HealthStream Training for HealthStream Training for Postdoctoral Scholars Postdoctoral Scholars involved in Clinical Researchinvolved in Clinical Research

Linda S. Walker, Program AdministratorJessica P. Meyer, MBA, Program CoordinatorJune 2010

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SpectrumStanford Center for Clinical and Translational Education and Research

Who is Spectrum?Who is Spectrum?

Spectrum is the Stanford Center for Clinical and Translational Education and Research

Spectrum Operations, Training and Compliance is the single point of contact for clinical research issues

Our mission is to:◦Align organizational “service” based activities ◦Provide education, training and mentoring to

clinical research personnel◦Develop an integrated research infrastructure

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What is HealthStream Training?What is HealthStream Training?

HealthStream Training is a joint effort of Spectrum Operations, Training and Compliance and the Postdoctoral Affairs Office, in collaboration with Lucile Packard Children's Hospital (LPCH) and Stanford Hospital and Clinics (SHC)

HealthStream Training is mandatory for all non-faculty School of Medicine (SoM) clinical research personnel, involved with human subject research and data (clinical trials)

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What is HealthStream Training?What is HealthStream Training?

Goals of HealthStream Training ◦ Protect the health and safety of Stanford

University clinical research personnel who work with patients, clinical trial volunteers and/or protected health information (PHI)

◦ Provide information and training to equip staff to perform patient care duties within SoM departments, at LPCH, SHC, VA Palo Alto Health Care System (VAPAHCS) and satellite facilities

HealthStream Training is completed through and e-Learning management tool: HealthStream Learning Center™(HLC)

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Involved in Clinical Research?Involved in Clinical Research?

Do you (or will you in the next 12 months):Have in person, face-to-face contact with

research participants?Handle research patient samples including

blood products, tissue or fluids?Have access to PHI (protected health

information) through enrollment, billing, phone screening, data analysis, etc.?

Is your office and or the place where you conduct your research located in SHC/LPCH or one of the clinics?

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PostDoc HealthStream Training PostDoc HealthStream Training ProcessProcess

Step 1: PostDoc completes online form◦ https://med.stanford.edu/survey/postdochealthstreamform

Step 2: Spectrum receives resultsDetermines eligibilityCreates profile in HealthStream™ Learning Center (HLC)Sends course assignments to “students” Students have 30 days to complete training

Step 3: Spectrum audits completion status Spectrum audits students profiles monthlySpectrum send “Out of Compliance” notices to SSA and

Alistair Murray for incomplete courses

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PostDoc completes

HealthStream Assessment

Form

Spectrum receives data

from Assessment

Form

Spectrum sends non-applicability

email

Spectrum creates HealthStream profile,

assigns courses, emails instructions

PostDoc has 30 days to

complete assigned HLC

modules

Spectrum audits PostDoc

profiles

Spectrum sends non-compliance

notice to Student Services

Administrator & Alistair Murray

Audit complete

NO

YES

PostDoc HealthStream Training PostDoc HealthStream Training ProcessProcess

http://postdocs.stanford.edu

Compliance Audit

YESNO

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1. Code of Conduct (includes Deficit Reduction Act)2. Standard Precautions: Bloodborne Pathogens and Other

Potentially Infectious Materials3. Prevention of Healthcare-Associated Influenza- Infection

Control4. Quality Improvement5. Patient Rights6. Safety Reporting- Patient Safety Net7. Electrical Safety8. Emergency Preparedness9. Fire Safety Awareness and Response10.Confidentiality Statement11.Service Excellence (SHC or LPCH)12.National Patient Safety Goals13.Respiratory Therapy14.Cultural Diversity – Sexual Harassment15.Prevention of Hospital Acquired Infections

*Some of these *Some of these courses have Pre-courses have Pre-Assessment Tests*Assessment Tests*

HealthStream Training HealthStream Training ModulesModules

Additional Clinical Research Additional Clinical Research TrainingTrainingAdditional Training may be required:

◦ CITI Training (Human Subject Research Protection) from the IRB

◦ eProtocol Training from the IRB◦ See Training Advisor from EH&S◦ Biohazardous Material Training from EH&S

Also recommended are the Spectrum Orientations◦ General Orientation: How to conduct clinical research

at Stanford◦ Budgeting and Billing: How to budget a study and how

the billing system works at Stanford◦ Please see the Education Calendar for dates and to

register http://spctrm.stanford.edu/training_html 9

Please see Clinical Research Personnel Training Checklist (PostDocs)

Clinical & Translational Research Clinical & Translational Research ResourcesResources

Cancer Center http://cancer.stanford.edu Research Compliance Office

http://humansubjects.stanford.edu Environmental Health & Safety

http://med.stanford.edu/somsafety/training.html Spectrum, The Stanford Center for Clinical and

Translational Education and Research http://spectrum.stanford.edu (site under construction)◦ Spectrum | Child Health http://spectrumchildhealth.stanford.edu

◦ Spectrum | Operations, Training and Compliance http://spctrm.stanford.edu Email:clinicaltrials@med.stanford.edu

◦ Services: CTR Planning; Biostatistics Consultation; Education and Training; Help Desk/Facilitator Services; Research Coordinator Services; Regulatory and Compliance Consultation; CTR Management Tools and Services; Websites

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Please see Clinical Research Personnel Training Checklist (PostDocs)