GUIDELINES FOR ONLINE REGISTRATION · Page 1 of 14 GUIDELINES FOR ONLINE REGISTRATION (For B.Tech /...

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GUIDELINES FOR ONLINE REGISTRATION (For B.Tech / B.Arch / M.Tech / MCA / M.Plan / MSc. / MBA / Ph.D. students)

General Guidelines

It is highly recommended to do the registration process through your PC/Laptop.

Please use Latest version of Chrome and Firefox. This portal doesn’t support Internet

explorer and Safari.

Ph.D. students can do registration online only after their DC meeting is over and DC

minutes are approved.

Timeline for On-line Registration

Activity Date

Opening of on-line portal for registration : December 11, 2019

Dates on which online registration will be closing

S6 MCA : December 17, 2019

S4 M.Tech : December 17, 2019

S4 M.Tech / M.Plan / MCA / MSc / MBA & : December 17, 2019

S4 BTech / B.Arch : December 18, 2019

S6 B.Tech / B.Arch : December 19, 2019

S8 B.Tech / B.Arch & S9 B.Arch : December 20, 2019

PhD : December 21, 2019

Last date for online fee through SBI Collect : December 16, 2019

Note: For students availing educational loan: Submission of demand draft through SBI

challan and completing the online registration process: December 23, 2019.

Note: For S2 students, last date to complete online registration process: December 21,

2019.

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Step 1

Log onto the online registration portal: student.nitcregistration.com and login with your roll

number (in uppercase) as the username and the same as your password and press submit.

Step 2

The student homepage opens with the change password tab selected. Change your password

first before proceeding with the registration process. Make sure that the new password

contains a Capital letter, small letter, special character, numerical character and has a

minimum of eight characters in total.

Step 3

Proceed to the Account Settings tab. In the Registration Info section, select your Faculty

Advisor (Ph.D. Coordinator for Ph.D. students) from the dropdown list given (In case the

faculty is not present, there is an option labelled FA Signature. Select this option and

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continue). Specify whether you are availing E-grants or not. In the Contact info section,

update your phone number and email address. Press Submit Query to update this information.

Step 4

Go to the Student Registration tab. Here you can see your personal information like branch,

category, etc. Below that, you can see the exact college fees that you have to pay for this

semester. Use this as a reference to make your payment. In case you have already made a

payment, please check to see that the amount paid is correct. For students from Kerala

availing egrants, this will show 0. In case the field shows null, please contact one the SAC

members mentioned at the end of this document.

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Step 5

As you scroll down, you can see a section called Fee Payment Entry. Here, you have to enter

your details of payment. There are three different fields for online payment through SBI

Collect, DASA Payment and DD Payment.

For SBICollect, enter the SBICollect Reference number (DU********), date of payment and

amount paid (without adding the service charges).

For DASA Payment, enter SWIFT Transaction number, SWIFT Bank Name, SWIFT Date of

payment, SWIFT amount paid (in US Dollars), INR Component SBICollect Reference

number, INR Component Date of Payment and INR Component Amount Paid.

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For DD payment, enter the DD Number, Bank of Payment, SBI challan number, Date of

payment and amount paid. Please note that SBI challan number is the number that you get

once you submit the DD at the SBI branch and get the challan generated. Date of payment is

the date of submission of DD at SBI, not date on which DD is taken.

Step 6

After updating the details, you will see the fields for document uploads. Here, you have to

upload the respective documents as given below:

1) DSS Fee Payment Entry

The respective amount details entered above has to be entered in the DSS in the Fee

Payment Entry section of Course Registration. Go to dss.nitc.ac.in and click on Course

Registration. Login with your Roll number in capital letters as your username and password.

Click on Fee Payment Entry, enter your respective details and press submit. Now press Print

to get the PDF. This has to be uploaded and not screenshots of the DSS website.

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2) Fee Payment Receipt

The Fee Payment Receipt through any method of payment has to be uploaded here as a

PDF file. In case of payment through SBICollect, the receipt pdf generated has to be

uploaded. In case of DASA students, the SWIFT recepit only should be uploaded here. In

case of DD/other offline payments, the challan (not DD) has to be scanned and uploaded

here. In case of payments made directly in the accounts section, the receipt has to be

uploaded here.

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3) Pre-Registration Form

The Pre-Registration Form that you can download from the DSS has to be uploaded here.

Ph.D students should upload the FA-10 form here. B19 students have to upload the fee

receipt here once again. Only PDF files should be uploaded.

4) Other Forms to Upload

In this section, any other form that is relevant for online registration and payment can be

uploaded. For students from 2016 admission onwards, for students with concessions in their

course fees based on income, they have to upload their income certificate in this field. In

case of incomplete payments, the receipt of successive payments can be uploaded here. For

DASA students, the SBICollect receipt for the INR component can be uploaded here.

Ph.D. students have to upload a scanned copy of their DC Minutes and Progress Report

here. In case of multiple entries, add the necessary files here. Students with Fee adjustment

should upload the Fee Adjustment Acknowledgement Notice that will be posted on the nitc

website. For winter semester registration, there is no need to upload Egrants renewal form.

In case you have uploaded the wrong file and want to upload another one, click on delete file

and upload the correct file.

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Step 7

Once you have uploaded the correct pdf, click on submit application. Now the application has

been sent to the library and hostel office for checking of dues. Keep checking the portal for

further notifications. The due amount in each of these stages will be displayed, if any. For

library dues, the due will have to be paid in person in the Central library. For hostel dues, the

payment can be made to the hostel office through SBI Collect or any other method that is used

to pay hostel dues. Once the library / hostel office has received the payment, the application

will move to the next stage, i.e., SAC Verification. For students without any of these dues, the

respective step will be skipped entirely.

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Step 8

Before the SAC Verification stage, you can edit the application at any point if there has been

any discrepancies in the information that you have provided. Once the SAC verification is done,

you will receive an email addressed to the email id that you have provided in Account Settings.

You can also know about the status by checking the portal. There are three responses that you

can receive during SAC verification: Rejected, Wait-listed and Approved.

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1) Rejected

If the application has been rejected, you will be able to see the SAC member who has rejected

the application and his remarks. There might be an issue with the entire application. For further

clarifications, contact the respective SAC member. The contacts have been attached along with

this manual at the end. Make the necessary changes by selecting Edit Application. Press Submit

Application again to resubmit.

2) Wait-listed

For wait-listed applicants, you will be able to see the SAC member who has waitlisted your

application and the remarks they have provided for wait-listing. In the case given below,

there is an issue with the Fee Payment Entry details provided. Edit the application, sort the

issue out and resubmit the application. After the SAC member verifies this, the application

will be approved.

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3) Approved

If the application has been approved, it will move on to the next step, i.e., Academic

verification.

Step 9

The next stage, i.e., academic verification also has three similar responses: Rejected,

Waitlisted and Approved. These responses from the Academic Section also have the remarks

about the issues in the application. The protocol for these responses is similar to that of SAC

verification stage. Refer Step 8 for further details. It should be noted that rejected

applications would be starting again from scratch after resubmission. Therefore, they

will have to go through SAC verification again. Responses will be alerted to the student

through the email provided. Alternatively, the portal can also be checked regularly.

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Step 10

If the application has been approved by the Academics Section, the following screen will be

shown.

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The applicant can download the Acknowledgement Receipt by pressing the button. This will

be obtained as a PDF. This has to be printed by the student and has to be given to the Faculty

Advisor in person. This has to be signed by both the Faculty Advisor as well as the student.

The student is advised to keep one photocopy of this signed Acknowledgment Receipt, keep

the copy with himself / herself, and submit the original to the Faculty Advisor. This process

has to be done by December 26th, before classes start.

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Further Procedures

For taking the mess card for December 2019, there will be a separate mess dues list as the

online registration process considers dues only upto October.

Contacts

For any doubts/queries in the online registration process, contact the following SAC

members:

Vishnu Poothery - 9249947415

Nitin - 7994322397

Christy Sabu - 9544601239

Midulaj Safreen - 8593026383

Ansha - 9947363114

Viswajith Nair - 9048397023

Askar Basha - 9744417074

GUIDELINES FOR ONLINE REGISTRATION · Page 1 of 14 GUIDELINES FOR ONLINE REGISTRATION (For B.Tech /...

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