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University of New Hampshire

2020

Fraternity and Sorority Life Performance and Excellence Program

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FSL PEP Meetings

» Monthly e-mails will be sent out regarding PEP

»If you need a one on one please reach out to the desginated PEP staff member

» Meetings in person will be as needed

»Feb 1st at Leadership conference there will be two offered trainings for PEP chairs

»

Important Dates and DeadlinesDate Whats Due?

February 1. 2020 Fraternity and Sorority Life Leadership Conference

February 2, 2020 • Launch - President's Council Retreat January 10th 2021 • Fraternity and Sorority Life Leadership Awards Submission DeadlineFebruary 7, 2020 • Fraternity and Sorority Life Leadership AwardsFebruary 21, 2020 • Position Description

• Annual Goals• Other Required Documents

Chapters need to meet 80% of their primary requirements to be Accredited by the Office of Fraternity & Sorority Life

To meet with Distinction, chapters need to meet 80% of their primary requirements first. Distinction requirements does not carry over to primary accreditation requirements.

Pillars outlined with double lines (=) are weighted double.

The Fraternity and Sorority Life Performance and Excellence Program (FSL PEP) 2020 deadlines are staggered, but all items need to be in by December 18, 2020 at the latest.

February 4, 2020 • Wildcat Link Active Member Roster Update: Spring» • Excused List: Spring Grand Chapter» TBA • Spring Grand Chapter » TBA look out for Student Life E-mails • Student Leadership Awards Banquet Submission Deadline» 10 days before NME • Excused List: Spring New Member Education

TBA • Spring New Member EducationTBA • Student Leadership Awards Banquet

» May 4, 2020 • Final Spring Semester Deadline.• Community Service Hours: Spring

» • Philanthropic Donations: Spring» • Members Organization Involvment: Spring» • Members Development Events Master Sheet: Spring

» 10 Days before Fall Grand Chapter • Wildcat Link Active Member Roster Update: Fall» • Excused List: Fall Grand Chapter» TBA • Fall Grand Chapter

10 Days before Fall New Member Education • Excused List: Fall New Member EducationTBA • Fall New Member EducationDecember 18, 2020 • Final Deadline.

• Progress Reports» • Community Service Hours: Fall

• Philanthropic Donations: Fall» • Members Organization Involvment: Fall» • Members Development Events Master Sheet: Fall»»

Fraternity and Sorority Life (FSL) Performance and Excellence Program 2020

Pillar Outcomes Required DocumentationMeets

AccreditationMeets with Distinction

Due Date

1.01Chapter has an active position dedicated to intellectual development, scholarship/academic achievement (ie. Academic Scholarship Chairman).

Submit a copy of the Job Description with JOB DESCRIPTION Form

Submit by due date

- 02/21/20

2.18Chapter has an active position dedicated to serving as the executive of the chapter (ie. Chapter President, Noble Ruler, etc.).


Submit by due date

- 02/21/20

2.21 Chapter has an active chapter advisor(s)/advisory board.

The Office of Fraternity and Sorority Life will maintain this information. Chapters should notify Fraternity and Sorority Life if any changes or additions are made to chapter advising groups.

Advisor attends an

advisor meeting

sponsored by the Office of

Fraternity and Sorority Life

Chapter has 3 or more active

chapter advisors02/21/20

3.11Chapter has an active position or committee chair dedicated to community service and philanthropy (ie. Philanthropy Chair).


Submit by due date

- 02/21/20

Required Documents

Active Position or Committee

Required Documents 5


4.12Chapter has internal judicial process to hold individual members accountable for policy violation(s).

Submit a copy of chapter judicial by-laws or policies in a Word or PDF document.

Submit by due date

Provide a copy of the dates and locations where

the Judicial Board meets

02/21/20

4.13Chapter has an active position or committee chair dedicated to accountability and risk management (ie. Accountability and Risk Management Chair).


Submit by due date

- 02/21/20

4.14Chapter has an updated (reviewed or revised within the past year) written policy or policies for risk reduction/management, and has set expectations for chapter members

Submit copies of policies, with proof of review and/or revision(s) in Word or PDF documents. The Office of Fraternity and Sorority Life will keep these policies on file.

Submit by due date

- 02/21/20

4.15Chapter has an active executive position dedicated to financial management (ie. VP of Finance).


Submit by due date

- 02/21/20

4.24

Chapter has an FSL Performance and Excellence Program Coordinator Position. The Office of Fraternity and Sorority Life strongly recommends that this position be held by the same individual for the entire calendar year.


Submit by due date

Chapter has a committee of 3

or more individuals

02/21/20

5.11Chapter has an active position or committee chair dedicated to alumni and/or family relations. (ie. Alumni Chair)


Submit by due date

- 02/21/20



1.02Chapter has a list of academic goals and objectives for the calendar year.

Submit a list of smart goals with ANNUAL GOALS Form.

Submit by due date

- 02/21/20

1.05Chapter maintains academic expectations for all members and provides support mechanisms to help members achieve those benchmarks.

Submit a copy of academic expectations for members and a detailed description of support mechanisms with the ANNUAL GOALS forms. Study hours will not be counted as a support mechanism.

Submit by due date

- 02/21/20

2.01 Chapter actively recruits new members.Submit its annual recruitment schedule, and annual recruitment goals with ANNUAL GOALS Form.

Submit by due date

- 02/21/20

2.02Chapter has a list of membership development goals for the year.


Submit by due date

- 02/21/20

2.03Chapter has a list of leadership goals and objectives for the chapter executive (ie., Chapter President, Noble Ruler).


Submit by due date

- 02/21/20

3.01Chapter has a list of community service and philanthropic goals and objectives for the calendar year.


Submit by due date

- 02/21/20

4.01Chapter has a list of accountability and risk management goals and objectives for the calendar year.


Submit by due date

- 02/21/20

4.02Chapter has a list of a financial management goals and objectives for the calendar year.


Submit by due date

- 02/21/20

5.05Chapter has a list of alumni and/or family relations goals and objectives for the calendar year.


Submit by due date

- 02/21/20

Annual Goals



1.03Chapter submits an annual progress report regarding having an active position dedicated to intellectual development, scholarship/academic achievement.

Submit a progress report on achieving these goals from the position officer, with PROGRESS REPORT Form.

Submit by due date

- 12/18/20

2.04Chapter submits an annual progress report regarding actively recruits new members.


Submit by due date

- 12/18/20

2.05Chapter submits an annual progress report regarding membership development goals from the year.


Submit by due date

- 12/18/20

2.06Chapter submits an annual progress report regarding leadership goals and objectives for the chapter executive (ie. Chapter President, Noble Ruler)


Submit by due date

- 12/18/20

3.02Chapter has an active position or committee chair dedicated to community service and philanthropy.


Submit by due date

- 12/18/20

4.03Chapter has an active executive position dedicated to accountability and risk management.


Submit by due date

- 12/18/20

4.04Chapter has an active executive position dedicated to financial management.


Submit by due date

- 12/18/20

5.06Chapter has an active position or committee chair dedicated to alumni and/or family relations.


Submit by due date

- 12/18/20

Progress Reports



Chapter maintains a new member program that conforms with their inter/national organization's standards and UNH policies.

Submits a copy of its new member program schedule and a copy of national organization program/schedule, in a Word or PDF document. Chapters found responsible for hazing are ineligible to meet accreditation.

Spring Semester

(If you chapter does not partake in spring recruiting, please let the Wildcat Link Manager know).

2.20 Fall SemesterSubmit by due

date- 09/01/20

Chapter annual income

equals/exceeds annual expenses

Provides on letter head from

National Headquarters that chapter is

in good financial standing

4.05Submit by due

date12/18/20

Chapter maintains accurate financial records during the course of the year.

Submit an Income vs. Expense report for the calendar year, in an Excel document. (This report must include the total income received by the chapter, the total expenses of the chapter, and the balance of accounts receivable owed to the chapter).

2.19Submit by due

date- 02/21/20



Chapter must maintain an up-to-date Roster on Wildcat Link. All Active Members must be on the Chapter's Wildcat Link page.

If your chapter recognizes an inactive or associate membership, only include if members are participating and matriculating students (Ie. participate in chapter events and meetings, their grade contribute towards the chapter GPA, etc). Contact the Wildcat Link Manager for clarifications or questions.

2.26 Spring SemesterSubmit by due

date- 02/04/20

2.27 Fall SemesterSubmit by due

date-

10 Days before

Fall Grand Chapter

Update the Wildcat Link Roster with all Active Members in the Chapter, and submit the form stating the roster has been updated. The Wildcat Link Manager will verify roster with the Office of Fraternity and Sorority Life. This does not replace the need to update rosters with The Office of Fraternity and Sorority Life.

Wildcat Link Roster Update





Due Date

1.04

Chapter sponsors/co-sponsors or attends program(s) for members in the area of intellectual development. The Office of Fraternity and Sorority Life encourages chapters to include the FSL and UNH community in the events. (Study Hours and Tutoring Sessions do not count for this outcome).

Submit the ATTENDANCE Form within 2 weeks of the event. Requires 60% chapter attendance.

1 event per year2 or more events

per year2 weeks of

event

Chapter's All Member GPA meets or exceeds the Office of Fraternity and Sorority Life standard of a 2.90 GPA.

The Office of Fraternity and Sorority Life will maintain these records.

1.06 Spring Semester All Member GPA. 2.90Higher than the All Men's or Woman's

Avg GPA-

1.07 Fall Semester All Member GPA. 2.90Higher than the All Men's or Woman's

Avg GPA-

Intellectual Development

Grade Point Average (GPAs)

Intellectual Development 11


Chapter's Continuing/Active Member GPA meets or exceeds the Office of Fraternity and Sorority Life standard of a 2.90 GPA.


1.08 Spring Semester Continuing Member GPA. 2.90Higher than the All Men's or Woman's

Avg GPA-

1.09 Fall Semester Continuing Member GPA. 2.90Higher than the All Men's or Woman's

Avg GPA-

Chapter's New Member GPA meets or exceeds the Office of Fraternity and Sorority Life standard of a 2.70 GPA.


1.10 Spring Semester New Member GPA. 2.70Higher than the All Men's or Woman's

Avg GPA-

1.11 Fall Semester New Member GPA. 2.70Higher than the All Men's or Woman's

Avg GPA-

Intellectual Development 12




Due Date

Chapter's active members attend UNH Leadership programs or any other leadership programs. Events hosted by the chapter do not count for this outcome.

2.07 Spring SemesterSubmit the details and brief description of the program.

- -2 weeks of

event

Submit EVENT ROSTER form with a list of events each member attended.

80% of Total Membership

attends 1 event per semester



05/04/20

2.08 Fall SemesterSubmit the details and brief description of the program.

- -2 weeks of

event






12/18/20

Membership Development

Membership Development 13

Fraternity and Sorority Life (FSL) Performance and Excellence Program 20203 or more members attended program

Member(s) attend UIFI,

Leadershape, NGLA or other

nationally recognized

program approved by the Office of

Fraternity and Sorority Life

2.10

Chapter has hosted/attended a lecture or program regarding health education and/or Risk Management. One program must be on alcohol/drugs. Events must have at least 80% attendance.

Submit the ATTENDANCE Form within 2 weeks of the event. Requires 80% chapter attendance.

2 programs annually

3 programs annually

2 weeks of event

Chapter sends member(s) to regional and/or inter/national training program(s) (ie., leadership school, convention, conclave)

Submit the details, attendees and brief description of the event. This information will be verified by the Office of Fraternity and Sorority Life.

2.09At least 2 members

attend program

2 weeks of event


Fraternity and Sorority Life (FSL) Performance and Excellence Program 2020Chapter co-sponsors or attends a lecture or program on multiculturalism, diversity, and/or social justice.

2.11 Spring SemesterSubmit the details and brief description of the program.

- -2 weeks of

event






05/04/20

2.12 Fall SemesterSubmit the details and brief description of the program.

- -2 weeks of

event






12/18/20

2.13Chapter sponsors or attends a program/lecture on internships, or professional/career development

Submit the details and brief description of the program.

- -2 weeks of

event



attends 1 event per year


attends 1 event per year

12/18/20



2.14Chapter Officers attend annual Fraternity and Sorority Life Leadership Conference

The Office of Fraternity and Sorority Life will confirm attendance. The Office of Fraternity and Sorority Life will put out a list of mandatory chapter officers to attend, based on the curriculum of the event. Any replacements need to be approved by the Office of Fraternity and Sorority Life.

Chapter sends the required

officers to the event

Chapter sends required

officers, and more chapter

leadership than required

02/01/20

Chapter's New Member Educator (or equivalence) and New Members attend the New Member Education Workshop Day.

Attendees must check at the entrance before the start of the event. Excuses need to be approved by the Office of Fraternity and Sorority Life. The Office of Fraternity and Sorority Life will confirm attendance.

2.15 Spring Semester100%

Attendance- 04/02/20

Submit Excused ListSubmit EXCUSED LIST form. The Office of Fraternity and Sorority Life will review the list for final approval.

- -

10 Day before Fall

New Member

Education

2.16 Fall Semester100%



- -

10 Day before Fall

New Member

Education

2.17Chapter sponsors at least one retreat for members or executive members.

Submit with ATTENDANCE Form with brief description of the retreat. The Office of Fraternity and Sorority Life with verify retreat with chapter advisor(s).

1 event annually

2 events annually

2 weeks of event



2.22Chapter hosts a workshop or attends a workshop sponsored by it's inter/national organization to improve its ritual knowledge and practices.

Submit a brief description of the workshop in a Word or PDF document 2 weeks of the event. The Office of Fraternity and Sorority Life with verify workshop with chapter advisor(s) and/or inter/national representatives.

-1 event annually

2 weeks of event

Chapter Active Members attend Grand Chapter.

Attendees must swipe UNH ID Card at the entrance before the start of the event. Excuses need to be approved by the Office of Fraternity and Sorority Life. The Office of Fraternity and Sorority Life will confirm attendance.

2.23 Spring Semester75%



- -

10 Days before Fall

Grand Chapter

2.24 Fall Semester75%



- -

10 Days before Fall

Grand Chapter

2.25Chapter President attends Fraternity and Sorority Life Presidents Council (GPC) meetings.

President's are mandatory to attend this meeting once a week. If the president is unable to attend, contact the Office of Fraternity and Sorority Life. The Office of Fraternity and Sorority Life will maintain records.

1 absence by the President

100% attendance

-





Due Date

Chapter tracks each Active Member's Community Service Hours performed each semester. (Note: Attending other chapters' philanthropic events is not considered community service. Internships for credit, clinicals, jobs and are not considered community service.).

Submit with ROSTER Form or similar document with the hours served by each member. The Office of Fraternity and Sorority Life will confirm the chapter membership.

3.03 Spring Semester10.00 hours per member

20.00 hours per member

05/04/20

3.04 Fall Semester10.00 hours per member

20.00 hours per member

12/18/20

Chapter raises funds for Charitable Causes or Organization or Non-Profit Organization.

Submit a Verification of Donation. Refer to Pillar Resource on Page 17 for a list of acceptable verifications. The Office of Fraternity and Sorority Life will confirm the chapter membership.

3.05 Spring Semester$10.00 per

active member

$20.00 per member

05/04/20

3.06 Fall Semester$10.00 per

active member

$20.00 per member

12/18/20

Community Service and Philanthropy

Community Service and Philanthropy

Community Service and Philanthropy 18


3.07Chapter raises funds for charitable causes/non-profits in the Seacoast Region of New Hampshire (i.e., 15 mile radius of campus).

Submit a Verification of Donation. Refer to Pillar Resource on Page Community Service Philanthropy 3 for a list of acceptable verifications.

-Submit by due

date12/18/20

3.08Chapter co-sponsors a service or philanthropic event with another recognized Fraternity or Sorority.

Submit a brief description of the event, stating the Co-Sponsoring Fraternity or Sorority in a Word or PDF document.

1 event annually

2 or more events

2 weeks of event

3.09Chapter co-sponsors a service or philanthropic event with a recognized non-FSL organization.

Submit a brief description of the event, stating the Co-Sponsoring Non - FSL organization in a Word or PDF document.

1 event annually

2 or more events

2 weeks of event

3.10Chapter participates or attends service or philanthropic events

Submit with ATTENDANCE Form with a brief description of the event. Requires 60% chapter attendance.

2 events annually

3 or more events

2 weeks of event

3.12

Chapter promotes awareness of a non-profit organization/individuals benefiting from philanthropy event(s), and/or engages recipients before/during/after the event.

Submit a brief statement explaining how your chapter promoted awareness of the benefiting constituencies or engaged these constituencies before/during/after the event.

Submit 2 weeks of

event-

2 weeks of event

3.13Chapter recognizes individual members for their outstanding achievements in community service and philanthropy.

Submit a brief description with the recipient's name, name of the award, and date the award was presented.

-Submit by due

date12/18/20

Ongoing Events



Pillar Resources

For philanthropic donations, please submit a Verification of Donation in the one of the following forms;1. Letter from the Charitable Organization clearly stating the amount in monitory contribution.2. A Check Receipt3. If you are using a online website, please provide the link in a Word Document with the receipt of Donation from the website 4. If you using the MUB, please go back and state you are using the MUB Philanthropy Donation Request to make your donation - or attach an approved form.

*Please note that it is strictly against University Policy to use crowd funding websites like GoFundMe and Venmo. Contributions made through these methods will not be accepted.*





Due Date

Chapter sponsors or co-sponsors substance-free social programming for its members (ie., brotherhood/sisterhood event, campus event, etc.)

Submit with ATTENDANCE Form with a brief description. Requires 60% chapter attendance.

4.06 Spring Semester 1 event 2 or more

events2 weeks of

event

4.07 Fall Semester 1 event 2 or more

events2 weeks of

event

4.08

Chapter sponsors or co-sponsors a registered community-wide substance-free social program(s) on a Thursday, Friday, or Saturday night after 9:00pm as an alternative to a substance social (either for the FSL or UNH Community). Cannot be a fundraiser.

Submit with ATTENDANCE Form with a brief description of the event 2 weeks of the event. The Office of Fraternity and Sorority Life will verify if the social was registered. Requires 60% chapter attendance.

1 event annually3 or more

events2 weeks of

event

4.09Chapter has a discussion about membership expectations and the conduct of its members.

Submit an brief description of the discussion or a letter of verification from chapter advisor in a Word or PDF document. Pictures of the event will not be accepted as verification.

Submit 2 weeks of event

-2 weeks of

event

2 events or more anually

2 weeks of

Accountability and Risk Management

Ongoing Events

Submit with ATTENDANCE Form with a brief description of the event. To sponsor for the entire

Chapter attends or participates in risk

Accountability and Risk Management 21


Sponsor event for entire FSL Community

4.11Chapter attends or participates in risk management presentation on sexual violations and bystander interventions

Submit with ATTENDANCE Form with a brief description of the event 2 weeks of the event. Requires 80% chapter attendance.

1 event annually -2 weeks of

event

4.16

Chapter hosts an educational program on fire or personal safety facilitated by individual(s) from the Durham Fire Department or UNH or Durham Police Department

Submitwith ATTENDANCE Form with a brief description of the event 2 weeks of the event. Requires 80% chapter attendance.

1 event annually -2 weeks of

event

4.25The FSL PEP chair must attend the FSL Performance and Excellence Program Workshops.

Excused absences or alternative meeting needs to be approved by the Wildcat Link Manager. The Office of Fraternity and Sorority Life will maintain attendances.

50% Attendance100%

Attendance-

4.102 weeks of

event

Areas Office of Fraternity and Sorority Life Calculates

1 event anuallydescription of the event. To sponsor for the entire FSL community, please contact the Office of Fraternity and Sorority Life. Requires 80% chapter attendance.

Chapter attends or participates in risk management presentation on hazing.



4.17 Chapter has no violations of 4.20-4.25The Office of Fraternity and Sorority Life will maintain records.

Chapter has no violations

- -

4.18 Chapter has no violations of fire codeThe Office of Fraternity and Sorority Life will receive reports from Durham Fire Department.


- -

4.19 Chapter has no violations reported by police.The Office of Fraternity and Sorority Life will receive reports from police departments.


- -

4.20Chapter has no complaints from UNH community, family, and/or Durham community members.

The Office of Fraternity and Sorority Life will document complaints received.


- -

4.21Chapter has not been found responsible for a violation of the UNH Code of Conduct.

The Office of Fraternity and Sorority Life will maintain records.


- -

4.22Chapter has no violations of Durham ordinances/policies.

The Office of Fraternity and Sorority Life will receive reports from Durham.


- -

4.23Chapter has no violations of council or inter/national organization policies.

The Office of Fraternity and Sorority Life will receive reports from councils and inter/national organization.


- -





Due Date

Chapter members are members in other recognized student organizations, sport clubs, UNH committees/councils/task forces, or Durham/Seacoast organizations/associations. Does NOT include intramural sports teams or jobs.

Submits a list of Active members in other recognized student organizations, sport clubs, UNH committees/councils/task forces, or Durham/Seacoast organizations/associations.

5.01 Spring Semester75% of

membership95% of

membership05/04/20

5.02 Fall Semester75% of

membership95% of

membership12/18/20

Chapter has members who are leaders in other recognized student organizations, UNH committees/councils/task forces, or Durham/Seacoast organizations/associations. Does NOT include intramural sports teams or jobs.

Submits a list of Active members in leadership roles outside the chapter.

5.03 Spring Semester10% of

membership25% of

membership05/04/20

5.04 Fall Semester10% of

membership25% of

membership12/18/20

Community and Campus Involvement

Campus and Community Involvement

Community and Campus Involvement 24


5.07

Chapter participates in a major campus-wide event or program. (ie., Jukebox, Relay for Life, University Day, Fall Fest, Dance Marathon, etc.). The event or program must be singular event or program.

Submit with ATTENDANCE Form a brief description of the event 2 weeks of the event. Requires 60% chapter attendance.

2 events annually4 events or

more2 weeks of

event

5.08Chapter sponsors a program/event that builds positive relationships with UNH faculty, staff or Durham community members.

Submit with ATTENDANCE Form a brief description of the event 2 weeks of the event. Requires 60% chapter attendance.

1 event annually2 events or

more2 weeks of

event

5.09Chapter hosts/sponsors events for alumni and/or parents (All events need to be substance free)

Submit with ATTENDANCE Form a brief description of the event 2 weeks of the event. Exceptions need to be cleared by The Office of Fraternity and Sorority Life. Requires 60% chapter attendance.

1 event annually - 12/18/20

5.10Chapter distributes a newsletter to alumni and/or parents (Physical or digital)

Submit a copy of the newsletter in a Word or PDF document.

1 newsletter annually

- 12/18/20

5.12Chapter participates in Campus Recreation events and/or intramural sports.

Submit ATTENDANCE Form with the team rosters. Attendance will be verified by the Office of Fraternity and Sorority Life and Campus Recreation.

-Submit 2

weeks after game

2 weeks after the

game

Ongoing Events



5.13Chapter has applied for Student Leadership Awards

The Office of Student Involvement & Leadership will provide the Office of Fraternity and Sorority Life with a list of all applicants. Nominated chapters must have 2 representatives who must stay till the end.

Apply by the due date

Receive an award.

05/04/20

5.14Chapter attends Fraternity and Sorority Life Leadership Awards

The Office of Student Involvement & Leadership will provide the Office of Fraternity and Sorority Life with the attendance list. Chapter Representatives must stay till the end.

Apply by the due date

Receive an award.

2 weeks after

attending

5.15Chapter receives an award from its inter/national headquarters or other national recognized organization

Submit a breif description or copy of the Award.

-

Receive an award from

national Chapter

2 weeks of receiving

award

Award Season


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