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Hazardous Materials Emergency Preparedness

Grant

Oregon SERC/LEPC Conference 2015

Oregon Office of State Fire Marshal

HMEP Grant Workshop

U.S. DOT PHMSA Overview

Oregon Office of State Fire Marshal

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The Hazardous Materials Transportation Safety and Security Reauthorization Act of 2005 authorizes the U.S. Department of Transportation (DOT), Pipeline and Hazardous Material Safety Administration (PHMSA) to provide assistance to public sector employees through planning and training grants.

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The purpose of the Hazardous Materials Emergency Preparedness (HMEP) grant is to:

increase State, Territorial, Tribal, and local effectiveness in safely and efficiently handling hazardous materials incidents

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Purpose

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encourage a comprehensive approach to emergency training and planning by incorporating the unique challenges of response to hazardous materials transportation incidents

enhance implementation of the Emergency Planning and Community Right to Know Act of 1986 (EPCRA)

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Purpose (cont.)

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The HMEP grant program is funded by registration fees collected from hazardous materials shippers and carriers who transport via intrastate, interstate, or foreign commerce.

The fees fund:Training and planning grants for projects related to

hazardous materials transportation incidentsPublication and distribution of the Emergency Response

Guidebook (ERG)

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Program Funding

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PHMSA sets the amount of funding for each state or territory and approves the award to each state

Award amounts are determined by: Number of 302 facilities reporting in the state Population of the state Number of highway miles within the state

HMEP Grant Workshop

Funding Allocation

Oregon Office of State Fire Marshal

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HMEP grant objectives include: Develop and enhance hazardous materials

emergency response plans (ERPs) Determine flow patterns of hazardous materials Conduct hazard analysis Conduct emergency response drills and exercises Assess local response capabilities

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Grant Objectives

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Who is eligible to apply for grant funding in Oregon?

Local Emergency Planning Committees

State or local government agencies

Federally recognized tribal governments

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Eligibility

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What can you fund?

Training activities

Planning activities

Hazardous Materials Emergency Preparedness Grant Program – Expenditures Guide, released January 2015 (see handout)

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Expenditures and Activities

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Hazardous Materials Technician Training (Tech Weeks)

Hazardous Materials Emergency Response Teams Task Book Training

Hazardous Materials Incident Command Awareness and Operations Hazmat IQ Hazardous Waste Operations and Emergency

Response (HAZWOPER)

HMEP Grant Workshop

Eligible Training Activities

Oregon Office of State Fire Marshal

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Hazmat drills and exercises to test emergency response capabilities and to identify gaps in training and planning needs (Clatsop County Hazardous Materials Mitigation Plan, Mid-Valley Chlorine FSE)

Commodity flow studies (ODOT, Mt. Angel, Marion County)

Conferences (IAFC Hazmat, Continuing Challenge, Oregon Hazmat and LEPC Conferences, NASTTPO)

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Eligible Planning Activities

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General hazmat public awareness Hazmat decontamination in a hospital setting Weapons of Mass Destruction training Purchase of operational equipment All-hazards training courses LEPC operational costs Any activity not related to hazmat in transportation

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Ineligible Activities

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EOC Leadership Exercises – for events concerning hazmat preparedness and response

Fixed Facility HazMat Preparedness – exercise and plans that include transportation of material to and from fixed facilities

Food or refreshments – working lunches for classes with extended hours, or held in a remote location.

Outreach – must have a tie-in to hazmat transportation

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Conditionally Allowable Expenses

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A 20% match is required-• Grant recipients may use cash (hard match) or in-kind

(soft match) contributions, or a combination of cash and in-kind match.

• Examples of match: space usage, value of a participant’s time during an allowable activity (training or planning exercise), and donations by a local business

• Match can not be federal funds (another federal grant)

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Match

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Project description Collaboration, area of benefit, and partners Overall contribution Project management, tasks, and timetable Objectives, outcomes, results, and evaluation Justification, comments, and additional information Detailed line item budget

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Application criteria

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OSFM announces the application process in February Applicants submit applications to OSFM OSFM (committee) reviews applications and selects

eligible projects OSFM submits projects/application to PHMSA PHMSA approves and awards by October 1

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Application process

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HMEP Grant Workshop

2015-16 Grant Schedule

Oregon Office of State Fire Marshal

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

March 2015Deadline for Applications

Sept. 2015HMEP Grant

Awarded

Oct. 2015 – Sept. 2016

Grant project period

Feb. 2015Grant

application period begins

April 2015Oregon’s

application submitted to

PHMSA

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Sue OtjenState Emergency Response Commission

Oregon Office of State Fire MarshalOregon State Police

sue.otjen@state.or.us503-934-8227

For additional HMEP grant information, visit: http://www.oregon.gov/osp/SFM/pages/local_emergency_planning_committees.aspx#hazardous_materials_emergency_preparedness_grant

Oregon Office of State Fire Marshal

HMEP Grant Workshop

Contact information