HEART OF THE CITY COMMITTEE AGENDA

HEART OF THE CITY COMMITTEE AGENDA

DATE: Wednesday, December 11, 2013

LOCATION: City Council Chambers

TIME: 4:00 p.m. – 6:00 p.m.

1. Approval of Agenda

2. Adoption of Minutes

a. November 13, 2013 (Attachment 1)

3. Delegations:

a. Darlene Sinclair, General Manager, Community Futures, Lethbridge Region (Attachment 2)

4. Strategic

a. Proposed Fee‐For‐Service Agreement with DBRZ (Attachment 3) will go to City Council as a submission

b. Bold Step Priorities for the Committee (Attachment 4)

i. Confirm process to accomplish HOC Priorities

Confirm top 3 (?) priorities

Define objectives of each priority

Confirm components of work plan for each priority

Establish working sub‐committees

5. Operational

a. HOC Presentations to City Council (February 18, 2013)

i. Draft Resolution being considered at December 9, 2013 City Council Meeting (Attachment 5)

6. For Information

a. Festive Season Meter Plugging (Attachment 6)

b. Building & Development Permit Activity for November – no activity

c. 2014 Parking Passes – to be handed out at the meeting

d. Contact Information ‐ let David know if any changes (Attachment 7)

7. What’s Happening in Downtown

a. Around the Table

8. Next Meeting

a. January 8, 2014 in Culver City Room

9. Adjournment

10. Mix and Mingle

a. Informal gathering with light refreshments (6 p.m. ‐7 p.m.)

MINUTES of a Meeting of the HEART OF OUR CITY REVITALIZATION COMMITTEE, held on Wednesday, November 13, 2013, at 4:00 p.m. in the City Hall of the City of Lethbridge with the following in attendance: MEMBERS: Mark Bellamy, Citizen-at-large

Kate Connolly, Citizen-at-large Belinda Crowson, Lethbridge Historical Society Grace Duff, Chamber of Commerce Ken Harvie, Urban Development Institute Suzanne Lint, Allied Arts Council Ken Nakagama, Downtown BRZ Ryan Parker, Councillor Joanne Weadick, Citizen-at-large

OTHERS: Jeff Greene, Director of Planning and Development

George Kuhl, Downtown Revitalization Manager David Sarsfield, City Clerk’s Office

Tatsuyuki Setta, Community Planner CALL TO ORDER: The Meeting was called to order at 4:00 p.m. by David Sarsfield ELECTION OF CHAIRMAN: Nominations were called for the position of Chairman of the Heart of Our City Revitalization Committee.

JOANNE WEADICK: THAT Mark Bellamy be nominated as Chairman of the Heart of Our City Revitalization Committee. Mark Bellamy accepted the nomination.

KEN NAKAGAMA: THAT nominations cease for the position of Chairman of the Heart of Our City Revitalization Committee.

CARRIED Mark Bellamy was declared elected as Chairman of the Heart of Our City Revitalization Committee. Mark Bellamy took over the Chair. Councillor Ryan Parker is the Vice-Chairman as the Terms of Reference for the Committee require the Vice Chair to be a member of City Council. APPROVAL OF AGENDA: The Agenda for November 13, 2013 was circulated. Additional information on a Plan and Priorities for the Committee was presented.

of 4 Heart of Our City Revitalization Committee Minutes

SUZANNE LINT: THAT the Agenda for November 13, 2013 be approved as amended.

CARRIED APPROVAL OF MINUTES: The Minutes of the September 11, 2013 Meeting were circulated.

KEN NAKAGAMA: THAT the Minutes of September 11, 2013 Meeting be approved as presented.

CARRIED

STRATEGIC:

b. Bold Steps i. Change the Rules for Downtown

An outline of the various stages and tasks for the Bold Step of “Change the Rules for Downtown” was presented as previously determined at the Committee Retreat.

ii. Transition Strategy for the Established Programs

Information on the transition strategy for the established programs was presented. It was proposed to create a fee for service agreement for the existing programs that are intended to be transferred to the Downtown Business Revitalization Zone for 2014. The agreement would need to be approved by City Council.

KEN NAKAGAMA:

THAT the following programs be recommended to City Council to be transitioned to the Lethbridge Downtown Business Revitalization Zone effective January 1, 2014:

First Friday Bright Lights Festival Main Street Program Shelter Clean Sweep Program Snow Clearing Sidewalk Cleaning Ambassador Program High Speed Wireless

AND FURTHER THAT a fee for service agreement be prepared for the transfer of programs, with the draft agreement to be approved by the Heart of Our City Revitalization Committee and the Lethbridge Downtown Business Revitalization Zone.

CARRIED The agreement will include an audit component. ACTION:

George Kuhl to prepare the fee for service agreement, circulating it to the Heart of Our City Revitalization Committee and to the Lethbridge Downtown Business Revitalization Zone by December 1


a. Plan and Priorities for the Committee Other potential priorities were reviewed by the Committee:

Main Street Program o 2014 funding has already been allocated o The Committee may look at requested for funding in subsequent budget

cycles DARP implementation and monitoring process Establish urban design award program for Downtown Promote creative and innovative housing opportunities for Downtown

o Could include changing the Land Use Bylaw o Involve Lethbridge Real Estate and Land Department o Look at establishing a Downtown Development Authority

Land Use Bylaw Amendment o establish a stakeholder group to review the proposed new Land Use

Districts for Downtown Comprehensive Downtown Bylaw Parking Management Plan

o Role of transit Create distinct downtown brand

o Possibly look at branding Heart of Our City Initiatives rather than the Downtown

o Brand may be Downtown Lethbridge Foster alliances with current partners Identify and Create New Strategic Investment Opportunities Plan for Parking Facilities (including parkade) Plan Public Realm Improvements Undertake Urban Park Classification Study

Grace Duff left the meeting at 5:00 p.m. The Committee discussed how the potential priorities fit with the Bold Steps and Priorities previously established at the Retreat:

Change the Rules for Downtown Transition Strategy for the Established Programs Public Voice (Champion) for Downtown Promote Creative and Innovative Housing Opportunities for Downtown Champion Strategic Investments in Downtown Choose One Capital Project to Put Forward for the Next Capital Improvement

Program Review Different Models for the Downtown

ACTION:

George Kuhl to prepare a survey for committee members to complete to determine priorities and how they relate to the bold steps previously identified, to be circulated by November 20

FOR INFORMATION:

a. Terms of Reference b. Building and Development Permit Activity for September and October


WHAT’S HAPPENING IN DOWNTOWN:

a. Status of the Atrium property b. Bright Lights Festival to take place on November 22, 2013 c. Historical Calendars available through Galt Museum and Save On Foods d. Shakespeare Annual General Meeting to be held Wednesday, November 20 at

7:00 p.m. in CASA Community Room e. Save Chinatown Market will be done in conjunction with Bright Lights Festival f. Christmas Meter Programming will take place this year

The Committee discussed time and location for future meetings. It was the consensus that meetings continue to be the second Wednesday of the month starting at 4:00 p.m. The preferred location is the Culver City Room. NEXT MEETING: The next regular meeting, will be held Wednesday, December 11, 2013 from 4:00 - 6:00 p.m. ADJOURNMENT:

KEN NAKAGAMA: That the meeting adjourn.

CARRIED

The meeting adjourned at 5:45 p.m.

CHAIRMAN

CLERK

1

How we can help

Financing

• Great rates

• Special programs

• Alternative lender

Coaching

• 1 on 1

• specialized

Training

• Basic

• Advance

Planning

• Business plan support

• Growth strategies

• Start ups

Economic Development

• Programs to support growth

2

BIL Program

• Encourage growth

• Revitalize community business core

• Customized loan programs

• Attractive terms and rates

How It Works Based on what a business could afford per month:

$10,000 Business Appearance Loan • Interest Rate 5%

• Term of Three Years

• Loan Payment $277.78

• Interest paid by City ‐ $779.16

Example

3

Eligible Improvements

• Business Equipment

• Technology

• Business Training

• Interior renovations

• Store front signage upgrades

Examples

BIL programs can be customized to meet your communities needs

How It Works

HOCRCReview proposal to see if it fits your

criteria

HOCRC is invoiced as loans are

approved

HOCRCpays term

interest

Promote the

program

* CFLR can make the approval/decision on your behalf

4

Community Futures

Upon approval;

Due diligence will be

completed

Will distribute funds to client

CFLR will report on a quarterly

basis

Promote the

program

How It Works

Impact of BIL program

Amount invested by Heart of our City Revitalization

Committee

# of loans written in Lethbridge

22

5

Impact

F/T Jobs Maintained

P/T Jobs Maintained

F/T Jobs Created

P/T Jobs Created

Impact

6

Due Diligence by CFLR

Security Documents

• Loan Agreement • Promissory Note • General Security Agreement

Credit check

Personal Property Registry searches

Corporate Registry searches

Capacity to make the payments

When Loans Default

Unused portion returned to HOCRC

Interest stopped after 6 months

Collection process begins

File placed in asset recovery

Register a GSA

7

Are you ready to invest in yourdowntown businesses?

Thank you for your time

For more information feel free to contact

Darlene Sinclair, General Manager2626 South Parkside Drive | Lethbridge, Alberta T1K-0C4

|TEL: 403-320-6044 | FAX: 403-327-8476 | WEB: lethbridgeregion.albertacf.com |

E-MAIL: [email protected]

CITY OF LETHBRIDGE FEE FOR SERVICE AGREEMENT

********************************************

THIS AGREEMENT MADE THIS ________DAY OF ___________A.D. 2014 BETWEEN:

THE CITY OF LETHBRIDGE, a Municipal Corporation, in the Province of Alberta

(hereinafter called "the City")

OF THE FIRST PART

-and-

THE DOWNTOWN LETHBRIDGE BUSINESS REDEVITALIZATION ZONE (hereinafter called "the DBRZ")

OF THE SECOND PART

WHEREAS the City recognizes the importance of the Downtown as a Special Place;

and

WHEREAS the City further recognizes the unique role and wherewithal of the DLBRZ in the Downtown revitalization campaign;

NOW THEREFORE, THE PARTIES HERETO COVENANT AND AGREE AS FOLLOWS:

1. This service agreement shall remain in effect for 1 year commencing January 1st, 2014 and terminating December 31st, 2014, during which period the DLBRZ will provide services consistent with this Service Agreement.

2. This service agreement may be renewed subject to budget approval.

3. The City will provide funding support in the amount of $250,000 from January 1st, 2014 to December 31st, 2014.

4. The City will advance funds on a quarterly basis; such quarterly payments will be generated upon receipt of a Financial Statement of the preceding quarter.

5. Notwithstanding anything contained to the contrary, the City will not be responsible for any resulting DLBRZ budget deficits during the term of this Service Agreement.

6. Within the scope of the DLBRZ Business Plan and this Service Agreement, the DLBRZ shall provide the following services:

a. branding, promotion and marketing of Downtown in alignment with the Heart of Our City Master Plan;

b. WIFI program; c. continuity of the local Main Street Program; d. programing to enhance the cleanliness and safety of Downtown such as

but not limited to: i. the Clean Sweep program ii. the Summer Ambassador Program iii. regularized sidewalk washing and graffiti removal iv. snow removal

7. The DBRZ shall keep proper accounting records with respect to income and expenditures and submit, to the City, an audited financial statement within ninety (90) calendar days of the end of the Service Agreement.

8. The DLBRZ shall provide for membership on its Board of Directors for a representative of the Heart of Our City Revitalization Committee to ensure alignment of programs, within the scope of this Fee for Service Agreement, with the Heart of Our City Master Plan.

9. Within the scope of this agreement, the City shall:

a. advise the DLBRZ of any matters which materially affect this Fee for Service Agreement;

b. provide staff consultation as required in order to assist the DLBRZ to achieve the objectives of this Fee for Service Agreement;

10. The DLBRZ has the right to terminate this Agreement upon giving sixty (60) days’ notice in writing to the City.

11. The City shall have the right to terminate this Service Agreement under any of the following circumstances, by giving thirty (60) days’ notice in writing to the DLBRZ:

a. in the event the DLBRZ fails to perform the duties and obligations which it has undertaken in this Service Agreement;

b. in the event the DLBRZ is dissolved or becomes bankrupt.

12. In the event of either party terminating this Fee for Service Agreement, the disposition of funding commitments will be undertaken in a fair and equitable manner.

13. The DLBRZ shall hold harmless and keep indemnified the City from all claims, charges, demands, actions, causes of action and alike arising directly, indirectly or incidentally from their operations.

14. The DLBRZ shall take out and keep in force, during the term of this Service Agreement, Comprehensive General Liability Insurance including Written Contractual Liability, Tortious Liability and Products and Completed Operations Liability for damages for personal injury, including bodily injury and/or death, sustained by any person or persons and damage to property of others arising out

of operations in connection with this Agreement for a limit of not less than TWO MILLION ($2,000,000.00) DOLLARS inclusive, for anyone occurrence. The DLBRZ shall furnish satisfactory evidence to the City of all such insurance and shall further provide THIRTY (30) DAYS notice to the City of any material change, termination or cancellation of the coverage.

15. The Parties hereto agree that this Fee for Service Agreement may not be assigned without the consent in writing of the other Party, which consent may be arbitrarily withheld.

16. All notices required by this Fee for Service Agreement to be given by either Party shall be deemed to be properly given and received if made in writing to the other party by registered mail or personal service addressed as follows:

a. City of Lethbridge: 910-4th Avenue South, T1J 0P6

Attention:__________________

b. DLBRZ: 309-6th Street South, T1J 2C7

Attention:___________________

or to any address which either Party may indicate to the other in writing.

17. IN WITNESS WHEREOF the Parties hereto have caused their corporate seals to be affixed duly attested by the signatures of their proper officers in that behalf.

THE CITY OF LETHBRIDGE:

______________________________________

MAYOR

______________________________________

CITY CLERK (Seal)

DOWNTOWN LETHBRIDGE BUSINESS REVITALIZATION ZONE

_________________________________________

PRESIDENT

________________________________________

CHIEF ADMINISTRATIVE OFFICER

Priorities Grouped by Bold Step

Bold Steps Future Initiative #1 #2 #3 #4 #5 #6 #7 #8 Total

Change Rules for Downtown Comprehensive Downtown Bylaw 8 13 8 12 14 4 5 7 71

Change Rules for Downtown Regulatory Processes Review 14 14 3 12 12 7 8 4 74

Change Rules for Downtown Land Use Bylaw Amendments 10 10 12 13 13 5 13 8 84

Change Rules for Downtown Parking Management Plan 9 1 1 3 7 6 4 1 32

Public Voice/Champion for Downtown Implementation/Monitoring of DARP 15 7 2 12 10 9 12 10 77

Public Voice/Champion for Downtown Recognition of Success 1 8 9 6 1 15 15 13 68

Public Voice/Champion for Downtown Create distinctive Downtown Identity 4 9 14 10 5 3 1 6 52

Public Voice/Champion for Downtown Foster alliances 5 5 6 8 6 2 14 11 57

Promote Creative Innovative Housing

Consideration of Downtown Development

Authority13 6 5 12 15 1 6 3 61


Create Downtown Investment Incentives

Toolkit11 4 15 14 9 8 7 2 70

Promote Creative Innovative Housing Revise/repurpose Main Street Program 12 11 4 10 4 10 10 9 70

Championing Strategic Investments Performing Arts Centre 3 12 10 8 11 14 3 15 76

Championing Strategic Investments Plan for Parking Facilities (including parkade) 2 12 11 8 3 11 2 5 54

Championing Strategic Investments

Additional major infrastructure upgrades

similar to 3rd Avenue Project 7 2 7 11 2 12 11 12 64


Additional Planned Public Realm

Improvements 6 3 13 11 8 13 9 14 77

Priority Ranking: 15 = highest, 1 = lowest

Change Rules for Downtown

Public Voice/Champion for Downtown

Promote Creative Innovative Housing, Commercial & Cultural Opportunities for Downtown


Priorities Listed in Order of Ranking

Bold Steps Future Initiative #1 #2 #3 #4 #5 #6 #7 #8 Total

Change Rules for Downtown Land Use Bylaw Amendments 10 10 12 13 13 5 13 8 84

Public Voice/Champion for Downtown Implementation/Monitoring of DARP 15 7 2 12 10 9 12 10 77


Additional Planned Public Realm

Improvements 6 3 13 11 8 13 9 14 77

Championing Strategic Investments Performing Arts Centre 3 12 10 8 11 14 3 15 76

Change Rules for Downtown Regulatory Processes Review 14 14 3 12 12 7 8 4 74

Change Rules for Downtown Comprehensive Downtown Bylaw 8 13 8 12 14 4 5 7 71


Create Downtown Investment Incentives

Toolkit11 4 15 14 9 8 7 2 70

Promote Creative Innovative Housing Revise/repurpose Main Street Program 12 11 4 10 4 10 10 9 70

Public Voice/Champion for Downtown Recognition of Success 1 8 9 6 1 15 15 13 68


Additional major infrastructure upgrades

similar to 3rd Avenue Project 7 2 7 11 2 12 11 12 64


Consideration of Downtown Development

Authority13 6 5 12 15 1 6 3 61

Public Voice/Champion for Downtown Foster alliances 5 5 6 8 6 2 14 11 57

Championing Strategic Investments Plan for Parking Facilities (including parkade) 2 12 11 8 3 11 2 5 54

Public Voice/Champion for Downtown Create distinctive Downtown Identity 4 9 14 10 5 3 1 6 52

Change Rules for Downtown Parking Management Plan 9 1 1 3 7 6 4 1 32

Priority Ranking: 15 = highest, 1 = lowest

Moved By:

C. A. SPEARMAN

Deputy Mayor:

R. K. Parker

OFFICIAL BUSINESS DOWNTOWN DEVELOPMENT UPDATE

7.6

WHEREAS during the Election, citizens identified the importance of issues and concerns on

Downtown Development;

AND WHEREAS the various Downtown Plans have been presented to City Council in recent

years:

1. Downtown Area Redevelopment Plan, 2013

2. Heart of Our City Master Plan, 2007

3. Public Realm and Transportation Study, 2012

AND WHEREAS City Council delegated the implementation of the Heart of the City Master Plan

to the Heart of the City Revitalization Committee on January 12, 2009;

THEREFORE BE IT RESOLVED THAT the Heart of Our City Revitalization Committee present

an update to City Council on the following:

• Heart of our City Master Plan, Public Realm and Transportation Study and the

Downtown Area Redevelopment Plan, and

• Plans, Priorities and Accomplishments of the Committee the past three years.

PRESS RELEASE

FESTIVE SEASON PARKING METER PROGRAM KICK‐OFF – DECEMBER 6th

Program will in effect December 9th to December 24th in Downtown

Sponsored by: City of Lethbridge’s Heart of Our City Revitalization Committee (HOCRC ) and the Downtown Business Revitalization Zone (DBRZ)

As a way of saying ‘thank‐you’ to shoppers during the Festive season, the HOCRC and DBRZ will be sponsoring the Festive Season Parking Meter Program from December 9th to December 24th. “Winter Ambassadors” will be walking throughout the downtown, plugging expired meters and leaving behind a greeting on vehicle windshields, wishing customers a Merry Christmas and thanking them for their patronage. For the majority of businesses, this is the busiest time of the year, so it is important that customers and clients don’t receive a parking ticket while visiting the downtown during the Christmas shopping season.

The DBRZ runs a similar meter‐plugging program during the months of July and August.

Media is invited to the official launch of the Festive Season Parking Meter Program this Friday, December 6th at 10:00 a.m. (in front of She Boutique 313 ‐6th Street South). Members of City Council, Heart of Our City and the Downtown Business Revitalization Zone will be on hand to make a few remarks.

For more information on the program, please contact Ted Stilson – Executive Director, DBRZ (403) 327‐9002 or George Kuhl, Downtown Revitalization Manager, City of Lethbridge (403) 320‐3926.

December, 2013

FESTIVE SEASON PARKING METER PROGRAM BACKGROUNDER

The Christmas shopping period is one of the most important retail sales time period for many downtown merchants. The Heart of Our City Revitalization Committee, together with the Downtown Business Revitalization Zone, recognizes the importance to the community of Downtown during the Christmas season as well. Wishing to contribute to the festive atmosphere created at this time of year, these entities will again undertake the Festive Season Parking Meter Program.

The Festive Season Parking Meter Program, that replaced an earlier program, is intended to help stimulate business during the Christmas sales period. The Heart of Our City Committee has funded this initiative since since 2007.

The Program costs approximately $12,000 and is administered on behalf of the HOC by the DBRZ. The funds are used to cover quarters for the meters, wages, and printing costs of the notices.

Last year, approximately 8,700 expired meters were plugged from December 10- 24. Although not all of the expired meters would have resulted in a parking ticket, a significant number of downtown customers were spared the cost of a ticket as a result of this worthwhile program. The DBRZ and City Hall subsequently received a significant number of calls from people expressing appreciation for saving them from getting a parking ticket.

Program “Ambassadors” work in two-person teams – one ambassador plugs meters and records the meter number and time the meter was plugged while the other ambassador marks the time on the ‘Merry Christmas and thanks for shopping downtown’ notice and then places it under the windshield wiper.

The downtown is divided up into manageable zones that can be covered in a relatively short-period of time. Ambassadors are instructed to plug an expired meter no more than twice per vehicle in the same parking space (maximum of 36 extended minutes) and not to plug expired meters in front of vehicles that were in the same location each day – employees, etc.

Ambassadors are instructed to plug meters that are close to expiration (5 minutes or less). Ambassadors are also required to record and report any meters that are non-functioning. Meter numbers for damaged or non-functioning meters are then e-mailed to the Regulatory Services Department.

Heart of Our City Revitalization Committee Contact Information as of December 5, 2013

Postal

Last Name First Name Organization Addresss Code Business Home email

EDL 308 Stafford Dr. S. Lethbridge T1J 2L1 331‐0022

Bellamy Mark Citizen‐at‐large

1414 Waterton Road S.

Lethbridge T1K 4Z7 329‐3344 320‐8620 [email protected]

Carlson Jeff Councillor (alternate) City of Lethbridge 360‐7550 [email protected]

Connolly Kate Citizen‐at‐large 627 ‐ 9 Street S. Lethbridge T1J 2L5 329‐4568 [email protected]

Crowson Belinda Historical Society 320‐4248 [email protected]

Duff Grace Lethbridge Chamber

Lethbridge Centre Admin Office

#200; 200 ‐ 4 Avenue S.

Lethbridge T1J 4C9 327‐6211 [email protected]

Harvie Ken

Urban Development

Institute

Stranville Group, #260, 719 ‐ 4

Avenue S Lethbridge T1J 0P1 320‐8131 315‐0408 [email protected]

Lint Suzanne Allied Arts Council 318 ‐ 7 Street S. Lethbridge T1J 2G2 320‐0555 [email protected]

Luu Patricia Citizen‐at‐large 35 Nevada Place W, Lethbridge T1K 4A8 328 8899 360 9239 [email protected]

Nakagama Ken Downtown BRZ 322 2 Avenue S. Lethbridge T1J 0C1 327‐5337 [email protected]

Parker Ryan Councillor City of Lethbridge 360‐8880 380‐4848 [email protected]

Weadick Joanne Citizen‐at‐large 531 ‐ 15 Street S, Lethbridge T1J 2Z6 320‐0242 [email protected]

Advisory

Gaehring Maureen Community Planning Manager 320‐3191 [email protected]

Greene Jeff City Manager Designate 320‐4702 [email protected]

Kuhl George Downtown Revitalization Manager 320‐3926 [email protected]

Sarsfield David City Clerk's Office 329‐7329 [email protected]

Setta Tats Community Planner 320‐4745 [email protected]

Stilson Ted

Managing Coordinator,

DBRZ

c/o Downtown Lethbridge BRZ

310 6 Street S Lethbridge T1J 2C8 327‐9002

[email protected]

Telephone

HEART OF THE CITY COMMITTEE AGENDA

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