Health and Safety Annual Report 2015 Approved information… · 16 Risk Assessment Risk assessment...
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1 THAMES VALLEY POLICE ANNUAL REPORT HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT 2014-2015
Transcript of Health and Safety Annual Report 2015 Approved information… · 16 Risk Assessment Risk assessment...
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THAMES VALLEY POLICE
ANNUAL REPORT
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT 2014-2015
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TABLE OF CONTENTS
Introduction ...................................................................................................................................... 3
Plan .................................................................................................................................................. 3
Do .................................................................................................................................................... 6
Check ............................................................................................................................................... 9
Employees .................................................................................................................................. 11
Nonemployees ............................................................................................................................ 12
Causes of injury .......................................................................................................................... 14
RIDDOR ..................................................................................................................................... 15
Act .................................................................................................................................................. 20
Conclusion ..................................................................................................................................... 20
Appendix A - Health & Safety Executive Management Checklist .................................................. 22
Appendix B - Health Safety and Environment Audit Schedule 2015 ............................................. 23
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INTRODUCTION
1 This annual report for the financial year 2014-15 has been provided in the format recommended by the Health & Safety Executive (HSE) covering the key management areas specified within the revised 2013 publication HSG65 ‘Successful Health & Safety Management’ (Appendix A). It is intended to document progress made in the continuous improvement of Thames Valley Police (TVP) policies and procedures for the effective management of health, safety and welfare.
2 The decision has been taken by the Director of People to remove reporting on the Carbon Management Plan from the annual Environmental Management Report and to incorporate compliance with the environmental legislation aspect of the Environmental Management Report into this report.
3 The Joint Independent Audit Committee (JIAC) has requested that the annual report considers the impact on the health and safety of TVP employees and other people who may be affected by police activities.
PLAN
4 The Chief Constable of TVP and the Police & Crime Commissioner (PCC) have jointly signed the Policy Statements for Health and Safety and for Environmental Protection. They have jointly committed themselves and TVP / Office of the PCC to reasonably practicable compliance with the requirements of the Health and Safety at Work Act 1974, Police Health and Safety Act 1997, and all relevant statutory provisions.
5 In TVP, the Chief Officer responsible person for Health and Safety and Lead for Environment is the Director of People. The TVP Health, Safety & Environment (HS&E) Department forms part of People Services and provides interpretation of new and existing legislation, assessment of any impact upon policing and the development of policy and procedures to ensure compliance. Four HS&E coordinators (5 at period of report) provide local advice and practical support on a shared service approach to LPA/OCU and Departments. They are line managed by the HS&E Officer who along with the HS&E Auditor report to Head of HS&E. He in turn, reports via the Head of People Services to the Director or People. The main function of these posts is to act as the competent persons in relation to local HS&E issues.
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6 Force Policy TVP policies dealing directly with aspects of health and safety management, environmental management, all of which are subject to Equality Impact Assessment (EIA), have been approved.
7 Health & Safety and Environmental Manuals The TVP Health and Safety Manual, providing the overall strategy for effective health and safety management has been reviewed and updated as required, with approval of amendments during the reporting period by the TVP Health Safety & Environment Committee (FoHSEC). Access is available to all via the Staff Portal.
8 Force Health Safety and Environment Committee (FoHSEC) During the reporting period TVP safety performance has been monitored by report to the FoHSEC of incident statistics, inspection of buildings and other key activities. Development / amendment of risk assessments and proactive reporting of near miss incidents by staff are indicators of a positive safety culture.
9 Fire Risk Assessment and Risk Management The HSE Department and Property Services have ensured all TVP and landlord premises have a current Fire Risk Assessment (FRA) and continue to monitor the electronic fire management system to ensure both corrective and routine tasks are completed. They are in the process of producing emergency procedures and floor plans for all locations and arranging training for staff to input assessments directly on to the electronic fire management system to simplify the current FRA procedure. Potential opportunities to reduce costs by increasing the number of TVP premises where the Fire Risk assessments are carried out by the HSE Coordinators as opposed to by external contractor are being progressed.
10 Legionella and Water The HSE Department and Property Services have ensured all TVP and landlord premises have current Water Risk Assessments (WRA) and continue to monitor the electronic water management system to ensure both corrective and routine tasks are completed. They are in the process of reviewing local risk assessment procedures to simplify the current WRA procedure. An e-learning package has been developed to facilitate training of TVP Staff without the need to abstract them from their normal duties.
11 Asbestos The HSE Department and Property Services have ensured all TVP and landlord premises have a current Asbestos Risk Assessment in the form of an asbestos register and continue to monitor the asbestos management system to ensure both corrective and routine tasks are completed as there is no safe level of exposure to asbestos. An e-learning package has been developed to facilitate training of TVP Staff.
12 Control of Substances Hazardous to Health (COSHH) The HS&E Department has developed a database of Force COSHH assessments to assist in the local management of
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substances, along with an assessor training package. An e-learning package is under development to facilitate training of TVP Staff.
13 Waste A Waste Group has been formed, lead by our Contracts Department. The Group includes other key contributors including the Head of HS&E, the Facilities Support Services Manager and the Sustainability & Environment Coordinator. This is to review, tender & monitor contracts for Sustainable Waste Management and classify data for all Waste Categories and their Waste Steams. Categories include General Trade Waste, Confidential Waste and Hazardous Waste. The Group will put forward ideas to reduce disposal costs & advise on specification and legislation to ensure compliance and improve environmental performance. Various re-use or recycling initiatives continue to run. Health Zero landfill was achieved at Events, through recycling and diverting landfill waste to Energy from Waste plants where waste was incinerated to generate energy i.e. Ascot & the Force Open Day at Sulhamstead.
14 Changes to Legislation During the reporting period there have been no significant changes that require amendment of TVP HS&E Policy. Changes in legislation have led to a requirement to segregate an increased quantity of waste streams.
15 Clinical Governance During the reporting period a requirement from the College of Policing for oversight of medical and first aid issues has required the implementation of a Clinical Governance Group. The main functions of the Group as detailed in the TOR are:
• To reflect Clinical Governance in support of all medical first aid issues and ensure that processes for quality assurance are in place for the training and provision of First Aid. (Particular emphasis given to enhanced medical first aid training to Custody, Firearms, Public Order, Roads Policing, and Operational Policing).
• To provide the standards to which we (TVP and Hampshire Constabulary) will work, train and quality assess the provision of first aid (for officers and staff), in line with College of Policing Guidelines and with due regard for Strategic Threat and Risk Assessments.
• To review and provide policies, practices and procedures relating to medical provision.
• To review and identify appropriate medical equipment and supplies.
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• Review Risk Management/Assessment in relation to First Aid, including the reporting to the Group of incidents where enhanced first aid has been administered and learning from near misses that impact on First Aid training.
• Provide review and support in case of medical critical incidents, complaints or negligence claims following the use of medical skills by officers and staff.
• Review and highlight successes.
DO
16 Risk Assessment Risk assessment is carried out at four distinct levels:
• Force The library of force Generic Risk Assessments (GRAs) is maintained and reviewed by FoHSEC. Further amendments to risk assessments may be made at any time in light of new experience and / or changes in procedures and a formal review is carried out at least once in every 3-year period.
• Local LPA/OCU and Departments are expected to review force risk assessments and develop local risk assessments if there are any conditions and hazards peculiar to a particular operation / location and/or working practice that require additional, fewer or different controls.
• Dynamic Police officers and front-line staff have responsibility to carry out their own dynamic risk assessments of incidents as they develop. Training in dynamic risk assessment is included within Initial Police Learning and Development Programme (IPLDP), during annual recertification in officer safety training (OST) and has also been incorporated into modules of ‘Streetcraft’.
• Strategic Risk The Force Risk Manager maintains a register of strategic and business continuity risks. Where appropriate, HS&E risks will be assessed by the Force Risk Manger and brought forward to the Force Risk Management Group for review and possible inclusion into the strategic register.
17 Risk assessment will identify circumstances in which health surveillance is required by specific health and safety regulations, e.g. the Control of Substances Hazardous to Health
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Regulations 2002 (COSHH). Assessments, as required, are carried out by the Occupational Health Unit (OHU).
18 Specific responsibilities for health and safety are delegated by the Chief Constable to managers and supervisors at all levels. Individuals are also responsible for their own safety and must comply and cooperate with safety information, instruction and training and make correct use of all personal protective equipment (PPE) provided.
19 Within the Force meetings structure, there is adequate provision made for due consideration and resolution of health and safety issues. The FoHSEC, chaired by the Director of People, meets quarterly and local committee meetings also provide the opportunity for staff to raise and resolve / escalate any issues. There is appropriate representation by respective staff associations at these meetings.
20 Action Plans The Thames Valley Police Delivery Plan 2015-16 has been developed showing clear targets for policing. There is a specific action to develop a wellbeing strategy which includes looking to provide a healthy working environment for all. Action 6.6 – “To reduce our Carbon Footprint” supports the TVP Environmental agenda. The Health Safety Environmental Department targets for 2015 align with Action 5 of the Thames Valley Police Delivery Plan to “Increase the professionalism and capability of our people” with the focus being on training, GRA and engagement with the Operational Departments of TVP. A Health Safety and Environmental Audit Schedule 2015 (Appendix B) has been agreed by FoHSEC.
21 Training A range of health and safety environmental training courses are available and easily accessible via the Staff Portal. This includes induction, job specific and management training through a variety of media (including e-learning, work-book and classroom based training). Work is being undertaken to further reduce training abstractions by reduction of course lengths to one day and greater use of e-learning. Specific examples include:
• E-learning courses now developed and implemented for asbestos, confined space work and electrical awareness.
• Engagement with management has been improved by the development and implementation of policing orientated, one day courses - Directing Safely course aimed at band 4 managers and police officers of Inspector rank - Managing Safely one day course for band 3 and Sergeants. This work has been led by the Head of Health Safety and Environment. Local training initiatives, for example to support training of officers and staff in Custody in fire evacuation and first aid, have been led by the local HS&E Coordinators.
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• Environmental Principles and Best Practice Training was delivered to all key staff in the Property Services Departments.
• The Force has been working with the National Police Estates Group (NPEG) – Environment Team, to develop a National Behavioural Change Programme. Phase 1 of the programme was to develop a Eco-Handbook for all staff as a guide to reducing our environmental impact and costs. The Handbook provides tips on simple actions everyone can complete to reduce energy and water use; reduce, re-use and recycle waste and reduce the impact of our travel to reduce our carbon emissions and realize financial savings. Phase 2 of the Programme is to support NPEG and the College of Policing, to develop an associated Sustainability E-Learning module for staff.
22 Support to Operations Health and safety advice and support have been provided for the planning of operations such as Royal Ascot, Reading Festival and various training events. Support to the Joint Operations Unit (JOU) with Hampshire Constabulary is also provided. Engagement with operations is being improved by HSE Department support of the Generic Planning Process which enables development of further activity based GRAs.
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CHECK
23 There are active and reactive procedures for the monitoring of performance.
24 Active Monitoring Management of the compliance of TVP with legal and other requirements is a core function of the Health Safety Environmental Department. Examples include:
• Joint workplace safety tours and more detailed inspections of high-risk areas such as custody centres are carried out by local managers, HS&E coordinators and staff association representatives.
• Fire risk assessments of all buildings are reviewed by HS&E coordinators and facilities managers on an annual basis.
• Legionella and water management risk assessments support activities are reviewed by HS&E Officer, Property Services, appointed consultant HS&E coordinators and facilities managers.
• Asbestos management risk assessments support activities are reviewed by HS&E Officer and Force maintenance manager, Property Services and an appointed consultant.
• Periodic thematic safety inspections carried out by the HS&E Department which include environmental aspects.
• Internal audits measuring compliance with policy and procedures carried out by the HS&E Auditor, HS&E Officer and HS&E Coordinators. Examples being Water Management Audits to HSE standards for Bicester Traffic Base, Witney Police Station and Abingdon PFI.
• An on-line training and assessment package monitors compliance with the DSE Regulations.
• External audits carried out by Oxfordshire County Council auditors have been completed for three LPAs, Oxford City, Reading and Aylesbury Vale. Health & Safety was reviewed during the audits to check that key H&S responsibilities are clear and adhered to. The audit checked that:
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� Regular H&S Committee meetings are held, attended and issues resolved
� Mandatory documents are displayed on the notice board
� Regular monitoring is undertaken to ensure that relevant staff have completed H&S training
� H&S incidents are reported and investigated
� A H&S workplace tour was undertaken in the last 12 months with issues followed up and resolved
� Fire risk assessments and tests are adequately completed (although the audit didn't test in detail whether improvement actions had been implemented).
25 Reactive Monitoring The following monitoring mechanisms are in place:
• Self-service electronic reporting, investigation and recording of all safety incidents (i.e. accidents, assaults, work-related illness and ‘near misses’ - including health and safety issues relating to premises) is an important part of our accident reduction programme. This system is also used to report environmental incidents.
• Accident statistics The below statistics are in relation to safety incidents involving TVP staff and other people who may be affected by police activities. Data has been collected from a number of sources to give an overall picture of TVP safety performance.
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EMPLOYEES
o The total number of safety incidents has fallen (NB seasonal variation is observed).
Total Safety Incidents: 2012=1502 2013=1528 2014=1452
o The total number of accidents also has fallen, and seasonal variation is observed, in line with safety incidents.
Total Accidents: 2012=578 2013=609 2014=572
o The total number of assaults shows a small rise (6 assults), a peak of 37 employee assaults occured in October 2014 with 5 officers involved in one incident, also 4 assaults in each of which 2 officers were involved.
Total Assaults: 2012=290 2013=268 2014=274
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o The number of near misses continues to follow (with seasional variation) safety incidents and accidents there has been small fall in reporting 2014.
o A new poster campaign has been developed to refresh awareness of the need to report safety incidents and accidents, near misses.
Total Near Misses: 2012=518 2013=531 2014=510
• Work related illnesses continue to fall.
Total Work Related Illnesses: 2012=114 2013=102 2014=93
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• The total number of non-employee safety incidents shows an increase for the early part of 2014 related to a number of Custody searching issues identified, where individuals were found to have non permited items in their posession when placed in cells. Work carried out by the HS&E Coordinator for Custody to reinforce searching standard operating procedure (SOP) has reduced the number of issues from August 2014 and there is an overall fall in non employee safety incidents for the year.
Total Incidents: 2012=113 2013=122 2014=101
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• The total number of non-employee accidents continues to fall, the main groups are cleaners and contractors. Following an incident in Wokingham Road, Reading Wednesday 06 August 2014, a man was killed, and a police officer was also struck and received minor injury by a police car travelling to burglary scene. The incident is being managed by a Gold Group, Professional Standards and is being independently reviewed by IPCC.
Total Accidents: 2012=81 2013=76 2014=60
• The total number of non-employee assaults is low and relates to incidents in Custody where where individuals have assualted for example a doctor.
Total Assaults: 2012=1 2013=1 2014=0
• The total number of non employee near misses is low and relates predominantly to incidents in Custody.
Total Near Misses: 2012=31 2013=36 2014=19
• The total number of non employee work related illnesses as should be expected is zero.
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Total Work Related Illnesses: 2012=0 2013=0 2014=0
CAUSES OF INJURY
• The top cause of injury is assault, followed by slip, trip and fall and then manual handling. This is a change from the previous top five where manual handing was the second largest contributor. Work by the trainers has reduced accidents by inclusion of manual handling aspects into the current Public Order training. Improvement of the training packages has reduced training injuries by approx 30.
• The majority of injuries are as result of interaction with the public during arrests.
Top 5 causes of injury in FY 2014
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RIDDOR
• RIDDOR The number of serious (RIDDOR reportable) incidents (i.e. resulting in specified injuries and/or lost time) has decreased from 47 to 30 (-36%). The number of specified injuries sustained has also decreased from 6 to 5 (-17%). All external reporting to the Health & Safety Executive (HSE) under the requirements of RIDDOR should be carried out by the HS&E Department.
• RIDDOR has specific exclusion of the majority of road traffic incidents and as such these incidents do not result in a RIDDOR, and are instead investigated by Roads policing.
• Accidents are monitored, through presentation of management information at FoHSEC by the HS&E Department and at local level by HS&E coordinators, who are responsible for briefing their respective commanders, monitoring trends and identifying potential problem areas.
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26 Comparison of TVP Health and Safety Performance with other Police Forces is available through the UK Police Force Health and Safety Statistics
• Comparative data for 2012-
o Total Accidents (Police)periods with TVP improving overall performance.
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Total Accidents (Police) Average Mothly rate has fallen for TVP in both reporting improving overall performance.
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TVP Health and Safety Performance with other Police Forces is available
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o RIDDOR Accidents (Police) Average Monthly rate per 1,000 has fallen for TVP in both reporting periods with TVP improving overall performance.
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o Total Accidents (Staff) Average Mothly rate has fallen for TVP in both reporting periods with TVP improving overall performance. However, we are above the average for both periods.
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o RIDDOR Accidents (Police) Average Monthly rate per 1,000 has increased for TVP in both reporting periods and we are above the average for 2013/2014.
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ire
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rse
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de
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uth
Wa
les
RIDDOR Accidents (Staff) Average Monthly
Rates
per 1,000 (Apr 2012 - Mar 2013)
TVP = 0.2 Av = 0.3
0.0
0.1
0.2
0.3
0.4
0.5
0.6
Wil
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ate
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um
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s
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am
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les
RIDDOR Accidents (Staff) Average Monthly
Rates per 1,000 (Apr 2013 - Mar 2014)
TVP = 0.4 Av = 0.2
20
ACT
27 This report provides an annual review to senior leaders of H&S and Environmental performance in TVP.
CONCLUSION
28 Thames Valley Police continue to value the contribution that effective health and safety management brings to overall staff wellbeing in support of the Force Delivery Plan. Adequate resources are applied to ensure that legal compliance is maintained for risk assessment and areas of specific risk management. Highlights include:
• Total safety incidents continue to fall.
• Total assaults have risen slightly and remain the top cause of injury.
• Training related injury continues to fall.
• Total accidents continue to fall.
• Total near misses continue to fall.
• Total work related illnesses continue to fall.
• The numbers of RIDDOR reportable injuries continue to fall.
• The Health and Safety performance of TVP when compared to other Police forces is good.
• Statistics are now included for non employees and data is being used to reduce incidents where trends have been identified.
• No Health and Safety Executive non conformities were identified.
• No Environment Agency non conformities were identified.
• Zero landfill was achieved at Events, through recycling and diverting landfill waste.
• Establishment of a Joint TVP and Hampshire Constabulary Clinical Governance group.
• Reporting of incidents continues to be seen by officers and staff as a positive as management work to support review and closure of incident investigations.
21
Philip Paling CMIOSH, AIEMA June 2015
Head of Health Safety Environment
22
APPENDIX A - HEALTH & SAFETY EXECUTIVE MANAGEMENT CHECKLIST
Plan
• Determine your policy/Plan for implementation. Say what you want to achieve, who will be responsible for what, how you will achieve your aims, and how you will measure your success.
• Decide how you will measure performance.
• Consider fire and other emergencies.
• Plan for changes and identify any specific legal requirements.
DO
• Profile risks/Organise for health and safety/Implement your plan.
• Profiling your organisation’s health and safety risks.
• Organising for health and safety.
Check
• Measuring performance
Act
• Consider the review findings and that a report is issued to senior leaders at least annually.
23
APPENDIX B - HEALTH SAFETY AND ENVIRONMENT AUDIT SCHEDULE 2015
Audit Title Timescale Draft scope of Audit Proposed start
H&S Training
28 DAYS Review Mandatory H&S training compliance May-15
LPA H&S Management
28 DAYS
Following on from JAIC audits of Reading & Oxford City LPA's, to review H&S Management in 1 x LPA (TBC after discussion with internal audit team) Jun-15
Firearms Ranges
28 DAYS
Audit of health and safety compliance and policy / procedure implementation in the Ranges (including COSHH, PPE, First Aid, committee meetings, accident investigation etc) Jul-15
LPA H&S Management
28 DAYS Following on from JAIC audits of Reading & Oxford City LPA's, to review H&S Management in 1 x LPA (TBC) Sep-15
LPA H&S Management
28 DAYS Following on from JAIC audits of Reading & Oxford City LPA's, to review H&S Management in 1 x LPA (TBC) Oct-15
Fire Management
28 DAYS Audit of compliance with Fire legislation / TVP policy Dec-15
Control of Contractors
28 DAYS Desk top review of H&S Management system for controlling contractors Feb-16
Roads Policing
28 DAYS
Audit of health and safety compliance and implementation (including Mandatory training, risk assessments & H&S management) Apr-16
