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Transcript of Guidebook IPTS
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PHEI Management Sector
ESTABLISHING AND OPERATING
PRIVATE HIGHER EDUCATION INSTITUTION (PHEI)
BUSINESS IN MALAYSIA
GETTING STARTED :
GUIDEBOOKGUIDEBOOK
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TABLE OF CONTENTS
Page
Introduction 5
Stages of Approvals in Starting thePrivate Higher Education 10
Institution Business
Stage 1 Approvals for the Establishment of PHEI 15
1. Letter of Invitation (Only for Universities/College 16
Universities/Foreign Universities Branch Campuses)
2. Approval for Establishment of a PHEI 17
3. Approval for Appointment of a PHEI Chief Executive 19
4. Approval for Institutional Constitution 20
5. Approval for Companys Memorandum and Article (M&A) 21
6. Approval to Conduct Courses 22
Stage 2 Registration of PHEI to Initiate Operation 24
7. Registration of a PHEI 25
8. Registration of a PHEI Chief Executive 27
9. Teaching Permit for Local and Foreign Teaching Staff 29
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Stage 3 Additional Approvals to Continue Providing 31
Higher Education Services by PHEI
10. Recommendation by MOHE for the Application of Recruitment of 32
International Students
11. Recommendation for the Application of Employment Pass Expatriate 34
Teacher/Lecturer/Chief Executive in PHEI
12. Approval to Change, Renovate or Transfer of Premise 36
13. Approval of Additional Premise 38
14. Approval to Change Institutions Name 40
15. Approval for Amendment of Companys Equity 41
16. Approval to Conduct Additional Courses 42
17. Approval to Increase Course of Study Fee 44
18. Approval for Amendment of Course Requirement 45
19. Approval for Amendment to Medium Of Instruction 46
20. Approval to Renew Registration of PHEI 47
21. Application for Extension of Period for Teaching Permit of 49
Local and Foreign Teaching Staff
22. Approval to Change Details of Certificate of Registration of Chief Executive 51
23. Approval to Change Details in Teaching Permit 52
24. Recommendation for the Application for Extension of Employment Pass 53
for Expatriate Teacher/Lecturer/ Chief Executive in PHEI
25. Approval to Renew PHEIs Licence to Enrol International Students 55
26. Approval for Replacement of Certificate of Registration of PHEI 57
(Lost or Defaced)
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27. Approval for Replacement of Certification of Registration of Chief Executive 58
of PHEI
28. Approval for Replacement of Teaching Permit of Local and Foreign 59
Teaching Staff
29. Approval for Cancellation of Certificate Registration of PHEIs Chief Executive 60
30. Approval to Sell/ Dispose/ Construct the Business of PHEI Relating 61
to Education
Stage 4 Closing Down of Private Higher Education Institutions 62
31. Notice of Intention to Close down a PHEI 63
32. Approval to Close down PHEI 64
33. Cancellation of Registration of PHEI 65
Acknowledgement 66
Summary of Details Regarding Approvals Issued by Management Sector 67
Private Higher Educational Institution
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INTRODUCTION
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Introduction
The role of both the public and private Higher Educational Institutions (HEI) has been
proven to be increasingly important and necessary to provide access to higher education in
Malaysia as well as contributing towards realizing Malaysia as a world class education hub
and a centre of excellence.
In its bid to ensure those aspirations are fulfilled, the government had identified
several initial strategic plans to work on. This 2007 National Higher Education Strategic Plan
is focused on transforming Malaysian HEIs into world class institutions. The seven majorinitiatives or strategic plans include widening access and increasing equity, improving the
quality of teaching and learning, enhancing research and innovation, strengthening HEIs,
intensifying internationalization, enshrining lifelong learning and reinforcing the delivery
systems of the Higher Education Minstry. The five critical outcomes of this plan include
governance, leadership, academia, teaching and learning and research & development. In
short, the real focus is the enhancement of the quality of the Malaysian human capital. Upon
graduation, these students must possess first class mentality which Malaysia needs to
remain relevant and competitive globally.
In order to ensure the success of such aspirations, the government through the
Malaysian Higher Education Ministry (MOHE) together with several other relevant Malaysian
Ministries and Agencies must ensure only the predetermined criteria and standards
complying HEIs qualify to establish and operate in Malaysia. Public Higher Education
Institutions are set up with government assistance making it certain that the necessary and
desirable criteria and standards are complied and practiced. Similarly, all efforts areundertaken to ensure Private Higher Education Institutions (PHEIs) adhere and practice the
predetermined necessary and desirable criteria and standards.
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In the case of establishing and operating PHEIs, registered companies have to apply
or in some cases invited to establish by the Minister of Higher Education. Hence, all
applicants are required to provide information for approval to the establishment, registration
and operational of PHEIs as well as approval for changes, additional and renewal of existing
practice and/or environment relating to PHEIs in order to reevaluate their capacity, capability
and sustainability to comply with the conditions set by MOHE as well as it. In general, PHEIs
are evaluated in terms of their capability to provide high quality higher education and provide
appropriate and necessary student welfare services to local and international students.
As of 31st December, 2009 there were 20 universities, 20 college universities, 5
branch campuses and 373 colleges that were registered with the Private Higher Educational
Institution Management Sector (PHEIMS). These PHEIs provided access to higher education
to around 425, 757 students including 58,294 international students.
The number of students applying to get into PHEIs has started to grow because of the
availability of loans from several agencies like PTPTN that made it possible for students to
pursue the career of their choice. In order to fulfill the different needs of students as well as
market needs, the number of course of studies including critical courses also began to grow
rapidly. As a result of such developments, more and more private companies are intending to
invest in the private higher education sector.
The Ministry of Higher Education is responsible to oversee the growth of PHEIs
through Private Higher Educational Institutions Management Sector (PHEIMS). As the
government is serious about achieving its objective of realizing Malaysia as an educational
hub as well as a centre of excellence, it will not compromise with quality. In this matter,
MOHE strives to monitor and regulate the growth of PHEIs with emphasis to approving
PHEIs capable of providing quality higher education. In order to realize high quality highereducation services is enabled in PHEIs, MOHE has the Private Higher Education
Institution Act 1996 (Act 555) and Regulations made there under to assist theachievement.
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To assist and complement the Act 555, application procedures are constantly being
reviewed to be in line with the amendments made to the Act and Regulations. As a result of
these developments, the guidelines, criteria and standards together with
application process and procedures will change from time to time in order to regulate and
manage the quality of PHEIs.
Applications are necessary to ensure that the basic and minimum requirements are in
place to guarantee the applying PHEI has the capability to deliver high quality higher
education services. Applications are made necessary for several stages to ensure that the
PHEIs are constantly aware, alert and consistently maintaining their quality services leading
to the quality of PHEIs. These applications allow MOHE to evaluate PHEIs for approvals.
MOHE is serious about approving and will not consider an application deemed not capable of
delivering.
This manual is prepared and attempts to provide guidance to applicants on how to get
started to establish and register PHEIs, obtaining approvals to operate PHEIs as well as
approval for addition, changes and renewal of existing practice and environment and details
relating to PHEIs. However, at this point, the users of this guide are warned that the
procedures listed in this guide were practiced at the time of its publication and might change
from time to time. In such cases, we request that further updated information be obtained
from the official MOHE website, www.mohe.gov.myor www.jpt.mohe.gov.my
This manual intends to inform users that the guidelines provided here only include
applications for approvals involving MOHE. There are several other agencies involved in the
several stages of applications for approvals. Those agencies include Immigration Department
of Malaysia, Malaysian Quality Assurance, Local Fire and Rescue Department, Local HealthDepartment, Local Council, State Immigration Department, Inland Revenue Board,
Employees Provident Fund and Social Security Organisation (SSO).
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In order to obtain further information on applications through MOHE, please contact:
Registrar GeneralRegistration and Standards DivisionPHEI Management SectorHigher Education DepartmentMinistry of Higher Education (MOHE)Level 5, Block 1PjH Tower, Presint 2Federal Government Administrative Centre62100 PUTRAJAYA
Tel: 03-8884 4786Fax: 03-8884 4794Website: www.jpt.mohe.gov.my
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Stages of Approvals in Starting thePrivate Higher Education Institutions (PHEI) Business
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Stages of Approvals in Starting thePrivate Higher Education Institutions (PHEI) Business
For the purpose of understanding the proses and procedures of approvals of
applications in starting the Private Higher Educational Institutions (PHEI) business in
Malaysia as determined by the Ministry of Higher Education, this manual intends to classify
those applications for approvals into four stages.
The first stage will include among others the application to establish a PHEI.
Applications involve two categories, namely from companies that intends to establish a PHEI
with the status of University/University College/Branch Campus of a foreign University (often
referred as status of University) or a PHEI without the status of University/University
College/Branch Campus of a foreign University (often referred as simply status of non
University University in this Guidebook). Applications involving these two categories differ
slightly with the status of University category having an initial additional requirement to obtain
a letter of invitation from the Minister of Higher Education to establish a PHEI. Except for this
requirement and for the purpose of this guidebook, a general PHEI term will be used to
describe the proses and procedures involved in the different stages for both categories.
The approval for the establishment of a PHEI will include a number of additional
applications from other agencies as a prerequisite to support the application of establishing a
PHEI. These approvals are necessary to ensure that the resulting established PHEI is well
prepared and equipped with the necessary infrastructure, policies, practice and environment
to provide quality higher education services by MOHE. The other agencies role is to ensure
that the infrastructure is safe and the environment is conducive for teaching and learning aswell as clean.
The second stage will include among others to register the established PHEI. A
maximum duration of three years is given to a PHEI to register from the date of approval for
the establishment. This duration is provided to allow the relevant PHEIs to prepare and equip
themselves with the necessary resources including facilities to start operating the PHEI.
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Again, the emphasis on the ability of the PHEI to provide high quality higher education
services is prioritized when considering approvals.
The approval for the registeration of an established PHEI will require an additional
approval of infrastructure and premise from local, fire and rescue and health authorities. This
supporting approval is necessary as additional facilities and modification may have been
made after establishment to prepare for the operation of providing the necessary services of
teaching and learning including the approval of conducting study programs and teaching
permits as well as the welfare of the students including student development.
An operating PHEI will experience many challenges. Among them will include the
demands by the stakeholders namely students, parents, society, community, industry, nation
and even the international. In particular, the MOHE must ensure the quality of higher
education services provided by the operating PHEIs are continuously relevant and high. In
order to ensure them, validity of approvals has duration. This is to allow the MOHE to
reevaluate the PHEI before allowing them to continue their services.
Apart from this mandatory reevaluation, some operating PHEIs would have the
capability to expand to meet new, additional and challenging demands. These PHEIs have
to add additional infrastructure in either existing or new premises, add new shareholders for
more capital, increase teacher intake, make preparations for intake of international students
as well as make additional arrangements and allowance to meet the requirements. MOHE
views such changes are necessary to maintain the quality of higher education services
established and operated earlier. Furthermore, such changes may result in a number of non-
compliance to standards, criteria and conditions set by the MOHE to ensure quality servicesthat have to be corrected. If these changes are allowed to be carried out freely without proper
and appropriate intervention, there is a high possibility the quality of services of such PHEIs
may be compromised. In order to prevent such outcomes, MOHE has made it compulsory to
apply for approvals for changes to existing practice policy and environment.
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The third stage of approvals include additional applications during operations that is
resulted from the expiry of existing approvals and the intention to change or add to existing
practice, operation and environment. By far, this stage is the most difficult and complicated
for MOHE to handle as operating PHEIs continue to ignore the consequences of not
obtaining prior approvals to change, add and modify an existing practice, operation and
environment.
Providing higher education services has become increasingly challenging. The
academic, employability and skills expectations from graduates are becoming more
complicated, uncertain and demanding. Hence, PHEIs must produce graduates who are
marketable and employable in order to be acknowledged, known and respected to be able to
continuosly attract students. PHEIs must be highly competitive.
However, in the world of education businesses, the inevitable still results. Some
PHEIs are not able to handle the competition and are forced out. Some resort to unhealthy
practices that results in non-compliance of the standards, criteria and conditions as well as
go against the regulations that eventually will force the MOHE to shut them down.
Hence, the fourth stage involves the closure of PHEIs that are either done
voluntarily or are forced to do so by court or MOHE. Though closing down PHEIs is not a
desirable practice by MOHE but in order to safeguard the quality of higher education
providers, this stage is relevant and necessary for the sake of the students welfare and
interest.
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Start
Invitation by Minister (University/ CollegeUniversity / Branch Campus only)
A lication for Establishment
A roved?Additional Information Stage 1 :
EstablishmentNo
Application for Registration
Approved?
Yes
Initial Additional Application (to Add or Changeresources, program, facilities, location, etc.)
Stage 2 :Registration
Carry on Services Additional application when /if necessary
Stage 3 :Provide Quality Higher
Education Services
Yes
Yes
Steps to Close Down Business
Close Down
End
Stage 4 :Closing Down
Additional Information
No
No
Application to
Operate Business
Expired?
Yes
For renewal
A roved?No
No
Yes
SustainabilityProblem?
Additional Information
Closure is Unavoidable
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Stage 1:
Approvals for the Establishment of a PHEI
The first stage involves establishing a PHEI with the status ofUniversity/University College/Branch Campus of a foreign University or aPHEI without the status of University/University College/Branch Campusof a foreign University. Under the Act 555, e a PHEI without approval fromMOHE is an offence and appropriate penalties can be imposed ifconvicted. The following approvals are abled under this stage.
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1. Letter of Invitation (Only for Universities/College Universities/ForeignUniversity Branch Campuses)
The Minister may invite any potential proposed applicant under section 22 of the Act to
submit an application to establish (including upgrading) a private higher educational
institution with the status of a University, College University or Foreign Universities Branch
Campus. This invitation is limited only to the status of a University, College University or
Foreign Universities Branch Campus whereas application to establish other PHEIs can do so
directly to the Registrar General.
Application Process
1. Applicant is required to submit the application for approval to establish (including
upgrading) a PHEI with the status of a University, College University or Foreign
Universities Branch Campus to the Minister on his invitation to do so.
2. If application/proposal is accepted, the applicant shall be called for a comprehensive
presentation to the panel.
3. The Certificate of Invitation will be issued to the applicant after the approval by
Minister.
Approval Duration
The Certificate of Invitation will be issued within 30 working days after approval by Minister.
Validity Period
The Certificate of Invitation is valid for one-year.
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2. Approval for Establishment of PHEI
This application can be made by the applicant for PHEIs Establishment approval. A prior
approval from Minister should be obtained for the establishment of a PHEI with the status of
University, University College or Branch Campus or non University/University
College/Branch Campus. Only applications from companies registered with the
Commission of Companies Malaysia (CCM) are accepted.
Application Process
An applicant who has been invited by the Minister may submit an application under section 6
of the Act to the Registrar General for the establishment (including upgrading) of a privatehigher educational institution with the status of a University, College University or Foreign
Universities Branch Campus.
Applicant is required to submit the application for establishment (including upgrading) of
PHEI by filling in the following forms:
a. Application Form to Establish PHEI with the status of University/College
University/Branch Campus Status (KP/JPS.IPTS (Pen) I)
b. Application Form to Establish PHEI with a non University/College University/Branch
Campus status (KP/JPS.IPTS (Pen) II)
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Form 24 & 49 Company Act 1965 (certified by Registrar CCM)
2. Form 32 A
3. List of Shareholders
4. Complete Plan of PHEI for Establishment and Maintenance.
5. Draft of Constitution of Institution (subsection 11(d) Act 555)
6. Draft of M & A (subsection 12(1) Act 555)
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7. Lease-Buy Agreement
8. Location Plan/ Floor Plan
9. Financial Report of Company
10. 3 proposed names of institution
In addition to the above procedures, application for the approval for establishment of PHEI,
the following is necessary:
i. If proposal is accepted, the applicant shall be called for a comprehensive presentation
ii. If the application satisfies all requirements, Letter of Approval for establishment will be
issued.
Approval Fees
RM 1,000.00 each application Status of University, University College or Branch Campus
RM 100.00 each application Status of Non University, University College or
Branch Campus
Approval Duration
If the application is successful, the Letter of Approval will be issued within 45 working days
from the date of the Letter of Complete Application issued by MOHE.
Validity Period
Once issued, the Letter of Approval for the establishment of PHEI is valid for 3 years.
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3. Approval for Appointment of PHEI Chief Executive
Every private higher educational institution shall appoint a chief executive who if approved
can apply to register with MOHE. The Chief Executive (CE) will be the established PHEIs
representative in handling every business matters with the MOHE.
Application Process
Applicant is required to nominate a candidate for the approval of appointment of PHEI Chief
Executive position through a formal letter to the Registrar General. The following documents
are necessary for the application:
1. Letters of Appointment from the Board of Directors
2. Letters of Acceptance of Appointment
3. Academic Certificates
4. Curriculum Vitae
5. Copy of IC or Passport
Priorities are given to individuals with experience in education. Applicant to carry out
additional procedures and documents as specified in the above mentioned forms.
Approval Duration
If the application is successful, the Letter of Approval will be issued within 7 working days
from the date of submission of complete application.
Validity Period
Once approved, validity period is indefinite until further changes are requested.
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4. Approval for Institutional Constitution
Everyprivate higher educational institution must have its consititution and the PHEI shall be
managed in strict accordance with its constitution. MOHE has the reponsibility of ensuring
that the constitution is in accordance with a format that it feels will contribute to the health of
the services provided by PHEI. It is compulsory for all PHEI intending to establish to apply for
approval of its intended institutional constotution.
Application Process
Applicant is required to write the application for the approval for Draft of Institutional
Constitution to the Registrar General, Registration and Standards Division, Higher Education
Department, MOHE through a formal letter.
Approval Duration (Decision on Application)
If the application is successful, the Letter of Approval will be issued within 7 working days
from the date of submission of complete application.
Validity Period
Once approved, validity period is indefinite until further changes are requested.
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5. Approval for Companys Memorandum and Article
This application should be submitted in order to get the approval for the PHEIs
establishment. If there are any changes, PHEI should notify the Registrar General.
Application Process
This application is attached together with Form KP/JPS.IPTS (Pen) I) or KP/JPS.IPTS (Pen)
II) when applying for PHEI establishment.
Approval Duration
If the application is successful, the Letter of Approval will be issued within 7 working days
from the date of submission of complete application.
Validity Period
Once approved, validity period is indefinite until further changes are requested.
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6. Approval to Conduct Courses of Study
MOHE has the responsibility to ensure the quality of the courses of study to be conducted
complies with the standards and criteria set by the Malaysian Qualifications Agency (MQA).
Hence, the prior approval of the Registrar General must be obtained before a PHEI may
conduct a course of study or training.
Application Process
Applicant is required to submit the application for the approval to conduct courses by filling in
the following form:
a. Form A KP/JPS (Kur) I Application to Conduct Courses and Studies
Applicant to carry out additional procedures and documents as specified in the above
mentioned form. Recommendation (Syor) letter from MQA is necessary for this application.
Application fees (in general)
RM1,500.00 for Certificate Programmes
RM2,000.00 for Diploma Programmes
RM3,400.00 for Degree Programmes
Approval Fees
RM5,000.00 for Certificate Programmes
RM5,000.00 for Diploma Programmes
RM7,500.00 for Degree Programmes (except for medical, pharmacy and dental)
RM15,000.00 for Degree Programmes (medical, pharmacy and dental)
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Approval Duration
If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of submission of complete application including recommendation from MQA.
Validity Period
Once approved, validity period is 5 years.
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Stage 2:
Registration of PHEI to Initiate Operation
The second stage involves registering of PHEI, Chief Executive, Premisesas well as obtaining teaching permits and licenses and permits from theother relevant agencies to allow the operation of PHEI to commence.Under the Act 555, operating a PHEI without registering with MOHE is an
offence and appropriate penalties can be imposed if convicted. Thefollowing approvals are abled under this stage.
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7. Registration of PHEI
A PHEI can only commence their business of providing higher education services after
registering with MOHE. However, an applicant (PHEI) can only apply to be registered after
the MOHE has approved its establishment. A Certificate of registration may be issued by the
Registrar General under subsection 24(9) of the Act when the application for the registration
of a PHEI is approved.
Application Process
Applicant is required to submit the application for the Certificate of Registration by filling in
the following form:
a. Form A KP/JPS.IPTS (Dft) Application for Registration of PHEI
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Supporting Letter from Fire Department and Rescue2. Supporting Letter from Local Authorities
3. Supporting Letter from Health Department
4. Certificate of Registration of Company
5. Aprroved Companys Memorandom & Article by Registrar
6. Approved Constitution by Registrar
7. Letter of approval of establishment of PHEI
8. Letter of approval of appointment of CEO
9. Form 24 & 49 Company Act 1965
10. Companys Annual Report
11. Shareholder Details
12. List Board of Directors of company
13. List of approved education programs with fees (Appendix B)
14. List of registered rooms (Appendix A)
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Approval Fees
RM 20,000.00 for each registration Status of University, University College or Branch
Campus
RM 500.00 for each application Status of Non University, University College
or Branch Campus
Approval Duration
The Certificate of Registration of PHEI will be issued within 30 working days from the date of
submission of complete application.
Validity Period
Once approved, validity period is 5 years.
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8. Registration of PHEIChief Executive
The role of the chief executive of a PHEI is very important as he/she shall, subject to the
provisions of Act 555 and the constitution of the above mentioned PHEI exercise general
supervision over the arrangements for instruction, administration, day to day affairs, welfare
and discipline in the PHEI and all its branches. Other duties include submitting to the RG
audited annual reports of the company in relation to the PHEI it has established and
providing such other information as may be required by the RG from time to time for data
collection. Hence, under subsection 31(2), it is compulsory for the appointed CE to be
registered with MOHE to ensure that only the registered representative exercises
communication with MOHE. A Certificate of registration may be issued by the RG under
subsection 31(2) of the Act when the application for the registration of a PHEI CE isapproved.
Application Process
Applicant is required to submit the application for the Registration of PHEI Chief Executive by
filling in the following form:
a. Form D KP/JPS.IPTS (Dft/EKs) Application for Registration of PHEI Chief Executive
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Certified copy of approval of appointment of Chief Executive Officer
2. 2 copies of passport size photograph
3. 1 copy of passport size photograph placed on form.
4. Certified copies of IC, academic qualification certificates and resume of CEO.
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Approval Duration
If the application is successful, the Certificate of Registration will be issued within 2working
days from the date of submission of complete application.
Validity Period
Once approved, validity is indefinite until further changes are requested.
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9. Teaching Permit for Local and Foreign Teaching Staff
All local and foreign (part time and full time) teaching staff should possess teaching permit
before he/she may be allowed to teach in any PHEI.
Application Process
Applicant is required to submit the application for the teaching permit by filling in the following
form:
a. Form A KP/JPS (Permit/Teacher) I Application for Teaching Permit.
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. 4 copies of passport sized photo (1 placed at form)
2. Certified copy of birth certificate
3. Certifid copies of IC and passport
4. Certified copies of qualification certificates.
5. Medical certification
6. Certified copy of work permit (non- citizen)
7. The prescribed fee.
8. Recommendation letter by 2 referees
Approval Fees
RM 20.00 each permit
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Approval Duration
If the application is successful, the Permit to Teach will be issued within 7 working days from
the date of submission of complete application.
Validity Period
Once approved, validity period for local applicant is 5 years whereas for foreign applicant is
according to validity of working permit.
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Stage 3:
Additional Approvals to Continue Providing Higher
Education Services by PHEI
The third stage involves approvals for changes or additional specifications
among others to existing practice, environment, infrastructure and resources.This stage is deemed necessary to ensure the standards, criteria andregulations are continuosly complied to maintain high quality services.
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10. Recommendation by MOHE for the Application of Recruitment of
International Students
This application should be made when the PHEI intends to recruits international students. No
PHEI shall recruit international students without the prior approval of the RG.
Law and Regulations
Guidelines for application of recruiting international students into PHEI in Malaysia for
recommendation to Ministry of Internal Affairs.
Application Process
Applicant is required to submit the application for the Recruitment of International Students
by filling in the following form:
a. PPAB 01 (PIN 1 2008)
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Certified copy of certificate of registration of PHEI
2. Certified copy of registration of company
3. Certified copy of registration of Chief Executive
4. Certified copy of letter of approval to conduct courses
5. Certified copy of accreditation certificate of MQA/ SM/PA6. Photo of latest PHEI premise
7. Financial report of last 3 years
8. Suggestion oof strategic marketing of PHEI
9. Fees refund policy
10. Handbook for international student.
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11. Yearly PHEI schedule
12. Organisational structure of International Student unit.
Approval Duration
If the application is successful, the letter of approval will be issued within 45 working days
from the date of submission of complete application.
Validity Period
Not Applicable
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11. Recommendation for the Application of Employment Pass for Expatriate
Teacher/Lecturer/ Chief Executive in PHEI
This application can be made when the PHEI intends to recruit new Expatriate Teachers,
Lecturers or Chief Executive.
Application Process
Applicant is required to submit the application for the Employment Pass for expatriate
teacher or lecturer by filling in the following form:
a. PEUP/1(BARU) (PIN 1 2006)
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Passport
2. Academic qualification certificates
3. Profesional qualification certificate
4. Post advertisement
5. Resit payment of advertisement.
6. Justification of application without advertisement
7. Certification of registration of PHEI
8. Details of individual applicants
9. Medical Report
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Approval Duration
If the application is successful, the letter of approval will be issued within 7 working days from
the date of submission of complete application.
Validity Period
Validity of recommendation is 6 months from the date of Letter of Recommendation issued
by MOHE.
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12. Approval to Change, Renovate or Transfer of Premise
This application can be made when the institution intends to transfer and modify PHEIs
premise. MOHE has the responsibility to ensure that the new or renovated premises comply
with the standards and criteria set by the MOHE to ensure resulting higher education
services is of quality. Hence, PHEI should not move or renovate existing premises without
the prior approval of the RG.
Application Process
Applicant is required to submit the application by filling in the following form:
a. Form H Premise KP/JPS.IPTS(PREMIS) - Application to change or renovate the PHEI
Premise
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Floor Plan
2. Location Plan
3. Draft of Lease Buy Agreement
4. Copy of establishment approval
5. Registration Certification
Approval Fees
RM 50.00 for each application
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Approval Duration
If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of submission of complete application including visit to new premise.
Validity Period
Once approved, validity period is 6 months to register the new premise. Validity is indefinite
until further changes are requested.
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13. Approval of Additional Premise
This application can be made when the PHEI intends to increase its existing premises. Yet
again, MOHE has the responsibility to ensure that the additional premises comply with the
standards and criteria set by the MOHE to ensure resulting higher education services is of
quality. PHEI should not increase or add premises without the prior approval of the Registrar
General.
Application Process
Applicant is required to submit the application by filling in the following form:
a. Form H Premise KP/JPS.IPTS (PREMIS) - Application to change or renovate the
PHEI Premise
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Floor Plan
2. Location Plan
3. Draft of Lease Buy Agreement
4. Copy of establishment approval
5. Registration Certification
Approval Fees
RM 50.00 for each application
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Approval Duration
If the application is successful, the Letter of Approval will be issued within 14 working days
from the date of submission of complete application including visit to new premise.
Validity Period
Once approved, validity period is 6 months to register the new premise .Validity is indefinite
until further changes are requested.
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14. Approval to Change Institutions Name
This application can be made if a PHEI intends to change the institutions name. However,
MOHE has got guidelines on approving for such an application. Hence, an application will
have to comply with those guidelines in order to be approved.
Application Process
Applicant is required to write the application for the approval to Change of Institutions Name
to the Registrar General, Registration and Standards Division, Higher Education Department,
MOHE.
Approval Duration
If the application is successful, the Letter of Approval will be issued within 5 working days
from the date of submission of complete application.
Validity Period
Once approved, validity is indefinite until further changes are requested.
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15. Approval for Amendment of Companys Equity
This application should be made when the company financing its PHEI has intentions to
amend or restructure companys equity. No changes should be carried out until approval for
the changes have been obtained.
Application Process
Applicant is required to submit the application for the approval of Application to sell, dispose
or re-build by filling in the following form:
a. Form KP/JPS.IPTS(JUAL) Application to sell, dispose or re-build the PHEI business
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Form 32 A
Approval Duration
If the application is successful, the Letter of Approval will be issued within 5 working days
from the date of submission of complete application.
Validity Period
Once approved, validity is indefinite until further changes are requested.
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16. Approval to Conduct Additional Courses
This application can be made when a PHEI intends to offer or add new courses. MOHE has
the responsibility to ensure that all new or additional courses of study comply with the
standards and criteria set by the MQA all the time. An application is one way of ensuring the
compliance is met. Hence, application is compulsory for PHEIs seeking to offer new or add
courses of study.
Application Process
Applicant is required to submit the application for the approval to conduct courses by filling in
the following form:
a. 4 copies of Form B KP/JPS (Kur II) Application to Conduct Courses and Studies to
Registrar General, Registration and Standards Division, Higher Education Department,
MOHE
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Approval (Syor) Letter from MQA
Approval Fees
RM5000 for Certifcate programmes
RM5000 for Diploma programmes
RM7500 for Degree programmes
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Approval Duration
If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of submission of complete application.
Validity Period
Once approved, validity period is within 5 years.
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17. Approval to increase Course of Study Fee
This application should be made when a PHEI intends to increase the course of study fees.
Application Process
Applicant is required to submit the application for the approval of course of study fee
increment by filling in the following form:
a. Form Format JPS IV Application for Fee Increment
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Justification Letter
2. Comparison Table of Tuition Fees of 3 PHEIs
Approval Duration
If the application is successful, the Letter of Approval will be issued within 14 working days
from the date of submission of complete application.
Validity Period
Once approved, validity period is 3 years.
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18. Approval for Amendment of Course Requirement
This application should be made when the PHEI intends to propose and implement any
changes including entry requirements to an existing course of study
Application Process
Applicant is required to write the application for the courses requirement to Registrar General,
Registration and Standards Division, Higher Education Department, MOHE.
The application will be forwarded to MQA for further comments.
The following documents are necessary for the application:
1. Approval letter of the course
2. Approval letter from MQA
3. Justification Letter
Approval Duration
If the application is successful, the Letter of Approval will be issued within 14 working days
from the date of receipt of responses from MQA.
Validity Period
Once approved, validity period is within 5 years.
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19. Approval for Amendment to Medium Of Instruction
Under subsection 41(1) of Act 555, all PHEIs shall conduct its courses of study in the
national language unless prior approval from the Minister of Higher Education has been
obtained to conduct a course of study in any other language. Hence, this application should
be made when the PHEI intends to make do any changes to the in expected medium of
instruction of a course of study.
Application Process
Applicant is required to write in the application for the change of medium of instruction of a
course of study to Registrar General, Registration and Standards Division, Higher Education
Department, MOHE.
The application will be forwarded to MQA for further comments.
The following documents are necessary for the application:
1. Approval letter of the course
2. Justification Letter
Approval Duration
If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of receipt of responses from MQA.
Validity Period
Once approved, validity period is within 5 years.
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20. Approval to Renew Registration of PHEI
The registration of a PHEI lasts only for 5 years. MOHE has the responsibility of ensuringPHEI continue to comply with the latest standards and criteria to ensure the higher educationservices provided by these PHEIs are of quality. Hence, the PHEI should apply 6 months
before the expiry date of the existing registration.
Application Process
Applicant is required to submit the application for the renewal of registration of PHEI by filling
in the following form:
a. Form C KP/JPS.DFT(IPTS)II Application to Renew PHEI Registration
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Supporting Letter from Fire Department and Rescue
2. Supporting Letter from Local Authorities
3. Supporting Letter from Health Department
4. Certificate of Registration of Company5. Companys Memorandum & Article
6. Form 24 & 49 Company Act 1965
7. Companys Annual Report
8. Shareholder Details
9. List Board of Directors of company
10. List of approved education programs (Appendix B)
11. List of registered rooms (Appendix A)
12. Original copy of certificate of Registration of PHEI
13. Certified copy of approval to conduct courses and fee
14. Certified copy of certificate of Registration of CEO
15. Certified copy of CEOs IC, Academic certificates and resume.
16. Certified copy of approval of Constitution
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Approval Fees
RM 100.00 each application Status of University, University College or Branch
Campus
RM 50.00 each application Status of Non University, University College or
Branch Campus
Approval Duration
If the application is successful, the Letter of Approval will be issued within 30 working days
from the date of submission of complete application.
Validity Period
Once approved, validity period is within 5 years.
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21. Application for Extension of Period for Teaching Permit of Local andForeign Teaching Staff
This application should be made if and when a PHEI intends to extend the period for
Teaching Permit of Local and Foreign Teaching Staff. This application should be made 6
months before the existing permit to teach expires.
Application Process
Applicant is required to submit the application by filling in the form:
a. Form B KP/JPS (Permit/Teacher III) - Application of teaching permit period extension
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Original Permit to Teach
2. Certified copies of IC
3. Certified copy of work permit (non- citizen)
4. Medical certification5. 2 copies of passport sized photo (1 placed at form)
6. Certified copies of academic qualifications.
7. Recommendation letter by 2 referees.
8. The prescribed fee
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Approval Fees
RM10.00 for each permit
Approval Duration
If the application is successful, the Letter of Approval will be issued within 5 working days
from the date of submission of complete application.
Validity Period
Once approved, validity period is 5 years for local applicants whereas for foreign applicants it
is dependent on the validity of the work permit issued by the Immigration Department.
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22. Approval to Change Details of Certificate of Registration of Chief
Executive
This application should be made when there is any change to the details including profile of
PHEIs Chief Executive.
Application Process
Applicant is required to write the application for the changes of PHEIs Chief Executive to the
Registrar General, Registration and Standards Division, Higher Education Department,
MOHE.
The following documents are necessary for the application:
1. Academic qualification certificate
2. Copy of detail change approval letter
Approval Fees
Not applicable
Approval Duration
If the application is successful, the Letter of Approval will be issued within 3 working days
from the date of submission of complete application.
Validity Period
In accordance with original certificate of registration,validity is indefinite until further changes
are requested.
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23. Approval to Change Details in Teaching Permit
This application should be made when there is any change to the status of local and foreign
teaching staff.
Application Process
Applicant is required to submit the application for the change of details including status in the
teaching permit by filling up the following form:
a. Form KP/JPS (Permit/Teacher) V - Application to change
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Original permit to teach
2. Certified copies of academic qualification
Approval Fees
Not applicable
Approval Duration
If the application is successful, the Letter of Approval will be issued within 5 working days
from the date of submission of complete application.
Validity Period
In accordance with original teaching permit,validity is indefinite until further changes are
requested.
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24. Recommendation for the Application for Extension of Employment Pass for
Expatriate Teacher/Lecturer in PHEI
This application should be made when the employment pass of a teacher, lecturer or Chief
Executive of a PHEI is about to expire and needs extension.
Application Process
Applicant is required to submit the application for the extension of employment pass for
expatriate teacher or lecturer by filling up the following form:
a. Form PEUP/2 (Lanjutan) (PIN 1 2006)
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Passport
2. Academic qualification certificates
3. Profesional qualification certificate
4. Post advertisement
5. Resit payment of advertisement.
6. Justification of application without advertisement
7. Certification of registration of PHEI
8. Details of individual applicants
9. Medical Report
10. Certified copies of previous recommendation letter on pas penggajianfrom MOHE
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Approval Fees
Not applicable
Approval Duration
If the application is successful, the Letter of Approval will be issued within 7 working days
from the date of submission of complete application.
Validity Period
Validity of the recommendation is 6 months from the date of letter of recommendation issued
by MOHE.
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25. Approval to Renew PHEIs Licence to Enrol International Students
This application should be made when the PHEI intends to renew the license to continue to
recruit international students.
Application Process
Applicant is required to submit the application to renew the license to enrol international
students by filling in the following form:
a. PPAB 01(Pindaan 1 20080
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Certified copy of certificate of registration of PHEI
2. Certified copy of registration of company
3. Certified copy of registration of Chief Executive.
4. Certified copy of letter of approval to conduct courses.
5. Certified copy of accreditation certificate of MQA/ SM/PA.
6. Photo of latest PHEI premise.
7. Financial report of last 3 years.
8. Suggestion oof strategic marketing of PHEI.
9. Fees refund policy
10. Handbook for international student.
11. Yearly PHEI schedule
12. Organisational structure of International Student unit.
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Approval Fees
Not applicable
Approval Duration
If the application is successful, the Letter of Approval will be issued within 45 working days
from the date of submission of complete application.
Validity Period
Validity is indefinite until further changes are requested.
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26. Approval for Replacement of Certificate of Registration of PHEI
(Lost or Defaced)
This application should be made when a PHEI needs a replacement of its Certificate of
Registration due to the original having lost or defaced.
Application Process
Applicant is required to submit the application for the replacement of PHEI Certificate of
Registration by filling in the following form:
a. Form KP/JPS.IPTS(Dft/Akuan) III
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Police report or statutory declaration
2. Declaration of lost certificate of registration
Approval Fees
RM50.00 for each application
Approval Duration
If the application is successful, the certificate of registration will be issued within 3 working
days from the date of submission of complete application.
Validity Period
Validity period of original certification of registration.
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27. Approval for Replacement of Certification of Registration of Chief Executive of
PHEI
This application should be made when a PHEI needs to replace its Chief Executives
Certification of Registration.
Application Process
Applicant is required to submit the application for the replacement of PHEI Chief Executive
Certificate of Registration by filling in the following form:
a. Form G
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Police report or statutory declaration
2. Declaration of defaced certificate of registration
Approval Fees
Not applicable
Approval Duration
If the application is successful, the certificate of registration will be issued within 3 working
days from the date of submission of complete application.
Validity Period
Validity is indefinite until further changes are requested.
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28. Approval for Replacement of Teaching Permit of Local and Foreign Teaching
Staff
This application should be made when a PHEI needs to replace the Certification of
Registration for the teaching permit of its Local and Foreign Staff.
Application Process
Applicant is required to submit the application for the replacement of Certification of
Registration for the teaching permit of Local and Foreign Staff by filling in the following form:
a. Form C KP/JPS(Permit/Guru)IV
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Police report or statutory declaration
2. Declaration of defaced certificate of registration
Approval Fees
RM 10.00 for each permit
Approval Duration
If the application is successful, the certificate of registration will be issued within 5 workingdays from the date of submission of complete application.
Validity Period
Validity is indefinite until further changes are requested. In accordance with validity period of
original teaching permit.
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29. Approval for Cancellation of the Certificate of Registration of PHEIs Chief
Executive
This application can be made when there is a change in PHEIs Chief Executive. The change
could be a result of the PHEIs decision or a decision to cancel the registration by the RG
under subsection 31(3).
Application Process
Applicant is required to write the application for the cancellation of PHEI Chief Executive
before appointing a new Chief Executive.
The following documents are necessary for the application:
a. Original Certificate of Registration of CEO
Approval Duration
The cancellation of Certificate of Registration will be issued within 3 working days from
submission of complete application.
Validity Period
Not applicable
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30. Approval to Sell/ Dispose/ Reconstruct the Business of PHEI
Relating To Education
This application can be made when the PHEI intends to sell, dispose or reconstruct a PHEI
business.
Application Process
Applicant is required to submit the application for the approval to sell/ dispose/ construct
PHEIs business by filling in the following form:
a. Form KP/JPS.IPTS [Jual]
Applicant to carry out additional procedures and documents as specified in the above
mentioned forms. The following documents are necessary for the application:
1. Copy of Registration Certification
2. Copy of Sales & Purchase Agreement
3. Copy of Form 24 and 49
4. Copy of Form of Annual Return
Approval Fees
RM 500.00 for each application
Approval Duration
If the application is successful, the Letter of Approval will be issued within 6 weeks from the
date of submission of complete application.
Validity Period
Not applicable
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STAGE 4:
Closing Down of Private Higher Education Institutions
Stage 4 involves approvals or cancellation of registrations of closure of PHEIsthat are not able to sustain the education business or had commited seriousoffences leading to conviction in accordance with Act 555.
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31. Notice of Intention to Close down a PHEI
This application can be made if there is an intention to close down by request of PHEI.
Application Process
Applicant is required to submit the application to close down the PHEI by filling in the
following form:
a. Form A of PU (A) 542/97- KP/JPS(Tutup)
Applicant to carry out additional procedures and documents as specified in the abovementioned forms.
Approval Fees
Not applicable
Approval Duration
If the application is successful, the Letter of Approval will be issued within 21 working days
from the date of submission of complete application.
Validity Period
Not applicable
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32. Approval to Close down PHEI
This application can be made if the PHEI wish to close down the PHEI business.
Application Process
Applicant is required to submit the application to close down the PHEI by filling in the
following form:
a. Form B; or Form C of PU (A) 542/97.
Approval Fees
Not applicable
Approval Duration
If the application is successful, the Letter of Approval will be issued within 21 working days
from the date of submission of complete application.
Validity Period
Not applicable
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33. Cancellation of Registration of PHEI
This application can be made once the PHEI close down the business.
Application Process
Applicant is required to write to the Registrar General for the cancellation of PHEI.
The following documents are neccesary for this application:
1. Appeal received from PHEI within 21 days from the date of issuance of notice of
intention to revoke.
2. Original copy of approval of establishment of PHEI3. Original certification of registration of PHEI.
Approval Fees
Not applicable
Approval Duration
The cancellation letter of PHEI registration will be issued within 5 days from submission of
complete application
Validity Period
Not applicable
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Acknowledgement
Registration & Standards Unit of the Standards Division, Private Higher Educational
Institution Management Sector(PHEIMS), Department of Higher Education, Ministry Of
Higher Education wishes to thank each and every individual who had contributed directly or
indirectly to the preparation of this manual. In particular, PHEIMS wishes to thank
representatives from the following units, division, department and ministry.
1. Registration Section and Standards (Bahagian Pendaftaran & Piawaian)
2. Enforcement Division ( Bahagian Penguatkuasaan & Inspektorat )
3. Private Higher Educational Institution Governance Division (Bahagian GovernansIPTS (BG))
4. Malaysian Administrative Modernisation and Management Planning Unit (MAMPU)
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Summary of Details Regarding Approvals Issued by Management Sector Private Higher Educa
Agency Name: REGISTRATION AND STANDARDS DIVISION
NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKING
DAYS)
VALIDITYPERIOD
(f)
REGISTRATION AND STANDARDS DIVISION, DEPARTMENT OF HIGHER EDUCATION
STAGE 1 APPROVALS FOR THE ESTABLISHMENT OF PHEI
1 Letter of Invitationto establish PHEI
(SecondSchedule )Sub regulation4(1)
Section 22, Act 555 30 days 1 year
2 Approval forEstablishment ofPHEI
(Third Schedule)Subregulation4(2)P.U (A)546SecondSchedule;KP/JPS.IPT(Pen I)-University,universitycollege orbranch campusstatus
P.U (A)539/97First Schedule;P.U (A)546Second
Schedule;KP/JPS.IPT(Pen II) Non University,universitycollege orbranch campusstatus
Section 21 Act 555
Section 22 Act 555
Section 6,9(c), 10(2),12(1)(a), 17 of Act555 andRegulations; madethereunder(Establishment)1997[Regulation 3]
1,000.00(University,university college or branch campus
status)
100.00( Non University, university college or branch
campus status)
45 days1.
2.
3.
4.
5.
6.
7.
8.
9.
9.
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NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKINGDAYS)
VALIDITYPERIOD
(f)
3. Approval ofAppointment ofChief Executive
Section 31(1)Act 555 7 workingdays 1. 2. 3. 4. 5.
4. Approval ofInstitutionConstitution
Section 11(d), 30 Act555
7 workingdays
5. Approval ofCompanysMemorandum &Article
Paragraph 12(1) (c)Act 555
7 workingdays
6. Approval toconduct courses ofstudy
KP/JPS(Kur)I,Format JPS VIII
Section 44 Act 555Application fees (in general)
RM1,500.00 for Certificate Programmes
RM2,000.00 for Diploma Programmes
RM3,400.00 for Degree Programmes
Approval Fees
RM5,000.00 for Certificate Programmes
RM5,000.00 for Diploma Programmes
RM7,500.00 for Degree Programmes (except for
medical, pharmacy and dental)
RM15,000.00 for Degree Programmes (medical,
pharmacy and dental)
30 days 5 years Rec
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NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKINGDAYS)
VALIDITYPERIOD
(f)
STAGE 2 REGISTRATION OF PHEIs TO INITIATE OPERATION OF PHEIs
7. Registration ofPHEI
PU(A) 544/97SecondScheduleRegulation 4, 5,6, 7 & 10
Form A
Section 24 Act 555
P.U(A)544/97Regulation 4, 5, 6, 7& 10)
20,000.00(University,university college or branch campus
status)
500.00( Non University, university college or branch
campus status)
30 days 5 years 1.
2. 3.
4. 5.
6. 7.
8 9. 10
111213
14
8. Registration ofChief Executive
PU(A) 544/97SecondScheduleForm D
Section 31 of Act555
P.U(A)544/97Regulation 6
2 days 1.
2. 3.
4.
9. Teaching permit for
citizens and non-citizen teachers ofPHEI
(First Schedule)
Form AKP/JPS(Permit/Guru)I
Section 51
Act 555
Section 52Act 555
P.U (A) 547/97 SubRegulation 3(1)
P.U (A) 547/97Regulation 4
20.00 5 days 5 years
(local citizen)
Inaccordancewith validityperiod ofwork permitissued byImmigrationDept. (non-
1.
2. 3. 4. 5. 6. 7. 8.
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NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKINGDAYS)
VALIDITYPERIOD
(f)
citizens)
STAGE 3 ADDITIONAL APPROVALS TO CONTINUE PROVIDING HIGHER EDUCATION SERVICES BY P
10. Recommendationby MOHE for theApplication ofRecruitment ofInternationalStudents
PPAB 01(Pindaan 12008)
Guidelines ofapplication ofenrollinginternational studentinto PHEI inMalaysia forrecommendation toMinistry of InternalAffairs
45 days 1.
2. 3.
4.
5.
6. 7. 8. 9.
10.11.12.
11. Recommendationfor the Applicationof EmploymentPass for ExpatriateTeacher/Lecturer/Chief Executive inPHEI
FormatPEUP/1(Baru)(PIN 1 2006)
Guidelines to obtainEmployment Passfor non citizensteachers at PHEI(College/ CollegeUniversity/University)
7 days 6 months(Validityperiod ofrecommendation letter fromMOHE toDept. OfImmigrationMalaysia)
1. 2. 3. 4. 5. 6.
7. 8. 9.
12. Approval toChange, Renovate
Form HKP/JPS.IPTS
Section 28 Act 555 50.00 30 days 1. 2.
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NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKINGDAYS)
VALIDITYPERIOD
(f)
or Transfer of
Premise
(Premise) 3.
4. 5. R
13. Approval foradditional premise
Form HKP/JPS.IPTS(Premise)
Section 28, 29Act 555
50.00 14 days 1. 2. 3. 4. 5.
14. Approval to changeinstitutions name
Section 29Act 555
5 days 1. J
15. Approval ofCompanys EquityTransfer
KP/JPS.IPTS[Jual]
Section 15, 29Paragraph 12(1)(6)Act 555
5 days 1. F
16. Approval toconduct additionalcourses
KP/JPS(Kur) II,Format ,JPS VIIIPU(A) 546/97First ScheduleForm B
Seksyen 44 Akta555
Application fees (in general)
RM1,500.00 for Certificate Programmes
RM2,000.00 for Diploma Programmes
RM3,400.00 for Degree Programmes
Approval Fees
RM5,000.00 for Certificate Programmes
RM5,000.00 for Diploma Programmes
RM7,500.00 for Degree Programmes (except for
medical, pharmacy and dental)
RM15,000.00 for Degree Programmes (medical,
pharmacy and dental)
30 days 5 years 1. R
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NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKINGDAYS)
VALIDITYPERIOD
(f)
17. Approval to
Increase
Course of Study
Fee
Format JPS IV;PU(A) 539/97First Schedule
Section 29,Subsection 88(I) Act555
14 days 1.
2.
PH
18 Approval foramendment ofcourse requirement
Section 44 Act 555 14 days(after
feedbackfrom MQA)
1.
2.
3.
19. Approval foramendment ofmedium ofinstruction
Section 41(3) Act555
1.
2.
3.
20. Approval to RenewRegistration ofPHEI
(University,university college or branchcampus status)
PU(A) 544/97SecondScheduleForm C
P.U(A)544/97Subregulation 5(3)
100.00 30 days 1.
2.
3.
4.
5.
6.
7.
8.
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NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKINGDAYS)
VALIDITYPERIOD
(f)
9.
10.
11.
12.
13.
14.
15.
16.
21. Application forExtension of Periodfor Teaching Permitof Local andForeign TeachingStaff
PU(A) 547/97First ScheduleForm BKP/JPS(Permit/Guru)III
Section 51Act 555
Section 52Act 555
P.U(A) 547/97Regulation 6
P.U (A) 547/97Regulation 4
10.00 5 days 5 years(citizens)
Inaccordancewith validityperiod ofwork permitissued byImmigrationDept. (non-citizens)
1.
2.
3.
4. M
5.
6.
7.
8.
22. Approval to ChangeDetails ofCertificate ofRegistration ofChief Executive
Section 31Act 555
3 days 1. 2.
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74
NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKINGDAYS)
VALIDITYPERIOD
(f)
23. Approval to ChangeDetails in TeachingPermit
PU(A) 547/97Third Schedule(Regulation 7)KP/JPS(Permit/Guru)V
P.U(A) 547/97Regulation 7 & 8 5 days Inaccordancewith originalpermit toteach
1. 2.
24. Recommendationfor the Applicationfor Extension ofEmployment Passfor ExpatriateTeacher/Lecturer/Chief Executive inPHEI
FormatPEUP/2(Lanjutan)(PIN 1 2006)
Guidelines toobtain paspenggajian for noncitizens teachers atPHEI (College/College University/University)
7 days 3 months(Validityperiod ofrecommendation letterfrom MOHEto Dept. OfImmigrationMalaysia)
1. 2. 3. 4. 5. 6.
7. 8. 9. 10.
25. Approval to RenewPHEIs Licence toEnrol InternationalStudents
PPAB01(Pindaan 120080
Guidelines onapplication to enrollinternationalstudents into PHEI inMalaysia forrecommendation toMinistry of HomeAffairs.
45 days 1.
2. 3.
4.
5.
6. 7. 8.
9. 10.11.12.
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NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKINGDAYS)
VALIDITYPERIOD
(f)
26. Approval forReplacement ofCertificate ofRegistration ofPHEI(Lost or Defaced)
PU(A) 544/97SecondScheduleForm F
KP/JPS.IPTS(Dft/Akuan)III
P.U(A)544/97Regulation 7 50.00 3 days (followingvalidityperiod oforiginalcertificationofregistration)
1. 2.
27. Approval forReplacement ofCertification ofRegistration ofChief Executive ofPHEI
PU(A) 544/97SecondScheduleForm G
P.U(A)544/97Regulation 7
3 days 1. 2.
28. Approval forReplacement of
Teaching Permit ofLocal and ForeignTeaching Staff
Form CKP/JPS(Permit/
Guru)IV
Section 51Act 555
Section 52Act 555
P.U(A) 547/97Regulation 9
10.00 5 days Inaccordance
with validityperiod oforiginalpermit toteach
1. 2.
29. Approval forCancellation of theCertificate ofRegistration ofPHEIs ChiefExecutive
Section 31 (3) Act555
Section 37Act 555
3 days 1.
30. Approval to sell/
dispose/ constructthe business ofPHEI relating toeducation.
PU(A) 541/97
First ScheduleKP/JPS.IPTS[Jual]
Section 88
Act 555;IPTS [to sell, disposeor reconstruct]1997
500.00 6 weeks 1.
2. 3. 4.
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NO.
*APPROVALISSUED
(a)
FORM USED
(b)
LEGAL(ACT/
REGULATIONS/DIRECTIVES)
(c)
CHARGES/ FEES/ PAYMENTRM)
(d)
APPROVALDURATION
(e)
(WORKINGDAYS)
VALIDITYPERIOD
(f)
STAGE 4 CLOSING DOWN OF PRIVATE HIGHER EDUCATIONAL INSTITUTIONS (PHEIs)
31. Notice of Intentionto Close down aPHEI
PU(A) 542/97ScheduleForm A
KP/JPS(Tutup)
Section 60(1)Act 555
21 days
32. Approval to closedown PHEI
PU(A) 542/97ScheduleForm B & FormC
Section 60(3)Act 555PU(A) 542/97Paragraph2(1)(b)and Sub regulation2(2)
21 days
33. Cancellation ofregistration of PHEI
Section 55Act 555
Section 56(1) Act555
Section 56(2) Act555
Section 57Act 555
5 days 1.
2.
3.
Type of Approval Issued License, permit, letter of authority and registration*** Online: A Download form, B Submit application, C Review status, D -Payment
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