2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

PROGRAM DESCRIPTION

The Student Engagement Center invites eligible students to apply for funding through the Whitman Internship Grant program. This important college initiative provides Whitman students with financial support for high impact, professionally and academically relevant experiences in non-profit, for-profit, and government offices throughout the United States.

NOTE: Students interested in research opportunities with Whitman faculty, please refer to the following website for more information or contact the Provost Office. http://www.whitman.edu/offices-and-services/provost/faculty-development-and-support/faculty-and-student-research

PROGRAM OUTLINE AND REQUIREMENTS Any Whitman student who has completed their freshman, sophomore or junior year and is returning

to Whitman in fall 2015 may apply for funding (in addition, seniors who will be returning in the fall semester are eligible). Students must be in good academic and conduct standing with the College.

In order to qualify for the grant, the internship must be unpaid. The internship must last 10 weeks at 20 hours per week during Whitman’s summer break (please

arrange an appointment with the SEC staff if you have questions). The Whitman Internship Grant provides a stipend of $2500 (standard deductions will be

withheld).

APPLICATION PROCESS AND TIMELINE1. Students must discuss and determine the scope of the internship with the potential supervisor. At

minimum, the following items must be established and agreed upon: the job description and responsibilities, the intended work schedule, and the supervisory and evaluation process.

2. This is a competitive process and not all applications will be funded. Thus, the quality of your application does count. Be as specific as possible within the available space.

3. There are FIVE PARTS (forms and materials) that applicants will need to turn in to the SEC prior to one of the two deadlines: 1st Deadline: Wednesday March 4, 2015 at 5:00 pm

2nd Deadline: Wednesday April 15, 2015 at 5:00 pm

4. Completed applications must be received before either deadline. We encourage you to apply early if possible (March 4th), however, applications will be accepted until April 15th. An application will not be reviewed unless all five items are included. No other materials will be accepted.

5. Students will be notified within two weeks after the deadline(s) of the funding decision. If you apply early (March 4th) and do not receive funding you can re-apply with an improved or different internship project using the second deadline (April 15).

6. Students awarded grants must attend one mandatory workshop before the end of Spring semester. Several workshops will be held in April and early May.

7. Students who receive funding for these internships will be required to share their experience with the Whitman community in some public manner during the semester they return to campus.

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2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

EIGHT COMPONENTS OF THE APPLICATION

There are EIGHT components in this application process and an ADDENDUM. There are FIVE PARTS that students need to turn in to the Student Engagement Center as part of their application.

1. PART 1: CRITERIA FOR EVALUATION OF PROPOSALS – Please make sure to read this document carefully and write your application accordingly (page 3).

2. PART 2: SUPERVISOR INFORMATION – Please hand this information sheet to your supervisor and review the guidelines and terms of employment with them (page 4).

3. PART 3: APPLICATION – Needs to be typed and emailed to the SEC along with PART 4 and 5 of the application (page 5). Please follow the link on the top of page 5 to fill out the Google Form. It is part of the application and must be completed before you turn in your application.

4. PART 4: SHORT ANSWER QUESTIONS and PART 5: RESUME – Both parts need to be typed and emailed to the SEC along with PART 3 of the application (page 6).

Please assemble PART 3, PART 4, and PART 5 of the application as one single file and email to Marisol Becerra becerrm@whitman.edu no later than:

Wednesday March 4, 2015 at 5:00 pm if you choose to apply early (1st Deadline)Wednesday April 15, 2015 at 5:00 pm if you choose to apply later (2nd Deadline)

5. PART 6: STUDENT AND SUPERVISOR CONTRACT – Original signatures needed. Please turn in original to the Student Engagement Center (page 7).

6. PART 7: STUDENT PERMISSION FORM – Original signatures needed. Please turn in original to the Student Engagement Center (page 8).

For PART 6 and PART 7, which contain original signatures, please bring, mail, fax or – for students who are applying from a location outside of Walla Walla– email a pdf format to the

SEC no later than:Wednesday March 4, 2015 at 5:00 pm if you choose to apply early (1st Deadline)

Wednesday April 15, 2015 at 5:00 pm if you choose to apply later (2nd Deadline)

7. PART 8: OPTIONAL REQUEST FOR ADDITIONAL FUNDS – This is an application for additional support to cover costs related to the internship. Applicant must demonstrate financial need. If completed, budget proposal needs to be included with PARTS 3, 4, and 5 of the application (page 9).

8. ADDENDUM : Please provide your supervisor with the U.S. Department of Labor information about unpaid internships described on the sheet attached in the addendum.

QUESTIONS? Call the Student Engagement Center 509-527-5183

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2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

PART 1 – CRITERIA FOR EVALUATION OF PROPOSALS

To maximize your chances for funding, please carefully review the following criteria on which proposals will be evaluated and prioritized. (Note – part of the experience of this internship is the application process, so the quality, thoughtfulness and accuracy of your application will be taken into consideration!)

A. You must have been offered the internship before you can apply for the Whitman Internship Grant.

B. Applications are evaluated on the quality of how they are written and presented. Details and clear explanations will greatly increase your chances of being funded. Carefully answer all questions on application form. Please proofread before you submit your application!

C. Your proposed internship must be relevant to your professional or career interests, or educational goals. The majority of your time at your internship should be spent in activities designed to gain professional experience and stimulate learning.

D. The College expects that you will receive consistent feedback and guidance from your supervisor. Be sure to include the criteria for evaluation, including how often and what type of feedback will be provided by your supervisor.

E. Evidence of your personal initiative and commitment to the position is also important. In your application you should describe the process you went through to research, develop and obtain the position.

F. Your supervisor must read the entire application and sign the contract.

G. Applications must be typed on a computer.

H. Short answer questions should be written in your own words. Please do not copy information from the organization or business’s website or position description.

I. A relative may not supervise the internship.

J. If you have previously worked in the internship or with the organization or business, you must demonstrate an increase in responsibility from previous experience.

Grant awards are made on original proposals and will not be transferred to an internship at a different site or for another position.

A mid-summer report, on-site photo, final survey, and participation in an autumn reflection are required.

QUESTIONS? Call the Student Engagement Center 509-527-5183

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2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

PART 2 – SUPERVISOR INFORMATION

GENERAL INFORMATION FOR SUPERVISORS

The funds for the Whitman Internship Grant are allocated by Whitman College. Each student who is selected to receive a funding grant will receive $2500 (standard deductions will be withheld).

Students are eligible for this grant the summer following their freshman, sophomore or junior year, and in a few cases, during their senior year. They must be in good academic and conduct standing with Whitman College.

GUIDELINES FOR INTERNSHIP EXPERIENCES

1. Internships must be relevant to the professional or career interests, or educational goals of the student.

2. A student may not work for a relative.

3. In order to qualify for the grant, the internship must be unpaid.

4. Students must answer seven short answer questions as part of the application. The committee evaluating the applications will be place significant weight on how the student describes the proposed internship.

You can help with this by providing the student with information about your organization or business, a description of their responsibilities, how they will be trained, criteria and method of evaluation and given feedback, and time spent with you or other supervisors.

5. Supervisors must sign the 2015 Summer Whitman Internship Grant Contract in support of the proposed internship position.

6. Supervisors are expected to provide regular feedback to the student (e.g. written, email, in-person).

TERMS OF INTERNSHIP

The internship must last for 10 weeks during Whitman’s summer break for 20 hours per week.

Timeline for Applications:

There are two separate deadlines for the internship grant application:

1st Deadline: Wednesday March 4, 2015 at 5:00 pm2nd Deadline: Wednesday April 15, 2015 at 5:00 pm

QUESTIONS? Call the Student Engagement Center 509-527-5183

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2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

PART 3 – APPLICATION

Please email this application, your responses to the following seven questions, and your resume to Marisol Becerra in the Student Engagement Center (becerrm@whitman.edu). You also need to fill out the following Google form as part of your application: tiny.cc/summer2015wig (case-sensitive). You need to be logged-in to your Whitman email account to access it.

Your application must be typed!

Name of Student:

Permanent Home Address (city, state, and country if outside the US):

Major: ___________________________ Expected Graduation Date:

Current Phone Number: _________________________________________________________________________

E-mail Address:________________________________WID#:___________________________________________

Emergency Contact:

Have you received a previous Whitman Internship Grant? ____ YES NO____

If so, when and where did you have this internship?

INTERNSHIP DESCRIPTION

Internship or Position Title:

Organization/Business:

Address:

City:________________________________ State:________ Zip:_________

Name/Title of Supervisor:

Area Code/Phone: E-Mail:

What type of organization is this (circle one)? Non-profit Public service/government For-profit

Have you been previously or are you currently employed by this organization? ____ YES ____ NO

Will you be working for or supervised by a relative? ____YES _______ NO

Duration of Internship

Start Date End Date Hours per Week Total Hours

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2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

PART 4 – SHORT ANSWER QUESTIONS

Please answer the following questions. Use additional pages to provide complete answers. Please include each question along with your answer. Answers should be in your own words. Please do not exceed two pages total.

1. Describe the primary focus or mission of the organization.

2. Describe your internship, including your primary responsibilities.

3. How did you go about securing this internship?

4. Describe the criteria and method of evaluation established for your internship. How will you be trained, and how much time will you spend with your supervisor?

5. Will this experience help you prepare for a diverse workplace? If so, how?

6. What skills will you gain from this internship? What goals have you set for yourself, and what challenges do you anticipate?

7. How is this internship related to your future educational and/or career goals?

PART 5 – RESUME

PLEASE ATTACH YOUR ELECTRONIC RESUME HERE

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2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

PART 6 – STUDENT AND SUPERVISOR CONTRACT

Student:

Internship Organization or Business:

Internship Supervisor:

STUDENT

By providing my signature below, I acknowledge that I have been offered the internship at

_______________________. If I am awarded the funding, I will complete the internship and I understand that the internship funding is not transferable.

I authorize the Student Engagement Center to verify with the Dean of Students office that I am in good academic and conduct standing with Whitman College.

Student’s signature:

Student’s WID#:

SUPERVISOR

By providing my signature below, I acknowledge that I have read and approved the applicant’s internship application including the seven short answer questions. I have read the 2015 Summer Whitman Internship Grant Supervisor Information sheet and I certify that this is an unpaid internship.

I also agree to support the intern in achieving his or her goals and provide regular feedback.

I have read and understand the U.S. Department of Labor standards for unpaid internships.

Internship Supervisor’s signature:

1st DEADLINE: Wednesday, March 4, 2015 / 2nd DEADLINE: Wednesday, April 15, 2015:Completed applications due to SEC by 5:00 pm

* Please bring, mail, fax or – for students who are applying from a location outside of Walla Walla– email a pdf format of this document to the Student Engagement Center.

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2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

PART 7 – STUDENT PERMISSION FORM

By providing my signature below, I agree to abide by all Whitman Internship Grant program requirements.

I also certify that all information provided in this application is factually accurate and able to be verified by a neutral third party.

Finally, I give Whitman College permission to use my name, photo and description of my project for future internship program promotions as well as other College communications.

Student Signature: _______________________________________ Date: ____________________

* Please bring, mail, fax or – for students who are applying from a location outside of Walla Walla– email a pdf format this document to the Student Engagement Center.

FOR SEC USE ONLY

PART 3/4/5 (as one file via email) PART 6/7 (multiple formats possible)

___ Application ___ Student and Supervisor Contract

___ Short Answer Questions ___ Student Permission Form

___ Resume

IF APPLICABLE

PART 8 (included with PARTS 3/4/5 as one file via email)

___ Optional Request for Additional Funds

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2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

PART 8 – OPTIONAL REQUEST FOR ADDITIONAL FUNDS

ADDITIONAL EXPENSES AND RELATED COSTS

A. Budget

Develop the budget that will be required to make this internship experience possible. Please identify all expected costs related to internship, including travel and living expenses. Use additional paper or attach a spreadsheet.

B. Describe additional travel and housing resources that are required to make this experience possible.

Student must demonstrate need.

Must demonstrate attempts to secure support from other sources, such as:

- Frequent flyer miles

- Housing provided by employer/organization

- Crowdfunding options

- Other possible sources of financial support

This is an optional application for additional support to cover costs related to the internship. Applicant must demonstrate financial need. If completed, budget proposal needs to be added to

PARTS 3, 4, and 5 of the application.

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2015 SUMMER WHITMAN INTERNSHIP GRANT (U.S. ONLY)

ADDENDUM

1. Document from the U.S. Department of Labor (DOL) outlining the standards for unpaid internships

(please share with supervisor).1

Full text on the following two pages.

1 http://www.dol.gov/whd/regs/compliance/whdfs71.pdf

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