assists the Executive Officer with the preparation and presentation of

awards.



ADMINISTRATIVE CHIEF Cadet Chief Petty Officer

Qualifications 1. Must be a NS-IV, NS-III, or NS-II with at least 18 months in the unit.

2. Must have been an active team or department member.

3. Must be recommended by the Administrative Officer and approved by the

Executive Officer, in coordination with the SNSI/NSI.

4. Must be available to devote a minimum of 30 minutes of work daily to

his/her duties.

Chain of Command Works directly for the Administrative Officer.

Responsibilities 1. Assists the Administrative Officer in the performance of his/her duties.

PERSONNEL OFFICER Cadet Lieutenant Junior Grade (when assigned)


NJROTC.


3. Must be recommended by the Commanding Officer, in coordination with

the Administrative Officer, and selected by the SNSI/NSI.

4. Must be available to devote a minimum of 1 hour of work, three times a

week, to his/her duties.


Responsibilities 1. Ensures that cadets records are kept up to date and accurately reflect the

accomplishments of each individual.

2. Ensures that participation in the unit events is clearly reflected and

promotions and awards are recorded and awarded in a timely manner.

PERSONNEL CHIEF Cadet Chief Petty Officer (when assigned)




Rev. 6 12 AUG 2014





Chain of Command Works directly for the Personnel Officer.

Responsibilities 1. Assists the Personnel Officer in the performance of his/her duties.

AWARDS OFFICER Cadet Ensign (when assigned)


NJROTC.



Executive Officer, in coordination with the SNSI/NSI




Responsibilities 1. Ensures that the award and advancement devices are prepared in a timely

manner for presentation.

2. Assists the Administrative Officer in printing JUMS award orders on a

weekly basis.

3. Coordinates with team commanders to ensure team members are being

recommended for team awards each semester.

AWARDS CHIEF Cadet Chief Petty Officer (when assigned)







Chain of Command Works directly for the Awards Officer.

Responsibilities 1. Assists the Awards Officer in the performance of his/her duties.

ADVANCEMENT OFFICER Cadet Ensign (when assigned)


NJROTC.







Responsibilities 1. Updates and reproduces advancement exams on a regular basis.

2. Provides for the regular testing of cadets for advancement. Keeps a

permanent record of advancement results and enters successful exam

completions on cadets PAR cards.


Rev. 6 12 AUG 2014

3. Reviews PAR cards on a regular basis to ensure advancements are being

administratively processed in a timely manner.

ADVANCEMENT CHIEF Cadet Chief Petty Officer (when assigned)







Chain of Command Works directly for the Advancement Officer.

Responsibilities 1. Assists the Advancement Officer in the performance of his/her duties.

2. May administer advancement exams only to level at which he/she has

currently completed personally.

FINANCE OFFICER Cadet Ensign (when assigned)


NJROTC.







Responsibilities 1. Ensures the secure and efficient operation of the unit snack mess.

2. Completes an inventory and cash count at least twice per week.

3. Deposits snack mess cash in excess of $10 with the SNSI/NSI in order to

minimize the amount of money in the snack mess cash box.

4. Prepares supply orders to restock mess items in a timely manner.

5. Recommends price and item purchase modifications.

FINANCE CHIEF Cadet Chief Petty Officer (when assigned)







Chain of Command Works directly for the Finance Officer.

Responsibilities 1. Assists the Finance Officer in the performance of his/her duties.


Rev. 6 12 AUG 2014

Supply Department

SUPPLY OFFICER Cadet Lieutenant






duties.

Chain of Command The Company Supply Officer works for the Executive Officer.

Responsibilities 1. Assists the SNSI/NSI with the issue, recovery, and inventory of all unit

property.

2. Ensures that accurate, accessible records are maintained on each cadet and

that a current inventory status in maintained in the supply automated data

base.

3. Is responsible for controlling access to the supply room to authorized

personnel only.

ASSISTANT SUPPLY OFFICER Cadet Lieutenant Junior Grade


NJROTC.


3. Must be recommended by the Supply Officer and approved by the




Chain of Command Works directly for the Supply Officer.

Responsibilities 1. Assists the Supply Officer in the performance of his/her duties.

2. Assists the Male and Female Storekeepers in the performance of their

duties.

3. Ensures that the supply rooms are kept in a high state of orderliness and

cleanliness.

MALE AND FEMALE STOREKEEPERS No rate assigned

Qualifications 1. Must be a NS-IV, NS-III, NS-II, or NS-I with an exemplary record in the

NJROTC.


week to his/her duties.

Chain of Command Works directly for the Assistant Supply Officer.

Responsibilities 1. Assists the Assistant Supply Officer in the performance of his/her duties.

2. Maintains accurate cadet supply records and current inventories and notify

the Supply Officer of potential shortages.

3. Ensures that their respective supply room is kept in a high state of

orderliness and cleanliness.


Rev. 6 12 AUG 2014

Operations Department

OPERATIONS OFFICER Cadet Lieutenant






duties.

Chain of Command The Company Operations Officer works for the Executive Officer.

Responsibilities 1. Schedules and coordinates all company formations, ceremonies,

rehearsals, and field trips.

2. Produces all scheduling documents – annual calendar of events, POM,

POW, and Daily Announcements.

3. Ensures that teams are properly staffed and assists team commanders in

obtaining members and scheduling practices.


5. Meets on a regular basis with Section Heads and Team Commanders to

discuss goals, set and clarify policy, evaluate progress, and solicit

suggestions.



ASSISTANT OPERATIONS OFFICER Cadet Lieutenant Junior Grade


NJROTC.


3. Must be recommended by the Operations Officer and approved by the



his/her duties.

Chain of Command Works directly for the Operations Officer.

Responsibilities 1. Assists the Operations Officer in the performance of his/her duties.

2. Prepares the Plan-of-the-Week with inputs from the C.O., the X.O.,

Department Heads, Team Commanders, and the SNSI/NSI. Publishes the

P.O.W. on the Friday prior to the weekend and the Daily Announcements

prior to the beginning of the first class of the day.

TEAM COMMANDERS No rate/rank assigned


NJROTC.

2. Must have been an active member of the team to which he/she is assigned.

3. Must be recommended by the Commanding Officer, in coordination with

the Executive Officer, and selected by the SNSI/NSI.

4. Must be available to devote a minimum of 1 hour of work daily to practice

and administrative functions as required by competition/performance

schedules.


Rev. 6 12 AUG 2014

Chain of Command Works directly for the Operations Officer.

Responsibilities 1. Acts as team captain, directly assisting the SNSI/NSI who is designed as

the team coach.

2. Prepares practice and competition schedules in coordination with the

SNSI/NSI coach.

3. Recommends to the SNSI/NSI coach desired events for competition and

personnel to participate in those competitions.

4. Acts as COINC for all team events unless otherwise assigned.

5. Ensures that all team equipment is properly maintained and accounted for.

6. Maintains an accurate team practice and participation roster.

7. Ensures that all team personnel receive earned recognition in the form of

PAO press, ribbon awards, medal awards, and varsity letter awards in a

timely manner.

TEAM EXECUTIVE OFFICERS No rate/rank assigned

Qualifications 1. Must be a NS-IV, NS-III, NS-II, or NS-I with an exemplary record in the

NJROTC.

2. Must be an active member of the team to which he/she is assigned.

3. Must be recommended by the team commander, in coordination with the

Executive Officer, and selected by the SNSI/NSI.

4. Must be available to devote a minimum of 1 hour of work daily to practice

and administrative functions as required by competition/performance

schedules.

Chain of Command Works directly for the team commander.

Responsibilities 1. Assists the team commander in the execution of his/her duties. Specific

responsibilities are to be assigned by the team commander.

Public Affairs/Recruiting and Retention (R&R) Department

PUBLIC AFFAIRS/RECRUITING AND RETENTION (R&R) OFFICER Cadet Ensign






duties.

Chain of Command The Company Recruiting and Retention Officer works for the Executive

Officer.

Responsibilities 1. Supervises the activities of his/her section leaders.


3. Ensures that all matters relating to the publicity of the unit and recruitment

and retention of top quality cadets is completed in a professional manner.




Rev. 6 12 AUG 2014

ASSISTANT RECRUITING AND RETENTION OFFICER Cadet Chief Petty Officer (when

assigned)


NJROTC.


3. Must be recommended by the R&R Officer and approved by the Executive

Officer, in coordination with the SNSI/NSI.


his/her duties.

Chain of Command Works directly for the R&R Officer.

Responsibilities 1. Assists the R&R Officer in the performance of his/her duties.

WEB SERVICES OFFICER Cadet Ensign (when assigned)


NJROTC.





his/her duties.


Responsibilities 1. Ensures that the website is kept up to date at least twice per week.

2. Ensures that old material is removed from the file to minimize the file

space required, thus reducing the overall cost to maintain the site.

2. Ensures that the site complies with Fairfax County Public School

regulations regarding use of such sites.

WEB SERVICES CHIEF Cadet Chief Petty Officer (when assigned)







Chain of Command Works directly for the Web Services Officer.

Responsibilities 1. Assists the Web Services Officer in the performance of his/her duties.

PUBLIC AFFAIRS OFFICER Cadet Ensign


NJROTC.





his/her duties.


Rev. 6 12 AUG 2014


Responsibilities 1. Ensures that the activities of the Cadet Corps and the accomplishments of

individual members receive appropriate mention in the school and

community media.

2. Provides photographic coverage of major events and supplies photos for

use by team commanders and the XO on their bulletin boards and to the

Web Services Officer for use on the website.

3. Coordinates the timely and accurate submission of no less than two

articles per week for publication on the website.

4. Trains photographers for unit events and provides them with specific

instructions regarding what photos to obtain for each event.

PUBLIC AFFAIRS CHIEF Cadet Chief Petty Officer (when assigned)







Chain of Command Works directly for the Public Affairs Officer.

Responsibilities 1. Assists the Public Affairs Officer in the performance of his/her duties.

COMMUNITY SERVICES OFFICER Cadet Ensign (when assigned)


NJROTC.





his/her duties.


Responsibilities 1. Develop and direct the community service activities necessary to meet unit

goals.

2. Act as COINC for fundraising events unless otherwise assigned.

3. Submit to the Administrative Officer via completed Tasking Orders

detailed lists of community service participants with number of hours

worked in order to properly credit cadets’ records.

FUNDRAISING OFFICER Cadet Ensign (when assigned)


NJROTC.





his/her duties.


Rev. 6 12 AUG 2014


Responsibilities 1. Develop and direct the fundraising activities necessary to meet unit goals.

2. Act as COINC for fundraising events unless otherwise assigned.

3. Submit to the SNSI detailed lists of fundraising participants with number

of hours worked in order to properly credit cadets’ Smasher Buck

accounts.

Weapons/Maintenance and Material Management (3M) Department

WEAPONS/MAINTENANCE AND MATERIAL MANAGEMENT OFFICER Cadet Lieutenant






duties.

Chain of Command The Company 3M Officer works for the Executive Officer.

Responsibilities 1. Supervises the activities of his/her section leaders.


3. Ensures that all matters relating to the security, operational integrity, and

cleanliness of unit property (other than uniform items) are completed in a

professional manner.



MINOR PROPERTY CONTROL CUSTODIAN Cadet Lieutenant Junior Grade (when assigned)


NJROTC.


3. Must be recommended by the 3M Officer and approved by the Executive



his/her duties.

Chain of Command Works directly for the 3M Officer.

Responsibilities 1. Ensures that all matters relating to the security, operational integrity, and

cleanliness of unit minor property are completed in a professional manner.

2. Inventory minor property on a monthly basis and maintain a record of all

inventories. Inventory other unit equipment as directed by the 3M officer.

3. Develop a Preventive Maintenance System (PMS) plan to clean and check

the operational integrity of unit equipment on a monthly basis.

4. Make recommendations regarding the need for equipment disposal and

upgrades.

5. Notify the SNSI/NSI when office supplies reach a replenishment level.

ARMORY OFFICER Cadet Lieutenant Junior Grade



Rev. 6 12 AUG 2014

NJROTC.


3. Must be recommended by the 3M Officer and approved by the Executive



his/her duties.

Chain of Command Works directly for the 3M Officer.

Responsibilities 1. Ensures that all matters relating to the security, operational integrity, and

cleanliness of unit drill rifles, air rifles, and swords are completed in a

professional manner.

2. Inventory unit drill rifles, air rifles, and swords on a monthly basis and

maintain a record of all inventories. Inventory other unit equipment as

directed by the 3M officer.

3. Develop a Preventive Maintenance System (PMS) plan to clean and check

the operational integrity of unit drill rifles, air rifles, and swords on a

monthly basis.

4. Make recommendations regarding the need for equipment disposal and

upgrades.

5. Notify the SNSI/NSI when armory supplies reach a replenishment level.


Rev. 6 12 AUG 2014

400 CADET ADVANCEMENT SYSTEM

401 GENERAL

Advancement for enlisted cadets and promotion cadet officers in the Johnson High School NJROTC unit

will be based on completion of specified Personnel Advancement Requirements (PARs). Ranks and rates

obtained through the PAR system are permanent in nature and may only be removed as a result of

disciplinary action. The ranks and rates associated with the billets in the chain of command are temporary

in nature, i.e., the cadet wears the rank associated with the billet only so long as the cadet holds the billet.

Following reassignment, cadets will wear their permanent rank/rate or the temporary rank/rate associated

with their new billet, whichever is higher. Cadets are expected to show initiative in gaining advancement

and promotion at a nominal pace. Details of the advancement system can be found in Appendix 17.

402 PERSONNEL ADVANCEMENT REQUIREMENTS (PAR) CARD

Each cadet will be issued a Personnel Advancement Requirements (PAR) card upon arrival in the unit. The

PAR card is the cadet’s official record of completion of all requirements leading up to his/her permanent

advancement to the next enlisted rate or promotion to officer ranks. As such, it must be safeguarded to

prevent loss. It is very difficult to reconstruct completed requirements; therefore, a nominal fee will be

charged (currently $2.00) to replace a lost PAR card. Cadets may still be required to repeat the completion

of some requirement that are not recorded by the Advancement Officer or Administrative Officer (i.e.,

Practical Factors). PAR cards are normally kept in a binder in the SNSI/NSI office; however, they are

often pulled out for sign-offs and administrative processing. It is the responsibility of each cadet to ensure

that their PAR card is accounted for at all times. A sample PAR card is shown in Appendix 18.

403 ADVANCEMENT EXAMINATIONS

The Advancement Officer, assisted by the Advancement Chief, is charged with conducting advancement

testing. He/she will publish a regular testing schedule with notices in the Plan-of-the-Week and on the unit

bulletin board. Individuals who desire advancement prepare a memo to the Advancement Officer

requesting permission to take the appropriate exam. Upon verifying that the candidate is eligible to take

the exam, the Advancement Officer will prepare the exam for his/her completion. The Advancement

Officer will maintain a permanent record of the date and grade of each exam completed by cadets and once

passed, will sign off the exam requirement on the cadet’s PAR card.

404 TIME-IN-RATE REQUIREMENTS

Time-in-rate requirements are established to ensure that cadets obtaining the next sequential rate have

accumulated the experience necessary to assume the responsibilities that come with the higher position.

Time-in-rate continues to accumulate during the summer months. Assuming a cadet completes his/her

advancement requirements in a timely manner, rates should be attained at the following points in the

cadet’s career:

Seaman Recruit 1st Day, NS-1

Seaman Apprentice 1st Quarter, NS-1

Seaman 2nd

Quarter, NS-1

Petty Officer 3/C 3rd

Quarter, NS-1

Petty Officer 2/C 1st Quarter, NS-2

Petty Officer 1/C 3rd

Quarter, NS-2

Chief Petty Officer 1st Quarter, NS-3


Rev. 6 12 AUG 2014

405 PRACTICAL FACTORS

Cadets must demonstrate a proficiency to perform certain tasks that are required for advancement to the

next rate. These Practical Factors must be demonstrated successfully in the presence of a cadet officer, the

Command Master Chief Petty Officer, or the SNSI/NSI. Once completed, the observing official will “sign

off” the requirement on the cadet’s PAR card.


Rev. 6 12 AUG 2014

Appendix 1: Expectations For Enrollment As An NS-4

Consistently:

- Carry out simple instructions.

- Display an appropriate attitude toward proper authority (instructor and

cadet).

- No unexcused absences from unit formations, including the Area

Manager’s Inspection.

- Complete class homework assignments.

- Participate in weekly physical fitness training.

- Maintain at least a C average in Naval Science class.

- Maintain acceptable grade averages in other classes.

- Maintain required grooming standards.

- Participate in a minimum of NJROTC activities outside the classroom.

- Complete advancements to Petty Officer 1st Class.

- Demonstrate military drill and leadership skills expected of a senior

cadet.

- Wear the uniform on a weekly basis.

- Meet uniform appearance standards.

- Meet conditions of probationary status (if applicable).

- Meet behavioral standards (no disciplinary problems in the unit or

school).

- Meet attendance standards.

- Set a good example for younger cadets through public actions,

appearance, and attitude towards the NJROTC program.

- Assume junior leadership position(s) within the unit.

- Appear before the Unit Leadership Board in the spring.


Rev. 6 12 AUG 2014

Appendix 2: Sample Plan of the Month (POM)

To be added.


Rev. 6 12 AUG 2014

Appendix 3: Sample Plan of the Week (POW)

Plan of the Week

February 7, 2005

Day Time Event Location Cadet in Charge Participants

Monday 0600-0700 Drill Team Practice Main Gym

c/LCDR Wallace Drill Team

1430 AMI

Practice Main Gym c/LT Erickson All key players

1430-1900 Rifle Team Practice NS-1 room c/LT Erickson Rifle Team

Tuesday 0600-0700 Drill Team Practice Main Gym


1430-1900 Rifle Team Practice NS-1 room c/LT Erickson Rifle Team

Wednesday 0600-0700 Drill Team Practice Main Gym


1430 R&R Meeting NS-2 room c/LT Ward R&R Personnel

1430-1750 Rifle Team Practice NS-1 room c/ LT Erickson Rifle Team

Thursday

Friday 0630

PT Team Performance Check

Wrestling Room c/MCPO Stull PT Team

CO

Signature XO

Signature


Rev. 6 12 AUG 2014

Appendix 4: Sample Daily Announcements

Announcements

2/7/05

1. There is a list of morning flag detail posted on the green bulletin board in the NS-2 room for all

Drill Team members. Be sure to check when your turn is, we’re keeping check of who doesn’t do

it on the day they’re supposed to:

February 7th

: Ray, Ryan, Weatherford

February 8th

: Shortt, Sisk

February 9th

: Wilkonson, Tisdale

February 10th

: Turgeon, Weatherford

February 11th

: Trianna, Wolcott, Brim

2. Attention all cadets—there will be another mandatory AMI practice on Friday morning at 0600!!

This practice will be for Senior Staff, Platoon Chain of Command, Color Guard, Side boys and all

other auxiliary personnel. This morning practice will be before Friday morning PT evaluations.

3. Attention all PAO/R&R personnel—there will be a MANDATORY PAO/R&R meeting after

school on Wednesday, February 9th

.

4. Academic Team reminder—don’t forget that the first test will be on Tuesday, February 8th

during

all lunches and after school.

5. Attention all males who attended Military Ball—please hold on to your service dress uniforms

until after AMI. Thanks!

LPOs MAKE SURE THE WHOLE CLASS KNOWS THIS

INFORMATION!!!!!


Rev. 6 12 AUG 2014

Appendix 5: Tasking Order Form

JOHNSON HS NJROTC TASKING ORDER

Request taken by __________________________ on date ________________

Person making the request:

Name: _____________________________________________________

Phone number: ___________________________________________________

E-mail: ____________________________________________________

Details of the request:

What: _____________________________________________________

______________________________________________________

______________________________________________________

When: ___________________________________________________________

Where:_____________________________________________________

Why: ______________________________________________________

Additional Instructions:

______________________________________________________________________________

__________________________________________________Timeline/Action Plan required?

YES NO (If yes, COINC will receive formal evaluation upon completion of tasking).

Cadet Officer-In-Charge: _________________________________________

Acknowledged (initial, date, and pass on):

Operations Officer: _____________ (Note on POM/POW/POD as appropriate)

Executive Officer: ______________ (Assign COINC and track to completion)

Commanding Officer: ___________ (Track to completion)

Cadet Officer-In-Charge: _________ (After the event, complete the reverse side of this form and

submit it to the Admin Officer for record entries.)

Event Name:


Rev. 6 12 AUG 2014

Event Date:

COINC:

Community Service Credit? YES NO

Admin Officer: Date event entered in records:

Participant Names Hours worked

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20


Rev. 6 12 AUG 2014

Appendix 6: Cadet Officer-In-Charge (COINC) Evaluation Form

CATEGORY POINTS SPECIFIC ACTION

I. PLANNING

A. Produce a Timeline/Action Plan that specifies all pertinent actions that must be taken to complete the event successfully in chronological order. Assign cadets to each action item. Submit the plan to the SNSI on the date specified.

3 points Timeline/Action Plan submitted on time with all or nearly all actions properly delineated, with realistic due dates and cadets assigned.

2 points Timeline/Action Plan submitted late with many necessary action items missing and/or without realistic due dates and cadets assigned.

1 point Timeline/Action Plan submitted too late for practical use and/or with most necessary action items missing and/or without realistic due dates and cadets assigned.

B. Delegate actions properly. I expect the COINC to plan and lead, NOT to do "grunt" work. Select cadets to complete actions and follow-up on their work. I will ask YOU for status updates; not them!

3 points All tasks properly delegated to reliable cadets. Can justify selections based upon proven or expected performance of cadets selected for actions.

2 points Most tasks delegated to reliable cadets. Can justify most selections based upon proven or expected performance of cadets selected for actions.

1 point Few tasks delegated to reliable cadets. Cannot justify most selections based upon proven or expected performance of cadets selected for actions.

C. Make contingency plans. What will we do if it rains, we're bumped from the gym, the sound system fails, a key person gets sick, etc? Think through as many contingencies as possible and have a plan if "Murphy" strikes!

3 points Has a plan prepared to react to all major realistic contingencies.

2 points Has a plan prepared to react to most major realistic contingencies.

1 point Has a plan prepared to react to few major realistic contingencies.

D. Properly staff the event. Ensure that you have enough people in the right place at the right time to do what you need to get done.


Rev. 6 12 AUG 2014

3 points All tasks were covered with the appropriate number of cadet workers, plus spares.

2 points Some tasks needed more cadets, but the actions were completed properly.

1 point Some tasks did not have enough cadets to complete the action properly.


II. COORDINATION

A. Reserve JHS facilities and equipment. Most JHS facilities must be reserved far in advance of our events. Ensure that it has been done or make the reservations with the JHS Activities Office.

3 points All facilities and equipment reserved in a timely manner.

2 points Most facilities and equipment reserved. Some "scrambling" required to get what we needed.

1 point Plans had to be changed because some facilities and/or equipment was not available due to late reservations.

B. Coordinate with other organizations. If required, you must include other school staff (band, chorus), NJROTC Booster Club, Security, etc. in your plans.

3 points Actions coordinated with all other appropriate organizations.

2 points One critical organization not included in the action plan.

1 point Many critical organizations not included in the action plan.

III. COMMUNICATION

A. Communicate with leadership. It is your responsibility to make sure all in the chain of command (SNSI, NSI, CO, XO, OPS) know what is going on. Give periodic status reports and notify them ASAP of critical changes to the plan.

3 points Always kept leadership informed of event status and progress of action plan. SNSI never had to ask the question, COINC always was one step ahead.

2 points Kept leadership informed of event status and progress of action plan most of the time. SNSI had to ask for updates on one or more occasions.


Rev. 6 12 AUG 2014

1 point Rarely kept leadership informed of event status and progress of action plan. SNSI had to ask for updates in order to get any information at all.

B.

Communicate with everyone else. Get essential information out to everyone that needs to know. Use the bulletin boards, Plan of the Week, Daily Announcements, phone tree, website, memo's to parents, school intranet, etc., to pass the word.

3 points Used all means available to inform everyone of essential information. All pertinent people kept fully informed.

2 points Used several means available to inform everyone of essential information. Some information and/or pertinent people "fell through the cracks."

1 point Used inadequate means available to inform everyone of essential information. Much/many information and/or pertinent people "fell through the cracks."


IV. EXECUTION

A. Be visible throughout the event. It is your job to be everywhere, all the time! If possible and necessary, you should be linked to other key players by walkie-talkie. You are the cadet with all the answers, and people will be looking for you.

3 points Was at the event early, making sure everything was prepared from the very start. Remained visible throughout the event - always where needed. Ensured all was complete before securing.

2 points Generally available throughout the event, but on more than one occasion got involved in detail work that should have been delegated.

1 point Hard to find throughout the event. Cadets had to seek out other leadership or SNSI/NSI for guidance and decisions.

B.

Respond quickly to emergent problems. Things will probably not go exactly as planned (Murphy's Law). Be ready with contingency plans (see I.C. above) when they don't. When the unexpected occurs, use good judgement to mitigate the problem.

3 points Used contingency plans for problems that arose or did a good job thinking on his/her feet to solve emergent problems.

2 points Used contingency plans for most problems that arose or did a fair job thinking on his/her feet to solve emergent problems.

1 point Used contingency plans for a few problems that arose or did a below average job thinking on his/her feet to solve emergent problems.


Rev. 6 12 AUG 2014

C. Track progress of the event. People are going to want to know "how are we doing?" with regards to time, event completion, etc. You need to be well enough informed to have the answer or to get it quickly.

3 points Had a good handle on the entire evolution. Gave quick and accurate progress reports without being asked.

2 points Had a fair handle on most of the evolution. Gave accurate progress reports, when asked.

1 point Had a poor handle on the evolution. Events seemed to get away from him/her. Gave progress reports when asked, but took a long time to get them.


V. COMPLETION

A. Give credit to those who have earned it. One of your most important jobs is to give credit to those who have helped you succeed. Participation credit and/or ribbons info must be given to the Admin Officer in a timely manner.

3 points Participation and or ribbon information given to the Admin Officer within two working days of the completion of the event. Did not require reminders from SNSI/NSI.

2 points Participation and or ribbon information given to the Admin Officer within three working days of the completion of the event. Needed to be reminded to get it in.

1 point Participation and or ribbon information given to the Admin Officer within four working days of the completion of the event. Needed multiple reminders to get it in.

B. Return facilities and equipment in a better condition than found. Our reputation is based in part on how we leave things when we are done. It is your job to ensure that those from whom we borrow facilities or equipment are happy.

3 points Facilities and equipment returned to owners/agencies in 4.0 condition within hours after the completion of the event. Did not require reminders from SNSI/NSI.

2 points Facilities and equipment returned to owners/agencies in 4.0 condition within a day after the completion of the event. Required reminders from SNSI/NSI.

1 point Facilities and equipment returned to owners/agencies in 4.0 condition only after multiple reminders from SNSI/NSI.

C. Recognize the contribution of outside organizations. People outside of our organization often help us do our job. A thank-you note goes a long way towards encouraging those same people help us the next time!

3 points Thank-you note(s) submitted to SNSI for approval within two working days of the completion of the event. Did not require reminders from SNSI/NSI.


Rev. 6 12 AUG 2014

2 points Thank-you note(s) submitted to SNSI for approval within three working days of the completion of the event. Required reminders from SNSI/NSI.

1 point Thank-you note(s) submitted to SNSI for approval within four working days of the completion of the event. Required multiple reminders from SNSI/NSI.

D.

Conduct a thorough debrief and document it. Submit "Lessons Learned" to SNSI and OPS within a week of the debrief. This is one of your most important duties… it is one way we ensure that the next time works as well or better than the time before!

3 points Debrief conducted and "Lessons Learned" submitted within two working days of the event. Most of the debrief items are provided by the COINC.

2 points Debrief conducted and "Lessons Learned" submitted within three working days of the event. Many of the debrief items are provided by the COINC.

1 point Debrief conducted and "Lessons Learned" submitted within four working days of the event. Few of the debrief items are provided by the COINC.


Rev. 6 12 AUG 2014

Appendix 7: Generic Action Plans

New Cadet Introduction Course (NCIC)

To be added.


Rev. 6 12 AUG 2014

Savannah State University Field Meet at Johnson

SSU Field Meet Action Plan

Due Date Action Officer Action Items Completion

June SNSI/NSI Request facilities

June SNSI/NSI Confirm date with SSU MOI

August SNSI/NSI Review last year's debrief for additional action items

August SNSI/NSI Coordinate pre-event meeting time and date with SSU MOI

D-45 SNSI/NSI Modify LOI as required and send to SSU MOI for approval and signature

D-45 SNSI/NSI Send e-mail invitation to distribution list with draft LOI attached

D-30 SNSI/NSI Order trophies and medals

D-30 SNSI/NSI Send approved LOI to distribution list (if required)

D-30 Request Academic Exam from Area Twelve office (Postal Exam)

D-21 Conduct interest meeting and post sign-up sheets for cadet volunteers

D-14 Request PR coverage (SCCPSS PAO, Savannah Morning News, Coastal Connection, etc.)

D-14 Request walkie-talkies from security

D-14 Operational check of stop watches and bull horn

D-14 Coordinate Color Guard

D-14 Design opening ceremony

D-14 Check with Booster Club for their equipment and cadet volunteer needs

D-14 Obtain sound system for push-up/curl-up station

D-10 COINC Prepare Team Commander's Brief

D-10 Develop cadet working watchbill (task and times). Include all D-0 actions.

D-07 Request large trash cans from custodians for three water stations

D-07 Request three water coolers from athletic trainer for three water stations

D-07 SNSI/NSI Order coffee service and juice boxes from cafeteria

D-07 COINC Prepare Opening Ceremony remarks

D-07 COINC Prepare Closing Ceremony remarks

D-07 Post cadet working watchbill in classrooms and on white board

D-07 Operational check of Nationals cadence CD and sound system

D-03 COINC Practice Team Commander's Brief, Opening and Closing Ceremony remarks with SNSI

D-03 Make indoor signs (NJROTC, heads, main gym)

D-02 Order donuts and bagels

D-02 Notify local EMS of field meet time and location

D-02 Supply Issue PT Team warm-ups and PT gear; volunteer cadet polos

D-02 Operational check of press box sound system

D-02 SNSI/NSI Judges Brief preparation (LOI questions, push-up/curl-up demo, etc.)

D-02 Team Packets complete

D-01 Field Day spaces (windows, decks, dusting, gear adrift stowed in all rooms, etc.)

D-01 Stage all equipment

D-01 Remove desks from Green Room

D-01 Pick up walkie-talkies


Rev. 6 12 AUG 2014

D-0 Post road guards and bus parking detail

D-0 Set up scoring, trophy, Green Room, and concession stand tables and chairs

D-0 Pick up donuts, bagels, etc.

D-0 Pick up coffee and juice from cafeteria

D-0 Set up Green Room for judges' breakfast and briefing

D-0 Set up Blue & Gold Room for Team Commander's brief

D-0 SNSI/NSI Close stadium parking lot gates

D-0 Put up indoor signs

D-0 Set up three water stations (both ends and middle of home stands)

D-0 Set up pushup/curlup station

D-0 Set up Trolley course cones

D-0 Set up 16 x 100 course cones

D+03 Tasking Order complete and submitted to Admin

D+04 Website article and photos posted

D+05 Debrief completed

D+07 Thank-you notes sent (SSU PNS, Booster Club)

D+07 Passdown folder updated and completed

D+07 All bills paid

D+10 Incorporate lessons learned from debrief into SOP Action Plan

Equipment required

4-6 walkie-talkies

12 stop watches, 4 whistles, 1 bull horn, 1 starter pistol and ammo

3 water stations (cooler, 100 small paper cups, trash can)

1 cafeteria table for trophy and medal display

1 cafeteria table, EZ-Up, and 4 chairs for scoring personel near concession stand

4 cafeteria tables and 4 chairs for sales outside of concession stand

1 cafeteria table (chairs from B & G Room) for Green Room judges' breakfast

1 - 50' power cord run from concession stand to scorer's table

Team Packets - Event map, SOE, heat matrix, event detail sheets from LOI

4 doz donuts, 5 doz bagels, 3 small tubs cream cheese, 20 plastic knives, 100 napkins

1 sound system and power cord reel plus 20' power cord for push-up/curl-up station

All thin blue mats (from aux gym, main gym, wrestling room) for push-up/curl-up station

2 sets of 6 different colored pinnies for last runner in relays

Trophies and medals

Facilities required

Track, football field, parking lot, concession stand, main gym, wrstlg room (wx backup)

Notes:

1. Opening ceremony consists of formation, color guard, and National Anthem singers or CD. COINC will give brief welcoming statement before colors and dismissal after colors to begin events.

2. Team Commander's brief consists of COINC welcome, team muster, event/facility diagram explanation, SOE, introduction of SSU Midshipman-in-Charge. Make Power Point brief that includes title slide, facilities map, and SOE.


Rev. 6 12 AUG 2014

3. Closing ceremony consists of formation and trophy presentations. COINC will thank SSU midshipmen, cadets and instructors, parents and fans, JHS NJROTC Booster Club, JHS NJROTC cadet workers. Introduce Area Manager for remarks, then SSU Commanding Officer or senior officer present. After SSU CO remarks, he/she will present trophies with the assistance of COINC. Ensure correct trophy is being presented. At conclusion, COINC will dismiss the formation.

Parent’s Night Action Plan

Parent's Night Action Plan

Date Action Officer Task Completion

June NSI Schedule facilities (Note 1)

D-45 COINC Review last year's debrief and event Pass Down Folder

D-40 COINC Distribute Action Plan with actual dates to SNSI/NSI, Action Officers, CO and XO

D-40 COINC Advise SNSI/NSI (as appropriate) and CO/XO of completed actions as often as required.

D-30 NSI Begin classroom training for Pass in Review.

D-30 CMC Complete formation organization (Note 2)

D-23 CMC Post formation organization.

D-21 SNSI Invite VIPs (Note 3)

D-21 NSI Begin Manual of the Sword practice for platoon leaders and staff

D-16 COINC Chalk talk formation and ceremony with key players (Note 4)

D-14 XO Confirm all staff SDB coats have sword slits installed

D-14 SNSI E-mail parents regarding Parent's Night requirements and invitation to attend

D-14 SNSI Post website article regarding Parent's Night requirements and invitation to attend

D-14 Boosters Produce Pot Luck Dinner flyer

D-14 E&R Request PR coverage (SCCPSS PAO, Savannah Morning News, Coastal Connection, etc..)

D-14 ACOINC Ceremony flash cards made for key players

D-14 Armory Fit sword belts for platoon leaders and staff

D-13 COINC Formation practice with key players

D-10 CMC Complete muster sheets

D-10 S/NSI Pass out Pot Luck Dinner Flyers


D-09 SNSI Draft script given to narrator for practice

D-08 Admin Make awards group lists (Notes 5 and 6)

D-07 COINC Phone calls to parents giving ceremony details (multi-lingual)

D-07 SNSI E-mail parents reminding of the event and the sale of Military Ball tickets

D-07 COINC Request a Booster Club sell Military Ball tickets

D-07 ACOINC Stage Parent's Night equipment (Note 7)

D-07 CMC National Anthem singers designated and rehearsed (if applicable)

D-07 Admin Post awards group lists in NS-1 room and on green board


Rev. 6 12 AUG 2014

D-06 COINC Formation practice with all cadets

D-04 NSI Confirm availability of main gym with Director of Student Activities

D-04 CG Shine battle axes and wash guard belts

D-03 SNSI Final script given to narrator

D-03 Admin Awards trays prepared and triple-checked against awards group lists (Note 8)

D-02 COINC Formation practice with key players and narrator.

D-01 CMC Make awards group chits for handout at dinner

D-00 All Execute Parent's Night Ceremony plan

1700 ACOINC Main gym setup. (Note 9)

1730 All Cadets eat first. Report to main gym no later than 1815.

1730 CMC Ensure all awards group chits are handed out. Advise SNSI of any absentees.

1815 All Company formed in main gym. Muster and practice as time allows.

1900 All Commence ceremony.

2000 All Conclude ceremony.

D+03 COINC Tasking Order complete and submitted to Admin

D+04 E&R Website article and photos posted

D+05 COINC Debrief completed

D+07 SNSI All bills paid

D+07 COINC Pass down folder updated and completed

D+07 Admin Thank-you notes sent (any VIP outside of JHS who attended)

D+10 SNSI Incorporate lessons learned from debrief into SOP Action Plan

Notes:

1. Half-cafeteria 1630-1900, main gym 1730-2030

2. Organization must include narrator, photographer, 2 awards assistants, awards guide.

3. VIPs include Principal, APs, Captain and Mrs. ___________, etc

4. Key players are senior staff, platoon leaders, guides, and squad leaders.

5. Awards groups should be NS-1s first, then 2's, 3's, 4's. No more than about 15 per group.

6. In-Place group should be in order: staff, color guard, awards assistants, photographer, narrator, CO.

7. National Anthem CD, muster sheets

8. All NS-1 awards, plus upper class PFT ribbons, advancements, and academic awards

9. Podium, PA system, awards table, chairs for VIPs (six), and one side of bleachers pulled out.

Military Ball


Rev. 6 12 AUG 2014

Area Manager’s Inspection (AMI)

AMI Action Plan


D-60 NSI Schedule use of main gym with PE department (Period 1 or 2 plus Stinger)




D-30 NSI Begin classroom training for open ranks and Pass in Review.

D-30 CMC Complete formation organization (Notes 1 and 2)


D-21 SNSI Invite VIPs to AMI (Note 3)



D-14 Admin Cadet records in JUMS complete

D-14 Supply Supply inventory complete

D-14 Supply Cadet custody cards complete, signed, and filed

D-14 Admin Cadet paperwork complete, signed, and filed

D-14 3-M Minor property inventory complete

D-14 XO Confirm all staff SDB coats have sword slits installed

D-14 SNSI E-mail parents regarding inspection requirements and invitation to attend

D-14 SNSI Post website article regarding inspection requirements and invitation to attend

D-14 SNSI E-mail faculty and staff regarding cadet absentees

D-14 SNSI E-mail Schedule of Events to Area Manager (Note 5)

D-14 E&R Request PR coverage (Savannah Morning News, Savannah Tribune, SCCPSS PAO, etc.)


D-14 COINC Request custodians wash and wax NJROTC decks just prior to inspection date.



D-10 Supply Practice inspection with SNSI

D-10 Admin Practice inspection with SNSI

D-10 3M Practice inspection with SNSI

D-10 COINC AMI brief completed and given to SNSI for review


D-10 CMC Complete personnel inspection sheets



D-07 SNSI E-mail PE department head reminder of gym use and invitation to observe inspection

D-07 COINC AMI practice brief delivered to instructors and staff

D-07 ACOINC Stage AMI equipment (Note 6)


D-07 ACOINC Arrange electronic sign display if available (Note 7)


Rev. 6 12 AUG 2014

D-07 SNSI Practice for honor detail in class

D-07 SNSI School evaluations of instructors complete


D-06 SNSI Pre-inspection unit self-evaluation form complete

D-06 SNSI Finalize Schedule of Events and distribute to NSI, COINC, ACOINC, CO/XO/CMC/DH's

D-05 SNSI SNSI evaluation of NSI complete

D-04 SNSI Financial records ready for inspection

D-04 CMC/CG Shine bell and battle axes, wash guard belts


D-03 CMC All display boards up to date

D-03 Admin Inspection awards tray prepared (Note 8)

D-03 ACOINC Order lunch food and arrange for parent pickup or delivery (Note 9)

D-03 3M Minor property cleaned


D-01 CMC Field Day spaces (Note 10)

D-01 ACOINC Check electronic sign display welcoming inspector.

D-00 All Execute inspection in accordance with published Schedule of Events

0615 ACOINC Main gym setup. (Note 11)

0630 ACOINC Reserve inspector parking spot(s) with cones

0700 ACOINC Post escorts (corner, parking spot)

0720 CO Company formed in main gym. Muster and practice as time allows.

0745 SNSI Escort inpector(s) to main gym. Commence inspection.

1200 Boosters Lunch subs arrive at NJROTC spaces






D+07 Admin Thank-you notes sent (Parent who picked up lunch; any VIP outside of JHS attended)


Notes:

1. Organization must include narrator, photographer, honor detail and Inspector escorts/recorders/award assistants

2. Honor detail personnel (sideboys, boatswains mate, bell ringer) should all come from one class to facilitate practice.

3. VIPs include Principal and APs

4. Key players are senior staff, platoon leaders, guides, squad leaders, and honor detail

5. Typical Schedule of Events is attached.

6. National Anthem CD, bo'sun pipe CD, inspection music CD, bo'sun pipe, bell, muster sheets, inspection sheets

7. "Welcome CDR Hibbert, NJROTC Area Manager" or as appropriate.

8. Prepare 20 Exemplary Appearance ribbons on cards.

9. Feed 20 people. Prefer Quizno's subs (3 regular sub trays); chips; 5 liter bottles of soda; ice from cafeteria.

10. Window sills and decks swept, boards washed, windows cleaned, microwaves clean, in-boxes tidy, no gear adrift.

11. Podium, PA system, awards table, chairs for VIPs (six), and one side of bleachers pulled out.


Rev. 6 12 AUG 2014

Area Twelve Drill, Athletic, and Academic Meet

Area Twelve Meet Action Plan


D-60 SNSI Reserve lodging

D-45 NSI Arrange for transportation




D-35 SNSI Submit Unusual Field Trip request form

D-30 Ops Draft team participant matrix with team commander input for instructor(s) review

D-30 SNSI Distribute letter to parents with trip details (date, location, cost, etc.) and permission slip

D-30 SNSI Check paperwork status of all likely competitors (Physical, Health Q, SRF)

D-30 Insp CO Ensure that all likely competitors have stood at least one competitive inspection

D-21 Ops Finalize and post team participant matrix

D-21 SNSI Coordinate meal planning with Boosters (Note 1)

D-21 SNSI Arrange for substitute teacher

D-21 PTT CO Coordinate with Boosters to provide athletic lunch for Saturday and athletic snacks/drinks

D-21 Insp CO Distribute inspection knowledge sheet(s)

D-20 SNSI Order inspection nametags if required

D-14 SNSI E-mail planned absentee list to faculty and staff

D-14 S/NSI Complete official leave request paperwork

D-14 SNSI E-mail parents regarding Awards Night requirements and invitation to attend

D-14 SNSI Post website article regarding Awards Night requirements and invitation to attend

D-14 COINC Distribute packing list (Note 2)

D-14 SNSI Finalize participants list (competitors and Red Shirts)

D-13 COINC Conduct all-participants meeting to discuss expectations and admin requirements

D-12 CMC Post squad/platoon organization for traveling unit

D-10 SNSI All inspection shirts, drill shirts, drill trousers, garrison caps to cleaners

D-10 Insp CO All inspection ribbon racks complete and individual rigging cubbies properly filled

D-10 Insp CO Pre-inspect shoes and brass


D-10 SNSI Warmups to cleaners

D-09 CMC Post room assignments

D-07 SNSI Distribute Schedule of Events (SOE) and Rules of Engagement (ROE)

D-05 SNSI All inspection shirts, drill shirts, drill trousers, garrison caps returned

D-07 Armory Clean and prep drill rifles and sword

D-07 CG Clean, shine, and prep flags, harnesses, guard belts, battle axes

D-07 ACOINC Stage Awards Night equipment (Note 9)

D-05 SNSI Build paperwork binder for competitors (Physical, Health Q, SRF)

D-05 Supply Distribute red and black bags, warm-ups, PT shirts and PT shorts, polos

D-04 CMC/CG Shine battle axes, bell, and wash guard belts

D-03 ACOINC Prepare room occupant name list for posting on room doors upon arrival

D-03 ACOINC Stage required equipment (Note 3)

D-02 Insp CO Inspection shirts rigged and boxed


Rev. 6 12 AUG 2014

D-02 All Males Obtain fresh haircut IAW Inspection Team CO directives

D-00 All Execute departure for Area Twelve Meet

0700 All Stage all unit and personal gear in Green Room

1420 ACOINC Load bus with all gear in Green Room

1500 COINC Check all gear loaded and personnel present

1515 All Depart JHS. Conduct Area Twelve Meet IAW the LOI, SOE, and ROE

TBD COINC Check into rooms. Post room occupant name list on doors.






D+07 Admin Thank-you notes sent (Boosters who assisted; chaperones)


Notes:

1. Typical meal plan: Thursday dinner - Old Country Buffet; Friday breakfast - hotel or fast food, Friday

lunch - fast food, Friday dinner - pizza or sandwiches in quarters, Saturday breakfast - hotel or fast food,

Saturday lunch - sandwiches and athletic snacks, Saturday dinner - Old Country Buffet.

2. Required personal gear:

ON HANGER IN SUPPLY ROOM (ALL)

1 NSU shirt (Inspection), fully rigged

1 Summer Blue trousers

UNIFORM DEVICES (ALL)

Ribbons, including white cardboard backing

Leadership Academy cord with fouled anchor (if earned)

Name tag with white cardboard backing

Service star(s) with white cardboard backing

JROTC collar device

Rank/rate insignia (2 for officers/CPOs)

Fouled anchor for garrison cap

Shirt stays

DRILL TEAM SUPPLIES (DRILL TEAM ONLY)

Drill brass belt buckle and belt

Drill shoes (no Corfams)

Shoe trees

NSU shirt (Drill), fully rigged

UNIFORM BAG (ALL)

Personal item check list

Inspection brass buckle and belt

Black garrison cap

2 pair black uniform socks

Black relaxed fit uniform jacket

Inspection leather uniform shoes

White undershirt (new - high, tight, and white)

Lint roller


Rev. 6 12 AUG 2014

IP scissors

Ruler

Shoe covers (i.e., socks or box)

Inspection knowledge

PT uniform

Warm-ups

Athletic socks

Athletic shoes

Sun screen

Water bottle

Academic Team study material

PERSONAL ITEMS

Brasso and brass polishing gear (tightly sealed in plastic, double-bagged)

Shoe polish and polishing gear (tightly sealed in plastic, double-bagged)

Appropriate civilian clothes for three days (In accordance with school dress code, clean, no stains, no rips)

Shaving gear

Shower items

Toothpaste and brush

Feminine hygiene products

Inspection hair products (pins, spray, roll, etc)

Homework items (if necessary)

Photo ID card

PROHIBITED ITEMS

Any kind of flame

Large amounts of cash or excessive jewelry

Weapons of any kind

OPTIONAL ITEMS

Camera

Sunglasses

Ipod

Videotapes/DVD/CDs for motorcoach (PG-13 or lower)

Books/magazines

Playing cards/games

Swim suit

Cold weather clothes (sweatshirt, sweatpants, knit cap, gloves)

Money for snacks, food on the road, incidentals

3. Required unit equipment:

14 drill rifles, cleaned, properly padded, and taped

1 guidon (ferrule padded or unpadded, IAW meet LOI)

1 sword and belt

2 rifle boxes

2 color guard harnesses, with gold cross-strap button

4 guard belts

1 competition National flag

1 competition Unit flag

1 ceremonial Unit flag

All NSU inspection shirts (rigged)

2 relay batons


Rev. 6 12 AUG 2014

1 goody bag (6 J-bars, 3 male shirts, 3 female shirts, 3 male buckles, 3 female buckles, 3 male belts, 3 female belts,

6 garrison caps, 6 fouled anchors, 5 pair black socks, 5 t-shirts, 2 male jackets, 2 female jackets

1 male Booster Bag

1 female Booster Bag

1 charged electric razor

1 competitor paperwork binder

1 roll of tape for room occupant lists


Rev. 6 12 AUG 2014

Spring Awards Night Ceremony

Spring Awards Night Action Plan


June NSI Schedule facilities (Note 1)




D-30 NSI Begin classroom training for Pass in Review.

D-30 CMC Complete formation organization (Notes 2, 3, and 4)


D-21 SNSI Invite VIPs (Note 5)



D-14 SNSI E-mail parents regarding Awards Night requirements and invitation to attend

D-14 SNSI Post website article regarding Awards Night requirements and invitation to attend

D-14 Boosters Produce Pot Luck Dinner flyer

D-14 ACOINC Program draft submitted to SNSI for review

D-14 SNSI Obtain name of senior parents/representative to be escorted

D-14 E&R Request PR coverage (SCCPSS PAO, Savannah Morning News, Coastal Connection, etc..)




D-10 ACOINC Programs printed and folded

D-10 SNSI Produce VIP seating plan and distribute to NSI, COINC, ACOINC, CMC


D-10 Boosters Order flowers for each senior Mom for delivery on Awards Night.

D-10 S/NSI Pass out Pot Luck Dinner Flyers

D-09 COINC Formation practice with key players and seniors


D-08 Admin Make awards group lists (Notes 7 and 8)

D-07 SNSI Practice for parent escorts in class

D-07 SNSI Practice for honor detail in class

D-07 COINC Phone calls to parents giving ceremony details (multi-lingual)

D-07 ACOINC Stage Awards Night equipment (Note 9)


D-07 Admin Post awards group lists in NS-1 room and on green board


D-04 NSI Confirm availability of main gym

D-04 CMC/CG Shine battle axes, bell, and wash guard belts

D-03 CMC Produce name tags for VIP/senior parent chairs


D-03 Admin Awards trays prepared and triple-checked against awards group lists (Note 10)

D-02 CMC Confirm senior parent flowers with Booster Club.


Rev. 6 12 AUG 2014

D-02 COINC Formation practice with key players, parent escorts, seniors, and narrator

D-01 CMC Make awards group chits for handout at dinner

D-00 All Execute Awards Night Ceremony plan

1700 Boosters Deliver senior parent flowers

1700 ACOINC Main gym setup. (Notes 11 and 12)

1730 All Cadets eat first. Report to main gym no later than 1815.

1730 CMC Ensure all awards group chits are handed out. Advise SNSI of any absentees.

1815 All Company formed in main gym. Muster and practice as time allows.

1900 All Commence ceremony.

2015 All Conclude ceremony.






D+07 Admin Thank-you notes sent (Booster who did flowers; any VIP outside of JHS who attended)


Notes:

1. Half-cafeteria 1630-1900, main gym 1730-2100

2. Organization must include narrator, photographer, 3 awards assistants, awards guide, parent escorts, honor detail.

3. Honor detail personnel (sideboys, boatswains mate, bell ringer) should all come from one class to facilitate practice.

4. Parent escort detail personnel (1 for each senior) should all come from one class to facilitate practice.

5. VIPs include Principal, VPs, Captain and Mrs. ___________, awards sponsors.

6. Key players are senior staff, platoon leaders, guides, squad leaders, and honor detail.

7. Awards groups should be NS-1s first, then 2's, 3's. About 15 per group. SNSI will provide Senior Awards Group order.

8. In-Place group should be in order: staff, color guard, awards assistants, photographer, narrator, CO.

9. National Anthem CD, muster sheets

10. Advancements, End-of-Year awards, medal awards, varsity letters, senior plaques

11. Podium, PA system, awards table, one-half of one side of bleachers pulled out, 100 cafeteria chairs.

12. Gym setup (continued): Hornet chairs for VIPs (up to 8) and one for each senior parent, with name tag on chair.

Car Wash Procedure


Rev. 6 12 AUG 2014

Appendix 8: Drill Team SOP

PRACTICE ATTENDANCE

CADETS ARE EXPECTED TO COME TO PRACTICE WITH ENOUGH TIME TO PREPARE SO WE CAN

BEGIN AT 0600.

ABSENCES ARE NOT TOLERATED UNLESS THE CO OR XO OF THE DRILL TEAM IS NOTIFIED IN

ADVANCE EXPLANING WHY. UNEXCUSED LATE ARRIVALS WILL ANSWER TO CHIEF.

PLEASE REFER TO THE PRACTICE SCHEDULE ON THE BULKHEAD AS WELL AS THE ONES LISTED ON THE WEB. THERE WILL BE NO EXCUSES ABOUT NOT KNOWING WHEN TO

PRACTICE.

DRILL TEAM EQUIPMENT

INSPECTION TEAM SHIRTS AND TROUSERS WILL BE STRIPPED DOWN AND GIVEN BACK TO

NSI FOR THE NEXT DRILL MEET.

ALL DRILL TEAM ITEMS WILL BE LABLED WITH CADETS INITALS AND “DT” AND USED FOR

MEETS ONLY.

THE SUPPLY OFFICER WILL ISSUE DUFFEL AND HANGER BAGS TO THE CADETS NO LATER THAN WEDNESDAY PRIOR TO THE DRILL MEETS. THEY WILL BE RETURNED THE FIRST DAY

BACK.

CADETS SHALL BE EQUIPPED WITH ALL MATERIALS ON THE PERSONAL CHECKLIST FOR EVERY DRILL MEET.

THE PERSONAL CHECK LIST WILL NEED TO BE SIGNED BY ANOTHER CADET BEFORE

LEAVING FOR THE DRILL MEET.

GENERAL PREPARATION

MALES NEED TO HAVE A REGULATION HAIRCUT WITHIN 48 HOURS BEFORE A DRILL MEET.

MALES WILL SHAVE THE MORNING OF EACH DRILL MEET.

FEMALES MUST ARRIVE WITH THEIR HAIR ALREADY PREPARED.

TAKE YOUR TIME WHEN PLACING ON YOUR UNIFORM DEVICES; NEVER RUSH.

SHOES SHALL BE SHINED TO “INSPECTION READY” STANDARDS.

PAY PARTICULAR ATTENTION TO THE SUMMER BLUE T-SHIRT. (HIGH, TIGHT, AND WHITE)

AND THE WINTER BLUE TIE (SMALL KNOT, PROPER LENGTH).

INSPECTION PREPARATIONS

THE MALE HAIRCUT SHALL BE HIGH & TIGHT.

CADETS WILL BE READY TO RECITE THE ANSWERS TO INSPECTION KNOWLEDGE IN A LOUD,

CLEAR, CONFIDENT VOICE, BOTH “FORWARD & BACKWARDS”.

FOR EXAMPLE:

WHO IS THE COMMANDER-IN-CHIEF? “SIR THE COMMANDER-IN-CHIEF IS

PRESIDENT BUSH!”

OR

WHO IS MR. OBAMA? “SIR MR.OBAMA IS THE COMMANDER-IN-CHIEF!”

VIOLATONS

VIOLATONS OF THE ATTENDANCE SOP WILL RESULT IN A THREE-STRIKE POLICY.

THE FIRST WILL RESULT IN A VERBAL WARNING, AND WILL

BE RECORDED BY THE CO AND XO.

THE SECOND WILL RESULT IA A LOSS OF YOUR SPOT AT

THE NEXT DRILL MEET.

THE THIRD WILL RESULT IN DISCHARGE FROM THE DRILL TEAM.


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Appendix 9: Rifle Team SOP

JOHNSON HIGH SCHOOL NJROTC

AIR RIFLE TEAM

STANDARD OPERATING PROCEDURES

1. MISSION. The mission of the NJROTC Air Rifle Team is to encourage and introduce cadets

to the discipline of competitive, precision marksmanship. This is accomplished by providing

structured, classroom marksmanship instruction, practical application, individual qualification

and competitive match opportunities. As members of a highly trained group, team members

should gain satisfaction from being part of a precision, professional, smoothly functioning team.

2. TEAM COMMANDER. The Air Rifle Team Commander will normally be selected by the

S/NSI based on demonstrated marksmanship proficiency and COMMITMENT to maintaining a

competitive shooting schedule. The Commander may be designated as the Assistant Range

Officer to assist the S/NSI Range Officer and is the cadet in authority on the range and all team

outings. The Air Rifle Commander may select a Team Executive Officer to record attendance

and take charge of the team in his/her absence. The Air Rifle Commander is authorized to wear

the Team Commander Anchor device with ribbon.

3. MEMBERSHIP. The Air Rifle Team shall be composed of a total of no more than twenty

four (24) currently enrolled cadets. The Air Rifle Team will consist of cadets who exhibit superb

marksmanship expertise and demonstrate an exemplary team spirit. Each member must be part of

the “Team.” Team members are expected to do his or her best and put forth the maximum effort

to make and keep our Air Rifle Team competitive. Cadets who are members of the team for the

first time are known as Nuggets regardless of prior shooting experience. Any currently enrolled

Naval Science Cadet may try out for the team. Air Rifle members must meet the following

criteria:

a. Complete the Civilian Marksmanship Program (CMP) Rifle Safety & Marksmanship

Training CD.

b. Complete the unit's Basic Marksmanship Course.

c. Complete the Cadet Individual Safety Pledge.

d. Demonstrate a respect for academic achievement by holding a passing grade in all

academic courses or complete the requirements of the Academic Warning System and have an

acceptable uniform wearing record in Naval Science.

e. Show a willingness to follow instructions is a highly disciplined manner and have an

aptitude for marksmanship training.

f. Dedicate themselves to a demanding practice and competitive schedule. Practices are


Rev. 6 12 AUG 2014

two days per week unless revised by the team commander.

g. Additional eligibility or team requirements are as follows:

(1) Returning cadets from previous years may go out for the team. Cadets from

other units must complete the CMP Rifle Safety & Marksmanship Training CD and the unit's

Basic Marksmanship Course in order to be considered for team membership.

(2) If a team member resigns or is otherwise ineligible thereby creating a

vacancy, any cadet who has successfully completed the CMP Rifle Safety & Marksmanship

Training CD and the unit's Basic Marksmanship Course may be recruited to fill the vacancy

(3) Violations of any safety regulation, range rule, or failure to follow strict

discipline will result in immediate and permanent removal from the team.

4. ATTENDANCE. Two unexcused absences or frequent tardies shall result in dismissal from

the team. Failure to report for a required competition may result in immediate dismissal from the

team.

5. BEHAVIOR. Behavior of team members reflects directly on the NJROTC Unit, school,

community, and U. S. Navy. Therefore, unacceptable behaviors such as failing classes,

assignment of frequent detentions, suspensions for violations of school rules, or any act

determined to be prejudicial to good order and discipline by the SNSI/NSI may result in

immediate dismissal from the team.

6. EQUIPMENT. All team members are responsible for keeping Air Rifle equipment and

weapons secure and in good condition. The S/NSI, assisted by the Team Commander, is solely

responsible to ensure Air Rifle equipment is kept in good repair, clean, and performance ready.

The commander shall initiate appropriate action to order replacement or new equipment with the

approval of the SNSI/NSI. The S/NSI is responsible for ensuring that equipment is not loaded

and is properly secured at all times when not in use.

7. SAFETY. The S/NSI is assigned as the official Range Officer per NJROTC regulations, is

responsible for the safe conduct of all marksmanship training, and must be present at all training

activities. This accountability cannot be transferred to school administrators, chaperons who may

accompany the instructor on a field trip/competition, or other personnel who may instruct cadets

as part of a training activity. The Cadet Commander of the Air Rifle/Pistol Team(s) may be

assigned as the Assistant Range Officer. CADETS ARE STRICTLY PROHIBITED FROM:

a. CLEARING JAMMED PELLETS FROM AIR RIFLES

b. FILLING/CHANGING CO2 OR COMPRESSED AIR CYLINDERS

c. HANDLING AIR RIFLES/EQUIPMENT WITHOUT AN INSTRUCTOR PRESENT


Rev. 6 12 AUG 2014

8. RANGE OPERATION PROCEDURES. All NJROTC instructors and cadets participating in

NJROTC marksmanship activities must be knowledgeable of and in compliance with the

NJROTC Air Rifle Range Procedures at TAB A.

9. RIBBON AWARD. Air Rifle ribbons are earned by team members in good standing who:

a. Attend all scheduled practices on a regular basis.

b. Participate in at least one competitive Air Rifle event.

d. Receives the Team Commander’s recommendation and approval by the S/NSI.

10. VARSITY LETTER AWARD. A varsity letter, with Air Rifle Team endorsement, is earned

by meeting all the ribbon requirements and:

a. Have been a member of the team for the entire competitive school year.

b. Competed in 75% or more of the team’s authorized competitive events.

c. Complete the season with a five-score average of 200 or higher.

d. If the above requirements cannot be met, a letter may be earned with four full years of

participation.

SNSI Team Commander

Effective:


Rev. 6 12 AUG 2014

NJROTC Air Rifle Range Operation Procedures - TAB A NJROTC Instructors must supervise all air rifle range firing. The NJROTC Instructor may act as the Range Officer, who is directly in charge of firing, or may appoint another qualified adult to act as a Range Officer who works under the Instructor’s supervision. The Range Officer conducts range firing by using these commands, instructions and procedures.

Command/Action

Step

Procedure Range Officer Notes

Before firing begins: Step 1--Range and Equipment Preparation: Before firing, the Range Officer must prepare or supervise the preparation of the range for firing. Check to be sure target holders and backstops are in place and that the necessary supplies such as shooting mats, pellets and targets are available. Cadets may be assigned to bring these items from the storage area to the range. Cadets should not take positions on the firing line until they are called to their firing points by the Range Officer.

Before firing begins: Step 2--Assign Firing Points: Divide cadets who will be firing into groups or relays with one cadet assigned to each available firing point in each relay that is required.

RELAY NUMBER 1, MOVE TO THE FIRING LINE or (MOVE YOUR RIFLES AND EQUIPMENT TO THE FIRING LINE)

Step 3—Call Relay to the Line: Call the cadets who will fire next to the firing line. Give the cadets on that relay an opportunity to move their rifles and equipment to the firing line if the necessary equipment is not already there. Be sure that all air rifle actions are open before moving rifles to the firing line.

GROUND YOUR RIFLES. GO FORWARD AND HANG YOUR TARGETS

Step 4—Hang Targets: After firers are on their firing points, instruct them to ground their rifles (place them on the shooting mats or floor). Issue targets to each cadet and instruct them to go downrange and hang their targets.

THE LINE IS HOT. YOU MAY HANDLE YOUR RIFLES AND GET INTO THE (PRONE, STANDING, KNEELING) POSITION

Step 5—Preparation for Firing: When all cadets on that relay have returned from downrange, the Range Officer announces the beginning of a preparation period. During this period, cadets may handle their rifles and assume their firing positions. Help any cadets who need assistance in getting into a correct firing position. Once the cadets are in position, you may instruct them to dry fire by closing the bolts on their rifles (without charging them with air) so that they can practice the technique of firing before actually loading their air rifles. Later, if the cadets enter competitions, they will be given a formal “Preparation Period” of ten or five minutes


Rev. 6 12 AUG 2014

when they may get into position, close their rifle actions and dry fire.

IN THIS FIRING EXERCISE YOU WILL FIRE (Describe the firing exercise). LOAD, START

Step 6—Start Firing: At the end of the preparation period, after all cadets on that relay are ready and have been given a short opportunity to dry fire, the Range Officer describes the firing exercise (how many shots—whether shots may be fired at the practice/sighting targets, whether there is a time limit, etc.) and gives the commands that formally authorize cadets to load and begin firing. Be sure no cadet cocks or charges the rifle and/or places a pellet in the rifle until after the command LOAD is given. Be sure no cadet fires a shot until after the command START is given. If the firing exercise is timed, the time begins when the command START is given.

During the shooting time:

Step 7—Monitor Firing: While cadets are firing, the Range Officer must constantly observe them to be sure muzzles remain pointed in a safe direction (up or downrange), especially during loading, and to assist, answer questions, deal with malfunctions and resolve any problems.

During the shooting time (if required by a malfunction):

Step 8—Malfunctions: If at any time during firing, a rifle used by a cadet fails to fire or malfunctions, the cadet must inform the Range Officer immediately by raising his/her hand and declaring: “Malfunction.”

The Range Officer will then take control of the air rifle while keeping the muzzle pointed downrange. The Range Officer must examine the rifle to determine the cause of the malfunction (Was the safety engaged? Was the bolt/action fully closed? Was the air chamber charged? Has a part in the mechanism broken?). The Range Officer may then direct the cadet to attempt to fire another shot. Or, if the rifle cannot be used, it must be unloaded before it can be removed from the firing line. If the rifle can be fired, discharge the rifle into a pellet discharge container. If it cannot be fired, open the bolt/action and release the gas pressure by opening the cocking lever or unscrewing the gas cylinder. Then use a cleaning rod to remove the pellet from the barrel. The Range Officer must retain control of the malfunctioning air rifle until it can be taken to the storage area and repaired.


Rev. 6 12 AUG 2014

DOES ANYONE NEED ADDITIONAL TIME?

Step 9—Confirm Completion of Firing: When cadets finish firing, they must open their rifle actions. Then they must ground their rifles (place them on the floor or mat with the action open) after the Range Officer checks the action to be sure it is open. Cadets who finish firing must step back from the firing line without disturbing other cadets, but they may not remove their rifles or equipment from the line until instructed to do so by the Range Officer.

STOP, UNLOAD Step 10—Stop Firing: When all cadets complete firing that exercise or if firing must be stopped for any other reason, the Range Officer gives the commands to stop firing and unload rifles. Any cadet who is still firing must stop immediately, open the bolt or action on his/her air rifle and hold the rifle so it is clearly visible to the Range Officer. Cadets must ground or set the rifle down with the muzzle pointing downrange after it has been cleared by a Range Officer.

If there is still a loaded air rifle:

Step 11—Clear Loaded Rifles: If a cadet has a loaded air rifle with a charged gas/air chamber and/or with a pellet still in the barrel when the command STOP is given, the cadet must inform the Range Officer immediately by raising his/her hand and declaring: “Loaded Rifle”

The Range Officer will direct the cadet to discharge the rifle into a pellet discharge container or to fire the rifle at a safe area of the backstop where there are no targets. The rifle can then be grounded after the Range Office confirms that the bolt/action is open.

THE LINE IS SAFE, GO FORWARD AND REPLACE (or REMOVE) YOUR TARGETS

Step 12—Retrieve and Hang Targets: After the Range Officer(s) confirms that all air rifles are unloaded and grounded, the Range Officer instructs cadets to change targets.

If the last relay/group of cadets has completed firing, go directly to Step 14.

RELAY 1, MOVE BACK TO THE READY AREA, RELAY 2, YOU MAY MOVE TO THE FIRING LINE

Step 13—Change to Next Relay: When targets for the next position are hung and the Range Officer confirms that the line is safe (all cadets are behind the firing line and all air rifles remain grounded), the Range Officer calls the next relay (group) to the firing line. The Range Officer then repeats Steps 5-12 until that relay completes the same firing exercise.

CADETS, REMOVE Step 14—Close Range: When all firing is


Rev. 6 12 AUG 2014

YOUR EQUIPMENT FROM THE FIRING LINE

complete, the Range Officer must confirm that all rifles are unloaded before they can be safely placed in storage. To confirm that air rifles are in an unloaded condition, with no pellet in the barrel and no gas charge in the operating mechanism, instruct each cadet in the last group of firers to cock their air rifles without loading pellets. Then have each one, in turn, close the bolt/action and release the trigger while they point the muzzle into a pellet discharge container held by the Range Officer. If a pellet was accidentally left in the barrel or a gas charge in the mechanism, this will assure that the air rifle is unloaded before it is returned to storage. Cadets may then be instructed to take air rifles and other equipment from the range to the storage area.

Safety Definitions:

Unloaded Rifle. The air rifle must 1) have its bolt/action open, 2) not have a pellet in the barrel and 3) not have an air/gas charge in the firing mechanism.

Grounded Rifle. The air rifle must be 1) unloaded, 2) checked by a Range Officer to confirm it is unloaded, 3) placed on the floor, shooting mat or bench and 4) not handled by anyone in any way.

Line is Hot. The firing line is prepared for the start of a firing exercise. All personnel are behind the firing line. Individuals are on active firing points and may be authorized by the Range Officer to handle rifles, dry fire and load and start live firing.

Line is Safe. The firing line has been made safe so that personnel may go forward of the firing line. All air rifles have been checked by a Range Officer and are grounded. No one is handling an air rifle.

LOAD, START. Formal commands that must be given by a Range Officer to authorize individuals on assigned firing points to charge their air rifles, load pellets in the barrel and start actual firing.

STOP, UNLOAD. Formal commands that must be given by a Range Officer to stop live firing on a range. When these commands are given, anyone on a firing line must immediately stop any attempt to fire that they are making and open the action on their air rifle. If their air rifle remains loaded (charged with air/gas or with a pellet in the barrel) they must keep the muzzle pointed downrange, raise their hand and announce to the Range Officer that they have a Loaded Rifle.


Rev. 6 12 AUG 2014

Appendix 10: Physical Training Team SOP To be added.


Rev. 6 12 AUG 2014

Appendix 11: Academic Team SOP

1. Cadets will be given study guides in order to prepare for “prepped” exams.

The plan is that cadets will be scheduled to take two prepped exams per week.

2. Cadets will also be given “cold” exams, i.e., exams for which no study guide

was given.

3. Exams will be taken within the time period specified at the convenience of the

cadet. This may be done before or after school, during the lunch period, or during

the class period if permission is given by the instructor. Exam materials are

located in the file box next to the mail boxes. Desks, a projector, and screen will

be set up in the rear of the NS-1 classroom for your use.

4. Completed exam bubble sheets will be properly marked with the cadet’s name,

date, and exam title. Use the blue side of the sheet and make your marks clearly

with a #2 pencil. Be sure that erasures are complete. Don’t make any stray marks

on the bubble sheet. Don’t leave any question unanswered; blank answers are

marked as incorrect, so guessing is better than not answering.

5. Team standings are developed by taking the average of (a) cold exam average

performance and (b) prepped exam average performance.

6. Cadets who do not complete scheduled exams during the period specified and

fail to make up the exams will be dropped from the team. Cadets who show poor

performance due to lack of study will also be dropped.

7. All study guides are numbered and assigned to specific cadets. Cadets are

responsible for returning the study guides when requested.

8. The importance of the Academic Competition in the Area Twelve Drill,

Athletic, and Academic competition cannot be overstated…

- 20% of the Overall Standings come from the Academic Competition

score.

- The Academic Competition score is used as the Overall Standings tie-

breaker


Rev. 6 12 AUG 2014

Appendix 12: Orienteering Team SOP To be added.


Rev. 6 12 AUG 2014

Appendix 13: Color Guard Team SOP To be added.


Rev. 6 12 AUG 2014

Appendix 14: Academic Warning System 1. The primary goal of your high school career should be to achieve academic success. One key to this success is

maintaining acceptable grade levels throughout each reporting period. In order to give cadets an incentive to achieve

this goal, the SNSI and NSI review all reported grades, beginning at the first quarter interim point. Cadets who are

having academic difficulty will be placed in ACADEMIC WARNING or ACADEMIC PROBATION status.

a. ACADEMIC WARNING: Any cadet whose current report card shows one or more F’s or

incompletes, or three or more D’s, will be placed in an ACADEMIC WARNING status. Cadets

placed on ACADEMIC WARNING status will be prohibited from participating in any NJROTC

extra-curricular team activity, including practice or competition, before 0720 or after 1430 on

school days and any time on non-school days. Those on ACADEMIC WARNING are allowed to

be in or in the vicinity of the NJROTC spaces after 1430 only under the following conditions (“in

the vicinity” is defined as if the SNSI is standing in the NJROTC spaces or at the passageway door

to room 172, and he can see you, you are “in the vicinity”):

i. Actively seeking the help of the SNSI, NSI, or cadet tutor.

ii. Actively using a quiet (i.e., not otherwise occupied) classroom for study.

iii. Actively using a unit computer for schoolwork.

iv. Conducting official unit business.

b. A student on ACADEMIC WARNING status may continue all normal unit team activities and

remain in the spaces after 1430 only if he/she has a current and complete Tutoring Log for each

subject in which the cadet holds the grade of D or F on file with the SNSI. A copy of the Tutoring

Log is attached; extras are available in the instructor’s office. The Tutoring Log documents extra

effort being applied to the improvement of the grades in question. A peer/cadet tutor, parent,

teacher, or other adult tutor may make Tutoring Log entries. False entries will result in that

cadet’s status changing from ACADEMIC WARNING to ACADEMIC PROBATION. A

complete Tutoring Log will indicate that the cadet has completed three hours of tutoring each week

for each subject in question. Cadets must turn in their Tutoring Logs to the SNSI on Monday

morning each week in order to be eligible for participation in that week’s activities. A list of tutors

available through the NJROTC will be posted on the Admin Department bulletin board.

c. Failure to move off of the ACADEMIC WARNING list over a 9-week period will result in the

cadet’s status changing from ACADEMIC WARNING to ACADEMIC PROBATION.

d. ACADEMIC PROBATION. Any cadet whose current report card shows two or more F’s or

incompletes, or four or more D’s, will be placed in an ACADEMIC PROBATION status. Cadets

placed on ACADEMIC PROBATION status will be prohibited from participating in any NJROTC

extra-curricular team activity, including practice or competition, before 0815 or after 1515 on

school days and any time on non-school days. Those on ACADEMIC PROBATION are allowed

to be in or in the vicinity of the NJROTC spaces after 1515 only under the following conditions

(“in the vicinity” is defined as if the SNSI is standing in the NJROTC spaces or at the passageway

door to room 618, and he can see you, you are “in the vicinity”):

i. Actively seeking the help of the SNSI, NSI, or cadet tutor.

ii. Actively using a quiet (i.e., not otherwise occupied) classroom for study.

iii. Actively using a unit computer for schoolwork.

iv. Conducting official unit business.

2. This SOP is not meant to be a punishment – it is designed to encourage cadets to reorient their priorities toward

what should be their number one goal in school: academic excellence. MOST GRADES CAN BE IMPROVED

THROUGH THE NORMAL COMPLETION OF HOMEWORK AND CLASS WORK, AND MAKING UP

ANY MISSED WORK IN A TIMELY MANNER. GET YOUR SCHOOL WORK DONE!!!

3. Cadets will be removed from ACADEMIC WARNING or ACADEMIC PROBATION as soon as they present to the

SNSI a signed memo (available in the instructor’s office) from the teacher in whose class they hold an I, F, or D,

stating that the grade has been raised to a level high enough to remove them from that status.


Rev. 6 12 AUG 2014

Appendix 15: Chain of Command Diagram


Rev. 6 12 AUG 2014

Appendix 16: Department Head Meeting Procedure

1. Each Friday, CO meets with SNSI and NSI during 3rd

period to discuss

status of upcoming events and work in progress.

2. Each Monday (or first day of the week), CO meets with staff during the 4th

IF period.

a. Each staff member briefly discusses what he/she intends to

accomplish that week. Description must be specific, i.e. “doing stuff

for the ball” is not acceptable. An acceptable statement would be,

“Completing the cake design and getting it to the bakery, finalizing

the faculty invitation list and sending out the faculty invitations.

b. If there is not much going on in that staff member’s area that week,

they should be looking for work, primarily to improve their area of

the unit. SHOW SOME INITIATIVE! The CO/XO should be able

to assign work if they are totally blank.

c. If a staff member is absent that day, it is his/her responsibility to

give their report to the CO and XO at the earliest possible

opportunity after returning to school.

d. All department heads need to be represented. If the department does

not have a representative, then the XO will ensure the accurate flow

of information to/from that department regarding the staff meeting.

e. The meeting should take no longer than 30 minutes. It is designed to

look at progress on short-term goals only. If the CO/XO want to talk

about long-term items that should be the subject of a separate

meeting unless all agree that they can take care of it at that time.

The normal work of the day (Daily announcements, etc.) still needs

to be completed.

f. The XO will take notes, specifically what the staff says they intend

to accomplish that week.

g. At the beginning of the next meeting, staff will begin their “round

the table” report with a status of what they said they would

accomplish last week. The XO will check his/her notes against what

they said they would do.

The purpose of these staff meetings is to formalize the process of promulgating

tasking from the SNSI and CO to the staff and having a means of assessing the

progress of the work accomplished by the staff. This assessment will be used in

your evaluations.


Rev. 6 12 AUG 2014

Appendix 17: Cadet Advancement System ENLISTED ADVANCEMENT SYSTEM

A. Seaman Apprentice to Senior Chief Petty Officer

1. Time in Rate

-Accumulated throughout the year

-Enable cadets to advance to Petty Officer Second Class by the beginning of the

10th grade year, to Senior Chief Petty Officer by the beginning of the 11th grade year,

and to Lieutenant Junior Grade by the end of the 11th grade year.

2. Examination

3. Practical Factors test

4. Recommendation for advancement

-Cadet Commanding Officer/Executive Officer

-Naval science class instructor

B. Need not wait for advancement to one rate before starting work on the next.

C. Must advance to PO-1 to be considered for assignment to a staff position that wears the rank of

CPO, SCPO, ENS or LTJG. Must advance to CPO to be considered for assignment to a staff

position that wears the rank of MCPO, LT or above.

D. Advancement requirements will be posted and are on the PAR card.

E. PQS card replacement costs $2.00. Repeat all practical factors requirements for the rates not

yet attained.

OFFICER PROMOTION SYSTEM

A. Cadets may earn promotion through the officer rank of LTJG.

1. Ranks obtained through the assignment of a position can be temporary in nature,

meaning the rank goes with the job, not the person. The Personnel Advancement Requirements

(PAR) system gives each cadet the means by which to earn permanent officer rank in the unit.

B. Under normal circumstances, cadets will retain any rank/rate earned through the PAR system.

Retention of rank/rate awarded as a result of assignment to a particular position is at the discretion

of the SNSI.

LOSS OF RANK

A. Promotion as a result of assignment to a position may be temporary in nature.

1. Any cadet holding such a rank who is relieved for cause (i.e., non-performance,

disciplinary reasons, excessive absence, etc.) will revert back to the rank/rate that was held prior to

assignment to the position or any subsequent rank/rate earned through the PAR system, whichever

is higher.

2. Any cadet holding such rank who requests to be relieved from his/her position for any

reason may revert back to the rank/rate that was held prior to assignment to the position or any

subsequent rank/rate earned through the PAR system, whichever is higher.

-When determining whether or not the cadet may retain the current rank/rate, the

SNSI will take into consideration such factors as why the cadet asked for relief from the

position, how long the position was held, and the quality of work done by the cadet while

in the position. In such cases, the cadet may expect to be reinstated to the appropriate

rank upon resumption of his/her duties.

B. Any cadet may be demoted from any rank/rate as a result of disciplinary proceedings as a last

resort only.

EFFECTIVE:


Rev. 6 12 AUG 2014

SEAMAN APPRENTICE - NO TIME REQUIREMENT

PF: AS NOTED ON THE PAR CARD.

EXAM: TYPES OF UNIFORMS AND NJROTC AWARDS (FIELD MANUAL CHAPTER 1).

SEAMAN - TWO MONTHS AS A SEAMAN APPRENTICE

PF: AS NOTED ON THE PAR CARD.

EXAM: MILITARY DRILL, DRILL WITHOUT ARMS, AND PARTS OF THE GUIDON (FIELD

MANUAL CHAPTERS 5,6, and 9).

PETTY OFFICER THIRD CLASS - FOUR MONTHS AS A SEAMAN

PF: AS NOTED ON THE PAR CARD. EARN THE NJROTC PARTICIPATION AWARD.

EXAM: THE ELEVEN ORDERS TO A SENTRY (FIELD MANUAL APPENDIX 2).

PETTY OFFICER SECOND CLASS - THREE MONTHS AS A PO3

PF: AS NOTED ON THE PAR CARD. EARN THE NJROTC EXEMPLARY APPEARANCE AWARD,

EARN A SECOND PARTICIPATION AWARD, EARN A COMMUNITY SERVICE AWARD,

EARN A UNIT SERVICE AWARD, AND HAVE A GRADE OF "C" OR ABOVE IN THE

NAVAL SCIENCE CLASS ON THE MOST RECENT REPORT CARD.

EXAM: PARTS OF THE RIFLE (FIELD MANUAL CHAPTER 7), SHIP DESIGNATIONS (NS-1

TEXTBOOK).

PETTY OFFICER FIRST CLASS - THREE MONTHS AS A PO2

PF: AS NOTED ON THE PAR CARD. EARN THE PHYSICAL FITNESS AWARD OR COMPLETE

THE PHYSICAL FITNESS QUALIFICATION LISTED AT THE END OF THIS SECTION,

EARN THE NJROTC EXEMPLARY CONDUCT AWARD, EARN A SECOND COMMUNITY

SERVICE AWARD, EARN A SECOND UNIT SERVICE AWARD, AND HAVE A GRADE

OF "C" OR ABOVE IN THE NAVAL SCIENCE CLASS ON THE MOST RECENT REPORT

CARD.

EXAM: PARTS OF THE SWORD; MILITARY HONORS AND CEREMONIES (FIELD MANUAL

CHAPTERS 8 AND 3).

CHIEF PETTY OFFICER - FOUR MONTHS AS A PO1

PF: AS NOTED ON THE PAR CARD. EARN A THIRD PARTICIPATION AWARD, EARN A THIRD

UNIT SERVICE AWARD, EARN AN NS OUTSTANDING CADET AWARD, AND HAVE A

GRADE OF "C" OR ABOVE IN THE NAVAL SCIENCE CLASS ON THE MOST RECENT

REPORT CARD.

EXAM: SERVICE DRESS BLUE UNIFORM, CHAIN OF COMMAND (JOHNSON NJROTC AND

NAVY).

SUBMIT A MEMORANDUM TO THE SNSI, VIA THE NSI AND CADET CHAIN OF COMMAND

REQUESTING PROMOTION TO CHIEF PETTY OFFICER. THE MEMORANDUM SHALL BE

TYPED AND SHALL FOLLOW THE FORMAT SHOWN AT THE END OF THIS SECTION.


Rev. 6 12 AUG 2014

SENIOR CHIEF PETTY OFFICER - FOUR MONTHS AS A CHIEF PETTY OFFICER

PF: HOLD A POSITION (AT ANY LEVEL ABOVE SQUAD MEMBER) IN THE ADMINISTRATIVE

OR OPERATIONAL CHAIN OF COMMAND FOR AT LEAST ONE SEMESTER, EARN AN

APTITUDE AWARD, EARN A THIRD COMMUNITY SERVICE AWARD, AND HAVE A

GRADE OF "C" OR ABOVE IN THE NAVAL SCIENCE CLASS ON THE MOST RECENT

REPORT CARD.

EXAM: UNIT FORMATION, LEADERSHIP TRAITS AND PRINCIPLES


REQUESTING PROMOTION TO SENIOR CHIEF PETTY OFFICER. THE MEMORANDUM SHALL

BE TYPED AND SHALL FOLLOW THE FORMAT SHOWN AT THE END OF THIS SECTION.

ENSIGN - FOUR MONTHS AS A SENIOR CHIEF PETTY OFFICER

DEMONSTRATED PERFORMANCE: HOLD A POSITION AS AN ACTIVE MEMBER OF A TEAM

OR WORK IN A DEPARTMENT AT THE CPO OR HIGHER LEVEL FOR AT LEAST ONE

SEMESTER, EARN A SECOND NAVAL SCIENCE OUTSTANDING CADET AWARD,

ASSIST THE CADET OFFICER-IN-CHARGE FOR A TRIP OR EVENT, AND HAVE A

GRADE OF "B" OR ABOVE IN THE NAVAL SCIENCE CLASS ON THE MOST RECENT

REPORT CARD.


REQUESTING PROMOTION TO ENSIGN. THE MEMORANDUM SHALL BE TYPED AND SHALL

FOLLOW THE FORMAT SHOWN AT THE END OF THIS SECTION.

PASS A PROMOTION BOARD EXAMINATION, ATTENDED BY SENIOR CADET STAFF AND

THE SNSI/NSI. BOARD PROCEDURES ARE DETAILED AT THE END OF THIS SECTION.

LIEUTENANT JUNIOR GRADE - FOUR MONTHS AS AN ENSIGN

DEMONSTRATED PERFORMANCE: CURRENTLY HOLD A POSITION AS AN ACTIVE MEMBER

OF A TEAM OR WORK IN A DEPARTMENT AT ANY OFFICER LEVEL, EARN A

SECOND APTITUDE AWARD, ACT AS CADET OFFICER-IN-CHARGE FOR A TRIP OR

EVENT, HAVE A GRADE OF "B" OR ABOVE IN THE NAVAL SCIENCE CLASS ON THE

MOST RECENT REPORT CARD.


REQUESTING PROMOTION TO LIEUTENANT JUNIOR GRADE. THE MEMORANDUM SHALL

BE TYPED AND SHALL FOLLOW THE FORMAT SHOWN AT THE END OF THIS SECTION.

PASS A PROMOTION BOARD EXAMINATION, ATTENDED BY SENIOR CADET STAFF AND

THE SNSI/NSI. BOARD PROCEDURES ARE DETAILED AT THE END OF THIS SECTION.

PROMOTION BOARD INFORMATION

Purpose. The purpose of the Promotion Board is to determine a candidate's readiness for promotion to the ranks of

Cadet Ensign and Cadet Lieutenant Junior Grade.

Composition. The board is composed of the Cadet Commander, Cadet Executive Officer, NS-4 Department Heads,

Command Master Chief (non-voting), SNSI and NSI (observers).


Rev. 6 12 AUG 2014

Procedure.

1. The candidate will be scheduled to appear before the board after his/her memorandum has been received and

reviewed. He/she will be advised of the date and time for the board no later than one week prior to its occurrence.

2. Candidates determined to be ineligible for the Promotion Board will be informed in writing by the Cadet

Commander. The letter shall state what the cadet must do to correct deficiencies and make himself/herself board

eligible.

3. The candidate will present himself/herself to the board in an inspection-ready Service Dress Blue uniform.

4. The board will question the candidate about contributions made to the unit and personal goals for the future. The

candidate can expect to be presented with hypothetical leadership situations that will require "thinking on one's feet."

PHYSICAL FITNESS QUALIFICATION FOR ADVANCEMENT TO PETTY OFFICER FIRST

CLASS

Awarded when the cadet completes four of the six basic physical fitness exercises.

Male Physical Fitness Qualification: 4 of 6 events must be completed within 2 hours time. (Age-

Requirement)

Pull-ups: 14-8; 15-9; 16-11; 17+ -13..........………………….....__________________________ ______

Standing Broad Jump: 14-7’0”; 15-7’4”; 16-7’9”; 17+ -8’0......___________________________ ______

Curl-ups: 14-39; 15-41; 16-43; 17+ -45.............………….......___________________________ ______

Push-ups: 14-24; 15-26; 16-28; 17+ -30.……………………..___________________________ ______

50 yard dash: 14-7.2”; 15-7.0”; 16-6.9”; 17+ -6.8”....……......____________________________ ______

1.5 mile run: 14-15:00; 15-14:30; 16-14:00; 17+ -13:40..........____________________________ ______

Female Physical Fitness Qualification: 4 of 6 events must be completed within 2 hours time. (Age-

Requirement)

Flexed Arm Hang: 14-25”; 15-25”; 16-25”; 17+ -25”………....___________________________ ______

Standing Broad Jump: 14-5’9”; 15-6’0”; 16-6’1”; 17+ -6’2”.....___________________________ ______

Curl-ups: 14-34; 15-36; 16-38; 17+ -40.............………….......___________________________ ______

Push-ups: 14-11; 15-13; 16-15; 17+ -16.……………………..___________________________ ______

50 yard dash: 14-8.1”; 15-8.0”; 16-7.9”; 17+ -7.8”....……......____________________________ ______

1.5 mile run: 14-17:00; 15-16:50; 16-16:40; 17+ -16:30..........____________________________ ______


Rev. 6 12 AUG 2014

SAMPLE REQUEST FOR PROMOTION TO CPO, SCPO, ENS, AND LTJG

MEMORANDUM

(Date)

From: (your name and rate)

To: Senior Naval Science Instructor

Via: Naval Science Instructor

Company Commander

Company Executive Officer

Command Master Chief (for CPO and SCPO only)

Platoon Commander

Platoon Executive Officer

Subj: REQUEST FOR PROMOTION TO CADET CHIEF PETTY OFFICER/SENIOR CHIEF PETTY OFFICER /

ENSIGN/LIEUTENANT JUNIOR GRADE

1. I hereby request promotion to Cadet Chief Petty Officer/Senior Chief Petty Officer/Ensign/Lieutenant Junior Grade. The following

information is submitted for your consideration:

a. Qualifications: (List all ribbons and dates earned; promotions and dates earned. This information can be found in your

cadet file with the Administrative Officer or Personnel Officer)

b. Justification: (Briefly describe, in complete sentences, why you would make a good CPO/SCPO/Ensign/LTJG.

Explain what you would wish to do at this position. (Sentence structure, grammar, and spelling should be correct! It will have an impact on your chances for promotion!)

Very respectfully,

(Sign your name)

Approve Disapprove Initials Date

Naval Science Instructor ___ ___ _____ ____

Company Commander ___ ___ _____ ____

Company Executive Officer ___ ___ _____ ____

Command Master Chief ___ ___ _____ ____

Platoon Commander ___ ___ _____ ____

Platoon Executive Officer ___ ___ _____ ____


Rev. 6 12 AUG 2014

Appendix 18: Personnel Advancement Requirements (PAR) Card

PERSONNEL ADVANCEMENT REQUIREMENTS (Revised 15 SEP 04)

This PAR card belongs to: ______________________________________. Please return it to this cadet or a

Naval Science Instructor if found.

It is the responsibility of the above named cadet to maintain possession of and safeguard this card. A

lost card will result in your having to pay to have a replacement card made and to requalify in those areas that

you were working on to achieve the next rank. DON’T LOSE IT!!!!

After you have completed an item, it must be “signed off” by a cadet officer or naval science instructor.

Once you have completed all requirements for advancement to the next rank, the cadet XO or CO and your naval

science instructor must indicate his concurrence with the proposed advancement. After all signatures have been

obtained for a rank, present your card to the cadet Advancement Officer for advancement to that rank.

SEAMAN APPRENTICE Signature Date

Facing movements, saluting, attention......_____________________________________ ______

Flank/oblique movements, parade rest......_____________________________________ ______

Mark time, forward, rear march................_____________________________________ ______

Dress right/left, halt.................................._____________________________________ ______

EXAMINATION....................................._____________________________________ ______

CADET CO/XO Approval…………….. ______________________________________ ______

SNSI/NSI Approval................................._____________________________________ ______

SEAMAN Signature Date

Side and back steps, change step.............._____________________________________ ______

Eyes right/left, and column march………_____________________________________ ______

Fold the National Ensign.........................._____________________________________ ______

EXAMINATION....................................._____________________________________ ______

Two month Time in Rate complete……. _____________________________________ ______



PETTY OFFICER THIRD CLASS Signature Date

Earn Participation Award............……......_____________________________________ ______

Command a squad at unarmed drill..........._____________________________________ ______

Handle the guidon...................................._____________________________________ ______

EXAMINATION....................................._____________________________________ ______

Four month Time in Rate complete……. ______________________________________ ______



PETTY OFFICER SECOND CLASS Signature Date

Manual of arms with the rifle...................._____________________________________ ______

Hold grade of C or above in NS Class.....______________________________________ ______

Earn Exemplary Appearance Award........._____________________________________ ______


Rev. 6 12 AUG 2014

Earn 2nd Participation Award.……........._____________________________________ ______

Earn Community Service Award..............._____________________________________ ______

Earn Unit Service Award......................_____________________________________ ______

EXAMINATION....................................._____________________________________ ______

Three month Time in Rate complete…. ______________________________________ ______



PETTY OFFICER FIRST CLASS Signature Date

Physical Fitness Award or qualification....._____________________________________ ______

Earn Exemplary Conduct Award................_____________________________________ ______

Earn 2nd

Community Service Award.........._____________________________________ ______

Earn 2nd

Unit Service Award......................_____________________________________ ______

Hold grade of C or above in NS Class.....______________________________________ ______

Conduct platoon drill without arms.........._____________________________________ ______

Conduct platoon inspection......................_____________________________________ ______

EXAMINATION....................................._____________________________________ ______

Three month Time in Rate complete…. ______________________________________ ______



CHIEF PETTY OFFICER Signature Date

Manual of the Sword…………………......_____________________________________ ______

Drill a platoon with arms..……………....._____________________________________ ______

Earn 3rd Participation Award...........…....._____________________________________ ______

Earn 3rd

Unit Service Award......................._____________________________________ ______

Earn NS Outstanding Cadet Award..........._____________________________________ ______

Hold grade of C or above in NS Class......._____________________________________ ______

EXAMINATION....................................._____________________________________ ______


Memorandum submitted………………. ______________________________________ ______

Cadet CO/XO Approval……………….. ______________________________________ ______

SNSI/NSI Approval ................................_____________________________________ ______

SENIOR CHIEF PETTY OFFICER Signature Date

Hold enlisted departmental position........_____________________________________ ______

Hold grade of C or above in NS Class......._____________________________________ ______

Earn Aptitude Award.....………………...._____________________________________ ______

Earn 3rd

Community Service Award..........._____________________________________ ______

EXAMINATION....................................._____________________________________ ______



Cadet CO/XO Approval……………….. ______________________________________ ______



Rev. 6 12 AUG 2014

ENSIGN Signature Date

Hold team or departmental CPO position.._____________________________________ ______

Assist Cadet OIC on trip or event..…........_____________________________________ ______

Earn 2nd

NS Outstanding Cadet Award......._____________________________________ ______

Hold grade of B or above in NS Class......._____________________________________ ______

Four months as SCPO complete………. ______________________________________ ______


Cadet Promotion Board Approval…….. ______________________________________ ______


LIEUTENANT JUNIOR GRADE Signature Date

Hold team or departmental ENS position..._____________________________________ ______

Earn 2nd

Aptitude Award.....…….……...._____________________________________ ______

Act as Cadet OIC on trip or event..…......._____________________________________ ______

Hold grade of B or above in NS Class......._____________________________________ ______

Four months as ENS complete………. ______________________________________ ______


Cadet Promotion Board Approval…….. ______________________________________ ______


Male Physical Fitness Qualification: 4 of 6 events must be completed within 2 hours time. (Age-

Requirement)

Pull-ups: 14-8; 15-9; 16-11; 17+ -13..........………………….....__________________________ ______

Standing Broad Jump: 14-7’0”; 15-7’4”; 16-7’9”; 17+ -8’0......___________________________ ______

Curl-ups: 14-39; 15-41; 16-43; 17+ -45.............………….......___________________________ ______

Push-ups: 14-24; 15-26; 16-28; 17+ -30.……………………..___________________________ ______

50 yard dash: 14-7.2”; 15-7.0”; 16-6.9”; 17+ -6.8”....……......____________________________ ______

1.5 mile run: 14-15:00; 15-14:30; 16-14:00; 17+ -13:40..........____________________________ ______

Female Physical Fitness Qualification: 4 of 6 events must be completed within 2 hours time. (Age-

Requirement)

Flexed Arm Hang: 14-25”; 15-25”; 16-25”; 17+ -25”………....___________________________ ______

Standing Broad Jump: 14-5’9”; 15-6’0”; 16-6’1”; 17+ -6’2”.....___________________________ ______

Curl-ups: 14-34; 15-36; 16-38; 17+ -40.............………….......___________________________ ______

Push-ups: 14-11; 15-13; 16-15; 17+ -16.……………………..___________________________ ______

50 yard dash: 14-8.1”; 15-8.0”; 16-7.9”; 17+ -7.8”....……......____________________________ ______

1.5 mile run: 14-17:00; 15-16:50; 16-16:40; 17+ -16:30..........____________________________ ______

Appendix 19: Physical Training Day Game Rules

Game Rules

To be added.


Rev. 6 12 AUG 2014

Appendix 20: New Cadet Introduction Course (NCIC) SOP

NEW CADET INTRODUCTION COURSE

(NCIC)

I. Staff Requirements

II. Recruit Requirements

III. NCIC Objectives

IV. PT

V. Instructional Periods

VI. Top Squad Procedures

VII. Daily Schedule

VIII. Disciplinary Procedures IX. Standard Events & Uniform Guide

STAFF:

1. Staff members to be selected by application only: Senior Squad Leaders (SSL),

Assistant Squad Leaders (ASL), Senior Staff, Corpsman 2. Staff Uniform:

a. JHS NJROTC Ballcap (with rank/rate insignia) b. NCIC ‘Staff’ Shirt (with rank/rate insignia,nametag) c. White undershirt, optional d. Khaki shorts e. Belt, brown or black f. White athletic socks g. Sneakers/athletic shoes h. Regulation Navy haircut

3. Senior Squad Leader Uniform: a. JHS NJROTC Ballcap (with rank/rate insignia) b. NCIC ‘Staff’ Shirt (with rank/rate insignia,nametag) c. White undershirt, optional d. BDU Pants with highly polished black boots e. Belt, khaki for CPO and higher, black for enlisted f. White athletic socks g. Khaki shorts with sneakers/athletic shoes h. Regulation Navy haircut

4. Senior staff to referee/judge all competitive events, and keep a running Top Squad point total on the NS-1 room

blackboard

5. Senior Squad Leaders must be members of the Drill Team 6. All Staff must attend Staff Brief on _______________ 7. Senior Squad Leaders are directly responsible for all

recruit training, motivation, and discipline. Senior Squad

Leaders must promote a disciplined appearance at all times.

This includes bearing, personal appearance, and actions.


Rev. 6 12 AUG 2014

8. Senior Squad Leaders to have Flag Raising and Lowering

duties first day of NCIC.

9. Corpsman will be present during all PT sessions,

Volleycross games, and during the PFT. Staff members not

directly assigned to a squad will have duties throughout

the day which may include administrative duties and

assisting Senior Squad Leaders at the SSLs’ discretion and

under his/her supervision. These cadets will be

instrumental in keeping positive motivation in the

recruits, and ensuring all disciplinary problems are

immediately brought to the attention of the SSL. Staff

members not assigned to a squad ARE NOT to take care of

disciplinary problems on their own.

RECRUITS:

1. Recruit Uniform:

a. White T-shirt (until issued NCIC ‘Cadet’ shirt)

b. Ash NCIC ‘Cadet’ shirt (once issued)(temporary nametag)

c. White undershirt, optional

d. Sports bra for females (recommended)

e. Athletic shorts (until issued PT shorts)

f. White athletic socks

g. Athletic shoes

h. Regulation Navy haircut no later than Wednesday

2. Recruits are to bring water. Gatorade or other sports drinks are not authorized. If a

recruit does not bring water, or brings something other than water, they will have to

share their squad mates’ water. This is just “passing the buck” and means others are

being inconvenienced for one recruit’s failure to follow instructions.

3. ALL male recruits are to have a regulation Navy haircut no later than flag-raising on

Wednesday.

NCIC OBJECTIVES:

1. The Naval Junior ROTC is a special program – one of self development and opportunity

for young men and women who are to become leaders in the next generation. Cadets

enrolled in the NCIC program will engage in a challenging course of study and learning,

with the principal goal of developing citizenship, leadership, teamwork, and high

standards of personal appearance.

2. During NCIC, cadets will:

a. Learn the ethics and ceremonies regarding the American Flag

b. Engage in NJROTC physical fitness periods

c. Learn basic, unarmed military drill

d. Compete in a teambuilding game unique to Johnson NJROTC

e. Participate in several instructional periods, including Military Customs and

Courtesies and Chain of Command

f. Participate in a community service project


Rev. 6 12 AUG 2014

g. Compete with their squad in a drill competition similar to a drill meet that a

Varsity Drill Team would compete in

h. Learn the correct way to wear the various NJROTC uniforms

i. Learn to correctly polish both shoes and brass for uniform wear

j. Build self-confidence, teamwork, and leadership skills

PT:

1. PT will be conducted in a Boot-Camp “box” formation with ASLs making up

one side of the box, and recruits making up the other three sides.

2. PT will be held on the field in front of the school

3. Assistant Squad Leaders will conduct PT. They will announce the exercise,

and count the cadence. Recruits will count the repetitions. Senior Squad

Leaders will ensure that recruits are performing exercises correctly, as well

as ensuring all cadets are within their physical limits.

4. PT may include, but is not limited to, the following exercises:

a. Side-straddle Hops

b. Pushups

c. Situps/Crunches

d. Arm circles

e. Leg Lifts

f. Mountain Climbers

g. Overhead Pushups (“Air Force” Pushups)

h. Cherry Pickers

i. 12-count Modified Body Builders

j. Platoon Run

5. PT will end with a platoon run. The number of recruits attending NCIC may

result in the formation of two platoons for this run. The run will be in

cadence with a steady stream of jodies. The staff member leading the platoon

run (if not around track) should make it a point to vary the route every day.

6. Staff members are to ensure that every recruit understands the concept of a

TTO and is not afraid to call a TTO if he or she feels unsafe or observes

anything unsafe during the period of PT.

7. No PT will be conducted by any cadet until the SNSI has reviewed medical

forms and cleared them for PT, making modifications as necessary.

8. There will be Staff members designated during every run to monitor,

encourage, and escort if necessary any stragglers on the run.

INSTRUCTIONAL PERIODS:

1. Classes will be held for the whole NCIC, not single squads

2. Each class will have one instructor, and that instructor will have prepared a lesson

outline and test beforehand, which will be submitted to the OIC the day before the lesson.

3. The following is a list of classes and instructors:

a. Military Customs and Courtesy – ___________

b. Shoe/Brass Care – ___________


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c. Uniform Wear and Care – ______________

d. Orders to the Sentry – ____________

e. Chain of Command – _____________

f. Rank Structure - _____________

4. Each class will end with a test, with every correct answer resulting in two points towards

the Top Squad score. The Shoe/Brass Care lesson will be an exception to this. The

instructor will grade the shoes and/or brass at the end of the lesson and will give a grade

to each recruit on a scale of 0-5 points for shoes, and 0-5 for brass.

5. The Military Customs and Courtesy lesson may result in shorter or no Volleycross time

that day

6. The Uniform Wear and Care lesson may result in shorter or no Volleycross time that day

7. The Orders to the Sentry lesson should include all 11 orders

8. The Chain of Command lesson will cover USN and JHS chains of command.

9. The Rank Structure lesson will cover all rates/ranks, and touch on chain of command and

advancement.

TOP SQUAD PROCEDURES:

1. A running point total will be kept on the NS-1 room blackboard at all times by the

Senior Staff

2. Points may be accumulated in the following ways:

a. Correct answer on test 2 points, Cadet

b. Situp 1 point, Cadet

c. Pushup 2 points, Cadet

d. Complete run 20 points, Cadet

e. Volleycross win 50 points, Squad

f. Knockout 3rd

place 10 points, Cadet

g. Knockout 2nd

place 15 points, Cadet

h. Knockout 1st place 20 points, Cadet

i. Drill 0, 100, 200, etc. points, Squad

j. Inspection 0, 100, 200, etc. points, Squad

k. Master Chief’s Award 100 points, Cadet

l. Gold Lamp Award 100 points, Cadet

3. The Master Chief’s Award will be awarded by the MCPO to the recruit who, as reviewed

by a committee of Senior Staff, has the highest level of motivation throughout NCIC.

4. The Gold Lamp Award will be awarded to the recruit who has the highest test score

average throughout NCIC.

5. The overall Top Squad will be the squad with the highest total of points at the end of NCIC.

The Top Squad will be awarded a display ribbon.

6. These point totals may have to be revised.

7. All recruits who complete the NCIC program with no unexcused absences will be awarded

a Participation Ribbon. Recruits will have the opportunity to earn the Physical Fitness

Ribbon and advance to Seaman Apprentice during NCIC.

8. Staff members who complete five days of NCIC with no unexcused absences will be

awarded a Participation Ribbon and a Unit Service Ribbon. Staff members will have the

opportunity to earn the Physical Fitness Ribbon during NCIC.


Rev. 6 12 AUG 2014

DAILY SCHEDULE:

MONDAY:

0730 Staff Muster

0800 Recruits Fall In (SNSI/Booster Club Brief)

0810 Flag Raising Ceremony/Summer Promotions

0815 Recruits Muster

0820 Introduction to Staff/Squad Assignments

0830 PT

0900 Drill/Uniform & Textbook Issue

1130 Military Customs & Courtesies Lesson

1230 Knockout

1245 Point Totaling

1255 Closing Formation

1300 Dismiss Recruits

1300 1st Squad Flag Training

1310 Dismiss 1st Squad

1320 Staff Feedback/Heads-Up Brief

? Dismiss Staff

TUESDAY: 0730 Staff Muster

0800 Recruits Fall In

0805 Flag Raising Ceremony


0815 Innovative/Teambuilding PT

0915 Drill

1000 Uniform Wear & Care Lesson

1100 Intro to Volleycross

1115 Drill/Volleycross

1215 Q&A Period

1230 Knockout

1245 Point Totaling



1300 2nd

Squad Flag Training

1310 Dismiss 2nd

Squad


? Dismiss Staff

WEDNESDAY:

0730 Staff Muster




0815 Intro to PFT/Stretching

0830 PFT


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0930 Break

0945 Orders to the Sentry Lesson

1030 Drill/Volleycross

1145 Shoe & Brass Lesson

1230 Knockout

1245 Point Totaling



1300 3rd

Squad Flag Training

1310 Dismiss 3rd

Squad


? Dismiss Staff

THURSDAY:

0730 Staff Muster




0815 PT & Volleycross Tournament

0920 Highway Cleanup Brief

0945 Highway Cleanup

1145 Chain of Command Lesson

1230 Purpose of Chain of Command Lecture

1245 BBQ

1345 Point Totaling



1400 4th Squad Flag Training

1410 Dismiss 4th Squad


? Dismiss Staff

FRIDAY – UNIFORM DAY:

0730 Staff Muster




0820 Seaman Apprentice Exam

0835 Drill

1000 Academic Test

1045 Drill Card/Inspection

1045 Drill Card/Inspection

1145 Knockout

1200 Graduation Brief

1215 Graduation Practice

1230 Graduation

1300 Dismiss Cadets

SATURDAY:

0900-1500 NCIC Car Wash (NCIC Cadets and Staff)


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DISCIPLINARY PROCEDURES:

1. Disciplinary procedures for minor infractions are as follows:

a. First Offense: SSL/ASL calls TTO and removes recruit from others. Verbally

counsel recruit on what the infraction was and the consequences for a repeat

offense.

b. Second Offense: SSL/ASL calls TTO and removes recruit from others. Administer

up to 10 two-count pushups or 10 four-count side-straddle hops in cadence,

completing the exercise with the recruit (pushups eye to eye, side-straddle hops

face to face).

c. Third Offense: SSL/ASL calls TTO and takes recruit to COINC for verbal

counseling

d. Fourth and subsequent offenses: SSL/ASL calls TTO and SSL/COINC take

recruit to NSI or SNSI. If verbal counseling by instructor remains ineffective,

recruit will be removed from NCIC.

2. Disciplinary procedures for major infractions:

a. SSL/ASL immediately declare TTO and accompany recruit and COINC to NSI or

SNSI.

3. Minor infractions are as follows:

a. Failure to obey orders/refusal to participate

b. Disrespect to Staff or fellow recruits

c. Foul language

d. Poor attitude

e. Failure to perform to potential (SSL/ASL use caution if using this reason)

f. AWOL

4. Major infractions are as follows:

a. Fighting or any kind of physical/verbal altercation with staff or fellow recruits

b. Cheating

c. Gross disrespect

d. Mutiny

e. Failure to obtain a Navy Regulation haircut by Wednesday.

5. SSL may administer group discipline to his/her squad for non-performance. The

procedure for group discipline shall be as follows:

a. SSL calls TTO. Verbally counsel the squad regarding expectations and the

squad’s failure to meet them

b. If behavior continues, SSL calls TTO. SSL administers up to 10 two-count

pushups or 10 four-count side-straddle hops in cadence. SSL/ASL shall perform

the exercise with the squad, leaving at least one ASL to observe and ensure the

squad is performing the exercise properly.

c. If behavior continues, SSL declares TTO and brings squad into a classroom for

COINC to address and verbally counsel.

d. SSLs must exercise caution and not use this technique to excess – at a certain

point it will be come less and less effective.


Rev. 6 12 AUG 2014

6. Any disciplinary problem involving Staff members will be handled by the XO, CO,

NSI, and SNSI, in that order.

STANDARD EVENTS & UNIFORM GUIDE:

Standard Events & Event Uniform:

1. Formations All Hands, NCIC Uniform

2. PT Red Shirts & Corpsman, PT Uniform

3. Drill Red Shirts, NCIC Uniform

4. Lesson Instructor, NCIC Uniform

5. Knockout All Hands, NCIC Uniform

6. PFT All Hands needed, NCIC Uniform

7. Highway Cleanup All Hands needed, NCIC Uniform

8. Friday’s Events All Hands, Ceremonial NSU

Uniform Guide:

NCIC Uniform: This uniform is the job-distinctive uniform listed under the “STAFF” section of

this document. This uniform is to look squared away at all times.

PT Uniform: This uniform consists of the job-distinctive shirt, along with PT shorts and shoes.

Shirt is to be tucked in to the shorts at all times.

Ceremonial NSU: This uniform consists of the NSU shirt and black pants, combination cover for

CPO and higher (garrison cover for enlisted), all medals, cords, and ribbons. No Corfams. Shirt

stays are not required, but are highly recommended.


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Appendix 21: Method for Selection of Senior Leadership Positions

1. The Unit Leadership Board is held annually each spring to make recommendations to the SNSI/NSI

regarding those cadets who should fill senior leadership positions for the first set, defined as late May

through the first semester of the following year. The board is comprised of senior staff members; the SNSI

and NSI sit in as observers. Questions are asked of each candidate that appears before the board. The

answers to these questions are combined with proven past performance to determine which cadets will be

recommended to fill the next chain of command, or “slate.” The second set leadership (second semester)

slate is determined by the SNSI/NSI based on the results of the Unit Leadership Board and observations

made of all candidates throughout the first set.

2. All rising NS-4 cadets are required to appear before the board. Failure of a rising NS-4 to appear before

the board indicates his/her intention to not return to the unit the following year. All other candidates appear

on a voluntary basis or by invitation. Candidates shall appear in an inspection-ready uniform appropriate

for the season.

3. Factors that the board looks at include:

– Leadership. Do you consistently set the example for others to follow? (Uniform wear,

behavior, self-discipline, personal responsibility, etc.) Do you correct others when you

see that something is not right? Do you take charge without direction?

– Followership. Do you take orders willingly and carry out those orders to the best of your

ability? Do you support the leadership in public and make suggestions for improvement

when asked or when you need to? Do you ask questions if you don’t understand the

assigned task? Can you take constructive criticism?

– Participation. Have you been an active member of the unit? Have you tried to integrate

participation in unit activities with your other interests in and outside of school?

– Work Ethic. Do you complete your school work on time? When given tasks to do, do

you get the job done well and on time? Are you doing well in your other classes?

– Initiative. Do you volunteer to take on tasks when asked or before you are asked?

– Innovation. Do you look for ways to improve the unit and yourself? Do you implement

the idea when it is approved?

– Follow Through. Do you see a task through to completion or must you be reminded to

finish everything involved, including administrative details.

– Taking Care of the Troops. Do you ensure that the cadets below you are properly

trained for the tasks expected of them? Do you make every effort to help them succeed

both in the unit and otherwise? Do you ensure that they receive proper recognition for

their efforts through PAO articles, awards, etc?

– Time devoted to unit. Do you spend time in the unit before or after school? During

lunch?

– Performance. Do you have a job in the unit? How have you performed that job? If you

have people working for you, how are they performing their jobs?

4. Selections are normally announced within two weeks of the completion of the board. This is

designed to allow for adequate rehearsal time prior to the change of command ceremony and to

facilitate a thorough passdown between the outgoing and incoming leadership.


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Appendix 22: Method of Computation for Annual NJROTC Awards

NAVAL SCIENCE 1, 2, 3, AND 4 OUTSTANDING CADETS

The Naval Science Outstanding Cadet awards are presented to cadets in Naval Science 1,

2, 3, and 4 using the following factors:

1. NJROTC class grade.

2. Number of NJROTC events participated in during the school year.

3. Number of NJROTC-sponsored community service hours completed during

the school year.

4. Conduct.

APTITUDE AWARD

The Aptitude Award is the third highest ribbon that can be awarded at the unit level. It is

presented to those cadets who demonstrate and exceptional military aptitude and

dedication to the NJROTC program. The factors that are considered are:

1. NJROTC class grade.

2. Number of advancements/promotions earned (permanent) during the school year.

3. Number of ribbons/medal awards earned during the school year.

4. Physical Fitness Evaluation (PFE) grade average.

5. Conduct.

HONOR CADET AWARD

The Honor Cadet Award is the second highest ribbon that can be awarded at the unit

level. It is presented to one cadet in each year group with the highest overall academic

achievement (GPA) in school, including the naval science course.

DISTINGUISHED CADET AWARD

The Distinguished Cadet Award is the highest ribbon that can be awarded at the unit

level. It is presented to one cadet in each year group using the following factors for

computation:

1. Overall academic grade point average (GPA) from the first, second, and third

quarters and fourth quarter interim.

2. Aptitude computation grade.

3. Outstanding cadet computation grade.


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Appendix 23: Physical Fitness Testing Procedure

Ref: (a) NAVEDTRA 37116-D, Cadet Field Manual

(b) CNETINST 1533. 9 Series, Regulations Governing the Administration of the

NJROTC

1. Purpose. The NJROTC Physical Fitness Test (PFT) is administered twice annually (normally

in the fall and spring) as a means to promote physical fitness and to qualify cadets for the

awarding of the Physical Fitness Ribbon. References (a) and (b) are the governing directives for

the administration of the PFT. This Letter of Instruction (LOI) sets forth the local procedures to

be followed during the planning, execution, and post-execution phases of the PFT and is meant to

supplement that information found in references (a) and (b).

2. Goals. The goal of administering the PFT is to provide a safe environment in which each

cadet may demonstrate his or her full physical fitness potential. The results of the PFT will be

used only to determine the eligibility for awarding of the Physical Fitness Ribbon. The results of

the PFT will not be used to determine the course grade awarded. Participation in the event,

however, may be used in the computation for the course grade. It is expected that every cadet try

his or her best to perform the PFT unless specifically forbidden to do so in writing by parental or

medical authority direction. Individual results will be recorded in the cadet’s personnel record

(JUMS) to facilitate progression tracking.

3. Individual Duties.

a. The Naval Science Instructor (SNSI) will:

(1) Screen individual Standard Release Forms for all participants.

(a) Identify those cadets who will be excused from the activity due to

medical reasons.

(b) Identify those cadets who require the physical possession of asthma

pump inhalers during the conduct of the PFT.

(2) Coordinate the activity with the following school officials:

(a) Physical Education Department Chair for use of facilities.

(b) Health Clinic personnel for updates on conditions that would pose a

respiratory hazard to participants and to ensure that they will be available

to respond to an emergency during the event.

(3) Ensure that the unit's Pre-Mishap Plan is up to date and available for use in


Rev. 6 12 AUG 2014

an emergency.

(4) Ensure that the activity is supervised by the SNSI or NSI and that supervisors

are provided with enough cadet assistance to enable them to closely monitor the

status of participants without distraction.

(5) Provide the activity supervisor with a reliable and rapid means of

communication with the Health Clinic to facilitate emergency response.

b. The Event Supervisor (SNSI or NSI) will:

(1) Reiterate the goals of the program to the event participants. Explain the

purpose of and proper use of a Training Time Out (TTO).

(2) Positively (visually) confirm that those cadets who have been so identified

have in their physical possession an asthma pump inhaler.

(3) Ensure that the participants are properly warmed-up prior to the

commencement of the activity.

(4) Closely monitor the participants during the PFT. Discontinue the activity for

any individual who shows signs of respiratory or other unusual distress.

Transport any such individual to the Health Clinic or call for Health Clinic

assistance as appropriate. Err to the side of caution.

(5) Monitor the performance of the PFT activities to ensure compliance with

proper procedures. Ensure that the results are recorded on a roster.

(6) Terminate the activity should conditions dictate doing so (rain,

temperature/humidity in excess of predicted, lightning in the vicinity, etc.).

c. The Cadet PT Team Commander will:

(1) Ensure that cadet PFT performance data is recorded in the cadet's personnel

record (JUMS).

d. The Cadet Awards Officer will:

(1) Ensure that cadets who meet the requirements for awarding of the Physical Fitness Ribbon

are so recognized in a timely manner.


Rev. 6 12 AUG 2014

Appendix 24: Team Attendance Policy

I have read, understand, and will comply with the attendance policy stated below.

Cadet Name: ___________________________________ Date: ____________________

Cadet Signature: _______________________ Parent Signature: _______________________

1. General. Cadets and instructors have very busy schedules and the time allotted for practices is

often the minimum required to ensure a successful season. Therefore, consistent attendance at

practices and competitive events is required by all members of all NJROTC teams.

2. Policy. The following attendance policy is in effect as of the date on the signature block

shown above.

a. One unexcused absence from practice will result in the loss of any and all “starting”

positions for the next competitive event. The cadet will still be required to attend all practices

leading up to that event and will be required to travel to the event, if directed to do so by the team

coach (SNSI/NSI). The participation of that cadet in that event should be as an observer only;

however, that status may be changed at the discretion of the team coach.

b. Two unexcused absences from practice will result in that cadet not being allowed to

participate in or travel to the next competitive event. The cadet will still be required to attend all

practices leading up to that event.

c. Three unexcused absences from practice will result in that cadet’s dismissal from the

team.

d. One unexcused absence from a competitive event will result in that cadet’s dismissal

from the team.

e. Three unexcused tardies (a tardy is more than five minutes late) will equate to one

unexcused absence.

3. Excused Absences. An absence is considered to be excused only upon presentation of a note,

e-mail, or phone call from a parent, teacher, or other coach. It is the cadet’s responsibility to

ensure that the communication is received by the team coach within two school days of the

absence. Absences will be excused when they are due to illness, conflict with another sport or

activity, teacher tutoring or makeup school-work session, family vacation or travel, or parent-

requested relief due to academic problems. Cadets are expected to anticipate future schedule

conflicts and bring them to the attention of the team coach as soon as they are known. In most

cases, a resolution to the conflict can be worked out.

4. Unexcused Absences. Absences due to a failure to obtain a ride to practice, over-sleeping, not

knowing the practice schedule, work, etc., will not be excused. Absences due to a failure to

provide completed tutoring logs (when required) at the proper time before practice (usually

Mondays) are unexcused.

5. Musters. The team commander will ensure that an accurate muster is taken at each practice

and competitive event. The muster sheet will contain the following entries and there will be an


Rev. 6 12 AUG 2014

entry next to each cadet’s name: P = present, A = absent, T = tardy, X = cadet not required to be

at that practice (i.e., practice that day is only for those on the Unarmed Exhibition Team,

therefore, only those cadets in that event must attend the practice). It is the responsibility of the

cadet to ensure that their late arrival is changed on the muster sheet from an “A” to a “T.” The

team coach will update the muster sheet to indicate whether an absence or tardy is excused or

unexcused by adding an “E” or “U” to the “A” already present on the muster sheet. The team

coach (and only the team coach) will make that determination upon receipt (or non-receipt) of a

valid excuse note, e-mail, or phone call.

6. Team commanders, in consultation with the team coaches, will produce practice schedules.

Practice schedules will be posted as far in advance as possible. Schedules will be posted on the

team boards on the quarterdeck and on the website. To the maximum extent possible, a copy of

the practice schedule shall be given to each team member.

7. The following notice will be given to the cadet upon each of the situations shown below. The

team coach will maintain the returned (signed) copy for the duration of the team’s season.

--------------------------------------------------------------------------------------------------------------------

Date: ___________________________

To: Cadet ___________________________________

Team: _______________________

You are hereby notified that you have been charged with (check one or more as appropriate):

_____ An unexcused tardy. This is your ______ (number) unexcused tardy this season.

_____ Your first unexcused absence from practice. You have lost any and all “starting” positions for the

next competitive event. You are still required to attend all practices leading up to that event and are

required to travel to the event, if directed to do so by the team coach (SNSI/NSI). Your participation in that

event will be as an observer only; however, that status may be changed at the discretion of the team coach.

_____ Your second unexcused absence from practice. You are not allowed to participate in or travel to the

next competitive event. You are still required to attend all practices leading up to that event.

_____ Your third and final unexcused absence from practice. You are hereby dismissed from the team.

_____ One unexcused absence from a competitive event. You are hereby dismissed from the team.

Signed: ____________________________________ SNSI/NSI

____________________________________ Cadet

____________________________________ Parent

RETURN THIS FORM (SIGNED) WITHIN 2 SCHOOL DAYS TO THE SNSI/NSI

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