HAULAGE MANAGEMENT SYSTEM (HMS)

A CASE STUDY OF IMPOMA HAULAGE COMPANY

Student name: Tumsifu KaozaRegistration number: 12421/T.10Supervisor: Estalla Maseta

05/01/2023 Presented by Kaozat

ContentsIntroduction

Problem description

Implementation of the system

System requirement specification

Demonstration

Conclusion

05/01/2023 Presented by Kaozat

INTRODUCTION

Haulage management system is the system which allows and simplifies the process of transportation of goods in the community by the transportation company. A company has several properties that it needs to keep its details, there are drivers employed in the company and customers who trade with the company. So from these the company needs to keep document of each of the property it owns, customer details and employed drivers to the company. All these can be done in a more convenient way by using a Haulage Management System which can simplify data storage, retrieval, processing and the decision making by the administrator.

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PROBLEM DESCRIPTION

The currently used system has got so many problems which lead to inefficiency performance and lack of effectiveness in company operation. Such problems brought about by the manual paper based system used are as follows:Manual system caused the company owners

to spend a lot of time and resources in finding vehicles details, planning and setting routes, and assigning vehicles and drivers to routes.

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Customers are faced with difficulties in making transactions like ordering, and viewing their transportation requests whether they have been accepted or not.

At the time when the customer wants to cancel his/her order requests, it becomes difficult to contact the company for his/her request to be processed as they are required to contact physically the managers so as to make a transportation request.

The company fails to store and manage its data for proper and efficient decision making.

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VALUES OF THE SYSTEM

It is a promising future growth of haulage companies as it has automated most of the company business processes.

The system assists managers in decision making such as transportation decisions.

The system helps to input company and customer information.

Low initial and running cost, secured haulage, the system will serve large proportion of population.

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LIMITATIONS OF THE SYSTEM

The system does not meet the following: Online payment of orders like the use of advanced payment such

as PayPal, credit cards and direct mobile phone payment. Implement a mechanism to manage order changes which seems

to affect the HMS operations. Integrate a HMS with a warehouse so as to simplify the process of

transportation. Integrate the system with mobile phone in such a way that

customers can place order by using his/her mobile phone even without internet connection.

Integrate the system with GPS(Global Positioning System) so that trucks can be managed when on road so as to ensure security of the goods, trucks and drivers.

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IMPLEMENTATION OF THE SYSTEM

TOOLS/LANGUAGES USED TO DEVELOPE AND

IMPLEMENTING THE SYSTEM

• Hyper Text Markup Language (HTML)

• Cascading Style Sheets (CSS)• JavaScript• Hypertext preprocessor (PHP)• MySQL server

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SYSTEM ARCHTECTURE

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05/01/2023 Presented by Kaozat

USE CASE DIAGRAM FOR HMS

SYSTEM REQUIREMENTS SPECIFICATION

The system provides several services to its users, and all of the services are derived from the following requirements

FUNCTIONAL REQUIREMENTSThe administrator shall be able to register new

records to the system such as trucks and drivers.The administrator of the system shall be able to

search the customers and display information of that specific customer.

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The administrator shall be able to schedule trips depending on the order that has been made.

Customers shall be capable to register themselves to the system in situations they cannot go physically to the company office.

The administrator shall be capable to delete various records from the system such as customers and trips made.

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The administrator shall be able to check trips and payment status and approve them.

The administrator shall be allowed to view reports of various kinds from the data stored on the system such as orders made, truck list, drivers registered, a list of customers, trips orders completed/made.

Each user using the system shall be uniquely identified by his or her username and password provided his/her access privileges.

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05/01/2023 Presented by Kaozat

NON-FUNCTIONAL REQUIREMENTS

Accessibility: The system should allow access to the system by its users on the basis of the access privileges they have been given. After being granted access to the system they should be able to navigate within the system and perform the roles required for them.

Interface: The interface should be user friendly so that user can navigate with easy without acquiring any special system use training.

Reliability: The system should always be available, that is the rate of failure occurrence should be low with low probability of unavailability.

DEMONSTRATION

Haulage Management System performs functionalities as it was proposed early. Followed is the demonstration to show the services that the system offers to its users.Contact: kaozat@yahoo.com

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CONCLUSION

The overall requirements specification for the system and the proper working of the system to a hauling working environment has proven successfulness of the system as the gap that existed before the development of this system has now been filled through the usage of a Haulage Management System as all requirements of users has been met.

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THANKS FOR LISTENING

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