H2020 Collaborative research support: informing ... ... EU-Team (DOC) - Collaborative research...

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Transcript of H2020 Collaborative research support: informing ... ... EU-Team (DOC) - Collaborative research...

  • 13-5-2019

    1

    H2020 Collaborative

    research support:

    informing researchers and

    writing support

    Exchanging best practices in international

    funding support

    Wannes Ribbens

    Tom Vercruysse

    Iesel Van der Plancken

    An Jansen

    Research Coordination Office - EU team2

  • 13-5-2019

    2

    Research Coordination Office - EU team3

    Outside H2020

    Interreg

    DG Justice

    DG Environment

    DG Sante

    Foundations

    Creative Europe

    NIH

    ERA-Net

    Joint Programming InitiativesJoint Technology Initiatives

    Eureka clusters EIT

    EFRO

    Research support at KU Leuven

    idea→proposal proposal→project project→post-project

    Research

    Coordination

    Office (DOC)

    stimulate-inform-support advice-support support-monitor-report

    Finance

    dep.

    Tech. Transfer

    Office (LRD)

    Decentral research

    support / developers

    Central & decentral

    project managers

    Research Coordination Office - EU team4

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    3

    Research Coordination Office - EU team5

    DOC (4)

    • Idea

    • Information and awareness raising

    • Website, Newsletter, Mailings, Info sessions

    • Identification of calls and topics

    • Project orientation

    • Proposal

    • Consortium meetings

    • Proposal writing advice

    • Proofreading

    • Training

    • Information sessions

    • Workshops

    LRD (11)

    • Administrative support • Online forms participant portal

    • Budget advice

    • IP monitoring and advice

    • Reviewing/drafting legal documents

    • Contract negotiation • GA

    • Conformity annex I

    • Consortium agreements

    • Contract follow-up • Follow-up of legal, financial, administrative

    aspects

    • Signing of legal documents

    • Opening project account

    • Project management

    EU-team

    Project idea Proposal Project

    Post-award outside H2020

    EU-Team (DOC) - Collaborative research (pillar

    II and pillar III) • Research advisors (2 x 0.5 FTE)

    • Informing researchers

    • Writing support

    • Basic contract management (outside of H2020)

    • Financial and legal back offices (outside H2020)

    • Project developers (4 FTE) at the Group of Social Sciences and Humanities

    • Informing researchers

    • Advanced writing support

    • Fragmented research support staff at department/faculty level

    • Very diverse profiles (administrative support – project developers)

    • Variety of activities (compliance, budget, writing support, communication)

    Research Coordination Office - EU team6

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    4

    KU Leuven context

    DOC LRD Departments/Faculties Campus

    Research Coordination Office - EU team7

    • Expertise available university-wide

    • Consistent advice across the

    university

    • University-wide overview of

    research

    • Limited fragmentation in research

    support

    • Risk management

    • Distance (geographical, physical mental) between researcher and research support staff

    • Limited knowledge of department, section, or research group

    • Trust

    • Less detailed and less targeted dissemination of information

    • Less pro-active support

    KU Leuven context – (De)Central research support

    Research Coordination Office - EU team8

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    5

    • Do you prefer a central / decentral / hybrid model of research support?

    • Why?

    • What would you incorporate from a different model?

    Research Coordination Office - EU team10

    Discussion

    Informing our researchers!

    Research Coordination Office - EU team11

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    6

    Stakeholders

    Researcher Departmental

    head

    Research

    coordinator

    Research

    support staff

    Innovation

    manager

    Research

    manager

    Campus

    coordinator

    © user insights Research Coordination Office - EU team12

    Email

    13Research Coordination Office - EU team

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    7

    Research Coordination Office - EU team14

    • Clear overview of funding

    opportunities

    • ‘Tradition’

    • Easily forwarded

    • General, not tailor-made

    • Who views what?

    • One-directional communication

    • ‘Lost’ in a mailbox

    • Effectiveness?

    Newsletter

    Research Coordination Office - EU team15

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    • Targeted and relevant

    communication

    • More personal relationship

    • Complementary to general

    communication (Newsletter)

    • ‘Lost’ in mailbox

    • Considered spam

    • Selective / Difficult to know all

    stakeholders in a comprehensive

    university

    • Time consuming

    Direct mailings

    Research Coordination Office - EU team16

    • Personal contact

    • Clear and inspiring message

    • Detailed and targeted

    communication

    • Testimonials

    • Time and effort for both RSS and

    researchers

    • Meet expectations + added value

    • Drop in attendance over the years

    Information sessions

    Department/Faculty Research group Researcher

    Campus Research Coordination Office - EU team17

    • Increased exposure

    • Recordings available

    • Personal contact

    • Effectiveness of the message

    IT

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    9

    • Introduction to Horizon 2020

    • Tailor-made opportunities in international funding (department/faculty/campus)

    • ERC – also for me?

    • ERC – StG information session

    • Recruiting international talent using the MSCA scheme

    • Information session MSCA-ITN

    • …

    Research Coordination Office - EU team18

    Information sessions

    • Comprehensive information

    • Anytime, anywhere

    • RSS subscription possible

    • ‘Overkill’ of information

    • Complexity of website

    • Time consuming to keep up-to-date

    • Currently no-statistics

    Website

    Research Coordination Office - EU team19

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    Website International Research Funding

    Research Coordination Office - EU team20

    Research Coordination Office - EU team21

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    11

    Research Coordination Office - EU team22

    Research Coordination Office - EU team23

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    12

    Research Coordination Office - EU team24

    Research Coordination Office - EU team25

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    Research Coordination Office - EU team26

    Research Coordination Office - EU team27

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    14

    Challenges

    Research Coordination Office - EU team28

    • Who to contact, when, how often?

    • Manage information flows

    • What funding channels to focus on?

    • Information overkill?

    • Distance central support office – researchers

    • Fragmented decentral research support  Network

    • Research group research strategy?

    Research Coordination Office - EU team29

    Challenges

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    • Information flow from central level to departments/faculties > research

    groups > researchers

    • How to inform departments/faculties/research groups/researchers about

    draft work programmes?

    Discussion

    Research Coordination Office - EU team30

    Supporting our researchers

    Research Coordination Office - EU team31

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    • Personal contact

    • Impact

    • Satisfactory for both RSO and

    researcher

    • Early vs late registration

    • Trust / street credibility

    • Manage expectations - no

    (re)writing of sections

    • Time consuming

    Personal support (consortium meeting, guidance, non-

    technical narrative proofreading, …)

    Research Coordination Office - EU team32

    • Looking for funding schemes for your research idea

    • Looking for (inter)national project partners or for a consortium to offer your expertise to

    • Looking for feedback on your proposal

    • Looking for concrete help in writing your proposal (writing assistance)

    • Looking for help in writing specific parts of a proposal (ethics, Responsible Research and Innovation, gender, impact and valorization…)

    • Looking for templates and writing advice

    • Looking for support in organizing your consortium meeting

    • Looking for ICT advice (budget, services available at KU Leuven, server space, software, hardware…)

    • …

    Ghum Research Support Team

    Research Coordination Office - EU team33

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    • Personal contact

    • Clear and inspiring message

    • Detailed and targeted