Health and SafetyHealth and Safety

Louise ChavesLouise ChavesMarjon Student Sport Development OfficerMarjon Student Sport Development Officer

Session BriefSession Brief

• Duty of CareDuty of Care

• 11stst Aid Provision Aid Provision

• Accident ReportingAccident Reporting

Duty of CareDuty of Care

How does it affect you ?How does it affect you ?

What is it ?What is it ?

‘‘A consideration of your acts and omissionsA consideration of your acts and omissions

as an individual and an ensurance that thoseas an individual and an ensurance that those

acts and / or omissions do not give rise to aacts and / or omissions do not give rise to a

foreseeable risk of injury to any otherforeseeable risk of injury to any other

person(s)’person(s)’

Overriding point is that you have to Overriding point is that you have to

ACT RESPONSIBLYACT RESPONSIBLY

Health and Safety ResponsibilitiesHealth and Safety Responsibilities

1.1. General Duty of careGeneral Duty of care

2.2. Health & Safety at Work ActHealth & Safety at Work Act(statutory duties placed upon an Institution and it’s (statutory duties placed upon an Institution and it’s affiliated bodies which includes student clubs and affiliated bodies which includes student clubs and societies)societies)

Your student leaders also have H&S responsibilities as they Your student leaders also have H&S responsibilities as they are also responsible for people in their careare also responsible for people in their care

Why do we need Duty of Why do we need Duty of Care ?Care ?

INJURIESINJURIES

DeliberateDeliberate Accidental Accidental

CriminalCriminal Negligent UnforeseeableNegligent Unforeseeable

OffenceOffence

Changes in Legislation / Changes in Legislation / ThinkingThinking

• 1994 Colette Fleetwood Incident1994 Colette Fleetwood Incident• 1995 Lyme Bay Tragedy1995 Lyme Bay Tragedy• BUCPEA 1996 ‘Safe Sport in Universities’ GuideBUCPEA 1996 ‘Safe Sport in Universities’ Guide• BUCPEA ‘Risk Assessment’ CD RomBUCPEA ‘Risk Assessment’ CD Rom• HSE Guidelines?HSE Guidelines?• NGB / BUSA / UCS developmentNGB / BUSA / UCS development• Liability and ‘Blame Culture’Liability and ‘Blame Culture’• Student WelfareStudent Welfare• Staff with H&S responsibilitiesStaff with H&S responsibilities• Formalisation of SASAFormalisation of SASA

What does it mean for you What does it mean for you and your clubs ?and your clubs ?

• You have a general Duty of Care for your You have a general Duty of Care for your clubsclubs

• Club captains and leaders take on a Club captains and leaders take on a Duty of Care to students in their group / Duty of Care to students in their group / clubclub

• All club members have a duty of care to All club members have a duty of care to their neighbourstheir neighbours

Discharging Discharging ResponsibilitiesResponsibilities

• Have an up to date safety policy and clearly defined Have an up to date safety policy and clearly defined safety proceduressafety procedures

• Put in place clear line management structuresPut in place clear line management structures

• Insurance / NGB AffiliationInsurance / NGB Affiliation

• Participation statementsParticipation statements

• Risk AssessmentsRisk Assessments

• Safety training sessions for club committee’sSafety training sessions for club committee’s

Safety PolicySafety Policy

• Identify partnersIdentify partners

• What systems are in place?What systems are in place?– First AidFirst Aid– Incident / Accident reportingIncident / Accident reporting– Risk Assessments / ManagementRisk Assessments / Management– EquipmentEquipment– Safety Codes of Conduct etc.Safety Codes of Conduct etc.

Safety ProceduresSafety Procedures(Best Practice)(Best Practice)

• Membership• Clubs/ Societies Safety Rules / Codes of conduct• Trip Registration forms• Incidents / Accidents and reporting of them• Activity Leadership & Registration• Risk Assessment’s• Code’s of Practice / Conduct• Transport guidelines• Kit / Equipment evaluation and renewal plans• First Aid

Line Management Line Management Structure for SafetyStructure for Safety

• Most Institutions or Unions will Most Institutions or Unions will have a H&S Committeehave a H&S Committee

• It must be clear how to feed into It must be clear how to feed into this group and where this group and where responsibilities lieresponsibilities lie

• Make sure you are represented on Make sure you are represented on the committeethe committee

Participation StatementParticipation Statement

• Membership formsMembership forms

• Enables you to hold current & update info on Enables you to hold current & update info on all members of each Club/ Societyall members of each Club/ Society

• Includes signed ‘participation’ statementIncludes signed ‘participation’ statement

• Students understand what they are entering Students understand what they are entering into by signing up to a Club/ Societyinto by signing up to a Club/ Society

• Acts as a signed agreement between student Acts as a signed agreement between student and Club/ Societyand Club/ Society

Safety Training SessionsSafety Training Sessions

• CompulsoryCompulsory

• Duty of CareDuty of Care

• Safety ProceduresSafety Procedures

• What is expected of themWhat is expected of them

• Their responsibilitiesTheir responsibilities

• Handouts and work foldersHandouts and work folders

• Risk Assessment trainingRisk Assessment training

11stst Aid Provision Aid Provision

What should I do?What should I do?

Ideas for Best PracticeIdeas for Best Practice

CoursesCourses

• Who should go on the courses?Who should go on the courses?– Captains, Committee members, Trip Captains, Committee members, Trip

leaders, event organisers, coaches, leaders, event organisers, coaches, people who owe a duty of care!people who owe a duty of care!

• What courses should they attend?What courses should they attend?– NGB, general or sport specific, one NGB, general or sport specific, one

day, appointed persons,day, appointed persons,

EquipmentEquipment

• First aid bag for every clubFirst aid bag for every club– Who is responsible for replenishing / Who is responsible for replenishing /

returning (deposit?)returning (deposit?)– Sport specific bag for certain clubsSport specific bag for certain clubs

• Specialist equipmentSpecialist equipment– Certain clubs may have specific safety Certain clubs may have specific safety

equipment, e.g. hard hats, GK kitequipment, e.g. hard hats, GK kit– These must be regularly checked and These must be regularly checked and

replacedreplaced

ProvisionProvision

• Check external sites for 1Check external sites for 1stst aid aid provisionprovision– What do they have, do you have What do they have, do you have

access to it when there, what are their access to it when there, what are their procedures if there is a 1procedures if there is a 1stst aid issue aid issue

• Ideally a 1Ideally a 1stst Aider will be hired for Aider will be hired for all competitive fixtures but this is all competitive fixtures but this is not always possiblenot always possible

Managing 1Managing 1stst Aid Aid

• Data base of qualificationsData base of qualifications• Compulsory qualificationsCompulsory qualifications

– All clubs need one, possibly more for All clubs need one, possibly more for high risk clubshigh risk clubs

• Put in place funding proceduresPut in place funding procedures• Write everything downWrite everything down

Accident ReportingAccident Reporting

Why, What, Where, Who, When, How Why, What, Where, Who, When, How ??

Why ?Why ?

• Cover yourselfCover yourself– Blame culture, report everything Blame culture, report everything

including action taken. Keep this for at including action taken. Keep this for at least three yearsleast three years

• Good PracticeGood Practice

• PreventionPrevention– Make sure it doesn’t happen againMake sure it doesn’t happen again

What ?What ?

• AccidentsAccidents

• Trips / Slips / FallsTrips / Slips / Falls

• Near MissesNear Misses

• IncidentsIncidents

Where ?Where ?

• Union (you MUST know)Union (you MUST know)

• Facility (internal or external)Facility (internal or external)

• InstitutionInstitution

• H&S BoardH&S Board

• Council if appropriateCouncil if appropriate

Who ?Who ?

• Person involvedPerson involved

• WitnessesWitnesses

• 11stst Aider Aider

• Trip leaderTrip leader

• CaptainCaptain

When ?When ?

• ImmediatelyImmediately

– The accident needs to be fresh in your The accident needs to be fresh in your head when reporting ithead when reporting it

– If it is not possible to report it If it is not possible to report it immediately then ASAPimmediately then ASAP

How ?How ?

• Verbally tell someone in charge of Verbally tell someone in charge of the facilitythe facility

• Fill in the appropriate form Fill in the appropriate form (accident report, near miss log)(accident report, near miss log)

• Write to the person ion chargeWrite to the person ion charge

Help and AdviceHelp and Advice

• BUSA / UCS / AMSUBUSA / UCS / AMSU• Yours and other Unions / Institutes / Yours and other Unions / Institutes /

DepartmentsDepartments• NGB’sNGB’s• HSEHSE• Sport ContactsSport Contacts• SASASASA• Other Clubs and SocietiesOther Clubs and Societies