Harry Puckering Limited 1 Managing Projects Harry Puckering.

Harry Puckering Limited

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Managing Projects

Harry Puckering


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By the end of this training you will be able to:

define ‘project management’list the essential features and stages of projectsdescribe how to create and evaluate

oSMART objectives

oquality standards

explain the personal skills you need to manage projectsoutline the business tools you will requirelist your stakeholders and explain why they are importantdescribe how to plan the use of resourcesexplain how to estimate expenditure and income

•… and more …

What you will learn - 1


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By the end of this training you will also be able to:

assess your preferred team role and the roles of your colleagues

explain how to identify key stages

anticipate and solve problems through brainstorming

list your ‘time bandits’ and describe techniques to combat them

describe how to monitor and report on the project

explain the common problems with business communication



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In addition you will be able to:

list some general rules for improving communication effectiveness

describe how to brief and delegate effectively

explain how to successfully give and receive feedback

describe how to propose solutions upwards

create an action plan to implement what you learn



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Manage

Project

Two groups define


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Plan

Implement

Review

Three groups unpack


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Specific

Measurable

Agreed (Action-orientated, Adds value, Aggressive)

Realistic (Relevant, Reviewable)

Time-bound

SMART objectives


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Read the scenarios

Select one

Write the overall objective(s) for the scenario you have chosen

Group objectives exercise


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Adair’s action-centred leader

•Plan

•Initiate

•Communicate

•Control

•Evaluate

Action-centred leaders or action-centred leadership?


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Stakeholders

•Define ‘stakeholder’

•Who are your internal stakeholders?

•What do you need to do with them?


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Internal stakeholder brainstorming exercise

•Keep with your scenario groups

•Brainstorm the key stages of your chosen scenario


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External stakeholders

Market research

•Desk

•Qualitative

•Quantitative


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Market research exercise

•Keep with your scenario groups

•Create a market research spec for your chosen scenario


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Time stealers

List what causes you to lose or misuse time

•Total control

•Some control

•No control


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Time management tips

•Ways to influence other people’s bad time management

•Managing the telephone, including:omobilesovoicemail (sending and receiving)

•Managing meetings

•Managing email


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Time management tips

•Understand your work and energy cycles

•Chunk your time (group similar tasks)

•Build in breaks, meals and a sensible leaving time

•Make yourself predictable (work to a regular pattern)

•Share and agree your TM strategies with your stakeholders


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Belbin team roles

• Resource investigator • Shaper

• Plant • Co-ordinator

• Monitor Evaluator • Implementer

• Completer Finisher • Team worker

• Specialist • Learner


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How do we monitor projects ?

•Progress reports (monthly? weekly?)

•Frequent short progress meetings (implementers only)

•Project group meetingsoable to assign resources and budgets

•Steering group meetings (strategic)


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Gantt exercise

•List your options on a flip chart

•Outline your conclusions

•Discuss with the group


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Style, delegation and briefing exercise

•Work in groups

•Discuss and record then present the management styles of:

oKate JacksonoJames LewisoSenior Editors

•…paying close attention to delegation and briefing.


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Rules for good communication on projects

•Briefing and delegating

•Giving feedback

•Proposing solutions upwards


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Action plans

•What will you do?

•When will you do it?

•What obstacles do you foresee?

•How will you anticipate, avoid or eliminate them?

Harry Puckering Limited 1 Managing Projects Harry Puckering.

Documents

Transcript of Harry Puckering Limited 1 Managing Projects Harry Puckering.