28 May 2014

H2020 FET-Open Info Session

How to submit a proposal

Outline

• Where to find relevant information

• Basic modalities

• Submit your proposal

• Evaluation process

••• 3

Where to find

relevant information?

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Call and all necessary documentation are published on the Participant Portal

http://ec.europa.eu/research/participants/portal

• User friendly Participant Portal

• Easy to find funding opportunities

• Interaction with EC services through ECAS login

H2020 Calls

Home page

Funding opportunities landing page

Horizon 2020 calls

Search topics

Horizon 2020 calls – Topic details: topic description

Horizon 2020 calls – Topic details: topic description

Horizon 2020 calls – Topic details: submission service

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Basic modalities

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Types of actions supported by grants

• Research and innovation actions

• Innovation actions

• Coordination and support actions

• SME instrument

• Programme Co-fund

ERANET Co-fund

Pre-commercial procurement Co-fund

Public procurement of innovative solutions Co-fund

FET CSA: Conditions for participation

• Minimum conditions

• For standard collaborative actions (RIA and IA)

• 3 legal entities, each established in different MS/AC

• For CSA : 1 legal entity

• For SME Instrument and programme co-fund

• 1 legal entity established in a MS/AC

• Additional conditions

• To be set out in the Work Programme (i.e. number of participants, type of participants, etc.)

Eligibility for funding

• Entities established in MS or associated countries or third country identified in the WP

• Entities created under Union law

• International European interest organisation

• Other entities may receive funding if :

• participation is essential or

• such funding foreseen in bilateral arrangement between the Union and third country/international organisation

Disclaimer : legally not binding

Simplified Funding Model

• 1 reimbursement rate by action

(same rate for all beneficiaries and all activities): • Up to 100% for Research and Innovation actions (+CSA)

• Up to 70% for Innovation (non-profit entities up to 100%) and Programme Co-fund actions.

• WP to specify the reimbursement rate (e.g 33% for ERA NET Cofund)

• 1 method for calculation of indirect costs:

• Flat rate of 25% of total direct costs, excluding subcontracting, costs of third parties and financial support to third parties

• If provided in WP, lump sum or unit costs

• Funding of the action not exceed total eligible costs minus receipts

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Submit your proposal

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Electronic Submission

Electronic Submission System accessed from the call page

• ECAS password

• PICs for all partners

• Prepare proposal, • On-line for structured part - Part A

• Upload non-structured part – Part B - pdf files

• Submit the proposal!

• Validation checks

• Complete submission, before the 17h00 deadline

Submission failure rate = + 1%

Only reason for failure; waiting till the last minute Technical problems

Panic-induced errors (uploading the wrong proposal)

Too late starting upload, run out of time

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Part A – Administrative forms - online

Section 1 • Title, acronym, objective etc. • Fixed and free keywords • 2000 character proposal abstract • previous/current submission • Declarations

Section 2 (one form per partner)

• Participant Identification Code (PIC) compulsory! • Department • Dependences • Contact information • Other contact information

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Structured Part A – online 2/2 Section 3

• Cost and requested grant details

Section 4

• Ethics' questionnaire

Section 5 • Call specific questions: clinical trial, Stage 2, SME

Instrument, Open Data Pilot, ERA-NET PCP-PPI

Part B – 2 pdf files: Section 1-3

Based around evaluation criteria:

• Excellence

• Eg. Objectives, concept, progress beyond state-of-art...

• Impact

• Eg. Potential impact (incl. with reference to WP); measures to maximise impact (dissemination, communication, exploitation)

• Implementation

• Including work packages descriptions

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• Section 4: Members of the consortium

• Including information on third parties and subcontractors

• Section 5: Ethics and Security

Template supplied by the submission system (.rtf)

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Part B – 2 pdf files: Section 4-5

Submission in H2020

• Self-check for SME status, financial viability

• Simpler but tougher page limits for Part B, Sections 1-3 as a general rule

• “warn and watermark” in first round of calls

• - 50 Pages for CSA, applicable for FET

• - 70 Pages for RIA and IA, not for FET

=> For FET Proactive and FET Open Research and Innovation Actions strict limitation: 1+15 pages as eligibility condition - not applicable to FET CSA -

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Successful electronic submission

• Each submission overwrites the previous one

• Make an early submission to check out the procedure and your proposal

• Make your final submission in good time….

• …….then look at what you submitted while there is still time to resubmit a correct version

Never (ever!) plan to submit in the last 30 minutes of the call!

If in trouble, immediately call the submission service helpdesk

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Evaluation process

FET submission and evaluation

• FET-Open & FET-Pro-active

• Specific evaluation procedure

• FET-HPC

• Standard evaluation procedure

• FET-Flagship

• Specific evaluation procedure

FET-Open call

• Call

• FET- Open

• Continuously open

• Cut-off date every 6 months March & Sept, starting as of Sept 30, 2014

• Submission & Evaluation

• 1 step submission

• 1 stage evaluation based on FET specific evaluation criteria

• High quality peer review – 4 experts per proposals to best address multi-disciplinary nature of FET

• Grant • Grant based on proposal 'as-is' -> No negotiation

• All information needed has to be in the proposal !

• Time to contract of max. 8 months from cut-off date

• ESR within 5 months, contracts within 3 extra months !

One step submission and evaluation

• Part A: Administrative part of the proposal

• Part B : Scientific part of the proposal

• 16 pages – core proposal Cover page

Section 1: S&T Excellence

Section 2: Impact

Section 3: Implementation

• Additional information Section 4: Members of the consortium

– E.g. legal entity, CV, subcontract, third party

Section 5: Ethics and Security

– Ethics self-assessment & supporting documents

– Security checklist

Section 4 & 5 are

not covered by the

page limit.

Section 1,2 & 3 are

strictly limited to 15

pages!

Cover page strictly

limited to 1 page!

- FET annotated proposal template available on-line - Proposals are not anonymous!

FET-Open RIA

One step submission and evaluation

• Part A: Administrative part of the proposal

• Part B : Scientific part of the proposal

• 50 pages – core proposal Cover page

Section 1: S&T Excellence

Section 2: Impact

Section 3: Implementation

• Additional information Section 4: Members of the consortium

– E.g. legal entity, CV, subcontract, third party

Section 5: Ethics and Security

– Ethics self-assessment & supporting documents

– Security checklist

Section 4 & 5 are

not covered by the

page limit.

Section 1,2 & 3 are

'limited' to 50 pages

(rest watermarked)

Cover page strictly

limited to 1 page!

Use standard proposal template for CSA on Participant Portal http://ec.europa.eu/research/participants/data/ref/h2020/call_ptef/pt/h2020-call-pt-ria-ia-csa_en.pdf

FET-Open CSA

Evaluation process

Proposal

Individual

Evaluation

Report 1

Individual

Evaluation

Report 2

Individual

Evaluation

Report 4

ESR Ranking

Step 2: IER - Experts prepare Individual

Evaluation Report (IER)

Step 4: Draft CR - Collation of 4 IER

comments per

criteria

- median score per

criteria

Step 6: Ranking on: - Total score

- If tied: topic overlap -> S&T score

-> Impact score -> SME budget ->

gender balance

Step 3:

- EC Quality check of IER

Draft CR Individual

Evaluation

Report 3

Step 5: Panel

finalise CR: - Check IER comments

- Add panel comments

- Decide on final score

Panel in Brussels Remote phase

Step 1: - Eligibility check

- Assignment of experts

Entire process monitored by independent experts

Final CR=> Evaluation Summary Report

• Panel Comment

• S&T Excellence: score /5 - Expert 1 comments

- Expert 2 comments

- Expert 3 comments

- Expert 4 comments

• Impact: score /5 - Expert 1 comments

- Expert 2 comments

- Expert 3 comments

- Expert 4 comments

• Implementation: score /5 - Expert 1 comments

- Expert 2 comments

- Expert 3 comments

- Expert 4 comments

• Remarks

• Total weighted score /5

Eligibility

• Standard criteria

• +1 FET specific criteria

• The part B (cover page and sections 1, 2 and 3) is strictly limited to 16 A4 pages and shall consist of: • A single A4 title page with acronym, title and abstract of the proposal.

• Maximum 15 A4 pages consisting of an S&T section (section 1), an Impact section (section 2) and an Implementation section (section 3).

A proposal that do not comply with these page limits will be declared ineligible.

• Not applicable to Coordination and Support Actions

Selection criteria

• Operational capacity (no specific provisions) • Operational capacity means that the applicants must have the professional

competencies and qualifications required to complete the proposed action or work

programme: it may be assessed on the basis of specific qualifications, professional

experience and references in the field concerned.

• Financial capacity

• Only coordinator of actions equal or superior 500 kEUR, except specific cases

• No verification for public bodies , entities guaranteed by MS or AC and higher and secondary education establishments

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Excellence Impact Implementation

Clarity of targeted breakthrough and its specific science and technology contributions towards a long-term vision.

Novelty, level of ambition and foundational character.

Range and added value from interdisciplinarity.

Appropriateness of the research methods.

Importance of the new technological outcome with regards to its transformational impact on technology and/or society.

Quality of measures for achieving impact on science, technology and/or society.

Impact from empowerment of new and high potential actors towards future technological leadership.

Quality of the workplan and clarity of intermediate targets.

Relevant expertise in the consortium.

Appropriate allocation and justification of resources (person-months, equipment, budget).

Threshold: 4/5 Weight: 60%

Threshold: 3,5/5 Weight: 20%

Threshold: 3/5 Weight: 20%

Evaluation criteria (Research project)

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Excellence Impact Implementation

Clarity of objectives

Contribution to the coordination and/or support of high-risk and high-impact research for new or emerging areas or horizontally

Appropriateness of the coordination and/or support activities

Transformational impact on the communities and/or practices for high-risk and high-impact research

Appropriateness of measures for spreading excellence, use of results, and dissemination of knowledge, including engagement with stakeholders

Quality of work plan and management

Relevant expertise in the consortium

Appropriate allocation and justification of resources (person-months, equipment, budget).

Threshold: 3/5 Weight: 40%

Threshold: 3/5 Weight: 40%

Threshold: 3/5 Weight: 20%

Evaluation criteria (FET-Open CSA)

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Selection of proposals

All above threshold proposals in each topic are listed in descending order of overall score

Proposals are selected for funding starting from the top of the list, until the available budget is exhausted

For this specific CSA call, for each of the scope items a), b), d), e) and f) at most one proposal will be funded.

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Experts Appropriately qualified individuals may apply to

work as experts in H2020 evaluations

• Application via Participant Portal

Selection per call to ensure broad ranging and expert group; avoiding conflicts of interest

Call for experts opened

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